BRAC is recruiting to fill the following positions:

1.) Project Manager – Health
2.) Area Health Coordinator
3.) Head of Human Resource and Training

BRAC is a development success story, spreading anti-poverty solutions tested and proven in Bangladesh to 10 other developing countries in Asia and Africa, making it a global leader in providing opportunities for the world’s poor.

BRAC was founded in Bangladesh in 1972 by Sir Fazle Hasan Abed, and is today one of the top leaders in developing cost-effective, evidence-based poverty innovations in extremely poor, fragile and post-disaster settings. BRAC started its first programme outside of Bangladesh in Afghanistan in 2002 through the Stitching BRAC International, which is registered in the Netherlands. BRAC International is currently reaching over 19 million people beyond Bangladesh and creating opportunities to break the cycle of poverty.

With a holistic approach that uses a wide array of interventions including microfinance, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. Of the world’s top development and humanitarian relief organizations, BRAC is one of the few based in the global south. In January 2018, BRAC was ranked as the number one NGO in the world for the three consecutive year by the Geneva-based NGO Advisor, an independent media organization committed to highlighting innovation, impact and governance in the non-profit sector.

BRAC has been working and implementing programmes in Sierra Leone since 2008. We are currently implementing Health, Education, Empowerment and Livelihood for Adolescents (ELA), Agriculture and Food Security, Small enterprise development and Microfinance programmes reaching approximately 2.5 million people in 12 districts in Sierra Leone within 36 branch offices.

See job details and how to apply below.

1.) Project Manager – Health

Report to: Programme Manager Health, Nutrition & WASH

Duration of contract:  2 months (renewable subject to performance & availability of project)

Working hrs:  Minimum 40 hrs per week

Job Location:  Country Office ( with frequent movement to Port Loko and Bombali districts and Tengbeh Town Area Office with frequent movement to Western area rural and urban)

 

PURPOSE

To support government fight COVID 19 in coordinated efforts with the District Health Management Teams, Partners and stakeholders at District level by providing support to District staff activities in basic health education, contact tracing and referrals, provision of basic health commodities to vulnerable households.

 

Job responsibilities:

• Provide overall strategic, administrative and managerial oversight of a Community Health needs, managing the project work plan and ensuring deliverable timelines are met.

• Develop strong working relationships with key stakeholders in relevant government ministries, departments and agencies, and with other implementing and technical partners and community-based groups/organizations

• Develop implementation plans, proposals and budgets for projects and project extensions in conjunction with relevant staff members.

• Develop materials, organize and conduct trainings for project assistants and volunteers in the operating districts.

• Provide capacity building and sustained leadership skills to project staff, volunteers and communities through training, technical support like planning, developing interventions, inter-sectorial action, monitoring and evaluation.

• Advise on best practices in the field, whilst scanning for future barriers in order to ensure successful project implementation.

• She/He will give both financial and programmatic oversight to the project, and make sure there are no over/under spending on the project.

 

Safeguarding Responsibilities

 

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programmes goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

Person specification

• Result driven with demonstrated success in health campaigns

• Demonstrate excellence in communication and working with diverse groups of people

• Excellent report writing skills, coordination & networking (information gathering & analysis)

• Must be a confident communicator and presenter with excellent written and spoken English

 

Educational Requirements/Experience:

Bachelor’s degree in Public health/Nursing from any reputable University with minimum of 3 years work experience in field work and social behavioral change communications is required.

Required skills

• Excellent report writing skills

• Management, ooperational, communication, interpersonal and analytical skills,

• Computer skills.

 

• A performer and result oriented

 

Employment type: Contractual

If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:

Candidates need to send a letter of interest indicating the title of position applied for, updated CV mentioning educational grades, years of experience, current and expected salary through email to: recruitment.sierraleone@brac.net 

Please note that due to the urgent need of the position, shortlisting will be done on a daily basis.

Application deadline: 12th July 2021

BRAC is an equal opportunities employer

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2.) Area Health Coordinator

 

Report to: Project Manager – Health

Duration of contract:  2 months (renewable subject to performance & availability of Project)

Working hrs:  Minimum 40 hrs per week

Job Location:  Western Area Rural & Urban District – Freetown

PURPOSE

To support government fight COVID 19 in coordinated efforts with the District Health Management Teams, Partners and stakeholders at District level by providing support to District staff activities in basic health education, contact tracing and referrals, provision of basic health commodities to vulnerable households.

 

Job responsibilities:

• Supervise 3 district Health Coordinators and 150 community health promoters.

• Conduct TOT training of staff & community stakeholder.

• Supervise the training to staff, community stakeholders and health promoters.

• To prepare monthly work plan with district staff during monthly review meetings.

• Supervise project activities in the three districts, by visiting time to time to give support and guidance to staff.

• Authorize and approve payments made to district health coordinators and

• Supervise the distribution of health commodities in the three operational districts.

• Work with DHMT in district contact tracing of COVID19 patients by field staff/ CHPs.

• Coordinate project district launch, partners meetings and update reporting.

• Maintain all staff reporting documents, assets and supervise the distribution of health commodities at district level.

• Check and supervise staff daily attendance registers.

• Prepare monthly progress reports on the basis DHC’s report and submit to country office.

• Collaboration & coordination with district health management team and other partners in the three districts.

• Coordinate project closeout meetings and handing over

• Observe BRAC safeguarding to the letter.

 

Safeguarding Responsibilities

• Read, understand, practice, promote and endorse the issue of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

Person specification

• Result driven with demonstrated success in health campaigns

• Demonstrate excellence in communication and working with diverse groups of people

• Excellent report writing skills, coordination & networking (information gathering & analysis) .

• Must be a confident communicator and presenter with excellent written and spoken English.

Educational Requirements/Experience:

Bachelor’s degree in Public health/Nursing from any reputable University with minimum of 3 years work experience in field work and social behavioral change communications is required.

Required skills

• Excellent report writing skills

• Management, ooperational, communication, interpersonal and analytical skills,

• Computer skills.

 

• A performer and result oriented

 

Employment type: Contractual

If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:

Candidates need to send a letter of interest indicating the title of position applied for, updated CV mentioning educational grades, years of experience, current and expected salary through email to: recruitment.sierraleone@brac.net 

Please note that due to the urgent need of the position, shortlisting will be done on a daily basis.

Application deadline: 12th July 2021

BRAC is an equal opportunities employer

 

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3.) Head of Human Resource and Training

 

Duty Station: Country Office – Freetown, Sierra Leone

Purpose:

Lead, supervise and guide HR and Training team on various aspects of strategic and operational HR, capability development, management of special projects, HR policy review and development in line with Government Law .

Major Responsibilities

• Provide HR leadership; collaborate with the management team to design and implement  Strategies to support organizational growth and culture.

• Develop practices and programs that attract, retain and develop the best possible talent in the marketplace and makes the organization attractive through competitive pay and an engaging culture

• Manage the recruitment and selection process in line with the organizational recruitment guidelines

• Nurture a positive working culture environment

• Oversee and manage a performance management sytem that drives high performance

• Assess training needs and accrding design, apply and monitor capacity development programmes

• Report to management and provide decision support through HR data, metrics and analytics

• Ensure legal compliance throughout human resource management

Safeguarding job responsibilities

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

A minimum of a Bachelor degree in Human Resources, Business Administration, Organizational Psychology, or related area of focus is required; Master degree (e.g., MBA, MA HR) strongly preferred from a recognized university

 

Required skills:

• People oriented and results driven

• Communicate effectively, verbally and in writing to a diverse audience.

