Partners In Health (PIH) is recruiting to fill the following positions:

1.) Safeguarding Manager
2.) Specific Procurement Notice

 

See job details and how to apply below.

1.) Safeguarding Manager

Organisation Profile 

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

Position Overview

The Safeguarding Manager is a key member of the Human Resources Department working closely with the HR Director, the Regional PSEAH/Safeguarding Advisor, the Executive Director, and other relevant departments to promote safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH).

This role will lead safeguarding activities for all programs in the country and will be responsible for implementing the Safeguarding and sub-set of policies and procedures across the organization, act as the reporting avenue for safeguarding concerns violations. The position holder will lead the process of ensuring safeguarding risk management is done and safeguarding indicators are mainstreamed in the program design, implementation, monitoring, evaluation and partnerships.

The role facilitates the development of safeguarding capacities for our staff, and our patients, beneficiaries, families and community members that PIH interacts with in the course of their work. The safeguarding Manager will work to ensure all staff and stakeholders understand the policies and standards.

The job holder will also lead the case management process by ensuring confidential investigations are done in a timely fashion following a risk assessment of cases, ensure disciplinary actions are implemented and documented by HR, provide survivor support, and lead the mapping of referral services in the country for all programs.

Essential Duties and Responsibilities: 

The position will primarily work to create and promote a safe and healthy working environment and culture that promotes a healthy work environment that prevents and responds to any form of abuse including sexual exploitation, abuse and harassment in all its forms within or outside the organization.

The role reports to the HR Director and work closely with the OnePIH Regional Safeguarding Advisor to support the following key deliverables: –

• Support HR in implementation of PIH’s PSEAH policy standards and code conduct:

Work with the HR team to ensure that all aspects of HR policy and procedure are supportive of good safeguarding practice that promote safe recruitment.

• Work with Directors and Managers to implement safeguarding standards highlighted in annual site Dashboard and report progress
• Ensure mainstreaming of safeguarding and PSEAH measures in all programs budgets activities, procedures and organizational policies
• Activate focal points in each site and departments and build their capacity both for staff and community.
• Conduct risk assessments and manage a risk register for tracking and mitigating PSEAH risks in each PIH programs
• Work with HR and management to ensure PSEAH policy commitments are embedded in all polices and contracts e.g. HR manual, transport policy, IT policy, communications policy, vendor contracts & MOU with Partners etc.
• Implement survivor-centered support services including strengthening referral networks 

• Work with management to ensure availability of sufficient resources for responding to survivors of SEAH and other safeguarding incidents
• Manage and respond to reported cases in collaboration with HR, PSEAH focal point, PSEAH Regional Advisor and leadership.

• Work with Regional PSEAH Advisor, HR and leadership in responding appropriately to safeguarding complaints.
• Supporting investigations relating to safeguarding incidents, providing professional advice and support to investigators, HR and leadership while maintaining high levels of case confidentiality and professionalism.

• Identify survivor support referral services in community and district level and ensure timely linkage to care and follow-up.
• Support PIH Sierra Leone to establish and manage culturally and contextually appropriate safeguarding reporting channels at all levels.
• Compile periodic case trackers statistical information on SEA cases received during the quarter and year and analysis on key trends for actions
• Build capacity and awareness of staff and partners in Safeguarding and PSEAH

• Work with Regional Advisor to develop PSEAH training content and roll out trainings across PIH staff and partners
• Conduct periodic trainings for existing staff members and induction for new staff, volunteers, interns and community health workers to raise awareness of safeguarding and PSEAH
• Conduct tailored trainings for key PIH associates including vendors, contractors, partners and visitors on PSEAH policy.

3.Build strategic partnerships to strengthen safeguarding across PIH’s networks and locations 

• Work closely with PIH policy and Partnership staff to advocate for safeguarding reforms externally with Government, donors and relevant networks
• Participate and support liaison between PIH and any relevant safeguarding and PSEAH stakeholders, local authorities, national and international partners
• Participate in protection, child protection, case management, SGBV networks /bilateral meetings and represent PIH Sierra Leone in relevant forums.
• Community Reporting and Feedback Mechanisms, Monitoring and Learning.

