About the Role

 

An exciting opportunity to build and run all aspects of an end-to-end supply chain for a fast-growing, multi-country business in West Africa. The role will require building people, processes, and system capabilities in a challenging, but quickly developing, environment and has the potential to be one of the largest supply chain roles in the sub-region. Based in Freetown, Sierra Leone, the ideal candidate will have a very strong supply chain background, a genuine interest in working for a social enterprise that combines social impact and financial performance, and an exceptional ability to lead, train and motivate a multi-country supply chain team. Working closely with Sales, Technology, Finance, and other teams, the successful candidate will directly take part in the company’s effort to transform last-mile distribution in West Africa.

General Duties and Responsibilities

 

• Team Management – Providing leadership, direction and management of the operations, logistics and after-sales teams in Sierra Leone and Liberia
• Supply Chain – Creating and managing the policies, procedures, systems and controls for effective supply chain operations across the company and its geographies
• Inventory Management – Overseeing inventory controls and materials accuracy, create sound security policies and procedures consistent with good accounting and distribution practices
• Planning – Establishing Demand, Supply and S&OP processes in the business
• Logistics – Overseeing the management of logistics operations including fleet management, transportation and distribution systems and procedures to ensure timely, efficient and economical delivery of products
• Procurement – Overseeing the management of end-to-end purchasing strategies & processes that capitalize on savings and risk mitigation opportunities for the business
• After-Sales – Manage the repair and maintenance of solar kits across the company and ensure we are surpassing our customers’ expectations on a regular basis

Required Qualifications

 

Required Education & Experience

• Bsc/Msc in Supply Chain or Engineering related field is required
• Minimum of 7 years’ supply chain experience related to logistics, inventory management, ideally having worked for a technology / FMCG company
• Experience defining and driving a logistics and distribution strategy, including metric definition and alternative testing methodologies are extremely important
• Demonstrating a sense of urgency is essential as this position requires a hands-on, problem solving, a multitasking team member who has a strong understanding of logistics, customer service, quality, and supply chain management
• Ability to clearly communicate and present status, action, recommendations, and other technical information at all levels
• Ability to build strong relationships with, and influence suppliers, logistics and sales personnel.
• Hold a high level of proficiency in managing last-mile logistics in regions with poor infrastructure, with expertise in African geographies preferable
• Technical knowledge of solar modules, batteries, energy storage and LEDs is a plus
• Strong analytical skills with the ability to define problems, collect data, establish facts, and draw valid conclusions
• Experience in implementing health, safety, environmental and quality systems
• High integrity, a strong worth ethic, and be a self-starter as well as having the ability to juggle multiple projects
• Demonstrated ability to engage and negotiate with vendors to add value to a business
• Demonstrated ability to understand business goals and recommend new approaches, policies, and procedures to effect continual improvements in business objectives
• Women are encouraged to apply

What We Offer

• A very attractive, performance-based, remuneration with benefits
• Plenty of opportunities to grow within the company and take management positions
• The opportunity to take part in one of West Africa’s most exciting entrepreneurial projects that has a strong commitment to outstanding customer service, user-friendly, high-quality life-changing devices and environmental sustainability
• Frequent coaching and training
• The opportunity to work closely with a young, international, tech-driven team of renewable energy enthusiasts

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Role: Save the Children International (SCI) is looking for energetic and hard-working woman or man to serve as Head of Supply Chain at the Freetown Coordination Offices, Sierra Leone.

Save the Children is the leading independent organization for children. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. In Sierra Leone, Save the Children works in 5 Districts: Pujehun, Kailahun, Western Area Urban, Western Area Rural, and Moyamba with a program portfolio of over 15 projects funded by different awards, across multiple sectors: education, health, protection, livelihoods, and governance.

 

The post holder provides overall leadership and management of the Supply Chain department across the country including matrix management to support to all field offices.

 

The purpose of this position is to develop and implement Save the Children’s supply chain strategy and manage its delivery and systems. The position will assume responsibility for internal and external coordination, ensuring value for money approach across the supply chain functions, providing technical guidance to various functions. A key part of this role to provide strategic and timely advice to the Senior Management Team. The incumbent plays crucial role as the custodian of global and country Supply Chain policies and procedure and identify necessary changes or customization while reviewing the policy annually.  The position will lead a supply chain team of approximately 15 staff, excluding drivers

FOR NATIONALS ONLY

QUALIFICATIONS

• Post-graduate degree, preferably in Business/Public Administration, Economics, Supply Chain Management or any other relevant discipline.

• In addition, professional License/Certification in Supply Chain/Logistics would be an advantage.

 

EXPERIENCE AND SKILLS

• At least 7 years of relevant Supply Chain work experience, with at least 3 years at a managerial level.

• Experience in working in a complex logistical and security context, with minimal infrastructure.

• Experience in managing medical supply chains will be an advantage.

• Experience in developing and implementing a complex international Supply Chain operations strategy to support different types of programs and coordinating resources to meet program objectives.

• Significant prior INGO experience in Supply Chain & operational management, within a complex/large scale country program, preferably in emergency response/humanitarian environments.

• Substantial experience in all technical areas of Supply Chain operations including procurement, transport, distribution, warehousing and stock management, fleet management and asset management

• Experience of working in remote field bases with limited infrastructure

• Proven track-record in managing and supervising others in Supply Chain, including training, capacity building & mentoring

• Ability to synthesize and analyze complex information, and make clear, informed decisions

• Experience of advising and supporting others at all levels with supply chain aspects of a program, including strategic thinking, planning & donor relations

• Ability to build positive & productive relationships quickly with a wide range of stakeholders, both internally and externally

• Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities

• Good communication (written and spoken), and interpersonal skills in English with experience in managing multicultural teams is highly required

 

 

EXPERIENCE AND SKILLS

Essential

1. Delivering Results

Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/ organisation.

Level required: Leading Edge

2. Problem Solving & Decision Making

Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation.

