Job Description

Title: Administration & HR Specialist

Div/Dept.: Global Operations

Location: Country Office

Reporting Relationship: Country Director

SUMMARY

Responsible for providing support to the human resources and administrative functions of the Country Office.

DUTIES/RESPONSIBILITIES

Child Safeguarding

• ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms.  Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

Supporting Country Office HR functions: 

• Coordinate employee engagement and logistics for face-to-face trainings and activities in assigned Country Office.
• Develop and coordinate face to face onboarding and offboarding activities in collaboration with the HR manager and Global HR Service Specialist
• Create and maintain personnel files.
• Supports compliance with employee grievance, disciplinary and performance management programs and policies and all legal employment obligations in line with existing local labor and other related laws.
• Supports the implementation of staff programs and policies.
• Serving as HR point person representing ChildFund on in-country HR networks and in case of internal or external inquiries and requirements

Support Country Office Administration

• Responsible for country office facility, fleet, and asset management (vehicles, office machines, etc.), including maintenance oversight/coordination, maintaining, upgrading, and disposing of assets in the most cost-effective manner, insurance negotiation and management and budget development.
• Responsible for procurement and supply chain management, (oversight of stock, warehousing and distribution of materials, office supplies and minor items).
• Responsible for logistics management of visitors and meetings (visitor arrangements, visa processing logistics for in-country meetings, etc.).
• Responsible for administrative actions resulting from governmental requirements (like tax filings) and/or required under ChildFund registration.

Budget management:

• Responsible for development and management of annual administration budget.

QUALIFICATIONS/EXPERIENCE

• • 1-2 years experience in an office administration and or/ human resources capacity, preferably in a multi-cultural environment
  • Demonstrated prior experience in an administrative support role.
  • Outstanding written and oral communication skills in English; fluency in a local language (i.e., French, Spanish or Portuguese) preferred
  • Excellent understanding of office administration practices and contact negotiation.
  • Prior experience in human resources,
  • Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)
  • Excellent planning, organizational and problem-solving skills
  • Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines.

• Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.
• Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues.

Please apply through the link below:

APPLY

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

JOB ADVERTISEMENT 

EXTERNAL / INTERNAL 

Senior Human Resources Coordinator, Sierra Leone 

Concern Worldwide is a nongovernmental, international, humanitarian organization dedicated to the reduction of suffering and working towards  the ultimate elimination of extreme poverty in the world’s poorest countries. Worldwide integrated Programme approach aims to tackle all  dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies.  Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational  in Sierra Leone since 1996. Programme implementation is based in three areas, namely Tonkolili District, Port Loko District and Urban and  peri-urban areas in Freetown and the surrounding the Western Area.

On this note, Concern would like to invite well-experienced and professional applicants for the under mentioned replacement .

Job Title: Senior Human Resources Coordinator

Reports to: Systems Director

Direct reports: Line manages two HR Officers in Freetown and Matrix manages two field based HR Officers in                                        Magburaka and Port Loko

Liaises with:   Internally: Concern Sierra Leone senior & middle management: CMT members and Programmed and                            Support Systems Forum members, other Concern staff, Dublin HR
Externally: close liaison with the Concern legal advisor, Ministry of Labour & Social Security, other                                  INGOs and other relevant external stakeholders.

Job Location: Based in Freetown with regular travels to Tonkolili and Port Loko districts (and other locations in                                        Sierra  Leone in future as may be required).
Contract Details:   12 months Fixed Term Contract (renewable)
Basic Salary range :  SLL 12,956,205 monthly basis

Job Purpose: 
Reporting to the Systems Director, and as a member of the Country Management Team (CMT), you will provide strategic leadership and  guidance in effective human resources planning, recruitment, retention, staff welfare and development, with a special focus on equality,  diversity and inclusion. In line with Concern Worldwide global HR policies and Sierra Leone labour law, you will support management  and staff by maintaining high quality HR systems and procedures and promote Concern as an attractive organization in which to work and  develop one’s career. In your role, you will contribute to Concern being a safe organization both in which to work and with which to interact  as Programme participants by playing a leading role in ensuring effective accountability and safeguarding.

Main duties & Responsibilities 

Human Resources – Strategic Management 

∙ Advise the CMT and other key management in Sierra Leone on strategic HR matters, including staffing structure and job design in an  evolving organization.

∙ Maintain and manage HR processes and activities to ensure they meet latest Concern Worldwide, Sierra Leone labour law and other  legal instruments, donor requirements and reflect best standards of international practice.

∙ Lead the development of policies, tools and guidelines for effective management of the whole employee cycle in Sierra Leone, in  particular supporting the Systems Director to finalize the People/Staff Plan for Concern in Sierra Leone (with a particular focus on  developing talent).

∙ Contribute to high standards of accountability through effective two-way communication and information sharing within and outside the  organization.

∙ Support the realization of Concern’s Equality Action Plan through developing and implementing procedures at all stages of the  employee cycle to help achieve equality, particularly gender equality.

∙ Contribute to the design and implementation of effective safeguarding prevention and response procedures. Recruitment and Induction 

∙ Maintain an efficient recruitment system that is seen to be fair and transparent and which promotes a more equal and diverse work  force. Support line managers in staffing planning and recruitment.

∙ Administer efficient contracting procedures and welcome arrangements for new staff.

∙ Coordinate the induction process for new staff, with regular review in light of feedback from inductees. Link Concern in Sierra Leone’s  induction process with the global on-line induction.

Retention and Development 

∙ Lead salary reviews, cost of living analyses, etc. to help maintain competitive and equitable staff remuneration (salary, allowances and  other benefits).

∙ Regularly review and update Concern’s Staff Handbook/Manual for Sierra Leone.

∙ Coordinate HR information for the monthly payroll, in close liaison with the finance department.

∙ Support managers to assess training and professional development needs for staff & teams and to develop focused learning and  career development plans.

∙ Help establish a Programme of training/capacity-building for Concern managers in effective staff supervision and performance  management with the aim of achieving a work environment that fosters staff engagement, empowerment, personal and professional growth. This will include the roll out of key relevant HR policies.