• Design and help roll-out a safe and survivor centered reporting and feedback mechanisms in accordance with PIH safeguarding policies
• Monitor community based reporting and feedback mechanisms in collaboration with relevant staff teams, patients, key beneficiaries and community stakeholders.
• Monitor progress of PSEAH activities within the organization and provide support where gaps have been identified in from of reports and updates to leadership teams.
• Support the continual improvement of safeguarding strategy, policies and practice, sharing areas of best practice and identifying where improvements are required.
• Support HR in managing PSEAH complaints and investigations.

• Work with HR to publicize complaints and investigation procedures among staff, partners and community.
• Perform any other duties as assigned from time to time

Education and Work Experience Requirements: 

Qualification and Experience

We are looking for a dynamic and enthusiastic team member with a minimum 03 years’ experience of working in field of Safeguarding including Prevention of Sexual Exploitation Abuse, child protection, and or Sexual and Gender based Violence prevention.

Experience in implementing safeguarding policies and practices, ability to build trust among stakeholders to report safeguarding violations, ability to maintain the highest level of confidentiality and sensitivity, Knowledge of international standards of safeguarding and ability to implement best practices. Experience in conducting SEAH investigations will be an added advantage:

• Bachelors or Master degree or equivalent in Social Science / Gender and Development/ Law /Sociology/community Psychology or equivalent degree in other relevant fields with relevant skill and proven expertise in Safeguarding in recent roles in development sector.
• Senior experience in Child Protection or demonstrable experience in safeguarding
• Demonstrable interest in working to prevent sexual exploitation and abuse
• Demonstrable interest in working with young people and communities.

Technical Competencies 

• Project management experience of at least 3 years and subsequent skills demonstrated
• Strong organizational skills with the ability to manage and prioritize workload
• Strong communication and active listening skills, strong facilitation and presentation skills and demonstrated proficiency in both written and spoken English and Krio. Additional Knowledge speaking Kono and Mende languages would be a benefit.
• Computer literate including Microsoft Office Suite
• Ability to work collaboratively with a wide range of stakeholders and influence using a variety of different styles, taking into account cultural differences

Behavioral Competencies

• Demonstrable interest and commitment in working to prevent SEAH and in working with survivors of safeguarding incidents.
• Empathy for the challenges survivors face in reporting and the pressures an investigation places on all stakeholders, including the alleged perpetrator and management.
• The ability to maintain strict confidentiality of highly sensitive information.
• The ability to demonstrate integrity throughout the decision making process.
• The ability to develop and maintain positive working relationships and to work in an inclusive and collaborative manner with internal and external stakeholders.
• Strong interest for social justice.
• Able to demonstrate sound judgement based on evidence, knowledge and understanding
• Willingness to live in a rural area and travel within the districts regularly

Level of contact with children and vulnerable adults:

The post holder has regular and frequent one-to-one or group contact with children and vulnerable adults who benefit from services provided by PIH-SL. He/she will also access to child and vulnerable persons sensitive data over a continued period through workplace investigations.

Prevention of Sexual Exploitation and Abuse

Partners In Health Sierra Leone is dedicated to preventing unwanted behaviour in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.

The successful candidate will receive appropriate training and must adhere to the organisation’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures

Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of applicationInterested candidates are required to apply through our website: www.pih.org/employment   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Friday 16th September 2024.

APPLY

---

2.) Specific Procurement Notice

Request for Bids

Partners In Health, Sierra Leone

 

Partners In Health is a global health organization relentlessly

committed to improving the health of poor & marginalized people.

 

Request for Bids 

Quality Essential Health Services and Systems Support  Project (QEHSSSP) 

Specific Procurement Notice

Advertisement 

PROCUREMENT OF MEDICINES & CONSUMABLES, LAB REAGENTS & DIAGNOSTICS, MEDICAL FURNITURE, BIG MEDICAL EQUIPMENT AND  MEDICAL INSTRUMENT AND DEVICES (ALBENDAZOLE 200MG, TAB, ALUMINUMS HYDROXIDE 500MG, TAB, AMOXICILLIN & CLAVULANIC ACID (CO-AMOXICLAV) 500MG & 125MG, TAB; CALIBRATOR SERUM , KIT REAGENT UREA LIQUICOLOR HUMAN  HUMALYZER; HOSPITAL BED, CART (TROLLEY), DRESSING, WHEELCHAIR; NEONATAL INCUBATORS, RADIOGRAPHY X-RAY  MACHINE; STETHOSCOPE,FOETAL ,PINARD AND THERMOMETER, DIGITAL, ORAL, DUAL SCALE (C/F), REUSABLE ETC.)