Level required: Leading Edge

3. Applying Technical & Professional Expertise

Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

Level required: Accomplished

4. Working Effectively with Others

Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead, when to follow, and how to ensure effective cross-boundary working.

 

CONTRACT LENGTH: 12 Months with possible extension

Closing Date:  24th September, 2021

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday

• All children learn from a quality basic education and that,

• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APLICATION INFORMATION

Applicants are advised that – Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

How to Apply

• Candidates should apply through the link that is provided by Careers.sl.

• Applicants should attach a copy of a valid Labour Card to their applications

• Please apply in English using your CV and covering letter as a single document and also include details of your current remuneration and salary expectations for this role.

 

Closing date is Monday 27^th September, 2021.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) M & E Officer
2.) Supply Chain Asset Officer
3.) Senior Grants & Partnership Coordinator

 

See job details and how to apply below.

 

1.) M & E Officer

 

Requisition ID: req19840

Job Title: M & E Officer

Sector: Health

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Bo, Sierra Leone

Job Description

BACKGROUND

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world. Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services. The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women’s Protection and Empowerment programming.

The IRC, along with its Consortium partner has bid for a funding opportunity from ECHO in a Covid-19 Vaccination Implementation Consortium as a sub-agency. The Covid-19 Vaccination Consortium seeks to support the Ministry of Health and Sanitation (MoHS) by ensuring healthcare workers receive COVID19 vaccination and in turn reduce the risk of health personnel transmitting the virus to patients in their care, many of whom may already have underlying health conditions that could place them at an elevated risk for COVID19 mortality and severe morbidity.

SCOPE OF WORK

Under the overall guidance of the M&E Coordinator and direct supervision of the Saving Lives M&E Manager, the M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.

The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Program Manager in preparing Monthly/Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities. The Monitoring and Evaluation Officer Works in close collaboration with Saving Lives project team, Government officials, and partner organizations.

Job Overview/Summary

The M&E Officer will be responsible for all M&E related ECHO Covid-19 project actions (Initiation, project start-up, implementation, and close-out), providing technical M&E leadership for the Saving Lives project with specific attention to data quality and use. With direct support from the Project Coordinator, s/he will continuously assess the current M&E systems and capacity of staff related to Saving Lives M&E and based on this, address the identified needs through capacity building and technical support on data collection methods, data analysis, data quality assurance and result-based management. S/he will also ensure that quality data collected is entered into data collection platforms; data analysis is completed by project teams and will play a key role in the process of reporting on the impact of the IRC program to relevant stakeholders. S/he will conduct frequent visits to the field and assess the quality of the program, M&E work, ensure understanding and compliance with M&E procedures and provide guidance and coaching to staff.

Major Responsibilities

Compile quantitative and qualitative data to showcase IRC’s ECHO Covid-19 project, covering all outlined program outcome areas.

In close collaboration with the MEL Coordinator, Saving Lives M&E Manager, and Program Managers, lead the development & implementation of strong data collection tools and monitoring and evaluation plans for the protection program.

Ensure efficient systems are in place for program staff to collect and compile relevant and concise information for routine project reports and occasional special reports as required.

Support the provision of technical training and capacity building in monitoring and evaluation to Covid-19 Vaccination program staff.

Perform regular field visits to ensure the quality of data collected by Program staff and to verify the accuracy of the data reported

Support program teams in analyzing and interpreting monitoring and evaluation of data.

Overview preparation of consolidated reports including concise narratives that capture progress against indicators and provide both management and donors with accurate and user-friendly information.

With Oversight From Saving Lives M&E Manager

Assist in creating standards for capturing data and its storage in the database in accordance to the IRC Measurement universal expectation.

Assist in the development of custom tables used to describe donor characteristics so that they are meaningful and not redundant.

Manage electronic tools to prevent disorganization (Keep server data confidential).

Support the program team to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.

Assist the program team and program coordinator in implementing the IRC’s monitoring for Action standards.

Provide to the supervisor, technical coordinators, program staff and districts with monthly reports on indicator trends.

Specific Responsibilities

Program/Project Design And Learning

Develop and make sure the ECHO Covid-19 project has tested monitoring tools that capture both program activity and indicators progresses.

Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.

With support from the Saving Lives M&E Manager, establish and maintain project level information management system.

With support from the Saving Lives M&E Manager, collect program field level information required by IRC, donors and/or stakeholders.

Monitoring

Ensure the on-time execution of projects major monitoring and evaluation events including but not limited to data quality audit and field data supervision.

Document findings from data quality audits and store in project files to ensure collective and sustainable access.

Provide technical assistance to staff and or partner organization on information management system, proper data collection and record keeping.

Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives.

Update project M&E plan timely and provide feedback to program staff on status and quality of implementation.

Provide M&E inputs for reports written during project implementation at the field level.

Reviews & / Evaluation

Provide summarized monthly data analysis showing target against progress over time.

Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues.

Periodically leads in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.

Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.

Maintaining a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.

Database management, Information Management and Reporting

Provide and maintain MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Performance Tracking Tables (IPTT)

Submit dataset to update country office wide program database, IPTT, & Comet on monthly basis.

Maintain and regularly update project monitoring reports, including lessons learned, prepared by different projects and application of evaluation recommendations.

Duration

September 2021 – December 2021 (Possible extension)

Requirements

Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;

Strong data collection, analysis and report writing skills;

Ability to work independently, think analytically and take initiative in solving problems;

Familiarity with result framework analysis and M&E plan implementation;

Experience in conducting assessments;

Strong experience working with community groups;

Good verbal communication skills in local languages and working knowledge of English;

Ability to clearly convey concepts to populations with limited numeracy and literacy skills;

Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;

Willingness to travel frequently to field sites;

Commitment to IRC values and principles.

Preferred Qualities

At least three years’ experience working in monitoring and evaluation;

Experience working in Health programs.

Qualifications

Qualifications

Degree in Statistics, Computer Science/IT/or any sector or sub-sector related field.

At least 2 years’ experience in a similar role either in humanitarian or development settings with proven success in implementing M&E systems from project initiation to close-out stages.

