JOB ADVERTISEMENT

 

ASA Microfinance (Sierra Leone) Limited is a registered company limited by share and a subsidiary of ASA INTERNATIONAL (ASAI) (www.asa-international) ASAI was established in 2007 – with the mission to establish green-field microfinance institutions in Asia and Africa. ASA International strongly believes that sustainable and profitable business models can be created when focusing on the very poor and can be located in challenging operating environments. In doing so, ASAI is replicating the most cost effective and scalable model developed in ASA Bangladesh for its sustainability. ASA Sierra Leone has already established 46 branches and has the plan to open 55 branches in coming years to serve at least 55,000 poor clients. For better management of its business and to achieve its goal, ASA Microfinance (Sierra Leone) Limited is seeking application from suitable Sierra Leoneans for the position below:

 

Position: Human Resource & Training Manager

Location: Freetown, Sierra Leone (sometimes need to travel other districts as and when required)

Job Description:

• Manage General HR practices such as staffing, performance management system, employee relations, conflict resolution, welfare, employee services and counselling.
• Head the Department of HR & Administration with overall responsibility of developing and managing the human resources of the organization.
• Develop, revise & communicate HR policies and procedures.
• Responsible for organizing and coordinating various activities such as leave management, training development, orientation and event management as and when required.
• Provide counselling to de-motivated / outgoing employees.
• Assist in maintaining a congenial work environment and help management in handling disciplinary actions.
• Identify Training need assessment and design the training program accordingly.
• Co-ordinate all administrative activities.
• Issues memos, circular on various issues.
• Liaised with vendors and agency for signing effective corporate deals and contracts.
• Ensured preparedness for any crisis/accident/incident through employee awareness, and proper coordination with the stakeholders for smooth business continuity.
• Coordinate various organization activities like seminars, conferences, team building activities, recreational activities.
• Maintaining and updating personal files of the employees and database as well.
• Liaising with Government and non Government organization as and when required.

 

• Handling of general office correspondence, prepare travel itinerary, make hotel bookings, flight bookings, etc.
• Process visiting & ID cards.
• Planning, organizing & conducting training courses for staff and PSO.
• Report on training courses.
• Perform any other task as assigned by the authority.

Job Nature: Full-time

Job Specification:

Educational Requirements

BSc (HRM) /BBA (HRM) /MBA (HRM) / relevant degree i.e. from reputed foreign university will be given preference, highly experienced senior HR professional with post-graduation in any relevant field may also apply.

Experience Requirements

• At least 5 years.
• The applicants should have experience in the following area(s).
• Experience in the senior position of HR of renowned national / international institutions / financial institutions including NGO, Micro-finance institution, multinational companies, investment / Merchant Banking etc.
• Age not over 40 years.
• Fluent/excellent communication skill in English is essential.
• Computer Literacy is a must with specialization in word, excel, power-point, web surfing etc.

Additional Job Requirements:

• Two well off guarantors (One from family member and one should be a civil servant).
• Police Clearance
• Medical fitness certificate from a renowned hospital & medical practitioner.
• Be a legal citizen of Sierra Leone

Salary Package:

Negotiable in commensurate with competitive market.

Other Benefit: As per company policy.

Diversity & Equal Opportunity: ASA Microfinance (SL) Limited aims to attract and select a diverse workforce, ensuring equal opportunity to everyone, irrespective of race, gender, class, ethnicity, location and religion.

Submission of application: interested applicants can send their applications to joyce.adminlm@asaslltd.com  or hand delivery to the Human Resources Department at ASA Microfinance (SL) Limited, 64 Lumley Road, Wilberforce Village, Freetown on or before the 30th of September 2023.

Only shorted-listed candidates will be contracted for interview.

Life By Design (LBD) is recruiting to fill the following positions:

1.) HR & Admin Intern
2.) Communication & Marketing Coordinator

 

See job details and how to apply below.

1.) HR & Admin Intern

Role: HR & Admin Intern

Effective Date: 15th September 2023

Company: LBD Group

 

Company Overview:

The Life By Design, “LBD”, Group is a consolidation of four intentional companies who are committed to transforming the business landscape in Sierra Leone by providing world class business support services.  Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media are our media and brand management team; while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

Purpose of the Role

You will provide critical support to the HR department and also perform client support & receptionist duties.

You will be responsible for ensuring that visitors to the office and online queries done virtually are processed following established protocols.

Your HR duties will include supporting the administration & management of employee data, attendance & leave, and the Employee Reward & Recognition Scheme.

 

Areas of Responsibility

HR Support

1. Assign leave to employees by utilizing the HRIS after they have submitted their approved leave requests. Keep track of leave balances and make sure the Head of HR approves these requests through the HRIS system.
2. Contribute to the supervision and oversight of attendance records, monitoring employee punctuality and attendance compliance to ensure smooth workforce management.
3. Maintaining & updating new & existing employee physical records, ensuring that files are updated with employee C.Vs, personal information forms, certificates, medical certificates, and other relevant documentation.
4. Support in the organization and maintenance of the Human Resources Information System (HRIS), ensuring that relevant employee data are updated, accurate and complete.
5. Assist in the execution of the employee reward and recognition programs, supporting the coordination and documentation of planned activities to enhance employee engagement and motivation.

 

Receptionist Support

1. Welcoming visitors to the office, addressing their queries and needs, following established protocols.
2. Providing Online customer support Managing incoming calls and messages to the office phones, recording their needs and queries,  following established procedures.