• Able to build and effectively manage interpersonal relationships at all levels of the organization

• Excellent active listening, negotiation and presentation skills

• Remain flexible in order to adapt to changes in work environment

• Excellent time-management, problem-prevention and problem-solving skills

• Has in-depth knowledge of labor law

• Possess sufficient knowledge and experience of using HR systems and databases

• Flexible to travel to domestic and international offices on short notice

• Maintain confidentiality of sensitive information.

• Fluency in written and spoken English

 

Experience (Including sector/industry):

• Minimum 7 years HR experience in generalist roles

• Experience working with a diverse workforce.

• Prior experience working within an NGO is a plus.

 

Employment type: Contractual

If you feel you are the right match for the above mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades, years of experience, current and expected salary at:

recruitment.bi@brac.net

Please mention the name of the position and AD# BI 22/21 in the subject bar.

Application deadline: 14 July 2021

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are the part of our Performance Management System.

BRAC is an equal opportunities employer

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Afriqia HR Solutions is recruiting to fill the positions below.

1.) Junior Consultant – Training and Projects
2.) Junior Consultant – Talent Acquisition

 

See job details and how to apply below.

 

1.) Junior Consultant – Training and Projects

 

At Afriqia HR Solutions we are seeking a new member of our team.

Our focus is on potential and growth. If you feel you are ready for a new challenge and want to be part  of an organization focused on quality, human capacity development and organizational development  we would love to hear from you.

Key Responsibilities:

⮚ Delivering Trainings.

⮚ Conducting Skills Gap Analyses.

⮚ Mapping out annual training plans.

⮚ Preparing training material.

Candidate will also support our lead consultants with HR/Recruitment Projects and will support in the  following:

⮚ Advising clients on HR policies.

⮚ Serving as internal consultants to clients.

⮚ Developing and revising HR policies.

⮚ Preparing and maintaining reports.

⮚ Conducting audits of HR activities.

What we offer:

⮚ Flexible working schedules.

⮚ Inclusive and transparent workplace culture.

⮚ Access to learning and development.

Ideal candidate:

⮚ 3-5 years training experience in developing/ delivering training.

⮚ 1-3 years’ experience in HR.

⮚ Experience in the planning and logistics of training delivery.

⮚ Experience of preparing educational material and conducting needs, pre and post training  assessments.

⮚ Understanding of effective teaching methodologies and tools.

⮚ Excellent communication, presentation and public speaking skills.

⮚ Organisational and time management abilities.

⮚ Excellent writing skills.

⮚ Fluency in French and/or Arabic is an asset.

For further information and/or to apply contact us on:

info@afriqia-solutions.com.

For applications a CV  and a cover letter must be provided Not later than 19/07/2021

 

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2.) Junior Consultant – Talent Acquisition

 

At Afriqia HR Solutions we are seeking a new member of our team.

Our focus is on potential and growth. If you feel you are ready for a new challenge and want to be part  of an organization focused on quality, human capacity development and organizational development we  would love to hear from you.

Key Responsibilities:

⮚ Support in the delivery of all recruitment projects.

⮚ Manage Candidate Liaison.

⮚ Monitor and Devise Interview Schedules.

⮚ Liaise with clients around recommendations and interviews.

⮚ Create JDs/ manage recruitment advertising/ monitor and respond to queries. ⮚ Document interviews- question design/ interview notes/ candidate and recruitment reports. ⮚ Support in post selection verification- reference checks, certificates, etc.

Candidate will also support our lead consultants with HR/Recruitment Projects and will support in the  following:

⮚ Advising clients on HR policies.

⮚ Serving as internal consultants to clients.

⮚ Developing and revising HR policies.

⮚ Preparing and maintaining reports.

⮚ Conducting audits of HR activities.

What we offer:

⮚ Flexible working schedules.

⮚ Inclusive and transparent workplace culture.

⮚ Access to learning and development.

⮚ Fluency in French and/or Arabic is an asset.

Ideal candidate:

⮚ 5 years HR experience in a senior position.

⮚ 1-3 years’ experience in HR Strategy Development.

⮚ 2 years’ experience in a focused recruitment role.

⮚ Understanding of Change Management.

⮚ Organisational and time management abilities.

⮚ Excellent writing skills.

⮚ Fluency in French and/or Arabic is an asset.

For further information and/or to apply contact us on:

info@afriqia-solutions.com.

For applications a CV  and a cover letter must be provided Not later than 19/07/2021

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job no: 540890

Position type: Consultancy

Location: Sierra Leone Division/Equivalent: Dakar (WCAR), Senegal

School/Unit: Sierra Leone

Department/Office: Freetown, Sierra Leone

Categories: Human Resources, Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, empowerment

Please visit UNICEF Sierra Leone website here: www.unicef.org/sierraleone

How can you make a difference?

Under the guidance of the HR Manager, the successful consultant will perform the following functions:

• Assess the staff members’ report writing skills in English language.
• Conduct some key informants’ interviews with senior management.
• Develop a training Programme to meet the training needs.
• Conduct training and submit report at the end of the training.

Specific Tasks of the Consultant

• Train staff members on effective report writing skills.

To qualify as an advocate for every child you will have…

• An advanced University degree in English, Languages, communication, Report Writing or related field (*A first University degree combined with 2 additional years of professional experience above the minimum may be accepted in lieu of an Advanced University Degree).

• Minimum of 5 years of progressive experience in conducting trainings.
• Experience in adult learning and teaching methodologies, especially in multi-cultural environment is an advantage.
• Experience in proposal/report writing is an asset.
• Technical skills in the field of education.
• Communication, analytical and training skills.
• Strategic Planning and Monitoring skills, ability to organize work and projects.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Consultants and Individual contractors are responsible for paying any taxes derived from the earnings received from UNICEF.

• Application to include financial proposal that will detail your daily/monthly rate (in SLL) to undertake the terms of reference.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

Application close: Jun 13 2021 Greenwich Standard Time

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Helen Keller International (HKI) is an international, non-profit organization, with 21 country offices worldwide. Created in 1915, HKI’s mission is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition through evidence-based programs. HKI opened in Sierra Leone in 2004 and currently receives funding from USAID, Irish Aid, UNICEF and others.

 

HKI’s portfolio of programs covers a diverse range of infectious disease control/elimination and nutrition programs that target vulnerable communities, households and family members. HKI is lead partner for the Ministry of Health, Sanitation integrated community-based program to control/eliminate onchocerciasis, lymphatic filariasis, schistosomiasis, and soil transmitted helminths through mass drug administration. Within its nutrition programs, HKI currently supports the government in its two programs; Six Monthly Contact Point and Orange Flesh Sweet Potato.

 

In line with our global mission, HKI’s main objective in Sierra Leone is to support the government to develop policies and programs that address mortality and morbidity associated with malnutrition; and morbidity and disability caused by neglected tropical diseases and to assist the country to achieve the Sustainable Development

 

Functional Relationships

Under the supervision of the Deputy Country Director, the Human Resources and Administration Manager (HRAM) is responsible for all Helen Keller Int’l human resources, administrative and operations activities in the Sierra Leone office. He/she will ensure the enforcement of internal regulations, policies and procedures. He/she will supervise the HR, admin & operations team. He/she will advise and support project/program coordinators and managers to ensure that projects run smoothly. The HRAM works in close coordination with the Finance Manager and the program team. He/She will have a dotted line to the Regional HR Manager on all HR related issues and work closely with Global Operations and Procurement teams

 

General Administration:

• An efficient filing system for important office documents;

• Overseeing security guards’ performance and office access;

• Office and residence rental agreement renewals;

• Work permits, residential permits, visa renewals for international staff;

• Collect and prepare all necessary documentation for INGO registration and attestation;

• Coordinate the annual mandatory trainings for all staff.