Good level of proficiency in Windows Excel, power point and quantitative analysis

Ability to design M&E tools.

Experience in continuous quality improvement processes.

Experience in data analysis, trend analysis and interpretations.

Good report writing skills.

Ability to enhance good interpersonal relationship.

Good communication skills.

A good command of both written and spoken English.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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2.) Supply Chain Asset Officer

 

Requisition ID: req19839

Job Title: Supply Chain Asset Officer

Sector: Operations

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Freetown, Sierra Leone

Job Description

PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.

PURPOSE OF THE JOB: To provide all necessary Asset support to all Offices to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.

Under the direct supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all IRC and Donor assets. As an integral member of the Supply Chain Department, one of the core functions of the incumbent will be to regularly travel to all field offices spending 75% travel time in field offices and 25% in Freetown to manage, label and track all assets and maintain audit-compliant records.

Assets Management

Key Responsibilities:

Supervise and provide guidance to staff involved in the assets management, handling and records keeping.

Ensure that an updated asset register is maintained monthly.

Ensure that an updated assets inventory sheet is maintained on monthly bases.

Ensure that all IRC assets and equipment are well maintained.

Ensure that the movement of IRC assets is tracked, and the necessary documentation is done when an asset changes its status.

Ensure that an up-to-date filing system for all assets is maintained.

Review all monthly asset reports from all field sites.

• The implementation and / or maintenance of standard IRC assets management policies and procedures.

Ensuring that all assets are controlled and managed properly in accordance to IRC and donor-specific polices.

Dispose IRC assets as per Donor regulation and approval, with reference to the organization policy.

Prepare donation Certificate and all donation related documentation at a needed time.

Retrieve assets and reassigned at the end of employee term of service.

Transfer assets from ended grant to existing or opening grant with donor approval.

Facilitate asset allocation during relocation and closure of field offices.

Visit field offices for asset inventory (physical count) during report period.

Pull out updated asset list for end of grant report.

Assist in facility maintenance

Conduct spot checks of all Partners and Donor Assets across all locations within the Country Program.

Miscellaneous

To attend meetings when requested by the Supply Chain Coordinator

To maintain confidentiality.

To continually strive to improve working methods, practices and working relationships within IRC.

To promote an atmosphere of co-operation and team spirit among IRC staff.

Perform any other duties as needed or requested by the SC Coordinator

To always carry out all duties responsibly and act in a professional manner

SC Compliance

To ensure all SC activities are carried out to a satisfactory standard.

To ensure that the necessary logistics and organization is affected for all projects.

Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.

To assess potential projects as requested by SC Coordinator/Field coordinator.

To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.

To complete required reports and submit a monthly Asset report for cover all sites to SC Coordinator.

Reporting

The Senior Asset Officer is responsible for preparing and submitting accurate:

Asset Inventory report to the Supply Chain Coordinator by 1st of every month

Quarterly and end of Grant report for Donor Assets in line with donor regulations.

Support with developing and updating of asset and property disposal plan as required.

Asset Competency’s Matrix

The Snr Asset Officer competency matrix is the primary supporting document to this job description and the Sr. Asset Officer must ensure that all tasks are preformed to standard.

Assets

Assets inventory report

Assets Monthly Report

Disposal plans

KEY WORKING RELATIONSHIPS

External: Sierra Leone Road Transport Authority officials; Vehicle examinations office; Traffic Division of the Sierra Leone Police Force; Garage owners guilds; dealers in genuine spares and related equipment in Bo; dealers in petroleum products in Bo

Internal: Programme Managers/Supervisors and other heads of units/departments; Finance Bo and Kenema; Supply Chain department Freetown; Senior Driver Bo.

PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.

PURPOSE OF THE JOB: To provide all necessary Asset support to all Offices to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.

Under the direct supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all IRC and Donor assets. As an integral member of the Supply Chain Department, one of the core functions of the incumbent will be to regularly travel to all field offices spending 75% travel time in field offices and 25% in Freetown to manage, label and track all assets and maintain audit-compliant records.

Miscellaneous

To attend meetings when requested by the Supply Chain Coordinator

To maintain confidentiality.

To continually strive to improve working methods, practices and working relationships within IRC.

To promote an atmosphere of co-operation and team spirit among IRC staff.

Perform any other duties as needed or requested by the SC Coordinator

To always carry out all duties responsibly and act in a professional manner

SC Compliance

To ensure all SC activities are carried out to a satisfactory standard.

To ensure that the necessary logistics and organization is affected for all projects.

Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program.

To assess potential projects as requested by SC Coordinator/Field coordinator.

To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.

To complete required reports and submit a monthly Asset report for cover all sites to SC Coordinator.

Reporting

The Senior Asset Officer is responsible for preparing and submitting accurate:

Asset Inventory report to the Supply Chain Coordinator by 1st of every month

Quarterly and end of Grant report for Donor Assets in line with donor regulations.

Support with developing and updating of asset and property disposal plan as required.

Asset Competency’s Matrix

The Snr Asset Officer competency matrix is the primary supporting document to this job description and the Sr. Asset Officer must ensure that all tasks are preformed to standard.

Assets

Assets inventory report

Assets Monthly Report

Disposal plans

KEY WORKING RELATIONSHIPS

External: Sierra Leone Road Transport Authority officials; Vehicle examinations office; Traffic Division of the Sierra Leone Police Force; Garage owners guilds; dealers in genuine spares and related equipment in Bo; dealers in petroleum products in Bo

Internal: Program Managers/Supervisors and other heads of units/departments; Finance Bo and Kenema; Supply Chain department Freetown; Senior Driver Bo.

Qualifications

Qualifications

Education

Bachelor’s degree or higher diploma in logistics or Business management or another relevant field

Experience

At least 3 to 5 years’ experience in logistics, planning, asset management, financial management, procurement, and report writing.

Skills And Abilities

Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;

Management ability to lead, motivate and develop staff.