 

Key Competencies

The HR & Admin Intern will  play a critical role in attracting talent, nurturing employee relations, ensuring legal compliance, enhancing workforce performance, and fostering a positive workplace culture. You should have the ability to handle sensitive information with discretion, adapt to change, and drive organizational success through strategic HR practices.

 

Some of the key competencies include

• Communication: Strong written and verbal communication skills for effectively conveying HR policies, procedures, and information to employees and management.
• Employee Relations: Skill in managing and maintaining positive relationships between employees and the organization, addressing conflicts, and resolving workplace issues effectively.
• Compliance and HR Policies: Knowledge of labor laws, regulations, and company HR policies, ensuring that all HR practices are in compliance with legal requirements.
• Ethical and Confidentiality: A commitment to maintaining the highest ethical standards and the ability to handle sensitive employee information with discretion and confidentiality.
• Problem-Solving: Strong problem-solving skills to address HR-related challenges and find effective solutions.
• Interpersonal Skills: Strong interpersonal and relationship-building skills to effectively interact with diverse groups of employees and stakeholders.

 

Qualification & Experience:

• Educational Background: A bachelor’s degree in Human Resources, Business Administration, or a related field is typically required.
• HR Knowledge: Strong foundational knowledge of human resources principles, practices, and applicable laws and regulations is essential.
• Experience:  Fresh

 

Performance Evaluation:

Your performance will be assessed based on the achievement of measurable targets and individual Key Performance Indicators (KPIs) outlined in this job description.

 

HOW TO APPLY :

Submission of application: interested applicants can send their applications to ajalloh@idtlabs.xyz and Copy ikamara@lbd.group

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2.) Communication & Marketing Coordinator

Company Overview:

The Life By Design, “LBD”, Group is a consolidation of four intentional companies that are committed to transforming the business landscape in Sierra Leone by providing world-class business support services.  Life By Design and Grow Salone teams are focused on talent development for professional or entrepreneurial careers, Inkee Media is our media and brand management team, while iDT Labs provides process and systems software solutions. As The LBD Group, we pride ourselves as the “One Stop Shop” for business solutions.

 

Purpose of the Role

The Marketing & Communications Coordinator will be responsible for developing & implementing the Marketing & Communication Strategies for the Group.  Your ultimate objective will be to promote the Group’s brands, products & services, expanding its digital footprint and brand awareness to improve the Group’s profitability.

A key responsibility is to lead the execution of the Group’s Inbound Marketing Strategy. This will involve developing and maintaining an inbound content plan and coordinating the execution of all planned activities.

You will also have the responsibility to evaluate the effectiveness of all marketing campaigns, using relevant and established KPIs such as website traffic and social media interactions.

 

Areas of Responsibility

1. Lead the development and implementation of communication & marketing strategies for the group in close collaborations with Business Units & other stakeholders.
2. Manage the execution of an inbound content marketing program, driving collaboration with internal stakeholders and production teams.
3. Design and implement a content plan for print & digital publication aimed at generating website traffic and increasing audience awareness & interest in our brands, products, and services. Contents will include publication pieces for our websites, social media, blogs, newsletters, etc.
4. Create and manage an editorial calendar, delegating tasks, and ensuring content production & publication deadlines are met.
5. Update and manage the Group’s and its business unit’s website and their social media pages.
6. Analyze web traffic metrics and generate ideas to increase web traffic & customer engagement.

 

Key Competencies

The Marketing & Communication Coordinator is expected to be a go-getter, highly driven, and result-oriented, with a can-do attitude and exceptional professionalism. You are also expected to have a strong background in marketing and be up-to-date with new technologies and marketing trends.

 

You should be an exceptional communicator, with strong project management skills, and proven ability to  cultivate relationships with both internal & external stakeholders.

 

Some of the key competencies & skills include:

• Planning & Organisational Skills: The ability to plan, organize, and deploy resources to achieve set objectives.
• Effective Communication: able to communicate with all internal & external stakeholders effectively; ability to produce exciting and engaging marketing pieces
• Time Management Skills: have excellent time management skills, which include being able to set up tasks, follow timelines, and meet deadlines.
• Excellent interpersonal skills to build strong relationships with colleagues – the ability to work with others to efficiently deliver results and achieve shared goals & objectives.

 

Qualification & Experience

• A University Degree in Marketing, Media, Communications, any of the Social Sciences, and other relevant & related fields.
• 5+ Yrs demonstrative experience in a similar role or performing similar and/or related tasks.
• Experience & knowledge using SEO best practices to write creative copy that includes effective keyword placement.
• Advanced written communication skills with a good command of the English language.
• Computer literate, especially with technical knowledge of MS Office.
• Experience with social media engagement strategies and best practices.
• Strong skills in creating original content that targets a specific audience and meets company objectives.

 

 

HOW TO APPLY :

Submission of application: interested applicants can send their applications to ajalloh@idtlabs.xyz and Copy ikamara@lbd.group

 

The Marketing and Communications Coordinator will be evaluated based on the achievement of measurable targets and individual KPIs accompanying this JD.

Médecins Sans Frontières (MSF) is recruiting to fill the following positions:

1.) Supply Chain Officer
2.) HR Assistant

 

See job details and how to apply below.