∙ Support the CMT in regularly monitoring the organizational culture to ensure staff actions reflect Concern’s guiding principles, where  dignity, diversity, rights and responsibilities of all staff are valued.

Staff Health & Wellbeing 

∙ Coordinate and administer the Concern in Sierra Leone Staff Medical Insurance Scheme. Participate in the procurement process for  an insurance provider through providing technical advice, etc.

∙ Play a leading role to identify ways in which staff health and wellbeing can be continuously enhanced.

HR Standard Processes 

∙ Maintain secure physical and electronic filing systems for all national staff to a high quality standard, maintaining strict confidentiality.  ∙ Oversee the accurate tracking of all types of leave, enabling regular and quality statistical reports on leave and absence rates in  Concern Sierra Leone to be produced.

∙ Produce quality HR management reports on a monthly, quarterly and annual basis. Ensure that regulatory reports to the Ministry of  Labour & Social Security are produced to a high quality standard and submitted on a timely basis.

∙ In consultation with the Systems Director, liaise with the Ministry of Labour & Social Security and Concern’s Legal Advisor on all  necessary issues, ensuring that Concern in Sierra Leone is always compliant with the Labour Law and other relevant legislation. ∙ Remain up to date with new labour legislation in Sierra Leone and provide briefings and updates to line managers on new procedures  and legislation as necessary.

HR Team Management:  

∙ Directly line manage the Freetown HR Officers and matrix manage two HR & Admin Officers based in Port Loko and Magburaka,  contributing to their capacity building and career development through technical support, on-the-job training, coaching and performance  management.

∙ Review job descriptions with each member of the HR Team to ensure the work of the department is clearly focused and utilize the  Performance Development Review (PDR) mechanism to jointly review performance, set SMART objectives, and identify training needs. ∙ Plan and organize work within the team in a manner that will meet the organization’s needs and ensure that team members have  appropriate and manageable workloads.

∙ Be aware of, understand, and comply with Concern’s key policies and procedures (Code of Conduct & Associated Policies, HR, IT,  finance, logistics, security management etc.). Ensure that all HR department staff are also aware of and fully comply with Concern’s  key policies and procedures.

Representation – internal and external:  

∙ With the Systems Director, engage with employee relations issues, grievance and disciplinary proceedings, providing advice and guidance where necessary to both staff and management.

∙ Regularly liaise with the Staff Representative Council regarding new policies & procedures and issues or concerns they may raise on  behalf of Concern Sierra Leone Staff.

∙ Ensure regular coordination with the Ministry of Labour & Social Security, NASSIT, Insurance companies, the HR Forum Support  Group within the INGO Forum, and relevant peer colleagues in other NGOs, on matters related to HR. Represent the organization in  forums related to HR management and stay abreast of best practice standards, legal developments, etc.

Other: 

∙ Undertake other related duties as may reasonably be assigned by the Systems or the Country Director.

∙ Ensure regular coordination with the Ministry of Labour & Social Security, NASSIT, Insurance companies, the HR Forum Support  Group within the INGO Forum, and relevant peer colleagues in other NGOs, on matters related to HR. Represent the organization in  forums related to HR management and stay abreast of best practice standards, legal developments, etc.

 

Person specification: 

Essential 

∙ Bachelor’s degree in HR Management, Business Administration, Organizational Development, or an alternative relevant subject is  required. A Master’s degree in a similar subject is strongly preferred.

∙ Minimum of five years’ work experience in HR, with at least three with an international organization. Experience in working in the  development or humanitarian sector is preferable.

∙ Demonstrated strong knowledge of HR best practice and standards in Sierra Leone (covering recruitment, payroll & benefits  management, training & development, team management, etc.).

∙ Ability to maintain confidentiality & discretion whilst dealing with HR issues.

∙ Strong experience of people management including remote management.

∙ Excellent relationship management skills with ability to influence and get buy-in from people not under your direct supervision. ∙ Experience with and demonstrated ability to analyze and interpret Sierra Leone employment laws, regulations, policies, principles,  concepts, and practices.

∙ Excellent written and verbal communication, interpersonal, networking and negotiation skills. Fluency in spoken and written English. ∙ Excellent strategic and analytical skills with ability to make sound judgment and recommend decisions. Demonstrated ability to deliver  on work objectives to a high quality and on a timely basis.

∙ Excellent experience in presenting, facilitating, and coaching on HR topics.

∙ Knowledge of MS Office Packages (high proficiency in Excel, word, PowerPoint).

SAFEGUARDING AT CONCERN – CODE OF CONDUCT AND ITS ASSOCIATED POLICIES  

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of Programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the Programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking

Interested candidates should apply with:  

• An application letter clearly justifying how you meet the selection criteria.
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current  or most recent employer. Candidates must state the position of each referee and his/her relationship to the candidate.  • A copy of a valid labour card must be attached to ALL applications (written or electronic) Police Clearance will be required  from the successful candidate  

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations  ▪ The HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown 

▪ The HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.  

▪ HR Department, 25 Upper Kamara Lane, Back of EDSA sub Station, Port Loko  

Please mark your application as per the references stated in each position above (by

email please put the reference in the SUBJECT heading).

Closing date for receipt of applications for the above vacancy is on the 2nd June, 2022 

This recruitment process is subject to donor approval and funding.

Therefore, Concern reserves the right to cancel the process based on this reason.

Only short listed candidates will be contacted.

*PLEASE NOTE: “WOMEN ARE STRONGLY ENCOURAGED TO APPLY”

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance, and peacebuilding.

CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19 Response Mechanism Project. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration.

Department: West Africa Regional Office

Reports To:        WARO Regional People Officer; dotted line to Manager Talent Acquisition –     Proposals (Global People Services Team)

Country: West Africa Regional Office

Duty Location: West Africa (Telecommuter based in one of the region’s countries)

Job Summary

The Regional Recruiter is primarily responsible for the identification, screening, interviewing and referral of candidates for potential employment with Catholic Relief Services. Working in partnership with proposal and/or country teams, he/she provides guidance on staffing strategies based on requirements outlined in requests for proposals.  The Regional Recruiter will support the agency’s competitive positioning and pursuit of competitive opportunities, through both assistance and acquisition mechanisms. While primarily focused on recruitment of key personnel, the Regional Recruiter will also assist country teams, as appropriate, with the recruitment of non-key personnel for project start-up.  The Regional Recruiter is responsible for proactively developing and maintaining a large network of current and potential candidates for key positions and for working collaboratively with other specialists, ensuring CRS can identify and secure high performing / high potential staff from the countries that we serve in alignment with agency Respect, Equity, Diversity, and Inclusion (REDI) values and priorities.