Positive attitude with good sense of humor;

Committed team player;

Ability to live and work in an isolated area and in conditions of limited comfort;

Good computer skills (Word, Excel);

At least two years’ experience working as a logistician;

The following experience will all be advantageous: previous NGO work.

Good knowledge and skill on computer packages –like Excel and word.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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3.) Senior Grants & Partnership Coordinator

 

Requisition ID: req19831

Job Title: Senior Grants & Partnership Coordinator

Sector: Grants

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Freetown, Sierra Leone

Job Description

BACKGROUND

The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC has worked in Sierra Leone since 1999. The IRC currently programs across three core sectors: 1) Health 2) Women and Girls’ Protection and Empowerment (WGPE), and 3) Education. The IRC is committed to supporting the Government of Sierra Leone in the strengthening of the country. We seek to build upon our programming experience and introduce new programs that are adaptive, collaborative and evidence-driven, leading to a more educated, safe, healthy and empowered Sierra Leone.

SCOPE OF WORK

The Senior Grants and Partnerships Coordinator will assist the international Senior Grants Coordinator in leading the grant management and program development for the IRC in Sierra Leone. The position reports to the Senior Grants Coordinator. This position is based in Freetown with frequent trips to field sites. The Senior Grants and Partnerships Coordinator will act as the focal point for IRC implementation and mainstreaming of the partnership principles and IRC Partnership Excellence for Equality and Results System (PEERS). This role will work collaboratively with the IRC’s senior management team, the technical coordinators, measurement team, finance, programs and operations teams, and partners.

Main Responsibilities

Grant Management

Review sub-award agreements and amendments as needed, and follow the IRC internal review process of all sub-award documentation;

Review and lead on the process of coordinating the development and revision of IRC and partner’s budgets;

Facilitate grants management meetings including awards start-up and close-out meetings. In addition to regular partnership project meetings in line with the IRC PEERS, in coordination with support functions, Program teams and the Senior Grants Coordinator;

Lead the planning and organization of, and participate in, partnerships/sub-awards technical and financial partnerships’ monitoring visits to partner offices (including field offices) to assess Partners’ performance and compliance against their Partnership agreement, donor’s regulations and overall Program plans, in line with the IRC PEERS. This includes; leading on tools development, coordinating inputs ahead of review meetings/ visits to ensure that the IRC commitments to the donor are met and working closely with Program Managers and Finance teams to make sure that partnerships’ monitoring schedules are rigorously followed, and supporting documentations are prepared for review;

Support the planning and organization of, and participate if/when requested in donor’s monitoring visits, as per the agreed schedule;

In close collaboration with Supply Chain units, maintain accurate records of Programs assets; this includes managing the IRC and Partners assets registers, leading on assets disposal process when required, monitoring assets during regular partners’ monitoring visits, in line with the IRC PEERS and donor’s regulation on assets management;

Support the Senior Grants Coordinator with any other tasks and responsibilities when and where required.

Ensure all donor and partner special conditions and any requirements are completed in a timely manner through close coordination and follow-up with various departments within IRC and the different partners.

Partnerships and Sub-Awards Management

Under the direct supervision of the Senior Grants Coordinator, ensure that IRC Programs follow the IRC PEERS that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC’s strategic approach to partnerships;

Maintain regular communication and schedule regular visits to the partner offices to ensure consistent relationships, up to date information, and ongoing two-way feedback is being provided and received;

Promote an atmosphere of mutual respect and development among partners – including facilitating information sharing between partners and establish relationships based on the IRC partnership principles;

Work effectively with the IRC various departments including Program, Supply Chain and Finance partners’ teams to ensure that sub-granting mechanisms are in-line with the PEERS;

Lead on the process of due diligence process and ensure quality and timely update in line with PEERS guidelines and tools;

In the event of partner issues, work closely with the Senior Grants Coordinator to advice on the appropriate progressive corrective action, assisting in alerting partners’ Senior Management Teams/Boards and the IRC Ethics and Compliance Unit, as required; This includes promptly reporting any suspicion or ascertained case of violation of Do Not Harm and Child Safeguarding requirements that may arise from partnerships/sub-awards reviews meeting and/or monitoring visits;

Develop processes and tools to monitor partner performance against set indicators in line with IRC’s principles and way of working;

Mobilize, train and provide on-going technical support to Technical focal points in the Program Teams on working with partners.

Reporting

Ensure reporting timelines and reminders are prepared and shared across the IRC grants;

Collect and review of IRC and partners’ program narrative reports and ensure timely submission and quality assurance;

Consolidate feedback on partners’ reports and act as the focal point for partner communication;

In conjunction with Finance, ensure the timely review of partners’ and IRC financial reports in accordance with the terms of their partnership/ donor agreements, coordinated with the review of financial reports with Finance and Program.

Partners Capacity Building

Review the capacity building/development plan for the partners based on the pre-award assessment result, ensure capacity building/development plan is tailored, targeted and responsive to their organizational needs and priorities;

Design tools and create systems to effectively monitor progress made against partner capacity building plans and to partners in their organizational development; particularly around safeguarding;

Review partner submission and progress reports against capacity building plans and ensure they are completed in a timely manner.

Information Management & Communication

Ensure all IRC grants files are maintained and filed on IRC Box system and in line with the set archiving system;

Ensure tools are developed and maintained to record and track essential grants information and deadlines;

Together with the Senior Grants Coordinator work on improving policies and developing SoPs and tools to explore and pursue new and innovative ways of working;

Contribute/lead as/if required to collate lessons learned on a regular basis and disseminate these among IRC and its partners to maximize the Programs’ impact and contribute to future Programs’ strategy and direction;

Develop processes to produce and maintain communication materials and factsheets for IRC’s work in line with IRC internal policies and donor compliance

Job Requirements

Qualifications

At least a bachelor’s degree in Social Science, or related field.

Solid Experience And Skills In Negotiation And Relationship Brokering.

At least 5 years of relevant programme management experience.

Experience in financial management and working with budgets.