• Responsible for all Administrative duties as assigned by supervisor;

• Support the DCD attend SLANGO and other NGO forum meetings whenever delegated;

• Responsible for international visitor’s visa processing, hotel booking and key security brief before arrival.

• Responsible for renewal of Visas and work permits for international staff.

 

Human Resources Management:

• Lead the HR function and advise the Deputy Country Director (DCD) and Country Director (CD) on all HR related issues.

• Develop and implement HR initiatives which are aligned with the overall business strategy of the Country Office in liaison with the Regional HR manager

• Nurture a positive and respectful work environment and culture.

• Manage the end-to-end recruitment process as per Helen Keller’s policy

• Support DCD and CD in conflict resolution.

• Oversee and support the Conversations to Connect performance management system to drive high performance.

• Support and guide staff annual performance conversation and planning map process;

• Assess training needs with supervisor and monitor trainings.

• Support staff development through tracking of staff training especially learning@hki

• Ensure Country Office is complaint with all local legal requirement fo Human Resources Management

• Coordinate staff welfare activities

• Support CO compensation analysis by collecting data for birches and follow up communications;

  
  
  
  

 

Payroll and Human Resources/Personnel Administration

• Prepare Payroll, NASSIT and NRA before submission to Finance for monthly report update;

• Follow up with all staff to ensure timely submission of Timesheet and prepare monthly reports on status;

• Advise on new SL Gazette updates for input into the HR manual

• Updating Personnel data for the annual and midyear budgets;

• Updating employee data for new and departing staff;

• Responsible for Annual severance computation and severance payments as per request;

• Homere software, staff details, leave balances and monthly report to Regional Office, monthly reports to finance ;

• Maintain staff leave tracker and accordingly advise all staff on pending leave days on  monthly basis using Homere report;

• Health insurance. ensuring new staff added and departing staff deleted from CIGNA and quarterly payments;

• Employee separation process, (checklist, interview, end of service benefits)

• Monthly review of NetSuite and follow up with HQ to ensure data is updated;

• Country Office Quarterly HR report to Regional office;

• Manage staff leave ensuring a leave plan is in place at the start of each calendar year Ensure all job description are kept in soft copy and hard copies in personnel files;

• Recruitment – adverts, coordination of shortlists, interviews, contracts and orientation;

• Maintain personnel files in accordance with Helen Keller HR filing guidelines;

• Track staff contract’s expiry and facilitate their renewal upon approval by the CD and submission of Performance Conversations and Planning Maps;

Procurement and Purchasing

• Oversee purchasing of all supplies and services including solicitation of quotations, preparing vendor selection sheets, local purchase orders and verifying deliveries, quality of goods and invoices.

• Updating of procurement register daily/ as an when requests are received and procurement processes are completed

• Play a major role in the process to contract vendors for a yearlong blanket contracts for routine supplies.

• Work closely with Projects/Programs to assist in the development of annual (or other) procurement plans. Consolidate and manage the country procurement plan and ensure implementation.

• Liaise with DCD for all Purchase Requests that contain a restricted or ineligible good/service by checking the USAID Restricted and Ineligible Goods.

• Ensure checks for Preventing Terrorist Funding for vendors using available search engines for vendors selected to supply goods/services are completed.

• Liaise with Internal Procurement Committee on all purchases per required threshold.

• Verify Withholding tax certificates from vendors before payment is made.

• Review Purchase Order log and ensure procurements are completed timely and according to established policy. Take steps to rectify challenges.

• Conduct procurement files review for all purchase documents for easy reference including copies of purchase request, quotations, purchase orders, delivery notes and invoices in the Procurement file.

• Maintain vendor prequalified list for Helen Keller use for goods/services (including office equipment, IT services, communications, courier, transport, guard services, hotel providers, etc.) through the use of Long term Agreements

• Process customs clearance for external purchases.

• Maintain an up-to-date procurement tracker for all goods and services to be procured.

 

Local Consultant Agreements

• Issue agreements in accordance with selected consultants done by recruiting staff and negotiate rates by the DCD for local consultants, according to established policy.

• Maintain consultant files and conduct files review for completeness.

• Ensure procurement process, payment, documentation is complete, deliverables accepted by project teams and procedures adhered to

General

• • Ensure that the Procurement Unit provides a Customer service / client-oriented service which is seen to add value to all Projects/Programs

  • Ensure actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines. Be able to train other staff in proper procurement procedures to ensure compliance with established MSH and donor policies and procedures.

  • Contribute to maintaining teamwork, discipline, sound work relationships and productivity.

 

Qualifications

• At least Master’s in human resources management, business administration, logistics, or other relevant domains

• Minimum ten years’ experience in with stead progress in responsibilities and 3 years’ experience in a management position , preferably for an International NGO, in HR, admin and operations

• Knowledge of USAID Procurement Regulations

• Demonstrated experience in management and supervision of HR Admin & operations staff

• Highly computer literate, including knowledge of Microsoft office suite (Word; PowerPoint; Outlook), and strong Excel skills, including pivot tables.

• Good knowledge of local laws and procedures for HR  Admin & operations

• Ability to:

  • perform duties that require close attention to detail;

  • prioritize workload, assume responsibility for work, and follow through to completion.

  • Maintain balance when under stress.

  • Work in a decentralized organizational structure with a highly collaborative approach.

To Apply

Qualified candidates should submit a cover letter and resume to:

Sierraleone.Recruitment@hki.org

noting the job title in the subject line.  Applications will be accepted until 15th June 2021.

Please note that a copy of your application letter must be sent to the NGO Desk officer, Ministry of Labor, New England. A photocopy of a valid labor card should be attached to all applications

 

In the spirit of our namesake, Helen Keller is dedicated to building an inclusive workforce where diversity of all types is fully valued.

All qualified applicants will receive consideration for employment without regard to ethnicity, race, caste, color, religion, sex, national origin, age, disability, or any other characteristic that has no bearing on the ability to perform the required job duties.

We are committed to providing reasonable accommodation to individuals with disabilities.

If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above or Tel: +232 76 85 96 25.

HELEN KELLER INTL:

• DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, TEST, AND INTERVIEW MEETING, PROCESSING, OR TRAINING).

• DOES NOT ASK FOR INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

• DOES NOT RECRUIT THROUGH ANY RECRUITMENT AGENCY.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Handicap International is recruiting to fill the following positions:

1.) Accountant
2.) Grants & Reporting Specialist
3.) (Associated) Human Resources Manager

 

See job details and how to apply below.

 

1.) Accountant

 

HI is seeking for a qualified individual to fill the above mentioned National Position.

WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

 Please Note: 

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing four different projects for the promotion of inclusive education and mental health in six districts of Sierra Leone.