Roles and Key Responsibilities:

• • Participate in the development, planning, and implementation of recruiting activities designed to enhance CRS’ ability to attract and retain highly qualified and local candidates.
  • Develop innovative strategies to specifically attract local talent from the diaspora.
  • Introduce new, creative methods and strategies to recruit highly qualified local talent for competitive proposals and hard to fill leadership positions. Teach these methods to Country Program staff.
  • Develop and maintain network of contacts to help identify and source qualified candidates.
  • Work in close collaboration with the Global Sourcer to grow the CRS Talent Pool of qualified Key Personnel for proposals.
  • Participate in capture planning and proposal development teams, ensuring that staffing and management strategies are realistic and reflective of the existing talent pool.
  • Coordinate proposal recruitment initiatives with Country Program Business Development Specialist, Head of Programs, Country Representative and HR Manager
  • Manage the timely collection, verification and editing of proposal submission materials including CVs, biographical data forms and letters of commitment to ensure donor compliance.
  • Source, screen and refer external and internal candidates for interviews with a focus on providing a diverse candidate slate.
  • Conduct reference checks, communicate salaries, benefits and allowances within proposal budget and donor regulations

• Perform and promote all activities in compliance with local employment laws and donor regulations.
• Coordinate all recruitments for the WARO Regional Team.
• Seek, establish, and maintain relationships with organizations with the goal of recruiting diverse and highly qualified staff.
• Develop country program capacity to attract and retain highly qualified candidates, consistent with the agency’s objectives around Respect, Equity, Diversity, Inclusion (REDI).
• Capacity building of local HR Managers for in country recruitment techniques
• Other duties and recruitment -related projects as needed to support strategic talent acquisition for the agency, including internal and external representation, recruitment surge support

Typical Background, Experience & Requirements:

Basic Qualifications

• Bachelor’s degree in Human Resource Management/Business or related field
• Minimum of five years’ recruitment experience
• Established network of contacts within the development sector
• Experience in recruiting Key Personnel for grants and contracts in the global development industry

Preferred Qualifications

• Hands-on experience with sourcing techniques
• Demonstrable, verifiable results from recruiting success
• Knowledge / experience recruiting in the West African region talent market
• Excellent PC skills (MS Office) and experience using Applicant Tracking Systems

Knowledge, Skills and Abilities 

• Proactive, resourceful, and results-oriented – a “go getter”
• Solid verbal and written communication skills
• Strong customer service orientation with excellent interpersonal and negotiation skills
• Outstanding capacity to network and to promote CRS

Required Languages – Proficiency in English and French required. Fluency preferred.

Travel – Must be willing and able to travel up to 25% of the time to support country program recruitment (for example new program start-up, emergency response, etc.).

Key Working Relationships: 

Supervisory Responsibilities:  None

Internal: Country Program Management (CRs, HoPs, HoOPs, Chiefs of Party, HR Managers, Business Development Specialists, etc..); WARO Regional Team, Global People Resources Team (Headquarters HR)

External: Candidates, Organizations

HOW TO APPLY:

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Background on Tearfund 

Who we are: We are a Christian organisation partnering with the local church wherever possible to see change in the lives of those in greatest economic need. We believe poverty is caused by  broken relationships with God, others, the environment and  ourselves, and working to see those relationships restored is key to how we work. We want to see change that is economic, material, environmental and spiritual. See:

Tearfund’s Theology of  Mission

Our vision: To see people freed from poverty, living transformed lives and reaching their God-given potential

Our mission: We follow Jesus where the need is greatest, responding to crisis and partnering with local churches to bring restoration to those living in poverty

Our values: We aspire to be courageous, truthful, compassionate,  servant-hearted and Christ-centred

Relevant scriptures include: 2 Cor. 5:8-11, James 3:18, Romans 8:18-25,  

Philippians 4:7, John 10:10, Luke 4:16-21 and Micah 6:8 

Tearfund’s Application Process 

All applications need to be submitted electronically.

If after reading through this Job Profile and you are interested in applying for the role, kindly send your Curriculum Vitae, including three (3) professional references, cover letter and scanned copies  of your credentials to: liberia.recruitment@tearfund.org .

Deadline for Applications is April 11, at 5:00 PM standard time.

In this Job Profile pack we’ve included a full Job Description as well  as a Person Specification. Please ensure that your application  clearly shows how your skills and experience meet the  requirements for this post.

 

Job Title Finance (0.5 fte) & HR, Logistics and Administration (0.5 fte) – Intern Group International

Team West Africa

Location Freetown, Sierra Leone

Responsible to Finance Manager with overall leadership from the Country Director

Part 1 – Job description 

1. Main purpose of the job 

The Sierra Leone Finance, HR, Logistics & Administration – Intern is responsible for supporting  the Finance and HR administrative function of the Liberia Country Programs. The role supports  the Country with administrative, finance, HR and logistics duties.

2. Position in organisation 

The Finance, HR, Logistics & Administration – Intern will be line managed by the Finance Manager  with overall leadership from the Country Director. The role involves liaison with the Cluster Logistics  Business Partner on logistics responsibilities and other Tearfund colleagues at all levels as well as  members of the public and other external contacts.