1.) Supply Chain Officer

MSF Belgium 

66 Sir Samuel Lewis Road 

Freetown  

+232 080 222 335 

 

 

Vacancy Announcement

 

Post title:         Supply Chain Officer

Agreement Status:     Full Time Position

Duty Station:                                KENEMA

Salary:                          Based on the organization scale

 

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

 

MAIN PURPOSE

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• In coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Project Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MAIN OBJECTIVES/ RESPONSIBILITIES OF THE POSITION:

Procurement (any of  the below task can be delegated to the Purchasing Officer if any at the project level)

• Collect quotations based on the line manager request – ensuring that there is the following information on it (Validity of the quotation, GST information, Specification of the items, unit price, company name, stock availability, delivery conditions, lead-time, payment terms)
• Enlarge the market research whenever possible – making sure to bring new potential suppliers in the bid
• Negotiate  with Suppliers to ensure the best price/quality is found in the market
• Inform the Project Supply Manager in case of huge discrepancies in the market
• Organize meeting with Suppliers and Project Supply Manager for negotiation
• Prepare CBA (Comparative Bid Analysis) with all criteria (price but also availability, lead-time, quality, payment terms…) and get the approval from the line manager
• Prepare Default of procedure whenever needed
• Prepare “Advance Request sheet” in order to get an advance from the finance – making sure to write down the PL/PO/PU number
• Explain to any suppliers MSF rules and the Goods Purchase Conditions of MSF ; the principle of Withholding Taxes above 500,000 SLL making sure that they are always collected when needed
• Maintain the Purchase Order Follow-up up to date at least once a week
• Support the Procurement Manager whenever needed to assess the market, find new sources and report any challenge with existing contracts

Communication with Suppliers/Supply team/Requestors

• Collect signature on the PO/PL/PU of the relevant person based on the Validation Purchase Level. If the validation should be obtained by email – make sure to attach the mail validation to the PO//PL/PU with the below details information (PO/PL/PU number, total number of lines, total amount)
• Inform the Suppliers about any purchases in order to have the items ready to be delivered/released at the convenient time
• Inform the warehouse team of the arrival of the items delivered directly by Suppliers  and make sure the Storekeeper as a copy of the PO/PL/PU and a copy of the Reception Control (Status Control)
• In the case – the items are brought directly by the Purchaser – sign on the Delivery Note of the supplier (if any)
• Prepare Invoice payment to Finance – ensuring that the invoice has all important information on it (GST, Date, signature, stamp, currency, detailled of items/prices/quantity/specification, PO/PL/PU number, contract number if related to an existing contract, Delivery note if anY and that the Reception Control has been properly signed
• Provide information to the line manager about the Cash Request for the next month

General Stock Management

• Ensure that all stock cards are in place and being filled on a weekly basis (conduct spot check on a regular basis)
• Inventory part:
  • Prepare the inventory making sure that the stock is cleaned, all items are correctly organized, expired items are removed…
  • Communicate with the stock owner and requestor to inform of the closure of the stock for the duration of the inventory
  • Make sure there is enough HR to proceed with the inventory (respecting at least 2 persons per team)
  • Member of counting team
  • Look for explanation during the inventory
• Implement the stock strategy defined by the mission
• Define – based on MSF Standard – the cleaning schedule of each warehouse

Medical Stock Management

• Ensures that the tools needed to control the temperature/humidity are available in each location
• Monitor randomly that the temperature is taken twice per days
• Inform immediately the supervisor in case of a temperature out of range (for keep cool – below 2 degree Celsius or above 8 degrees Celsius ; for normal items – not above 25 degrees)
• Collect and read the LogTag once per month – or anytime they are flashing red (if they flash red – they should read in order to analyze the reason)
• Configure LogTags via the Log Tag Reader whenever needed
• Knows the rules and responsibilities linked to the stock management of Regulated Items (Narcotics, Precursors, Psychotropics) – ensuring that the register book (or Stock Card) are filled properly
• Put in place – with the support of the Warehouse Manager – a system to ensure the use of the picking strategy First Expired First Out for items with an expiry dates and First In First Out for items without expiry dates

Logistics Stock Management

• With the support of the Warehouse Manager – define the storage condition for all types of items (DGR, Expiry..)
• Put in place – with the support of the Warehouse Manager – a system to ensure the use of the picking strategy First Expired First Out for items with an expiry dates and First In First Out for items without expiry dates

Transport Responsibility:

• Create the transport document (Software Freight Manifest/Packing list and/or manual WayBill /Packing List)
• With the support of the line manager – define the priority of shipment for the projects
• Make sure that any shipment leaving the warehouse is properly identified (label) and accompanied by a Packing List and Freight Manifest (or WayBill or Release Note)
• Send information about the shipment (pdf or word file) the day before the departure of the truck/car
• Make sure to communicate to the project once per week their dispatch situation (including OR number, code, description, quantity, weight, volume, number of parcels)
• Liaise with the Log Department to ensure the transport availability

 

Reception Responsibility:

• In relation with the line manager and the team in charge of purchase/delivery– organize the reception of important cargo (especially International or 2 months medical order) in order to ensure the space and the resources to ensure a safe/timely offloading
• Sign on the Freight Manifest/WayBill coming from others locations in order to confirm the reception of the parcels – add a comments when needed (in case of damages/missing boxes for example)
• In case of items delivered are not falling under any Technical Families – sign on the Reception Control as “Control by”
• Fill the claim form in case there is any problem with the items delivered and collect signature from the Project Supply Manager

Supply Kit/Document Flow/Archive/Software

• Respect the Memo/SOP/Tools/Template present in the Supply Kit Sierra Leone and request explanation if anything is not clear
• Respect the document flow system (tray system if in place) in order to ensure that all documents are correctly located and ease the follow-up
• Respect the Archive system in place in the mission
• Ensure that the follow-up tools (Internal Request, Purchase Order) are filled once per week and used to share information with requestors
• Ensure that the Back-Order Monitoring is properly fill and sent on time to Coordination Supply Team
• Is responsible of the overview of the opening/closure of all document in the software – making sure that a back-up is taken once a week, all documents are closed on time and the stock is accurate
• Is responsible to prepare the Supply Monthly Report – including sharing the tools and database

Human Resources Management:

• Request for Dailyworker in the warehouse when needed – bringing justification for the needs

In relation with the line manager – define the priority of the day/week in order to fulfill the activity in a timely manner

REQUIRED CRITERIA:  EDUCATION AND EXPERIENCE:  

Education	Essential degree and specialization in Logistics/Supply Chain
Experience	Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
Languages	Mission language essential. Local language desirable
Knowledge	Essential computer literacy (word, excel, internet)
Competencies	Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 Commitment to MSF Principles L2 Stress Management L3

Applications can be submitted to:

 

MSF Kenema Hospital (Hangha) main gate, MSF Boajibu Base & MSF-Belgium office in Freetown.