Demonstrated interpersonal skills, sound judgment, planning, team working and facilitation skills.

Strong presentation and Microsoft Office Suite

Highly developed analytical and communication skills.

Team player, with good personal and management skills, with proven track record of quality performance and timely delivery.

Excellent spoken and technical writing ability in English, including proposal and report writing

Prior knowledge of donor regulations (UNICEF, USAID, EU, DFID, Irish Aid)

Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environment

Flexibility to adapt to changing requirements

IRC experience is an asset

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

IT’S NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDER.

IT’S AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER

Why do people call us the world’s most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.

 

Role Context

We are seeking a well-groomed, energetic and experienced receptionist with a passion for customer services and sales. Reporting to the Supervisor, you will meet and/or exceed determined sales and retail KPIs.

 

Key Responsibilities

• Assist walk-in customers in a prompt, professional and courteous manner.
• Ensure that customer service administrative tasks are completed on a daily basis.
• Maintain the existing customer base by building customer loyalty through an efficient service, effective problem solving and customer care, maximizing all potential opportunities for shipment and revenue growth.
• Responsible for the handling and banking of cash, ensures that a cash control sheet completed daily.
• Security Inspect 100% of walk-in and account shipments on all shipments.
• Responsible and accountable for generating direct revenue with the Service Point.
• Ensure the correct solution is provided to the customer ’s enquiry and propose the most appropriate DHL offering to the customer.

 

Qualifications – External

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position: Supply & Procurement Manager

Job Type: Full time

Job Location: Aberdeen Freetown

Department: Admin

Reports to: Country Director

 

Purpose of the Role

 

Reporting to the country Director, the holder of this role will ensure that all AWC departments (clinical & non-clinical) have adequate supplies at all times and AWC supply resources are effectively used and managed.

The holder of this position will take overall responsibility for AWC’s Supply Chain for medical & non-medical supplies; this will include procurement and stores management.

 

Responsibilities and Duties

Stores & Supply Management (80%):

 

• Monitor stock levels to ensure stock-outs do not occur

• Implement ‘early-warning’ measures to ensure timely procurement requests are submitted

• Ensure that resources (medical & other supplies) stored at AWC are safely stored

• Co-ordinate the unloading of containers and deliveries from suppliers – including supervising the sorting, storing and labelling of supplies

• Proactively identify process improvements and cost saving opportunities

• Organize and manage efficient stock counts – daily / monthly / annual as appropriate

• Maintain proper records for all stock issued to departments

• Monitor and report on departmental stock usage

• Analyze and investigate usage information regularly to identify unusual patterns or requests

• Evaluate and report on supply KPIs

• Prepare month-end stock report for finance department by 5th working day of every month. Including working with the finance manager in resolving any stock balance issues.

• Supervise and train the AWC supply team

• Review and maintain AWC stores management and safety procedures ensuring laid down procedures are followed.

• Provide continuous training to departmental supervisors on lapses identified in record keeping of stock.

• Any other tasks as assigned by the senior management team

 

Procurement Management (20%):

 

• Work with the finance team to ensure that all monthly procurement requests fall within budget, and that quotes are obtained for price comparison in order to ensure VFM is achieved in procurement.

• Supervise the timely procurement of goods and services to meet department needs

• Regularly review and monitor procurement contracts with supplies to ensure that corrupt or dishonest practices do not occur

• Proactively identify procurement cost saving opportunities

• Evaluate and report on procurement KPIs

• Support Country Director in reviewing requests from donors (DRI and Americares, etc.) for supplies offered.

• Work with the clearing agent and relevant Government Ministries to ensure that import shipments are cleared and forwarded to AWC on time.

 

Personnel Specifications Required

 

Essential

• A bachelors’ degree in procurement or logistics.

• Minimum Five years’ experience as a supply chain / procurement manager.

• Ability to use and analyse data & information in Microsoft Excel

• Good attitude, willingness to work hard and to learn

 

Desirable

• Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.

• Excellent oral and written communication skills.

• Ability to work well under pressure and meet deadlines.

• Strong organisational and planning skills

• Ability to work with teams across different departments and backgrounds

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to:

awc.recruitment@aberdeenwomenscentre.org

with the subject line “Supply & Procurement Manager” not later than Wednesday 18th August 2021.

We are an equal opportunities employer”.  Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Sierra Leone Red Cross Society (SLRCS) is recruiting to fill the following positions:

1.) Procurement and Logistics Manager
2.) Finance Officer

 

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff, and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.

 

See job details and how to apply below.

 

1.) Procurement and Logistics Manager

 

SLRCS is seeking a talented, hard-working, and dynamic Sierra Leonean for the position of Procurement and Logistics Manager.

 

Date required: August 2021.

Duty station: SLRCS HQ, Freetown with frequent travels to the provinces as and when required.

 

Fixed term – One year with possible extension based on performance.

 

JOB SUMMARY: The Logistics and Procurement Manager will report directly to the Director of Finance, Logistics and Procurement and will work closely with Senior Management and Technical Team leads in supporting and overseeing Procurement and Logistics services from a management perspective to ensure required supplies of goods, works and services needed for program activities are mobilized efficiently and in a timely manner. He/she will lead the setting up of strategic contracts, supplier-prequalification exercise leading to the development of framework agreements for the national society, supporting programs in procurement planning, process and award of contracts. He /She will also work closely with branch offices to support procurement and logistics functions as well as capacity building at the branches. He /She will also be responsible for managing the society’s warehouses and work with branch staff to ensure adequate and secure storage is provided for supplies in the field.

Main Duties

Procurement and Supply Chain Management Responsibilities:

• Manage the entire process in the planning of procurement of goods, works and services.

• Responsible for Supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effective-functioning processes to avoid costly delays and lost opportunities.

• Ensure effective lines of communication to ensure timely delivery of supplies using the most appropriate procurement procedures.

• Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.

• Ensure full compliance with SLRCS procurement rules and regulations and as well as donor procurement policies and procedures.

• Establish and implement a monitoring system that ensures that the prices paid for supplies are in line with local market prices.