3. Tearfund’s Christian culture 

We believe that prayer and discernment is fundamental to Tearfund achieving its mission of  restoring relationships, ending extreme poverty and transforming lives. As a Tearfund staff member  you are expected to:

● Engage with Tearfund Prayers and the Prayer hub

● Lead or participate in spiritual sessions of prayer and biblical reflection within your group

● Be committed to Tearfund’s Mission, Values and Beliefs statement and to be actively working  and living in accordance with Tearfund’s Christian beliefs and theology of mission

● Maintain your own spiritual development, discover your gifts/callings and grow in discipleship

4. Organisational requirements 

● All staff are expected to live out Tearfund’s values as they represent Tearfund externally

● All post-holders are expected to fulfil their personal objectives set by their line manager, contribute to their team’s overall objectives, take responsibility for reviewing their ongoing  personal development and maintain an awareness of Tearfund’s strategy.

● All Tearfund staff share responsibility to promote and maintain a strong safeguarding culture,  including identifying the key actions they should take given their role and responsibilities.

5. Scope of job 

● Provide comprehensive, Finance, HR , logistics and administrative support to the Liberia  Country Office

● Contribute to the life and work of the team, helping out administratively where necessary

6. Duties & Key Responsibilities 

Provide Finance Administration support to the Country Office 

● Supporting with Country general finance tasks (expenses, running reports, budgeting, supplier  payments)

● Maintain petty cash account for the Country Office

● Perform regular cash counts

● Ensure all expenditures are approved and with complete supporting documents in accordance  with Tearfund policies and procedures

● Provide monthly cash summary (country cash book), cash counts, bank statements and bank  reconciliations

● Ensure that payment documents have been verified with cost codes and have been approved by  the budget holder before any payments are made.

● Follow up any reconciliation discrepancies and prepare adjusting entries when necessary.

● Assist in preparing Country financial reports as may be requested by the Finance Manager

● Maintain an organised filing system of all financial transactions and ensure all documents are  save on the google drive for future reference

● Support the Country as required with partner work falling within the responsibility of the Country  office

● Assisting with local statutory accounting, Tearfund financial year-end accounting and audits.

● Assist in the scanning of financial and all relevant documents as delegated by line manager

Provide HR administration support for the Country Office 

● Update and maintain electronic and paper HR files for Country staff

● Ensure that SelectHR is updated and maintained so that staff records are correct and align with  electronic & paper files

● Support the processing of monthly payroll ensuring complete and accurate documentation

● Assist in the recruitment process for Country staff: draft job descriptions; add job vacancies to the recruitment system; draft adverts; request authorisation; initial screen of applications; arrange  and support the interview process; point of communication for candidates

● Draft job offers and employment contracts using standard templates for review by the Country  Director

● Undertake pre-employment checks

● Assist in briefing new staff members on HR procedures and ensuring new starter  documentation is completed and securely maintained

● Arrange onboarding processes including induction programmes for new Country staff

● Draft correspondence and paperwork covering the whole employee life cycle e.g: job changes,  maternity, leavers etc

● Provide administrative support in various tasks including staff reports, meeting notes, booking  meetings, booking flights, arranging visas, work permits, etc

● Contribute to projects as requested by the HR Business Partner

● Run reports and gather statistics

● Ensure all new staff are assigned a desk/office, receive a laptop and mobile phone and are  provided with any ion as needed;

● Prepare documents required for international staff and visitor visas, and other related personnel  requirements stipulated by the Government;

Provide logistics administration support for the Country 

● Liaise with Logistics Business Partner to remain up-to-date on, procurement policies and  procedures, and other key procurement information;

● Ensure that all procurement done by the country office follows correct policy and  procedures

● Ensure all assets are tracked, verified annually and disposed of properly

● Generate all required procurement documentation and maintain records and files in an orderly  manner;

● Maintain good professional working relationships with suppliers and contractors whilst strictly;  adhering to Tearfund anti-corruption guidelines and staff code of conduct

● Liaising with Country teams to ensure all new staff are assigned an office space and receive a  desk and laptop and are provided with any other necessary supplies and information by their  first day of assignment

● In collaboration with line manager prepare documents required for international staff visas and  work permits, and other related personnel requirements stipulated by the Government

● Ensure that Procurement tracker is updated and ready for inspection at all times

● Ensure the preparation of monthly Logistics and fleet report

● Ensure the followup of tomcard replenishment, and the availability of log sheets in all Tearfund vehicles at all times and the proper filling of log sheet by assigned drivers

4.1. Provide comprehensive, administrative support 

● First point of contact for office visitors or enquires;

● Provide visitors with timely and accurate information about security, important contacts and all  the information required to make their travel arrangements;

● Support and liaison in meetings

● Maintain centralised contact lists including staff, program visitors, national stakeholders and partners in the cluster;

● Maintain a calendar of activities.

● Maintain records of staff time off, travel paperwork, purchase request paperwork, and other  administrative items;

● Proactively identify administrative needs and recommend and implement improvements to  administrative processes

Part 2 – Person specification 

Job Title: Finance, HR, Logistics & Admin Intern

ESSENTIAL DESIRABLE

Qualifications ● Bachelor Degree in Business  Administration or equivalent

Experience ● Some experience in Finance,  HR and Administrative support● Knowledge or engagement with  non-governmental organisations  (INGO)

Skills/Abilities ● Demonstrate eagerness to  learn and grow
● Analytical and problem solving  skills
● Good written and verbal  English communication skills
● Computer literate
● Strong organisational and administrative skills

Personal  Qualities ● Committed Christian with a  personal relationship with God
● Committed to Tearfund’s  Mission, Values and Beliefs
● Strong interpersonal,  facilitation, communication and  writing skills
● Understanding, sensitivity and  adaptability to cross cultural  issues
● Flexibility and the ability to  remain calm under pressure
● Attention to detail

OTHER COMMENTS:
● All roles require a DBS/Police check
● Tearfund is a member of the SCHR Misconduct Disclosure Scheme
● Personal identification information will be submitted against a Watchlist database to  check against criminal convictions as a counter-terror measure

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

About Us

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently at the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill the following positions:

1.) Food Controller
2.) Safety Officer
3.) Recruitment Superintendent

 

See job details and how to apply below.