• Or  –

Applications can be sent to following email ID within deadline:

 

msfocb-kenema-hrtl@brussels.msf.org

 

Application deadline:

 

Saturday 30th September 2023– no late applications will be accepted

 

Only short-listed candidates will be contacted for further recruitment process.

 

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

Please indicate “Application for HR Assistant” on the envelope and/or in subject line of the email.

 

MSF does not charge fee at any stage of its recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the

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2.) HR Assistant

Médecins Sans Frontières – Belgium (MSF – Belgium)

HR ASSISTANT

Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

 

Job Details 

 

Title of position:         HR Assistant 

Status of position:      Regular Position

Location:                    MSF Hangha Hospital, Kenema

main objective and responsibilities of the position 

Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives

• Prepare employment contracts and amendments in conformity with legal requirements
• Update the HR database – gathering and filing information in personnel files
• Assist the administration manager in order to ensure the coverage of daily needs on salaries, advances, payroll, etc.
• Make all HR and administrative information available to staff (posting, meetings, etc.)
• Preparing monthly pay slips for all staff
• Support with the induction of new staff
• Assist the staff in planning leaves, rosters and overtime
• Ensure all forms and templates are available
• Set a schedule for monthly field visits on outreach locations.
• Manage Hygiene items supply and place orders on time to avoid running out of stock.

 

Minimum Requirements and Competencies 

• • Education: Desirable finance, business or administration related diploma. and/ or relevant experience.

• Experience: 

• Essential previous working experience of at least two years in relevant jobs.
•  Desirable experience in MSF or other NGOs in developing countries.
• Language: English, Krio and Mende
• Computer skills: Computer literacy,
• Competencies: 

• Organization
• Communication skills
• Results and Quality Orientation
• Teamwork
• People Management

• • Others: Willingness to travel to other locations in Sierra Leone when required

• Working hours: (Full time 8:00 – 5:00)

• Salary: Based on the organization salary scale

Application Details 

 

Applicants should submit:

 

Application letter, CV, copy of certificates/diplomas, copy of ID card, copy of labour card, copy of work certificates from previous employment. No original documents to be submitted

 

Applications can be submitted to:

 

MSF Kenema Hospital (Hangha) main gate, MSF Boajibu Base & MSF-Belgium office in Freetown.

• Or  –

Applications can be sent to following email ID within deadline:

 

msfocb-kenema-hrtl@brussels.msf.org

 

Application deadline:

 

Saturday 30th September 2023– no late applications will be accepted

 

Only short-listed candidates will be contacted for further recruitment process.

 

 

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

Please indicate “Application for HR Assistant” on the envelope and/or in subject line of the email.

 

MSF does not charge fee at any stage of its recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. We currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

Concern is hereby inviting all internal candidates to send in applications for the under mentioned Role:

 