• Develop and manage the database of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms are in place.

• Prepare monthly, quarterly and annual procurement plans, and progress reports as required.

• Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with SLRCS/donor rules.

• Organizes and leads the bid solicitation process including drafting and issuing RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved.

• Call for and oversee selection committees to review applications and select vendors

•  Ensure the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.

• Prepare service delivery contracts, leases and purchase orders for all acquisition needs.

• Maintain procurement files including all relevant documentation and vendor tracking system as well maintain all the relevant information concerning the organization’s suppliers;

• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that SLRCS continues to always receive uninterrupted services.

Warehouse Management Responsibilities

• Manage the entire Warehouse management process of the SLRCS.

• Responsible for i inventory management processes at the Warehouse thereby ensuring effectively-functioning of the Warehouse.

• Strategically manage warehouse in compliance with SLRCS Warehouse Management and related policies and vision.

• Oversee receiving, warehousing, distribution, and maintenance operations at the SLRCS Warehouse

• Setup layout and ensure efficient space utilization

• Adhere to all warehousing, handling and shipping legislation requirements

• Maintain standards of health and safety, hygiene and security

• Manage stock control and reconcile with data storage system

• Liaise with clients, suppliers and transport companies

• Produce stock reports and statistics regularly (IN/OUT status report, dead stock report etc)

• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.

• Controls inventory levels by conducting physical counts; reconciling with data storage system.

• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.

Logistics Management Responsibilities

• Ensure safety for all and advise staff that driving does not take place unless every person in the car is using their safety belt in a vehicle

• Ensure proper servicing, maintenance and repair of vehicles, in accordance with SLRCS policies and standards and report any irregularities

• Ensure records are kept for mileage driven/fuel added and the vehicle logbook maintained, including for hired vehicles

• Prepare Fuel consumption and utilization reports and ensures fuel vouchers and chits are managed in line with SLRCS policies

• Responsible for vehicular movement from one location to another ensuring that the vehicles are always road worthy and equip with all requisite safety equipment (a safety belt for each seat, first aid box and extinguisher) is in place and working as described in any SLRCS or rented vehicle.

• Maintain an updated list of all assets (including inventory) present in every location with all requested information (brand, model, SN, reference of reception’s documents, condition, tags etc)

• Ensure that asset forms are completed for new assets and the inventory list updated immediately.

• Track and update movement/transfer of all assets/inventory/equipment accordingly Share with Finance on a monthly basis the updated asset list for all assets meeting the capitalization thresholds on a monthly basis for reporting in the Accounting system.

• Ensure the proper protection, use, maintenance and storage condition of all equipment

• Facilitate the repairs of all equipment as required by the Supervisor

• Ensure a permanent functioning electrical supply through EDSA power and generator backups through hardware maintenance procedures, including ensuring a minimum stock of fuel and electricity bills paid in good time.

• Carryout a regular and thorough service maintenance and care system of electrical set up in all offices ensuring good use and safety of electrical outlets

• Follow up and report on fuel and spare part consumption/vehicle maintenance logs, observing and reporting irregularities

• Provide Training for guards and other staff to ensure high quality operation, maintenance and care of energy setup and assets

• Ensure maintenance of all air conditioners installed at SLRCS structures, and all other electrical appliances

• Working closely with the Admin unit supervise and arrange all maintenance and repairs for SLRCS premises (office, warehouse and guesthouses) and equipment therein, ensuring they are compliant with standard

• Maintain and update a network of skilled contractors, such as electricians, AC Technicians, Plumbers, Carpenters etc

Education and Experience

• A Bachelor’s Degree in Procurement, Logistics and Supply Chain Management from a reputable institution or a degree in a relevant field with minimum five years’ practical experience in similar position.

• CIPS Certification or a master’s degree will be an added advantage.

• Minimum 5 years’ experience in Procurement Logistics and Supply Chain management.,

• Working experience in the humanitarian or NGO sector in similar position

• Experience working in an emergency setting/responding to emergencies.

Knowledge, Skills and Abilities

• Excellent communication in English both written and oral.

• Excellent interpersonal skills and ability to work with minimum supervision.

• Computer literate (MS word & excel and other accounting software)

• Skills in facilitation; training and developing staff.

• Skills in Project and Program Management

• Knowledgeable with the Sierra Leone Procurement Regulations and environment.

• High integrity

• Result oriented, analytical thinking, focus on quality.

• Attention to detail without losing the bigger picture.

• Good communication and interpersonal skills

• Ability to work independently and to take initiative.

• Flexible, patience and diplomatic

• Ambition to learn and support others to develop.

 

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (non-relatives) and supporting documents to the HR Department, 6 Liverpool Street, Freetown/2 Cockrill North Off Wilkinson, Freetown, or the Branch Offices. Closing date for receipt of applications: 12th August, 2021 at 17:00 hrs.

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY.  TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

 

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2.) Finance Officer

 

SLRCS is seeking a talented, hard-working, and dynamic Sierra Leonean for the position of Finance Officer – BRC Funded Projects

Date required: August. Duty station: Freetown with frequent travels to provinces as and when required.

Fixed term – 1 year with possible extension based on performance.

 

JOB SUMMARY:

The main purpose of this role is to support the Head of Finance in ensuring the effective and efficient financial management of the SLRCS projects funded by the British Red Cross (BRC). This position will be based at the HQ and will support the day to day running of the BRC projects in ensuring that all project overall objectives are met thereby delivering efficient and effective humanitarian responses to the most vulnerable people in its operational areas.

 

Main Duties and Responsibilities

Financial Management

• To support operational branches and departments prepare annual budget and budget revisions in close collaboration with the Head of Finance (HoF)

• To prepare timely and accurate monthly financial reports including those of the branches.

• To work together with programme staff and prepare project quarterly reports with BVA in line with project agreements.

• To receive and review all payment requests and ensure they are accurate before submitting to the Head of Finance for approval and processing thereafter.