MISSION

To contribute to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. He/she ensures optimal quality and impact of his/her current project and two-three additional projects by means of a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

 

Please note that final JD may differ in some areas from this document

General Mission

The Accountant is responsible for regularly keeping the accounts, carrying out closings, monitoring third-party accounts, identifying fixed assets, implementing the archiving of supporting documents and respecting the standards of the country’s organization and regulatory framework. S-He supervise he entire accounting of the country, consolidate, give feed-back to each site and ensure the general quality of the accounting

Mission 1: Strategy and management

Activities:

• Ensures follow-up and the escalation of accounting risks of which S/he is aware to his/her hierarchical and functional lines and contributes to their mitigation.
• Contributes to the identification of accounting and legal risks for HI in its area.
• Carry out the procedures for requesting exemption from Goods and Services Tax (GST) and prepare the declarations (if/when applicable).
• S/he is directly in communication with HQ accountant on accounting purposes (cc Finance manager)

Mission 2:  Standards and expertise

Activities:

• Deploys all of HI’s policies, processes and accounting tools within its scope.
• Ensures compliance with the association’s legal obligations and produces the required accounting documents.
• Reports changes in standards, case law or practice of other players S/he is aware of in the accounting field.
• Complies with the General Data Protection Regulation (RGPD).
• Implements and respects the archiving procedure for accounting documents.
• Publishes and updates the accounting documents on the dedicated spaces.
• Contributes to internal control on its perimeter and applies the identified corrective actions.
• Prepares the supporting documents requested by the internal and external auditors.
• Support the finance manager in bank relations (collect bank statement, withdraw if requested…)

 

Mission 3:   Operational implementation

Responsibility 1: Keep the accounts regularly

• Formalize requests for the creation or closing of accounting journals in the accounting Information System (IS) – NAVISION.
• Receives the supporting documents from the finance officer (cash) and the cashier (bank)  Codifies accounting entries against HI’s chart of accounts.
• Enter the accounting entries daily in the accounting IS for the safe ONLY (Bank entries managed by the cashier / Cash entries managed by the finance officer)
• Ensures that the wording of the accounting entries are precise and consistent with HI’s chart of accounts (GAP Codes)
• Ensure all the required fields for each accounting entry.
• Guarantee the respect of the data entry deadlines (especially during the closing period).
• May be required to temporarily replace a member of the finance’s team (not exclusively in accounting tasks).
• Make the closing and fixed asset depreciation postings.
• Prepare all closing documents.
• Go to the bank if requested by the finance manager
• Creates the asset master records in NAV
• Communicate to the logistics department the identification number of the fixed assets so that they appear in the equipment-tracking file.

 

Responsibility 2: Implements accounting archiving

• Edits the accounting slips.
• Ensures regular scanning of supporting documents.
• Ensures the legibility of supporting documents on paper and scanned.
• Monthly archives the scanned parts on a server.
• Monthly archives the paper documents in a place that guarantees their physical integrity.
• Send the supporting documents (paper and digital format) to their final storage locations

 

Mission 4:   Animation of the profession

 

Activities:

Contribute in the preparation and the training of staff, if/when requested by his/her line manager.

 

OTHERS:  Any other task in connection with the programme that may prove necessary.

Salary: As per HI salary scale for National Staff & candidate’s experience

Probation Period: 3 months

Duration of Contract: One (01) year 

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to:

recruitment@sierraleone.hi.org 

 Closing date for applications is 7^th June 2021

 

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2.) Grants & Reporting Specialist

 

HI is seeking for a qualified individual to fill the above mentioned National Position.
WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

Please Note:
Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND
Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing four different projects for the promotion of inclusive education and mental health in six districts of Sierra Leone.

MISSION
To contribute to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. He/she ensures optimal quality and impact of his/her current project and two-three additional projects by means of a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

Please note that final JD may differ in some areas from this document

Responsibilities:
Under the responsibility of the TUM, the Grant & Reporting Specialist contributes to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. In 2021, Manor River program has developed a new operational strategy, which includes a fundraising strategy and a nationalisation of expatriate position. In this objective, the Grant & Reporting Specialist is responsible for supporting the Associate Operation
Manager (AOM) in identifying, defining and writing new projects and for as same as supporting him/her and the Project Managers (PMs) on grand management (reporting, compliance with donor’s proposals, quality).

Responsibility 1: Actively participate in the development of project proposals

Activities:

• Participate in the key phases of diagnosis and design of projects: participate in the development of survey protocols and evaluation missions in coordination with the Technical Unit Manager, M&E senior officer and Associate Operation Managers
• Participate in meetings with partners (national and international) and with local authorities
• Mapping the donors by sector
• Participate directly in the writing and development of project proposals
• Support compliance with donor requirements, facilitate kick-off meetings;
• Ensure archiving (TEAM, papers, …) of all documents related to project proposals (narratives, budgets and annexes) and national and international partnerships.

Responsibility 2: Strengthen the programme’s capacity to develop qualitative proposals:

Activities:

• Identify, collect and make accessible and visible standard narratives that can be used for cross-cutting issues, monitoring and evaluation, key elements of HI technical approach, applicable to the programme;
• In coordination with the Technical Unit Manager and Associate Operation Managers, carry out literature reviews and other secondary data and contribute to stakeholder analysis to feed into context analyses and help develop intervention logics by strengthening the quality of project proposals (problem and solution trees, stakeholder analysis tables, etc.);
• In coordination with the Technical Unit Manager, support the M&E Senior officer in collecting and presenting statistic by sectors of intervention at district and national level.

Responsibility 3: Strengthen the programme’s capacity to develop qualitative reporting:

Activities

• Contribute, in coordination with the Associate Operations Manager and in particular the project manager(s) concerned, to the writing of interim (monthly and quarterly) and final reports to donors
• Support the associate operational manager and the M&E senior in the development and/or revision of M&E plan.
• Support the associate operational manager and the M&E Senior officer in the data analysis (how to make and read statistic, how to use statistic in reporting)
• Support the Technical Unit and the project manager(s) concerned to develop lesson learns papers.
• Support HI’s partners to the writing of narrative report
• With the support of the Technical Unit Manager and Associate Operation Manager, conduct workshops/trainings/individual capacity building sessions on reporting and related HI tools (PM tools kit)

Others: Any other task in connection with the programme that may prove necessary.
PROFILE SOUGHT

Essential Preferable
Qualification(s):
Bachelor degree in social sciences, communication, development/ humanitarian, Languages or management.

Diploma in health, psychosocial, protection and/or education

Experience (type and amount of experience) :
Minimum 7 years in supporting senior staff in proposal writing, editing, monitoring and reporting
Proven success on proposalwriting and application Experience in donors reporting Experience in set up monitoring system

Experience in HI.
Experience in data analysis
Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.
Skills (knowledge, abilities required for the position, refer to skills repository document) :

• Excellent communication and
• writing capacities in English
• Pedagogical skills
• Analysis capacities including statistics
• Team motivation and direction

Proficient: Microsoft Word, Excel, PowerPoint

• Experience in research methods
• Good communication and writing capacities in French

Personal qualities:

• Excellent communication skills and diplomacy
• Ability to work independently and as a member of a team
• Flexibility
• Strong attention to details
• Good capacity to coordinate and consult with others Good organizational skills
• Practical, dynamic and solution oriented
• Open to cultural differences
• Good capacity to withstand pressure and manage stress
• Emotional maturity

Expected Start Date: ASAP
Salary: As per HI salary scale for National Staff & candidate’s experience
Probation Period: 3 months
Duration of Contract: Six (06) months

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to:

recruitment@sierraleone.hi.org

Closing date for applications is 7th June 2021

 

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3.) (Associated) Human Resources Manager

 

HI is seeking for a qualified individual to fill the above mentioned National Position.

WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

 

Please Note:                                     

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing six different projects for the promotion of inclusive education, protection and mental health in seven districts of Sierra Leone.

MISSION

The {Associated} HR Manager has oversight responsibility for managing all human resource related functions within HI’s Sierra Leone Program (including any HR needs that could arise if re-starting activities in Liberia and/or opening new country missions in neighboring countries). Under the direct supervision of the Human Resource & Logistics Manager and performance development closely followed by the Country Director, S/he ensures that the day-to-day administration and human resources management within the program are well implemented and in line HI rules and procedures

 

This post is opened in a strategy of Nationalization and the {Associated} Human Resources Manager will hold the full position, participate in the Executive Committee and report to the Country Director by the end of 2021.

 

Please note that final JD may differ in some areas from this document

Responsibilities: 

Mission 1: Strategy and steering Activities:  Contributes towards the drafting, revision and implementation of operational strategy (stratop) and provides the HR & Logistics Manager and/or the Country Director with HR options to support its implementation locally;

• • Contribute to the production and updates of the risk map. Proposes and implements risk mitigation measures;

• Contributes to incident reporting to his/her manager and HQ advisor;
• Produces, compiles and analyses dashboard data; if necessary contribute to the creation of HR KPI specific to his/her programme.
• Represents, directly or as alternate, HI externally on HR matters concerning Sierra Leone (e.g.

forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her area of activity.

Mission 2:  Standards and Accountability Activities:

• Ensures respect and application of HI HR standards in Sierra Leone (and affiliated countries if applicable), with regard to policy, processes and tools;
• Contribute in the adaptation and contextualization of HR standards according to specific local characteristics;
• Oversees internal control – in a collaborative manner with the HR & Logistics Manager – for his/her whole area of responsibility;
• Guarantees compliance with and application of institutional donor rules on all the projects implemented in Sierra Leone.

 

Mission 3:   Operational HR management

 

Responsibility 1:  Planning programme resources

• Assists the HR & Logistics Manger with the drafting and monitoring of sourcing and skills development plans for Sierra Leone, thereby contributing to efforts to retain staff and open up key posts to national staff;
• Assists with the HR section of budgets for project proposals and with budget steering, including HR /payroll projects
• Organises talents reviews: identifies talents and low performers and adapts the support plans of the staff concerned accordingly;
• Monitors psychosocial risks at work and ensures appropriate support is provided to any staff concerned;
• Coordinates specific situations (workers with disabilities, relocations).

 

Responsibility 2:  Administration and payroll

• Coordinates and monitors the management of national staff payroll across the programme;
• Collaborates in the coordination of the administrative management generated by the Conditions and Modalities of Employment of International Staff directly with the HQ operational centres (Personnel Administration Unit, Recruitment and Mobility Unit)

 

Responsibility 3:  Assisting the managers in Sierra Leone with the implementation of HR policies:

• On collective issues o Work organisation
  • Accompanying change: changes in organisation, the emergence of new professions, the implementation of new HR processes, etc.
  • Quality of Work Life   On individual issues:
  • Disciplinary o Pay-related o Health, etc.

 

Responsibility 4:  Legal and social

• Ensures a positive social climate;
• Act as an alternate to represent HI with staff representatives;
• Ensures that legal norms and changes to case law are monitored locally with specific regard to employment legislation and the application of the legal framework.

 

Responsibility 5:  Rollout of HI’s Code of Conduct and institutional policies

• Supports the HR & Log Manager and/or Country Director with the deployment of HI’s Code of Conduct and PSEA;
• Contributes towards the operational implementation of decisions taken by the crisis cells;        Contributes towards the implementation of actions decided by the investigation cells.

 

Mission 4:   Professional sector management

Contribute in the leadership of the professional development of the RH sector in Sierra Leone and helps to do so for the organisation as whole

• Contributes towards the professional development of the HR sector globally (community of practice);
• Develops a pool of local talent (carries out technical interviews with the candidates and formulates recommendations; identifies training needs)

 

Mission 5:   Emergency preparedness and response

Contributes in providing appropriate support to emergency responses occurring in Sierra Leone (and possible affiliated countries)

• Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
• Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
• In the event of an emergency response, support on the mobilization and adaptation of his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
• Strengthens external coordination with colleagues from other organisations.

 

Mission 6:   Management Assumes the role and stance of manager with regard to his/her HR staff: 

• Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourages the exchange of practices within and between divisions;
• Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
• Provides individual and collective recognition
• Develops his/her staff‘s ability to work autonomously
• Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.

 

Others:  Any other task in connection with the programme that may prove necessary.

Expected Start Date: June 2021 or ASAP 

Salary: As per HI salary scale for National Staff & candidate’s experience

Probation Period: 3 months

Duration of Contract: Initial one (01) year

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to:

recruitment@sierraleone.hi.org 

 

Closing date for applications is 9^th June 2021

Only shortlisted candidates will be contacted.

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

PROGRAM BACKGROUND:  Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, Youth and Gender Based Violence programming.  IRC has a Country Program office in Freetown, a Regional Field Office in Kenema and Field Offices in Bo, Kailahun and Kono.

SCOPE OF WORK

The HR Manager is responsible for managing the HR staff and leading the overall HR functions including work force planning, recruitment, staff administration management, staff development, etc. The HR Manager reports directly to the Senior Operations Coordinator, takes direction on IRC global initiatives from the Regional HR Director and collaborates with all departments on human resources matters.

 

SPECIFIC RESPONSIBILITIES:

HR Strategic Planning

• • Provide management oversight and leadership to the HR Department.
  • Develop and implement a HR strategy for the country program which is in line with the organization’s, regional, and global goals and objectives.
  • Develop and implement a manpower planning helping the country program to have the needed staff with the right  competence on time
  • Devise and implement metrics.
  • Responsible for Employee Relations and related administration.
  • Workforce Planning and coordination with the Regional Director.
  • Oversee full-cycle recruitment process and directly recruit senior-level positions; Develop candidate rosters, employ traditional sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent
  • Facilitate and coordinate recruitment and selection process according to IRC policies and procedures
  • Coordinate recruitments and orientations/transition of both new/ transferring staff.
  • Review and approve job position requests, job descriptions and make recommendations, ensuring accuracy and consistency
  • Coordinate vacancy posting in internal and external media as appropriate.
  • Coordinate interviews and provide interview outcome summary.
  • Ensure, the tracking system of the recruitment process and compile monthly report on recruitment are maintained.
  • Review all job offers and contracts and ensure internal equity
  • Co-Lead implementation for IRC’s new Global HR Operating Policies and Procedures
  • Oversee HR-related administrative duties and ensure they are compliant with existing legal and government reporting requirements
  • Ensure IRC is in compliance with all labor laws, and minimization of legal exposure.
  • Review of policies and procedures, making recommendations
  • Ensure,  File and update of all head office staff personnel and statutory documents  and ensure that all staff information are properly kept, updated and confidentially maintained
  • Monitor and coordinate staff contract management.
  • Lead exit management procedure to ensure seamless and positive transition for departing employee