Job Title:	Human Resource/Admin Officer
Project:	HR/Admin Department
Reports to:	Base Manager – Port Loko
Direct reports:	Base Manager with Technical Line Management from HR Coordinator
Liaises with:	Office Cleaners, Housekeepers, Security Guards & Admin Assistant
Location:	Port Loko
Contract Details:	One (1) year contract with possibility of extension
Job Purpose:	The principal objective of the role of the Human Resource and Administrative Officer in Port Loko is to provide administrative support for Concern Program in Port Loko District. The Human Resource and Administrationve Officer will be responsible for ensuring efficient management of the human resource and administration function in Port Loko. This involves tactical facility management, office supplies, team house management, and general human resource functions at Port Loko under the strategic guidance of the Area Coordinator. The role also involves promoting accountability through strict adherence to policies, procedures and processes that govern each of the functions. The main duties and responsibilities of this job will include:
Main duties &   Responsibilities:	To oversee the provision of administrative support for Port Loko office by;  Ensuring that visitors, staff from other field locations and service providers receive the best reception services and that their needs are swiftly attended to. Ensuring that all programme office, systems office and team houses utility bills, subscriptions and rent are paid on time and the tenancy agreement conditions are being observed by both Concern and the Land Lords. Where you identify deviations that require attention advice the Base Manager immediately for action. Setting up systems and procedures to ensure the safety of all Concern property including fire safety including assembly points and smoking zones, availability of first aid and general safety management. Continuous improvement of the organisational image through ensuring proper office lay out and outlook. Ensuring the all office cleaners and housekeepers keep the office environment clean, well-organized and attractive to provide staff the comfort to perform their duties uninterrupted Ensuring that other Administrative Services are provided in a timely and reliable fashion. This includes travel arrangements, conference/ workshop/meeting arrangements, Accommodation for staff from other programmes and other official visitors. Ensuring that housing of a suitable standard is provided for international staff based in Port Loko and that all rental properties are safe, secure and well managed. This will involve identifying suitable rental properties, supporting the process of negotiating rental agreements, reviewing and rental agreement. Ensure all Concern property and equipment (air conditioners, fire extinguishers, generators, electric appliances, etc.) are safeguarded and maintained appropriately through regular service contracts, as appropriate. Negotiate, prepare and monitor the equipment maintenance contracts as well as the contracts with all service providers; To oversee the provision of human resource support for Port Loko office by; Plan and initiate regular servicing for generators, fire extinguishers, air conditioners etc; Advice the Logistics Officer on terms and conditions of contracts relating to maintenance of equipment to ensure that payments are made as agreed. Support and assist the HR Coordinator where necessary with advice on employee relations with the objectives of maximising involvement and commitment and minimising unnecessary conflict Ensure proper completion of JRs before onward submission to the HR Coordinator Ensure proper hiring process is carried out for non-concern employees(Casuals, skilled & unskilled labour and local consultants) as per concern’s policy on hiring process Ensure proper tracking and filling of non-concern employee records Follow – up on staff leave issues with particular attention to staff on sick leave Ensure exit and release processes are appropriately carried and inform Base Manager HR Coordinator Assist the Snr. HR Officer in putting together medical ID cards, staff ID cards and NASSIT documentation for all new joiners at field level Maintain up to date staff lists, leave tracker and provide monthly reports to the HR Coordinator, advising on issues of gaps etc. Collect Performance appraisal forms from all sectors at field level, and send to HR Coordinator Set up and maintain adequate records including leave records, medical insurance claim records etc. and report to HR Coordinator on a monthly basis. Internal and External Communication and Liaison; Communicating and monitoring policy and procedures updates from Freetown for all staff to Field Offices Maintain good working relations with the local public administration and service providers and ensure Concern’s credibility is maintained at all times In conjunction with the Base Manager, ensure regular staff meetings to provide the forum for staff all to be updated on project and opportunity for staff to discuss other issues pertaining to work and ensure minutes of meetings are done Health, Safety and Security Management; Ensuring Concern’s and legislative health and safety standards are compiled with Ensure general Compound security as per guidance and the Security Management Plan Provide every staff with emergency contact details Establish an ID card and screening  system for visitors to the Office Ensure adequate security for all Concern assets
Person specification:	Education  Diploma in Business Administration or any other related Social Sciences field Qualification in HR is a plus English Language Qualification Job related Experience and Knowledge At least 1 year working experience in HR or Administration Ability to work well under pressure and in response to changing needs Excellent interpersonal and communication skills, training skills and writing skills Leadership skills, personnel and team management including mediation and conflict resolution Time required in Job to reach effective performance Probation period – 4 months Time to reach full effectiveness – 1 year
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are expected to be willing to actively participate in emergency responses, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:  Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.  Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies   Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Friday 15th August, 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

FG-Gold is recruiting to fill the following positions

1.) Human Resource Officer
2.) HR and Training Officer

 

See job details and how to apply below.

1.) Human Resource Officer

JOB VACANCY:

HUMAN RESOURCE OFFICER

 

ABOUT US

 

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently in the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the vacant position of Human Resource Officer

 

Role Purpose

 

The Human Resource Officer will assist the HR supervisor regarding the payroll and personnel administration. The purpose of the role is to ensure the accuracy of the data in HR systems, the smooth mobilization and demobilization of the employees, and the efficient administration of the HR functions.

 

RESPONSIBILITIES:

• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counselling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format
• Input all new employee data and all departing employees into the HR database and the payroll system.
• Input all the contractual and personal changes data into the HR database and the payroll system (contract renewal, salary increase, promotion, shift allowance, marriage, children’s birth, new address, bank details, etc…)
• Collect the timesheets from the departments and determine employees’ overtime as well as manage absences, leaves, and maternity leaves… in accordance with the applicable CBA.
• Input all the potential deductions into the payroll system.
• Process the payroll with accuracy and in a timely manner.
• Print and distribute the pay slips to employees.
• Generate payroll reports including the mandatory reports to Tax and NASSIT Offices as well as payroll book and ensure coordination with Finance department.
• Collect the employee’s payroll queries and ensure accurate, adequate, and timely answers to employees.
• Provide support in the compilation of the Manpower plan and budget in consultation with the HR Manager
• Draft the employees’ and trainees’ documents (employment certificates, employment contracts, amendments, internship contracts…)
• Assist in the disciplinary process in drafting the hearing notifications and minutes.
• Monitor the contracts register and liaise with Heads of departments to get their directions on the renewal of the contracts to be expired in a timely manner.
• Register the employees to the NASSIT office and medical insurance policy.
• Monitor and update the HR dashboards (absences, leaves, maternity, disciplinary, HR database, medicals…)
• Ensure the accuracy and completeness of the employees’ personal files.
• Ensure the physical and electronic archive of the employees’ personal files.
• Perform any other duties deemed necessary by the Management in the smooth running of construction.

 

Qualifications, Skills, and Experience

• University Degree in Human Resources, Business, or a related field.
• 2 years of experience in managing complex and large payrolls of more than 1,000 employees.
• Experience in the mining or construction sector is mandatory.
• Working knowledge and relevant experience in payroll processing and management, accounting, financial management, financial analysis, and reporting.
• Proficiency in MS Office is mandatory; data management and analysis is an advantage.
• Experience with ERP systems and Payroll software such as SAGE, SAP, and other ERP systems preferable.
• Experience in performing financial data analysis and reconciliation preferred.
• Experience in payroll software programming is an advantage.
• Customer-oriented mindset.
• Problem-solving skills.
• Ability to work effectively under pressure.
• Demonstrate a high degree of confidentiality and sensitivity to compliance-related matters.
• Ability to communicate at all levels of the hierarchy.