 

1.) Food Controller

 

Responsibilities

The Food Controller is responsible for providing a wide range of administrative support to kitchen which involve warehouse management, cost control and clerical tasks. The responsibilities include but not limited to:

• Maintain a cost record of all food items received, supplied, and rejected due to staleness or otherwise.
• Ensure that all food received and stored are monitored for expiry and methods of removal in place.
• Responsible in assisting in a variety of warehousing duties including receiving, keeping warehouse stocked with essential food items.
• Track and maintain a minimum stock level, and inventory of food consumables.
• Generate daily meals report at the chop kitchen and at the Senior Mess.
• Provide clerical support to the kitchen staff.
• Comply with the strict Health and Safety Regulations regarding storage and handling of food.

Skills and Experience

• Secondary school certificate mandatory.
• Certificate in food and beverage handling an advantage.
• Two (2) years of relevant experience mandatory.
• Food, Hotel and Restaurant experience an advantage.
• Proven experience of providing or overseeing successful administrative support services and office systems within a complex organization mandatory.
• Good command of MS Office.
• Stock Management skills.
• Honesty and trustworthiness.
• Great attention to detail.

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 6^th April 2022: recruitment@fg-gold.com.

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply

 

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2.) Safety Officer

 

Responsibilities

The Safety Officer is responsible for making sure all the employees and contractors are working safely and following all the correct safety procedures in line with FG Gold Health and Safety standard operating procedures. The responsibilities include but not limited to:

• Monitor the implementation of safe systems of work in all activities.
• Ensure that safety information is effectively disseminated across the site to all employees.
• Ensure employees adhere to site rules and use PPE in an appropriate manner.
• Participate and support in the risk management processes across the site (JSA/RA).
• Participate in emergency response.
• Ensure all the employees, contractors, subcontractors and visitors are inducted.
• Provide visible leadership to improve safety and health risk identification, reporting and incident management.
• Train and coach Safety representatives on their expected roles within their units.
• Provide weekly report to the Safety Coordinator.
• Conduct accident and incident investigations and associated reporting.

Skills and Experience

• Higher Teacher Certificate / Higher National Diploma mandatory.
• A bachelor’s degree or an associate degree an advantage.
• OSHA / IOSH Certification or equivalent an advantage.
• Three (3) years of related experience mandatory.
• Experience in Large scale Mining and Construction industry mandatory.
• Proficient in MS Office.
• Good interpersonal skills and sound communication skills and teaching skills.

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 6^th April 2022: recruitment@fg-gold.com.

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

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3.) Recruitment Superintendent

 

Responsibilities

The Recruitment Superintendent is responsible for providing the suitable Human Resources in accordance with FG Gold Limited’s Recruitment procedure, project’s budget and schedule. The responsibilities include but not limited to:

• Set up and ensure the proper communication and implementation of the recruitment procedure with the employees, contractors, and subcontractors and promote transparency, local content compliance and diversity within FG Gold.
• Implement and manage the on-boarding procedure for the new employees.
• Set up and manage the off-boarding procedure.
• Liaise with the Community Relations department for effective communication with local communities regarding employment matters and proactively resolve any complaint.
• Supervise the recruitment process (collection and approbation of the staff requests, advertisement, collection of CVs, organization of tests and interviews, pre-employment medical check-up management, offers)
• Set up and organize skills assessments and maintain up to date the results database.

Skills and Experience

• University degree in a relevant discipline required.
• Human Resources certification will be an advantage.
• Five (5) years of experience in similar or related position.
• Experience in the mining or construction industry mandatory.
• High level of confidentiality and works ethics.
• Excellent verbal and written communication skills.
• Ability to cope with pressure.
• Exceptional time management and organizational skills.
• Good command of MS office.

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 6^th April 2022: recruitment@fg-gold.com.

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity, or gender.

World Vision International Sierra Leone (WVISL) has been operational since 1996 assisting communities with various interventions in health, education, child protection, water & sanitation and livelihoods.

Applications are requested from suitably qualified Sierra Leoneans to fill the position of  ‘People and Culture Coordinator’ in Freetown.  

PURPOSE OF THE POSITION:

To support World Vision Sierra Leone People & Culture leadership in the areas of Learning & Development, Talent Management, Performance Management and Employee Engagement by designing, monitoring and implementing policies and procedures and various activities which ensure the continued development of the organization and its staff towards peak performance following partnership People and Culture strategic framework

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES: 

Performance Management

• Provide technical support to line managers to implement Partnership Performance Management System.
• Alignment of Job Descriptions and Partnering for Performance to Competency Framework for all World Vision staff
• Design and deliver customized training programs and tools for line managers and staff on effective performance management.
• Facilitate and conduct training for line managers on coaching for performance and staff mentorship.
• Collate, analyze and share with People & Culture Director end of probation, mid-year and end of year appraisal reports.
• In collaboration with Line Managers provide recommendations to the People & Culture Director on Performance Management outcomes (remedial and rewards).

Talent Management

• Integrate data from performance management processes (P4P) into talent management database and development initiatives.
• Inform and support strategies for engaging, deploying and retaining talent at World Vision International Sierra Leone and provide management information on depth and breadth of talent to deliver current and future strategic and operational goals.
• Review and update Talent Pool after the completion of the Partnering for Performance appraisal cycle.
• Support the People & Culture Director with the development of World Vision International Sierra Leone Talent Pool and succession planning process.
• Participate in designing a system and process for tracking key staff in their management development.
• Coordinate secondments/exchange of experience
• Manage internship programs.
• Identify skill gaps and mentoring and coaching opportunities to develop desired competencies and skills.
• Take part in developing a strategy and design for ensuring succession planning at the various organizational levels (Senior Leadership Team, Extended Leadership Team, etc.)