• Serve as an ambassador and champion for the IRC Way: Standards for Professional Code of Conduct; escalate code of conduct issues to the Country Director and Regional HR Director for additional support and to ensure issue is resolved and appropriate follow-up is carried out
• On an as needed basis liaise with the local legal counsel on HR issues that requires legal interpretations
• Serve as the primary source of HR knowledge in response to employee and/or supervisor requests, be well versed in IRC Global HR Policies, and provide weekly, monthly and quarterly HR metrics as required
• Ensure all Generalist HR activities are carried-out in adherence to these standards
• Work with the Senior Management team to determine workforce needs, identify human resource and competency gaps, and devise a development and workforce plan to facilitate nationalizing roles and staff retention
• Manage, train, mentor HR team; create detailed plan to build capacity for every HR staff, including performance objectives, recruitment and commitment to development
• Ensure that the HR team is working in a harmonized manner with consistency among application of policy throughout all offices, and identify and implement mechanisms to ensure cooperation, communication and teamwork
• Spearhead internal staff communications, team-building and employee engagement activities
• Elevate requests as needed to the Country Director and/or Regional HR Director
• Coordinate all HR reports (weekly, monthly, quarterly, monthly) preparation.
• Submit all HR reports or data request on time.
• Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal-setting, utilize budgets to organize development activities and work one-on-one with managers and employees
• Coordinate and ensure timely completion of the annual performance evaluation process.
• Coordinate and ensure timely completion of the annual merit plan process
• In partnership with the Regional HR Director and Senior Operations Coordinator define and review salary structure;
• In conjunction with the Country Director and Deputy Director of Finance, coordinate annual compensation review process and compensation adjustments.
• Manage benefit plans and communicate updates
• Facilitate administration of staff benefits and compensation  as stipulated in the HR policies
• Ensure the  process of the monthly HR payroll documentation on timely basis ensuring completeness and accurate documentation
• Coordinate medical insurance benefits provider selection process yearly.
• Ensure that all insurance forms are accurately filled by new staff
• Ensure the employee medical insurance eligibility list is current.
• Ensure that exited and new staff list is forwarded to the insurance company on monthly basis for purposes of effectively managing payroll.
• Ensure that all exiting staff clearance forms are submitted before final dues are processed.
• Responsible for the calculation and payment of End Of Service Benefits (EOSB) and Severance

Hiring & Recruitment

HR Administration & Compliance

HR Team Management

HR Information and reports

Performance Management

Compensation & Benefits Management 

KEY WORKING RELATIONSHIPS:

External: Ministry of Labour Social Security and Industrial Relations, SLANGO, MOFED, Immigration Department, Embassies and Consulates, NGOs, WFP and other UN agencies, donors, travel agencies, Hotel/Guesthouse owners, NRA, Insurance and telecommunications companies.

Internal: Country Director, Dep Director of Programs, Dep Director of Finance, Expatriate Staff, Supply Chain, Finance, Procurement Departments and all Admin & HR staff.

 

Reports to:     Senior Operations Coordinator

Direct Reports: Admin & HR Officers, Admin & HR Assistants and Operations Officer

 

PROFESSIONAL REQUIREMENTS / QUALIFICATIONS Education

• University Degree or Diploma in business administration or similar professional qualification
• At least three years of prior professional experience in a similar post
• Experience in supervising staff

Experience

Skills and Abilities Preferred:  

• Excellent interpersonal, organizational, and time management skills with the ability to organize tasks simultaneously and prioritize work.
• Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook
• Must be detail-oriented and able to work independently
• Previous experience with INGO.
• Strong oral and written communication skills
• Honest, reliable and trustworthy
• Fluency in spoken and written English
• Ability to work under pressure.
• Ability to maintain the highest degree of discretion and confidentiality
• Willing to adhere to and carry out the IRC rules.
• Must be able to handle large workload effectively
• Thorough knowledge of Sierra Leone labour laws and practices
• Mandatory:  
• Committed to the mission and principles of the International Rescue Committee;
• Operational management – understand IRC policies and systems and applies them effectively;
• Applies effective utilization of resources;
• Program Management – Proficiency in project planning, implementation and monitoring;
• The ability to work within a team environment;
• Ability to work with all grades of staff;
• The ability to identify issues, problems and opportunities early and informs line manager;
• Results driven – ensures goals, objectives and deadlines are met;
• Role model – Builds effective work practices through role model;
• Respectful both within the organisation and with external interactions;
• Self Management – The ability to adapt and learn, accept constructive criticism and instructions from superiors;
• Can communicate effectively both verbally and in written communication across all departments;
• Lives up to commitments and works towards the aims of the organisation, showing consistency between words and actions.

Standards for professional Conduct (IRC Way)

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonials.

Application link: CLICK HERE

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

Please contact any of our offices captioned below for further information and/or detailed requirements or

076 471796

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

JOB DESCRIPTION

Job Title: Human Resource & Administration Manager
Department: Human Resource
Reports to (Function): Country Director
Location: Sierra Leone
Job Grade: TBD

Position Purpose

To contribute to the development of the Sierra Leone HR strategy and lead on the delivery the HR business plan. To ensure that the HR functions proactively supports the organization to achieve its objectives. To lead, develop and motivate an effective and professional HR team.

Provide leadership for the coordination and management of the Sierra Leone Administration Department for the effective and efficient delivery of support service.

Key Performance Indicators (Weighting) 40%

The following outcomes will be expected to be achieved by the post holder

1. HR Management, Organizational development and Strategy Development

• Manage the HR team ensuring that they are clear about expected standards of performance, motivated and developed to provide professional HR services;
• Continually review and monitor progress against the HR action and objectives and ensure that staff and budget resources are appropriately allocated and deployed;
• Develop mechanisms to monitor the effectiveness of Human Resources and produce regular reports on key HR agreed standards; performance indicators to ensure service delivery is consistent and in line with required outputs.
• Ensure that effective learning and development, recruitment and health and safety strategies, procedures and policies are developed, implemented and monitored.
• Manage and monitor the effectiveness of service level agreements between JAM and external contractors for HR Services
• Ensure efficiency in immigration processes for work permits, by ensuring that all employer requirements are fulfilled
• Manage and lead on HR projects and initiatives ensuring that implementation is achieved on time and within budget.
• Advises, interprets and provides direction to management and staff on Board of policy and rules and procedures involving employment, employer and employee relations, salary administration, training, benefits and organizational development

2. Reporting – Accurate, Timely and Relevant 10%

Submit monthly HR report to Country Director and GSO HR Manager.