• To receive all Liquidations/Returns and ensure that they are supported by appropriate supporting documents and submit to the Head of Finance for approval.

• To prepare Cashbook and monthly bank reconciliations of all project bank accounts

• To ensure timely accounting and monthly reconciliation of staff working advances, monthly specification, and age analysis of open WAs

• To prepare quarterly reports of all operational project staff and branch working advances for the attention of the Head of Finance

• To check the accuracy of all payments and ensure they are supported by the appropriate supporting documents.

• To ensure all Taxes -PAYE, NASSIT and Withholding relating to SLRCS staff for the projects  are paid on time.

• To prepare monthly reconciliation of staff NASSIT thereby ensuring that all payments due are settled as required by law.

• To work closely with the HR unit to ensure all project staff salaries are paid on time.

• To work with the HR to ensure all project staff contracts are up to date and copies filed accordingly.

• To ensure accuracy of all accounting documentation, and that the required supporting documentation is attached.

• To maintain accurate records of all payables and receivables and report on same on a monthly basis.

• To ensure that all expenditure is in line with authorized Project budgets and  SLRCS finance guidelines.

• To record the transactions in the Financial Accounting System

• To prepare for and assist in audit of the SLRCS BRC funded projects books of accounts

• To prepare and update the asset/inventory register on a quarterly basis as per SLRCS procedures.

• To support the Head of Finance in the management of all BRC Projects bank accounts at HQ as well as branches

• To prepare fund confirmation receipt and share with the donor upon receipt of funds by the donor.

• To prepare Cash Forecast and Request for the attention of the Head of Finance on a quarterly basis.

• To support the Head of Finance during external audits

• To ensure the Financial Management and Procurement procedures are followed as per the Grant Agreement Documents (GAD) signed between SLRCS and the BRC

• Any other duties assigned by the Head of Finance

 

Education and Experience

• BSc Applied Accounting with + ACCA part qualified (6 of 13 modules) or other equivalent education.

• BSc Applied Accounting with + ACCA

• Minimum 3 years’ experience in accounting,

• Working experience of project financial planning and reporting

• Experienced in using accounting software like Microsoft Dynamics Nav or similar

• Knowledge of International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP)

Skills, Knowledge and Abilities

• Proven bookkeeping, accounting and reporting skills, including payroll, payables and budgeting

• Skills in facilitation; training and developing staff

• Fluency in spoken and written English

• MS Office

Duties applicable to all SLRCS staff

• Uphold the Fundamental Principles of the Red Cross/Red Crescent Movement

• Actively work towards the achievement of the goals of SLRCS

Demonstrate competencies and proprieties as defined in the behaviour framework of SLRCS

Languages

• Excellent level of English (written and spoken)

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (non-relatives) and supporting documents to the HR Department, 6 Liverpool Street, Freetown/2 Cockrill North Off Wilkinson, Freetown. Closing date for receipt of applications: 12th August 2021 at 17:00 hrs.

 

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Save the Children International (SCI) is looking for energetic and hard-working woman or man to serve as Logistics Assistant (Fleet, Asset & Warehouse) at the Kailahun Field Office. If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application! Women are strongly encouraged to apply.

The post holder will be an integral member of Save the Children’s operation team in Kailahun field office, he/she’s role is to support the Supply Chain Officer in the delivery of programs and other operational functions such as Fleet management, the safe transportation of staff, partners, visitors and as stipulated in the fleet management policy. He/she will also be responsible for the effective administration and management of SCI Assets and Warehouse systems in the field office in compliance with the organization’s Asset and Warehouse policies both in emergencies and development programming contexts. The post holder must recognise that he/she is often seen as the public face of the organisation and so will be expected to behave in a suitable manner.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

QUALIFICATIONS AND EXPERIENCE

Essential

• Diploma/Certificate in a related field (Logistics, Stores/Warehouse Management, Fleet Management)
• Prior experience (1 year) in logistics, fleet management, warehouse management or related.
• Experience in fleet transport/distribution, warehousing, stock and/or asset management.
• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts.
• Willingness and ability to dramatically change work practices and hours, depending on the program and operational demands.
• Demonstrated integrity and credibility with colleagues and stakeholders at all levels of an organization and outside of the organisation as relevant.
• Leadership and teambuilding skills, including the ability to supervise and motivate teams; ability to negotiate conflicting demands in a calm and patient manner.

• Very good written and spoken communication and interpersonal skills in English.
• Ability to coach and delegate appropriately and provide developmental guidance to supervised staff; and to ask for help and guidance as relevant.
• Competent level skills in core IT applications, particularly MS Office and Warehouse Inventory Management Software(s), Vehicle GPS Tracking Software – or willingness to learn.
• High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children International.

Desirable

• Technical experience/ certified training in any areas related to fleet management, asset management or warehouse management are an added advantage

CONTRACT LENGTH: 12 Months

Closing date: 8^th July, 2021

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment. Any request in this direction should be immediately

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl job advert
• Applicants should attach a copy of a valid Labour Card to their applications

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Location: Kailahun Town

Employee Status: Fixed Term

Closing Date: Jul 8, 2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Role: Logistics Assistant (Fleet, Asset & Warehouse) Save the Children International (SCI) is looking for energetic and hard-working woman or man to serve as Logistics Assistant (Fleet, Asset & Warehouse) at the Kailahun Field Office.  If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

The post holder will be an integral member of Save the Children’s operation team in Kailahun field office, he/she’s role is to support the Supply Chain Officer in the delivery of programs and other operational functions such as Fleet management, the safe transportation of staff, partners, visitors and as stipulated in the fleet management policy. He/she will also be responsible for the effective administration and management of SCI Assets and Warehouse systems in the field office in compliance with the organization’s Asset and Warehouse policies both in emergencies and development programming contexts. The post holder must recognise that he/she is often seen as the public face of the organisation and so will be expected to behave in a suitable manner.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

QUALIFICATIONS AND EXPERIENCE

Essential

• Diploma/Certificate in a related field (Logistics, Stores/Warehouse Management, Fleet Management)

• Prior experience (1 year) in logistics, fleet management, warehouse management or related.