Learning & Development

• Facilitate a customized leadership development program
• Implement a learning and leadership development framework and provide vehicles to maximize success (e.g. Methodology includes virtual or actual development centre, job rotations, education, training, targeted secondments, online learning, career planning).
• Coordinate, update and/or draft policies and procedures as they relate to organizational/staff development and training.
• In collaboration with Line Managers develop training needs analysis, training curricula and methodology and ensure proper implementation.
• Plan, facilitate and conduct staff and organizational development related training according to the annual learning and development action plan.
• Coordinate regularly with the recruitment manager to promote Gender balance and ensure Diversity.
• Compile and submit semi-annual gender mainstreaming report

Knowledge Management

• Oversight of soft copy (online) and hard copy document storage
• Database development and maintenance
• Follow up with individual staff and documentation of capacity building initiatives, plans and impact assessment
• Work with Information Communication Technology to manage One-drive online filing
• Maintain evaluation data, including documentation of lessons learned and ensure future initiatives have been incorporated in this learning.
• Relevant information sharing as agreed with the People & Culture Director
• Identify and ensure proper filing of key People & Culture documents as shared by Global Centre, West African Regional Office etc.;
• Support knowledge management initiatives (systems and processes) – working closely with the Systems Officer

New Employee Socialization

• Design and develop an effective orientation program and ensure it is regularly updated.
• Coordinate the in-depth staff orientation process for new hires and existing staff.
• In conjunction with departmental heads, keep updated orientation power-point presentations and carry out orientations where needed.
• Equip managers and People & Culture field staff to run orientation programs
• Ensure new hires are properly oriented according to the Induction Plan

Employee Engagement and Change Management

• Coordinate periodic pulse check surveys
• Follow up on Our Voice Survey completion with World Vision International Sierra Leone staff and ensure proper dissemination of results
• Develop and implement (Our Voice) action plan to build on the World Vision International Sierra Leone key strengths, address gaps and evaluate the impact of these actions
• Manage exit interviews and compile information
• Notify Extended Leadership Team and Senior Leadership Team members on New hires and departing staff
• Support the People & Culture Director in change initiative programs and assist in the development and communication of change management plans

Other

• Perform any other duties as assigned by the People & Culture Director

WVI GENERAL CORE COMPETENCIES: 

1. Be Safe and Resilient
2. Build Relationships
3. Learn and Develop
4. Partner and Collaborate
5. Deliver Results
6. Be Accountable
7. Improve and Innovate
8. Embrace Change

WVI LEADERSHIP CORE COMPETENCIES:

1. Model Self-Management
2. Engage, Influence, Lead and Grow Others
3. Run an Effective and Agile Organisation
4. Develop the Organisation for the Future

QUALIFICATIONS:  EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: BA in Management, Human Resources, Business Administration, Public Administration or related field
• Preferred:  MBA or Masters in Human Resource Development, Management or equivalent experience in the training and development field.

• Experience: 5-7years at officer level /3yrs in Manager level

• Other:  Certification in facilitation skills is preferred.

OTHER COMPETENCIES/ATTRIBUTES:

• Computer literate (Operate MS Word and Excel and Lotus note)
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead n daily devotions and weekly Chapel services.
• Champions Child Safe Organization practices (e.g.  children are not hired to execute WV projects, report/refer cases of abuse perpetrated by staff and non-staff …etc.)
• Perform other duties as required.

If this position appeals to you, send a letter of application with your updated CV to the email address recruitment_wvsl@wvi.org.

Application sent through other means will not be accepted. Please ensure that subject reads ‘Application for the position of “People and Culture Coordinator’’ Referees of the successful candidate will be contacted so please include your referees’ current email and telephone numbers.

Closing Date: March 21, 2022

Only short-listed candidates will be contacted.

World Vision International Sierra Leone takes diligent measures to screen out people who might seek to work with them to ensure they do not harm children or adult beneficiaries in the discharge of their duties. A successful candidate for this position will therefore be screened and required to sign the World Vision Child and Adult Safeguarding Policy. World Vision International Sierra Leone will also conduct a Police check for successful applicants.

                             WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

The main responsibilities would be the following:

• Process payroll
• Consult with employers to identify needs and preferred qualifications
• Interview applicants about their experience, education and skills
• Contact references and perform background checks
• Inform applicants about job details such as benefits and conditions
• Hire or refer qualified candidates
• Conduct new employee orientations
• Process paperwork
• Conduct disciplinary actions
• Support the development and implementation of HR initiatives and systems

• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Preparing salary sheets, payment slips, staff due documents…

•  Answering calls, taking messages and handling correspondence.
•  Maintaining diaries and arranging appointments.
• Typing, preparing and collating reports.
• Filing.
• Organising and servicing meetings (producing agendas and taking minutes)
•  Acting as a receptionist and/or meeting and greeting clients

As for the requirements:

• • University/College education
  • 5+ years of clerical experience
  • Knowledge of Microsoft Office (Excel and Word)
  • Experience in data processing, bookkeeping or other skills you need to have performed
  • Ability to work independently

• Organized and professional demeanor
• Exceptional written and verbal communication skills
• Experience maintaining and prioritizing a manager’s calendar
• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Problem-solving and decision-making aptitude
• Strong ethics and reliability

Kindly Send your Cv to mkallon@idtlabs.xyz.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

 

EXTERNAL ADVERTISEMENT

Position: HR Assistant Intern

Duty station: Freetown – Country Office 

Reporting to: Snr HR Officer 

Key Responsibilities: 

Updating company databases by inputting new employee contact information and employment details.

Screening potential employees’ resumes and application forms to identify suitable candidates to fill company job vacancies.

Organizing interviews with shortlisted candidates.

Posting job advertisements to job boards and social media platforms.

Removing job advertisements from job boards and social media platforms once vacancies have been filled.

Assisting the HR staff in gathering market salary information.

Assisting in the planning of company events.

Preparing and sending offer and rejection letters or emails to candidates.

Coordinating new hire orientations.

Responding to staff inquiries regarding HR policies, employee benefits, and other HR-related matters.

Knowledge & Skills:

• Familiarity with Human Resources Concepts
• Proficiency in all Microsoft Office applications.
• The ability to work as part of a team.
• Excellent administrative and organizational skills.
• Effective communication skills.
• Communicate effectively
• Remain flexible in order to adapt to changes in work environment.
• Study and apply new information and take initiatives.
• Work accurately with close attention to detail.

Educational Requirements:

• Higher Diploma / Degree in Human Resource Management or related field of study

Employment type: 3 months internship

Job Location: Sierra Leone

If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:

Candidates need to send a letter of interest indicating the title of position applied for in the Subject line and an updated CV mentioning educational qualifications by email to   recruitment.sierraleone@brac.net, OR by hand to our head office 43 Freetown Rd, Lumley.