 

How to apply?

 

You can send your application with your most recent curriculum vitae to the following email address not later than 24th July 2023: recruitment@fg-gold.com or you can drop your hard copy application and CV to our application box at our FG Gold project site.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age. Women are strongly encouraged to apply.

---

2.) HR and Training Officer

JOB VACANCY:

HR AND TRAINING OFFICER

 

ABOUT US

 

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently in the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the vacant position of HR and Training Officer.

 

Role Purpose

 

The incumbent assists the training coordinator in training management, performance, and internal communication. The objective of this position is to ensure the implementation of the company’s nationalization plan while supporting the development of the skills and performance of its workers, as well as maintaining a satisfactory level of internal communication.

 

RESPONSIBILITIES:

• Ensure the search for training providers as well as the logistics of training actions.
• Participate in the drafting of an annual training plan, organize, and manage its implementation.
• Ensure that the training courses carried out are evaluated by the evaluation system in place.
• Participate in the drafting of periodic reports on training for management and workers’ representatives.
• Participate in the development of a succession plan for each position held by an expatriate to ensure that local content objectives are met promptly.
• Participate in the definition of performance indicators with department heads, insert them in job descriptions, and monitor their implementation.
• Train and raise awareness among heads of department on performance management and the implementation of performance indicators.
• Participate in the drafting of the monthly newsletter for workers.
• Ensure welcome announcements for newcomers and participate in the implementation of a digital integration process.
• Assist the Superintendent in running an intranet site to share procedures and policies, company news, and job vacancies with workers.
• Participate in the definition of the company’s values and culture.
• Assisting the Superintendent in the company’s participation in external trade shows/events to improve its visibility in the labor market.
• Propose and organize in-house events to promote team cohesion and performance (Employee of the Month, etc.).

 

Qualifications, Skills, and Experience

• Bachelor’s degree in human resources, Business, or a relevant field.
• 3+ years of experience as an HR Training and Development Officer or a similar role
• Excellent written and verbal communication skills.
• Strong research, organization, and planning skills.
• Experience in the mining or construction sector is mandatory.
• Proficiency in MS Office, data management, and analysis is mandatory.
• Customer-oriented mindset.
• Problem-solving skills.
• Ability to work effectively under pressure.
• Demonstrate a high degree of confidentiality and sensitivity to compliance-related matters.
• Ability to communicate at all levels of the hierarchy.

 

How to apply?

 

You can send your application with your most recent curriculum vitae to the following email address not later than 24th August 2023: recruitment@fg-gold.com or you can drop your hard copy application and CV to our application box at our FG Gold project site.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age. Women are strongly encouraged to apply.

The Aberdeen Women’s Centre (AWC) in Freetown provides a broad variety of free services to the women, teenagers and children of Sierra Leone. The hospital offers the only comprehensive fistula repair service in the country, has the second busiest maternity unit in the country, boasts an Outpatient Children’s Clinic which treats 20,000 children annually and runs an educational support program for teenage mothers including family planning.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position: Community Relations Officer – Maternal Health Care

Job Type: Full time

Job Location: Aberdeen Freetown

Department: HR

Reports to:       HR Manager / Country Director

 

Purpose of the Role

AWC is looking to hire a Community Relations Officer to help us build and maintain relationships with communities around Aberdeen area. The ideal candidate will have excellent organizational, communication and writing skills, as well as an ability to foster positive relationships with communities and individuals. The project is about maternal health care, experience in this area is desirable.

Job Overview

The Community Officer is directly under the supervision of the HR Manager and Country Director. They would provide support supervision and direction of all line activities in line with AWC philosophy and mode of operations.

Responsibilities and Duties:

• Ensure that the outreach missions are meeting their objectives
• Develop a strategy for building and maintaining programs and activities
• Build and maintain relationships with Stakeholders of the communities and key individuals
• Follow up visits to AWC maternity patients
• Monitor registration process of new maternity patients
• Serve as a representative of Aberdeen Women’s Centre
• Raise awareness of the free services at AWC
• Any other duties as assigned

 

Qualifications

• Preferably 1-2 years’ previous experience working for an NGO/humanitarian work
• Experienced in community outreach work
• Excellent organizational skills
• Excellent oral and written communication
• Good interpersonal and mobilization skills
• Ability to work well under pressure and manage sensitive subjects with tact, kindness and professionalism
• Experience in maternal health care
• Demonstrated ability to work independently, be resourceful and lead teams
• Have an excellent knowledge of gender-based violence, maternal health and women’s rights
• Have a positive and friendly attitude towards multiple cultural groups
• Capable to demonstrate ethical and professional behavior
• Completely fluent in Krio and English. Other local languages are welcomed
• An understanding of confidentiality and professional boundaries
• Knowledge of Microsoft office products (Word, Excel and Outlook)

 

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to awc.recruitment@aberdeenwomenscentre.org with the subject line “Community Relations Officer” not later than Friday, 19th May 2023.

We are an equal opportunities employer”.  Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.

Internal/External  

Job Vacancy Announcement!!

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins  University. For 40 years and in over 155 countries, Jhpiego Corporation has been providing technical  support to the Ministries of Health in partner countries across the globe for the past 40 years in a  variety of technical areas including cervical cancer treatment and prevention, community health,  HIV and AIDS, maternal and newborn health, health workforce capacity development (both Pre

service and in-service), family planning, malaria, and IPC/WASH.