• Experience in fleet transport/distribution, warehousing, stock and/or asset management.

• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities in both development and emergency contexts.

• Willingness and ability to dramatically change work practices and hours, depending on the program and operational demands.

• Demonstrated integrity and credibility with colleagues and stakeholders at all levels of an organization and outside of the organisation as relevant.

• Leadership and teambuilding skills, including the ability to supervise and motivate teams; ability to negotiate conflicting demands in a calm and patient manner.

• Very good written and spoken communication and interpersonal skills in English.

• Ability to coach and delegate appropriately and provide developmental guidance to supervised staff; and to ask for help and guidance as relevant.

• Competent level skills in core IT applications, particularly MS Office and Warehouse Inventory Management Software(s), Vehicle GPS Tracking Software – or willingness to learn.

• High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children International.

  
  
  
  

Desirable

• Technical experience/ certified training in any areas related to fleet management, asset management or warehouse management are an added advantage

 

CONTRACT LENGTH: 12 Months

Closing date: 7th July, 2021

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday

• All children learn from a quality basic education and that,

• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl job advert

• Applicants should attach a copy of a valid Labour Card to their applications

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

Deadline: 8th July 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

VACANCY RE-ADVERTISEMENT

PLEASE NOTE THAT THIS VACANCY IS ONLY OPEN TO NATIONALS OF THE SIERRA LEONE ONLY

All applications received from citizens of other countries will be disqualified.

This post is non-rotational.

Closing Date: 05 May 2021 (5 PM Freetown time)

Duration: One year (renewable)[i]

Duty

Station: Freetown, Sierra Leone

Candidates who have applied in the previous announcement do not need a re-apply.

[i] No expectancy of renewal in accordance with UN Staff Regulations 4.5

Organizational Setting

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Working within a Country Office environment and in close collaboration with programme and project staff, the Logistics Associate delivers quality services in logistics and provides guidance and support to internal and external clients, in full compliance with all relevant rules, guidelines, processes and procedures. You will take a client-oriented, result-focused approach to interpreting the rules, procedures and guidelines.

The Logistics Associate provides logistics guidance and support to the country office and implementing partners. You will facilitate a fully accountable, smoothly functioning, well-managed and results-oriented delivery and distribution of reproductive health commodities procured by UNFPA.

You will report to the International Operations Manager

Main Tasks & Responsibilities

• Supporting the documentation on procurement needs based on national forecasting and quantification exercise for UNFPA supported inventory, including reproductive health (RH) commodities, dignity kits and medical equipment;
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding ordering and delivery of the procured commodities;
• Monitoring shipments and regularly reporting on the status within an effective inventory management system for UNFPA poured commodities; timely monitoring OTS data for information on status of shipments and any evidence of issues requiring field office follow-up action;
• Maintaining continuous and accurate and up to date flow of information between UNFPA HQs and the country office; review and update Country Profile Database on bi-annula basis ensuring its accuracy and completeness;
• Working in close collaboration with the Procurement Services Branch (PSB) for delivery schedule, liaising with local consignees and medical stores to ensure adherence to schedules. This includes pre-shipment coordination acitivities (e.g. warehouse readiness checks, notifying IPs, obtaining customs clearance documentation, authorizing shipments);
• Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding delivery of the procured commodities. This involves coordination of all steps necessary to successfully receive, inspect and handover incoming shipments as well as the documentation of receipt, inspection, handover, discrepancies, damages, temperature deviations, transportation deviations and delays in receipt during receiving and inspection;
• Collaborating with the RHCS Specialist in order to ensure effective representation of UNFPA in inter-agency meetings and working groups regarding procurement and supplies; ensure coordination with national authorities, international and national NGOs and UN agencies related to logistics as appropriate;
• Liaising with local clearing agencies to ensure the timely customs clearance procedures and delivery of commodities to the designated implementing partner;
• Working with government counterparts and partners to ensure appropriate warehousing and in-country transportation of programme supplies (e.g. maintenance of temperature logs, cold chain) at all levels of distribution to service delivery points;
• Preparing and monitoring financial transactions for RH commodities, equipment and supplies in accordance with UNFPA financial rules and procedures;
• Ensuring the effective financial recording and reporting system, internal controls and audit follow-up; inventory stock counts and reconciliations and serve as point of contact for inventory write-offs
• Supporting the resource mobilization and advocacy efforts of the country office related to the national RH commodity requirements;

Contributing to the corporate reporting for core and non-core funds related to RH commodities and other inventory items. Coordinate safe disposal of expired and damaged programme supplies Perform all relevant last mile assurance (LMA) process activities

Qualifications and Experience

Education:

Completed secondary level education required; first university degree or diploma in Logistics management, Accounting, Business or public administration, Finance or similar discipline is highly desirable. Additional certification in Logistics/Procurement will be an added advantage.

Knowledge and Experience:

· Seven years of relevant logistics management experience in the public or private sector;

· Training on certification in Logistics Management

· Familiarity with UN administrative procedures and the ability to interpret the rules, regulations and procedures and explain them clearly and concisely is desirable;

· Previous experience in the UN an advantage;

· Proficiency in web-based systems/ERP (PeopleSoft), MS Office (Word, Excel, PowerPoint); and other computerized applications required;

· Good writing and communication skills.

Languages:

Fluency in English

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

· Business acumen

· Data management and logistical support

· Managing documents, correspondence and reports

· Managing information and workflow

· Planning, organizing and multi-tasking

• Client orientation and organizational awareness
• Job knowledge/technical expertise

Managerial Competencies:

· Providing strategic focus,

· Engaging in internal/external partners and stakeholders,

· Leading, developing and empowering people, creating a culture of performance

· Making decisions and exercising judgment

Closing Statement

HOW TO APPLY:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.

Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment.

Please print out the Guide for your reference during the registration and application process.

Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

For any questions or comments please contact [email protected]

 

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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