Only complete applications will be accepted and short listed candidates will be contacted.

Application deadline: 25^th February 2022

Women are particularly encouraged to apply.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

JOB SUMMARY
Keystone Bank (SL) LTD is looking to source qualified and experienced candidates for their Head, Human Resources Management role.
​
PERSON SPECIFICATION
​A bachelor’s degree in human resource management or any Social Science disciple.

A Master’s degree in Human Resource Management is disable.

Relevant certification in HR e.g., CIPD (Chartered Institute of Personnel Development) SHRM (Society for Human Resource Management etc.).

The person must have a minimum of 8-10 years cognate experience, at least 3 of which must have been taken at key management position

​
TO APPLY
To apply, submit CV to job@jobsearchsl.com as soon as possible. Candidates will be short listed on a first come first served basis. Please include the role you are applying for in the subject field.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) WGPE M & E Officer
2.) Administration and HR Manager

 

See job details and how to apply below.

 

1.) WGPE M & E Officer

 

Job Description

Position:               WGPE M & E Officer  

Reports to:             WGPE M & E Manager 

Location:                 BO  

Duration:                 Two Months Initially (Renewable )

Deadline for applications: 11^th February 22 (Only the applicants shortlisted for interview will be contacted).

BACKGROUND:

Present in Sierra Leone since 1999, IRC supports Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women and Girls’ Protection and Empowerment programming.

WGPE Program Vision: Women and girls live in a world where they are valued, and able to :live free from violence and inequality; pursue their potential, and exercise their rights to their own safety, equality and voice.

JOB SUMMARY

Reporting to the Monitoring & Evaluation Manager, the M & E Officer is responsible for the collection and accurate inputting of information collected by the project field staff, and for supporting the overall data entry aspects of the program. He/she will provide direct support to the M & E sector in creating/maintaining the corresponding data-collection tools and systems. The M & E Officer will work closely with the M &E Manager to maintain quality assurances of data collected. She/he will do follow-up monitoring visits to communities as required.  S/he will be based in Kenema with travel to operating communities. 

KEY WORKING RELATIONSHIPS

• Position Reports to:  WGPE M & E  Manager
• internal: WGPE Coordinator, Country Program MEL Coordinator, Site Manager, WGPE Program Manager, Field Manager
• External:  IA, MSW, MOGCA, Bo District Council, Partners

SPECIFIC RESPONSIBILITIES:

Program/Project Design and learning:

• Develop and make sure the designated project has tested monitoring tools that capture both program activity and indicators progresses;
• Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.
• With support from the M&E Manager and or M&E Coordinator, collect program field level information required by IRC, donors and/or stakeholders; and establish and maintain project level information management system;

Monitoring

• Ensure on time execution of projects major monitoring and evaluation events including but not limited to data quality audit and field data supervision;
• Document findings from data quality audits and store in project files to ensure collective and sustainable access;
• Provide technical assistance to staff and or partner organization on information management system, proper data collection and record keeping;
• Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives;
• Provide M&E inputs for reports written during project implementation at the field level;

Reviews & / Evaluation

• Provide summarized monthly data analysis showing target against progress over time
• Follow up with Community Facilitators on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues;
• Periodically lead in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information;
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate;

QUALIFICATIONS

Education (Knowledge):

• 1-2 year Diploma in Statistics, Computer Science/IT/or any sector or sub-sector related field;

Experience:

• At least two years’ experience working in monitoring and evaluation;
• Experience working in Women and Girls programs and in rural settings.
• Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
• Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
• Familiarity with result framework analysis and M&E plan implementation;
• Experience in conducting assessments;

• Strong experience working with community groups;
• Strong data collection, analysis and report writing skills;

SKILLS & ABILITIES

Mandatory:

• Best practice in monitoring and evaluation;
• Proficiency in basic computer operations and data entry, including Microsoft Excel
• Strong writing and organizational skills;
• Good verbal communication skills in local languages and working knowledge of English;
• Willingness to travel frequently to field sites;
• Committed to the mission and principles of the International Rescue Committee;
• Good understanding of gender and child rights;
• Good interpersonal skills, with the ability to work within a team environment;
• Ability to work independently, think analytically and take initiative in solving problems;
• Good judgement and negotiation skills;
• Must be results driven.
• Must be able to ride a motorbike and hold a valid license.

APPLY

 

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2.) Administration and HR Manager

 

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : SL-Administration@rescue.org

VACANCY ANNOUNCEMENT 

Position:                   Administration and HR Manager   

Reports to:               Field Coordinator/HR & Administration Coordinator – Technical  

Location:                 Kenema  

Duration:                 Twelve Months Initially (Renewable Annually)

Deadline for applications: 11thFebruary 22 (Only the applicants shortlisted for interview will be contacted).

Background Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Gender Based Violence programming.  IRC has a Country Program office in Freetown, a Regional Field Office in Kenema, Field Offices in Kono and Bo, and a satellite office in Kailahun.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, and Anti-Retaliation.”

Purpose of the Job: 

The position is under the direct supervision of the Field Coordinator in Kenema and is personally responsible for the administrative and HR component of the Kenema field office supporting all the programs towards the implementation of operations in Sierra Leone. This includes providing administrative and Human Resource support to the Kono Field Office and the Kailahun Satellite office.

Specific Responsibilities 

Human Resources 

• Assist generally in the human resource activities for the national employees (job adverts, interviews, recruitment, payroll and benefits).
• Work with Coordinators and Managers in recruiting new Kenema staff, complete the recruitment processing for new staff including reference checks and ensure all new documentation pertaining to staff is forwarded to Freetown for final processing and filing
• Monitor and track the IRCconnect orientation process for all new IRC-SL national and International staff and provide monthly update to the Administration and HR Coordinator
• Ensure that the exit process for all national staff is in accordance with the personnel policy and prepares payment requests for all end of service benefits and ensures they are paid accordingly and in timely manner.
• Oversee and ensure proper application of National Employee Personnel Policy and Administrative procedures by both National and International Employees.
• Prepare the payroll, pay slips and signing sheets for staff to ensure monthly payment of salaries
• Collect and review all time and effort reporting sheets for all staff and ensure it is sent to Administration & HR Coordinator monthly and on time.