• Submit monthly payroll reports to Finance
• Submit all statutory reports as per country labour laws

3. Internal Communications 5%

• Ensure that effective communication mechanisms are in place to make sure that JAM Sierra Leone maximizes opportunities for communication and consultation, and obtains buy in and commitment of staff and managers.
• Ensure that all relevant HR information is communicated to all employees

4. Disciplinary and Organizational Restructure 10%

• Reviews documentation to support disciplinary actions; investigates employee grievances and participates in their resolution; reviews employee appeals, determines appropriate action, and assists in the resolution through negotiation with employees and supervisors
• Ensure all disciplinary processes are strictly adhered to.
• Advise managers on process to be followed
• Preparation of all disciplinary documentation
• Represent company during disciplinary enquiries
• Prepare all documentation and in correspondence with company legal representative in collaboration with Country Manager
• Liaise with legal representative on any uncertainties regarding labor laws and legislation and changes in laws
• Ensure full legal process followed regarding any company restructure in consultation with Country Manager and Legal Representative
• Preparation of all documentation for Restructures
• Represent company in each restructure consultation with each employee
• Preparation of all warning letters in accordance with type of misconduct and previous warnings
• Preparation and submission of all disciplinary enquiries inclusive of suspensions
• Assist with conflict between employees when required
• Handle all official employee grievances

5. Staff Engagement 5%

• Identify the staff care needs through regular meetings with the staff
• Advice the management of potential problem areas in relation to the staff well-being and recommend/implement solutions as appropriate
• In consultation with management and HR team provide staff care support when needed

6. Polices, systems and procedures 10%

• Ensure that effective and appropriate HR Policies and Procedures are in place which meets legal requirements, best practice and organizational objectives
• Ensure that managers and staff receive effective and appropriate advice and support on the implementation and interpretation of HR policies and procedures
• Ensure proper and regular awareness raising of all country level staff on available HR policies, systems and procedures and any changes and updates
• Provide advice and necessary support and coaching to the managers and staff in relation to the HR policies, procedures and systems

7. Staffing and recruitment 5%

• In collaboration with management team carry out the workforce planning process, planning timelines and guidelines
• Provide end-to-end support for the hiring managers to fill the vacancies in a timely manner with the HR team
• Provide regular staffing updates to management
• Provides support to recruitment process and participate in selection as appropriate
• Conducts candidate recruitment process; reviews and evaluates employee qualifications; maintains eligible applicant pools and refers candidates to hiring departments

8. Compensation and benefits 5%

• Ensure JAM compensation/benefit structure are update appropriately
• Assure job grading system is followed for all JAM roles as outlined in the organizational structure

9. Leadership of Admin support 5%

• Directly supervise the Administration team and provide guidance in the development of operational standards
• Ensure performance management of the HR and Admin department
• Provide inputs and coordinate the development of strategies to ensure a high degree of standardization, consolidation and rationalization of systems, processes, policies and procedures to improve the quality to Admin department.
• Manage day to day administration of the Admin department, and deal with problems and emergencies as needed/arise
• 10. General 5%
• Preparation of trip budgets
• Ensure that all areas of responsibility meet Health and Safety regulations and guidelines
• Ensure compliance to departmental policies and procedures
• Monthly commitment budget for HR and Admin department
• Annual HR and Admin Budget
• Ensure budget is used in the most efficient and effective way

Knowledge, Skills and Abilities

Bachelor’s degree in Personnel or Business Administration or related field and five years of professional human resources experience; OR, Six years of progressively responsible human resources experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

• About 3 years’ experience in a generalist or senior HR role
• About 3 years’ experience of leading and managing people
• Experience of dealing with difficult and sensitive situations in a diplomatic and professional manner
• Ability to ensure that the highest standards of quality and customer care are achieved
• Knowledge and sensitivity of cross-cultural communication and dynamics, and ability to interact with people from various cultures and levels within the organisation.
• Flexibility in diverse contexts, and ability to work under pressure.
• Clear and professional communication skills, both verbal and written.
• Ability to collaborate and contribute in a team environment and build and promote team spirit.
• Willingness to learn.
• Up to date knowledge of employment legislation and HR best practice.
• Effective written and verbal communication and presentation skills
• Ability to seek out, manage and influence opportunities for continuous improvement and change
• Knowledge of principles, practices and standards of human resource administration
• Intermediate MS Office skills
• Must be prepared to travel to the field operations at least 60% of the time
• • Fluency in English; Depending on location, Creole also preferred.
• • Ability to travel as requested and work in some locations with very basic amenities

Other Responsibilities

• Perform other duties as assigned.

Disclaimer: Please note that only shortlisted candidates will be contacted

Please send all CV’s to jamsl@jamint.com

Please send all CV’s to damarice.omundo@jamint.com

THE ROLE:

 

The HR and Admin Officer is responsible for providing HR and Admin support and ensuring the accomplishment of departmental goals in the organisation.

QUALIFICATIONS DESIRABLE

 

• Must have at least 1 year working experience preferably with an NGO or should have attained a Higher National Diploma in Human Resources or Business Administration

 

EXPERIENCE AND SKILLS

 

• Excellent Computer Skills in Microsoft Word & Excel.
• Excellent Secretarial/Organizational Skills including file management.
• Good writing and verbal skills.
• Experience of undertaking simple research/investigation tasks requiring the use of personal initiative.
• Experience of organising and coordinating events.
• Experience in human resource management.
• Sound knowledge of Sierra Leone local labour laws.

 

PERSONAL QUALITIES:

 

• Strong report writing & communication skills
• Ability to work under pressure to deadlines
• Ability and willingness to work late when required meeting deadlines
• Ability to work on his or her own initiative
• Strong team skills.
• Flexible attitude and good social skills

CONTRACT LENGTH: 12 Months

Closing Date: 20th April, 2021

 

The Organization

 

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

 

APPLICATION INFORMATION

 

Applicants are advised that

 

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment. Any request in this direction should be immediately

 

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

 Candidates should apply through the links that will be provided by Careers.sl.

 Applicants should attach a copy of a valid Labour Card to their applications

 Please apply in English using your CV and covering letter as a single document and include your current remuneration and salary expectations for this role.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

About Easy Solar

Easy Solar is a leading solar company in West Africa, distributing and financing high-quality solar products and appliances for those with limited or no access to the grid. Customers can finance their purchase over time by paying in weekly or monthly installments, with the option to pay via cash or mobile money. To date, Easy Solar has reached more than 450,000 users, distributed through its extensive network of agents and outlets throughout Sierra Leone and Liberia.

About the Role

Easy Solar is looking for a Global Head of People & Culture to provide high quality leadership on the development of our People & Culture (P&C) strategy. It is essential we strengthen all practices related to people as we enter our next phase of growth, because maintaining a strong performance-driven culture and a happy team will be a critical success factor in achieving our goals.

Reporting directly to the CEO and partnering with other senior leaders, the Global Head of P&C will refine Easy Solar’s culture and ensure the smooth operation of all people functions. In addition to creating and executing the Group P&C strategy, a key area will be aligning policies and culture, as well as enhancing partnership across Sierra Leone and Liberia; and continuing to do so as we expand further in West Africa. Another major focus will be advancing gender equity, thereby ensuring diversity and inclusion across all levels, while encouraging local hires in focus countries wherever possible.

A true people person, you’ll be the go-to person for all employees. You will be supported by experienced Talent Managers in Sierra Leone and Liberia to implement initiatives, growth paths,

trainings, guidelines and processes as well as ensuring that we are living our SOLAR way culture.