The following vacant position is available for immediate filling:  

Position : Human Resource Manager  

Reports to : Country Director  

Job Location : Freetown, Sierra Leone  

 

Job Summary  

The Human Resource (HR) Manager is responsible for implementing and maintaining HR systems  and ensuring compliance with organizational policies, procedures and donor regulations.

Policy and Procedures  

∙ Provides oversight to compliance with policies and procedures outlined in the Jhpiego HR  manual

∙ Consults with local lawyer to ensure compliance with SL’s labour laws

JEMS  

∙ Establishes and maintains personal records for all staff on the Jhpiego Enterprise Management  System (JEMS)

∙ Ensures high quality administration of the JEMS system including, adding new staff members,  updating holidays and supporting the addition of new modules and functions and training  staff to utilize them

∙ Provides regular HR feedback to all staff regarding timesheets, leave balances

Medical Insurance  

∙ Manages relationship with Medical Insurance company including adding new members,  managing claims and reimbursements

 

Recruitment  

∙ Leads the recruitment processes for all local hires including finalizing developing job  descriptions, posting vacancy notices, short listing candidates, finalizing the interview process  (e.g. interview guides and exercises), implementing the interview process, selection of  candidate, negotiation of salary, signing of contracts and documentation of the process.

∙ Negotiates and issues contracts for local consultants, in conjunction with Procurement

 

Performance Management  

∙ Leads the implementation of the performance review processes including orientation of all  staff, dissemination of documentation, oversight to complete documentation and processes,  compilation of results and support for the proposal of merit increases. Support the  implementation of any grievance or disciplinary action that needs to be taken

∙ Supports supervisors to implement performance improvement processes, when needed

Conflict Resolution  

∙ Offers support in conflict resolution

Capacity Development  

∙ Manages capacity development and training opportunities for staff

∙ Consults with lawyer to ensure compliance with Labour Laws

Safety and Security  

∙ Implements security guidelines outlined in security manual

∙ Revises security manual as needed

∙ Ensures effective safety and security committee

∙ Acts as security focal person

∙ Ensures fire safety registration

∙ Maintains security phone tree

Required Qualifications, Knowledge, Skills and Abilities:  

∙ MBA or similar qualification with at least 7 years of relevant work experience especially office  and human resource management

∙ Proficient in MS Office especially Excel

∙ Previous experience with electronic HR management systems is advantageous  ∙ In-depth knowledge of SL’s labour laws

∙ Excellent communication skills including fluency in spoken and written English  ∙ Demonstrated management skills

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are  expected to: 

∙ Model the mission and values stated above.

∙ Contribute to the knowledge sharing and transfer process.

∙ Make responsible decisions that result in time and cost containment and  clear accountability.

∙ Participate in multiple teams, adopt team spirit, take responsibility for action items  assigned and provide feedback as needed.

∙ Multitask, be able to manage competing priorities and be able to prioritize in order to  meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to: SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are applying for, if not clearly  stated your application will not be considered. 

The deadline for the submission of applications is 20th March 2023. Given the likely high number of applications,  only shortlisted candidates will be contacted.

Jhpiego is an Affirmative Action/Equal Opportunity Employer 

Announcement Number:

FREETOWN- 2023-002

Hiring Agency:

Embassy Freetown

Position Title:

Human Resources Assistant (All Interested Applicants/All Sources)

Open Period:

01/26/2023 – 02/08/2023Format MM/DD/YYYY

Vacancy Time Zone:

GMT

Series/Grade:

LE – 0305 7

Salary:

SLL Le69,742

Work Schedule:

Full-time – Monday to Thursday 08:00 – 17:15 Friday:08:00 – 13:00

Promotion Potential:

LE-7

Duty Location(s):

1

in

Freetown, SL

Telework Eligible:

No

For More Info:

 HR Section
+232 99 105500
HRFreetown@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is: 

Full Time (40 Hours per Week)

Start date: Candidate must be able to begin working within a reasonable period of time (5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

Under the supervision of the Supervisory Human Resources Assistant, incumbent performs a variety of human resources, administrative, clerical and data management duties connected with the recruitment, examination and processing of incoming Americans, Locally Employed Staff (LE Staff) personnel actions, LE Staff Social Security Retirement data, LE Staff Performance Management, Awards and maintenance of position control records and personnel files for Mission staff. S/he is a Co-Travel Arranger required to provide travel support services including arranging for visas, processing e-2s, and drafting diplomatic notes.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Three years of clerical experience in Human Resources or Administration is required. 

 

Education Requirements:

Diploma (Associate Degree) in Business Administration or Linguistics is required. 

 

Evaluations:

LANGUAGE:  Level 3 (Good Working Knowledge) speaking/reading/writing of English is required. Level 3 (Good Working Knowledge) spoken of Krio is required. 

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Freetown may receive a compensation package that may include health, separation, and other benefits: 

1. 1. Housing/Rent Allowance 25% (Annual Basic salary) paid yearly.

1. 1. Transportation Allowance 30% (annual Basic Salary) paid Bi-Weekly.

1. 1. Leave Allowance

1. 1. Meal Allowance

1. 1. 13^th Month Bonus

1. 1. Miscellaneous Benefit Allowance

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link. 

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

All candidates must be able to obtain and hold a Security and medical clearance. 