Follow up on all insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims, etc.

• Track staff going on UPA, Sick and Annual leave in accordance with the IRC Personnel policy.
• Update Personnel records on a daily basis and keep an up to date database system of staff.
• Ensure that copies of staff annual leave form; performance evaluation, Training requests, are completed correctly, tracked and forwarded to Freetown for final processing
• Make all accommodation arrangements at the IRC guesthouse or private guesthouses for IRC staff and visitors to the Kenema Field Office.
• Raise vouchers for payment for accommodation to guesthouses where staff are accommodated to carry out their functions at the Kenema field Office Location.
• Track and update employee and NASSIT relationship and ensure policy is followed with regards to registration of new members, payment of monthly contributions and membership cards
• Work with Managers in creating and ensuring job description is available for all staff and is filed.

Ensuring all staff have their job descriptions to aid in performance evaluation.

• Responsible to support Expert staff as and when required

Compound Management 

• Responsible for the overall cleanliness of both the IRC office premises and the IRC Guest house
• Directly line manages and supervises office cleaners, housekeepers and cook in accordance with their JDs
• Make request to logistic on detection of any broken item that needs maintenance and repairs both in the office and Guest house and make follow up and ensure it is done.
• Responsible to raise PR and payment vouchers in respect of payments for utilities for both the IRC office premises and the guesthouse, ensure payment is done and keep track of all these payments.
• Keep track of Payments made to the landlords of the premises IRC occupies and raise vouchers for payments when their payments is due. Follow up on all maintenance, city rates and any other issues related to the premises and their landlords.
• Prepare places for meetings and ensure it is clean and comfortable for all staff. e.g.   All staff meetings
• Maintain inventory of household items including items stored and check on a monthly basis with staff and do maintenance where necessary and ensure security of all household properties.
• Work closely with the security guards to ensure that gate signing on sheets are completed and filed appropriately

Program Support and Admin Management 

• Provides assistance to the Field Coordinator and act occasionally in his position when he is away
• Oversee the upkeep of a database/contact list for the Kenema offices (office and business addresses and telephones, staff telephones and e-mail addresses), maintain and upkeep an IRC Kenema general staff directory and provide staff with updated information.
• Keep track of the Admin. Projector, cell phone and sim card handed to visitors or staff.
• Prepare Quarterly Purchase request for Office supplies, Stationery, Cleaning items and toiletries, etc. and provide management oversight and coordination in the supply and maintenance of all office and house supplies.
• Arrange for office space, sitting arrangement, furniture and equipment for all staff
• Coordinate and administer timely mail pouch requirement and procedures for all IRC SL operational areas e.g. Freetown, Kenema, Kailahun.
• Coordinate and track the use of communication systems in the Kenema Office and guesthouse

e.g. Internet, auto top up system to staff in Kenema, DSTV

Responsible for Administration correspondences and maintaining administration files, filing all communications directed to the Admin Kenema Field Office and placing those for all staff attention on the general staff notice board to read

• Ensure all staff have IRC and AIC Medical Insurance ID Cards and maintain a tracking sheet  of same
• Compile weekly report for CT meetings each week to be forwarded to Freetown and ready for each weeks meeting. .
• Provide support to staff to organize trainings, meetings, workshops, farewell parties and the end of year staff party, etc.
• Conduct training for all staff to ensure policies are practiced by all staff and in place e.g. Mandatory Reporting etc.
• Perform other duties as needed or requested by the Field Coordinator or the Administration & HR Coordinator.

Key Working Relationships 

External: Local and International NGOs, Government Parastatals i.e., Town Council, District Council, Government Hospital Staff, etc., National Police, Security Agency, NGOs

Internal: Field Coordinator, Programs Managers, Program staff, Administration Staff, Finance Manager and Logistics staff

Qualifications  

Education (Knowledge):   

• University Degree or Diploma in business administration or similar professional qualification

Experience:

• Previous experience working within the management team of a large organization
• 3-5 years with an international agency, preferably in a management position

Skill & Abilities:  

Preferred: 

• Proven skills in Administration & HR with strong personnel management experience
• Excellent organization skills. Attention to detail, closely following established procedures. 
• Ability to organize task, provide supervision to admin team and identify priorities.
• Must have strong organizational diplomacy and communications skills; proven computer literacy (Microsoft words and excel) 
• Ability to work under pressure and meet deadlines 
• Self-starter with ability to work independently 
• Honest, responsible and in good physical condition to meet the demands of job. 
• Good command in spoken and written in English 

Mandatory:

• Committed to the mission and principles of the International Rescue Committee;
• Operational/Financial management – understand IRC policies and systems and applies them effectively, developing sound financial plans and budgets and can effectively obtain, allocate and utilize resources;
• Applies effective utilization of resources;
• Program Management – Oversees and/or manages the design and monitoring;
• The ability to build a team environment, empowering employees by effective delegation, motivating, rewards and manages conflict with employees as appropriate;
• The ability to accurately assess a situation before making a decision, examining problems from different viewpoints;

Judgment – Is able to sort through competing priorities, make sound well informed decisions and identify issues problems and opportunities;

• Decisiveness – Can make decisions in a timely manner identifying problems early enough and informing the line manager
• Results driven – ensures goals, objectives and deadlines are met;

• Role model – Builds effective work practices through role model;
• Respectful both within the organization and with external interactions and sensitive to ramifications of decisions;
• Self-Management – Knows own strengths and weaknesses and acts accordingly, copes well with pressure and adapts and learns;
• Can communicate effectively both verbally and in written communication across all departments;
• Interpersonal skills – Listens willingly to concerns of others and provides feedback, gaining commitment by persuasiveness not demands;
• The ability to be an effective negotiator in conflict situations handling the conflict effectively and constantly working towards a win/win situation;
• Lives up to commitments and works towards the aims of the organization, showing consistency between words and actions and always acting with integrity.

                                  WOMEN ARE STRONGLY ENCOURAGED TO APPLY Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

APPLY

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.