Expectations

CULTURE

• Cultivate a supportive, high-performance work culture that enables people to use their strengths and grow
• Create a sense of community among our teams by promoting the SOLAR WAY, embedding a passion for the Easy Solar’s mission and, of course, having fun!
• Align cultures between Freetown & Monrovia offices while respecting differences

STRATEGY & POLICIES

• Develop a multi-year strategy for people and culture across Sierra Leone and Liberia that supports our future growth plans
• Align and oversee P&C strategy, policies and practices across geographies
• Review Org Chart and recommend improvements on group and in-country structure
• Build and maintain people & culture processes, ensuring the entire employee lifecycle is covered (from talent acquisition, onboarding, compensation and benefits, learning and development, performance management, employee engagement, offboarding and change management)
• Work closely with in-country talent managers to ensure compliance with local labor laws
• Manage (or recommend improved) systems that ensure all staff across geographies have access to relevant information they need and that all HR processes are streamlined and tracked

TEAM BUILDING & COACHING

• Oversee the employee engagement survey process and action items from feedback
• Coach leaders on how to design, build and develop high performing teams, including goal-setting, performance enablement and people development
• Put in place high-impact (and cost-effective) solutions to develop internal talent, with a strong focus on cultivating female leaders
• Implement new, and enhance existing staff recognition and reward programs
• Participate in the exit interview process and communicate to leaders key risks on retention
• Coordinate and lead the annual leadership and management retreats, along with the end of year general meeting and outings

REPORTING

• Set People KPIs, analyze performance on metrics and provide reports that support decision making
• Provide regular advice, guidance, and where necessary challenge to the Executive Team members on strategic people management, performance and development issues
• Keep abreast of industry knowledge and trends by participating in conferences and educational opportunities, reading professional publications, maintaining professional networks, and participating in professional organizations

YOUR PROFILE

• Bachelors or advanced degree in Human Resource Management, Industrial Psychology or Organizational Psychology preferred
• 5-10 years experience of progressive Human Resources & business experience including:
• Working in a fast-paced, creative environment
• Supporting business professionals on all people and culture matters
• Developing and executing people processes
• Personal accountability, autonomy, flexibility and sense of humor
• Ability to advocate for both staff and management
• Natural mentoring style; comfortable training managers & employees on a range of soft skills
• Passion for community building, sustainability and social justice through business
• Excellent verbal and written communication along with superlative listening skills
• Proficiency with Microsoft Word, Excel, and PowerPoint required. Knowledge of BambooHR (or other workforce management systems) is a plus

Our Values: the SOLAR Way

• Service excellence
• Openness
• Learning
• Accountability
• Resilience

What We Offer

• A very attractive, performance-based, remuneration with benefits including PTO, family leave and health insurance
• Opportunity to take part in one of West Africa’s most exciting entrepreneurial projects that has a strong commitment to outstanding customer service and environmental sustainability
• The opportunity to work closely with a young, international, tech-driven team of renewable energy enthusiasts

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Purposeful is a feminist movement-building hub for adolescent girls. We amplify girls’ voices, resource their resistance, build solidarity between and across girls’ movements, catalyse collaborative philanthropy and support innovation in grassroots programming with and for girls. Our work is both global and deeply local. In Sierra Leone, we bring our work together into one integrated strategy, sparking a groundswell of girls who can access and imagine new possibilities for themselves and their communities. In May we launched the Global Resilience Fund, a collective response to the COVID-19 crisis, to support girl and young women activists at this watershed moment, with fully flexible rapid response grants of up to $5,000. Most recently we have launched the Survivors Solidarity Fund, a mobilisation platform by and for Sierra Leoneans committed to tackling rape culture at its root. Together, we imagine a world of safety, dignity and bodily autonomy for girls and women everywhere. No matter where we are, we work so that girls and their allies can access the resources, networks and platforms they need to remake the world for themselves.

 

Job Title: HR & Administration Co-ordinator
Reporting Lines: HR & Administration Manager
Location: Freetown, Sierra Leone
Contract: 1 year Fixed Contract (Subject to Probationary Period and with potential to extend)

WHO WE ARE:

Purposeful is an Africa-rooted global hub for girls’ activism. For millennia, girls have played a critical role in struggles for freedom and liberation. From Africa’s anti-colonial movements to the Arab spring to climate justice organising and everything in between, their resistance has always sparked and sustained transformational change. And yet, too often girls are separated and sidelined from resources and shut out from decision-making spaces, their power deliberately obscured and hidden from view.
Centering the political power of young feminists across the world, we work so that girls and their allies have access to the resources, networks and platforms they need to power their activism and remake the world.

Our Ways of Being in the World – We believe that another world is not only possible, it is already being built right here and now, in the ways that girls are organising with each other, imagining with each other and pushing us all a little further towards liberation. To build the world that we imagine, a core set of values guide all that we do at Purposeful: Taking bold action; Many ways of knowing; Centering lived expertise; Deep embodiment; Cultivating radical imagination; Joy as resistance; Power in diversity; Rooted in sisterhood.

Our Power-Building Strategies – Our holistic, movement-centred approach works to support girls to live into, amplify and compound their political power. It understands girls’ power-building as holistic and politica,l and in centering the political power of girl activists, we enter all of our work through a power-building lens: Redistributing power assets; Building collective power; Organising power holders; Transforming power structures.

Our vision – Girls are living in safety, dignity and freedom, and the world is transformed.
Our Mission – Girl activists and their allies have access to the resources, networks and platforms they need to power their activism and remake the world for themselves.

CONTEXT OF THIS ROLE:

As our team and programming expands, we are looking for an ambitious and dynamic HR & Administration Coordinator to support the Senior Operations team (national and international) to ensure the smooth running of HR and administration processes.

KEY RESPONSIBILITIES:

You will work with the Senior Operations team to:

HR Processes

Oversee the recruitment process to ensure fair selection and that checks and references are requested, followed up and appropriately filed.
Assist in the organisation of the HR inductions for successful candidates which will include filing of all signed declarations of policies such as Staff Handbook and Conflicts of Interest etc.
Ensure that new starter IT is requested and set up email/computer equipment.
Schedule inductions with relevant teams as appropriate.
Schedule mid-probation and end of probation interviews, and follow up on associated paperwork and filing.
Coordinate annual appraisals and ensure that paperwork is uploaded to staff files
Ensure that staff annual, sick, parental and study leave is tracked.
Ensure that exit interviews are scheduled with staff who are leaving the organisation and that all relevant equipment is returned and paperwork filed appropriately.
Issue contracts for freelancers and consultants when required.
Ensure all invoices are processed in accordance with the finance policy.
Update the Finance team monthly on any changes to payroll.

Training

Organise staff training events, researching external facilitators and ensuring value for money.
Manage training events, ensuring that all information is accurately kept, i.e. training trackers and that certificates of attendance are issued and uploaded to relevant staff files.

Programme Operations & Administration

Support the day-to-day activities of the operational functions of the organisation.
Any other operations related administration as required by the Senior Leadership team.
REQUIRED SKILLS, EXPERIENCE & QUALITIES

1 year in a co-ordination or administration role.
Ability to stay positive, think creatively, be confident and calm when facing a challenge.
Ability to maintain confidentiality.
Understanding of HR processes.
Comfortable working in a fast paced environment and on several tasks at once.
Ability to communicate and oversee freelancers, consultants and service providers in a professional and effective way.
Detail oriented and focused on problem-solving.
Motivated and eager to learn by doing, with an interest in creating innovative girls’ programming.
Experience with and understanding of adolescent girl-centered programming, community-based organisations, and social change.
Basic understanding of budgets.
Excellent verbal, written, analytical, and interpersonal skills.
Strong time-management skills and the ability to manage multiple projects simultaneously.
Professionalism, empathy, with the ability to work independently but also a part of a team
Demonstrable emotional intelligence, resilience, and an ability to encourage collaborative and transparent working relationships.
Belief in and support of our feminist values.
Commitment to Purposeful’s mission and values.

APPLICATION PROCESS:

Closing date: Sunday 31st January 2021. Please send your CV and cover letter to applications@wearepurposeful.org
For more information on Purposeful please visit the website www.wearepurposeful.org