Follow this link to apply for this position: APPLY

After accessing the job on the U.S. Department Of State Website; click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Job Title: Health Advisor – Human Resources for Health(HRH)

Salary band 4

Project: Health Systems Strengthening and Epidemic Prevention

 

Since May 2016, the Gesellschaft für Internationale Zusammenarbeit (GIZ) is implementing the project “Health Systems Strengthening and Epidemic Prevention” in Sierra Leone. Its main objective is to gear the healthcare system in selected districts in Sierra Leone better towards the health needs of the population, including sufficient staffing. The project focusses on three main intervention areas:

1. To improve the quality of personnel development and personnel management in Kambia, Kailahun and Pujehun (Output 1)
2. To improve the decentralized management of health services (Output 2)
3. To institutionalize the reporting and response system for epidemic prone diseases in Kambia, Kailahun and Pujehun according to the One Health approach (Output 3)

 

Responsibilities

As a technical advisor, you will focus on the first area of interventions (Output 1) and will be responsible for the following general activities:

• Development and execution of work plans/activities in collaboration with multi-stakeholder partners and other important actors in accordance with GIZ programme outlines
• Support the development of concept notes together with partners, and support the implementation of them
• Knowledge and innovation management and dissemination of information to target groups, inclusive of workshops, seminars etc.
• Support the results-based monitoring of the project
• Reporting about the status of the implementation and other reports required by GIZ
• Support the processing of enquiries of the commissioner (Federal Ministry for Economic Cooperation and Development) of the project or other relevant Stakeholders
• Preparation and facilitation of presentations as needed
• Facilitate logistical arrangements as the need may arise

 

Extensive travel to project regions of up to 70% of the total working time is required. 

Tasks

As a Technical Advisor for Output 1, you will manage and oversee the main workstreams of this intervention area in close collaboration with selected directorates of the Ministry of Health and Sanitation (directorate of human resources for health, directorate of primary health care, and others as necessary), the district health management teams (DHMTs) in Kambia, Kailahun and Pujehun and other selected partners. The tasks include:

 

• Providing support to the DHMTs in Kambia, Kailahun and Pujehun in the implementation of selected aspects of the Rural Retention Plan for Health Workers.
• Coordinate the implementation of trainings and mentorship in the field of emergency care for mothers and new-borns (Basic Emergency Obstetric and Neonatal Care, BEmONC).
• Contribute to the annual operational planning of the project
• Ensuring knowledge transfer between the districts and the national level
• Working closely with short-term experts, if requested

 

Qualifications, skills and experience required

Qualifications

• University degree (bachelor’s, master’s/doctoral degree or equivalent) in public health, medicine, or nursing/midwifery
• Solid knowledge of human resources for health

 

Professional Experience

• At least three years’ professional experience in a similar position.
• Very good knowledge of health service delivery and human resources for health in Sierra Leone.
• Knowledge of key stakeholders and government institutions in charge of human resources for health.
• Experience working with DHMTs.

 

Other knowledge/skills

• Excellent management and organizational skills and the ability to work independently
• Experienced in information and communication technologies and computer applications (such as MS Office)
• Excellent in English, both orally and in writing

 

Availability: 01.03.2023

 

Mode of Application:

Suitable candidates are invited to apply not later than 10th of February 2023 including:

• Cover letter
• CV (including work experience and references)
• photocopies of certificates

to the email address:

recruitmentsl@giz.de  

Only applicants shortlisted will be contacted for an interview.

Job Title: Human Resources Officer

Department:
Reports Directly to:  Head, HCMD

JOB OBJECTIVE(S)

• Ensures HR procedures and tools are implemented to support Manpower Planning & People Development
• Assist to oversee all appraisal reports to identify HR issues and Competency/skill gaps
• Act in a professional manner to guide & conduct Grievance & Discipline procedures and Domestic Enquiry sessions.
• Assist in Deciding on disciplinary action regarding serious & absolutely serious discipline by employees.

Act in professional capacity to participate or guide recruitment & promotion whichever is applicable.

DUTIES & RESPONSIBILITIES

• Support all internal and external HR related inquiries or request.
• Process payroll and resolve any payroll errors.
• Short list candidates for test, conduct interviews, schedule medical test and prepare offer letters for successful candidates.
• Maintain digital and electronic records of employees.
• Assist to prepare and monitor the human resource budget, manage the expenses of the Human Resource Department to ensure compliance.
• Managing and providing the necessary management information required for the business.
• Assist to co-ordinate the administration of all reimbursement claims with regard to welfare entitlements of employees.
• Serves as point of contact with benefit vendors and administrators.
• Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contract.
• Identify and analyze employee relations, problems or grievances, recommend solutions and participate appropriately in the resolution of such issues.
• Maintain calendars of HR management team.
• Schedule meetings, interviews, HR events and maintain agendas.
• Oversee the completion of compensation and benefit documentation.
• Assist the Businesses in enforcing disciplinary actions and ensure consistency across the organization as well as compliance with the relevant employment Legislation.
• Assist to Co-ordinate all staff Welfare matters
• Assist to process staff loan applications and ensure compliance with staff loan policy.
• Administration of staff medical membership scheme and managing relationship with Clinics.
• Conduct exit interviews and manage the exit process

Person Specification: Education, Qualifications & Experience Required

• First degree in Human Resources or any Humanity/Business-related discipline. Relevant professional certifications.
• Minimum of 2 years relevant experience in Human Resources Management
• Ability to work in a fast-paced and deadline-oriented environment
• Excellent interpersonal and communication skills, training skills and writing skills
• High level of integrity and professional accountability

                    How to Apply

Interested candidates should apply with:

• Recent Curriculum Vitae (CV) including names and full contact addresses of referees, one of whom must be their current or most recent employer

You can send through email to

Institutioninformation@gmail.com

Closing date for receipt of applications for the above vacancy is Friday 4th February 2023

Only shortlisted candidates will be contacted.

Women are encouraged to apply.