Purchaser: Partner’s in Health Sierra Leone (PIH-SL)

Project: Sierra Leone-Quality Essential Health Services and Systems Support Project  (QEHSSSP) 

Contract title: Procurement of Medicines & Consumables, Lab Reagents & Diagnostics,  Medical Furniture, Big Medical Equipment and Medical Instrument and Devices (Albendazole  200mg, Tab, Aluminums Hydroxide 500mg, Tab, Amoxicillin & Clavulanic Acid (Co Amoxiclav) 500mg & 125mg, Tab; Calibrator Serum , Kit Reagent Urea Liquicolor Human  Humalyzer; Hospital bed, Cart (Trolley), Dressing, Wheelchair; Neonatal incubators,  Radiography X-ray machine; Stethoscope,foetal ,Pinard and Thermometer, Digital, Oral, Dual  scale (C/F), Reusable etc.) for Kailahun Hubs.

Country: Sierra Leone 

Grant No. /Credit No. / Grant No.: TF-B7267; TFB7266 and IDA-D9380

RFB Reference No: SL-PIH-SL-439416-GO-RFB

IFB Issued Date: September 2nd, 2024

IFB Closing Date: September 30th, 2024, Time 2:30pm

1. Partner’s in Health Sierra Leone has received financing from the World Bank toward the cost  of the Sierra Leone-Quality Essential Health Services and Systems Support Project  (QEHSSSP), and intends to apply part of the proceeds toward payments under the contract for  Procurement of Medicines & Consumables, Lab Reagents & Diagnostics, Medical Furniture, Big Medical Equipment and Medical Instrument and Devices (Albendazole 200mg, Tab,  Aluminums Hydroxide 500mg, Tab, Amoxicillin & Clavulanic Acid (Co-Amoxiclav)  500mg & 125mg, Tab; Calibrator Serum , Kit Reagent Urea Liquicolor Human Humalyzer;  Hospital bed, Cart (Trolley), Dressing, Wheelchair; Neonatal incubators, Radiography X-ray  machine; Stethoscope,foetal ,Pinard and Thermometer, Digital, Oral, Dual scale (C/F),  Reusable etc.). The Bidding process will be governed by the World Bank’s Procurement  Regulations.
2. Partner’s in Health Sierra Leone Quality Essential Health Services and Systems Support  Project (QEHSSSP) now invites sealed Bids from eligible Bidders to for the Supply of  Medicines & Consumables, Lab Reagents & Diagnostics, Medical Furniture, Big Medical  Equipment and Medical Instrument and Devices to be delivered to Jojoima Facility in  Kailahun District Sierra Leone within a delivery period of 120 days. Note that both domestic  and International suppliers are preference. Suppliers must have experience in supplying  Medicines & Consumables, Lab Reagents & Diagnostics, Medical Furniture, Big Medical  Equipment and Medical Instrument and Devices.
3. Bidding will be conducted through national competitive procurement using a Request for  Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers”  November 2020 (“Procurement Regulations”), and is open to all eligible Bidders as defined  in the Procurement Regulations.
4. Interested eligible Bidders may obtain further information from:

The Procurement Specialist (Mr. Joseph Jenkins Toe)

Procurement and Operations Office

1st Floor Partner’s in Health Sierra Leone Office

1 Oliver Street, Sir Samuel Lewis Road, Aberdeen, Freetown, Sierra Leone. Telephone No. +23233-589-340

Email: freetownprocurement@pih.org

and inspect the bidding document during office hours 0900 to 1600 hours at the address  given above. 

Suppliers based outside Sierra Leone must submit their sealed bids at the above mentioned  addresses on or before the cut off time as indicated via DHL or any other means of Courier  services.

5. The bidding document in English may be submitted by interested Bidders upon the  submission of a written application to the email address above. The bidding document may  be sent by via email upon request.
6. Bids must be delivered to the address above on or before Monday, September 30th, 2024 by  2:30pm. Late Bids will be rejected. Bids will be publicly opened in the presence of the  Bidders’ designated representatives and anyone who chooses to attend at the address above  on Monday, September 30th, 2024.
7. Bids are allocated into five (5) Lots as follows:

Lot 1: Medicines and Consumables 

 Lot 2: Laboratory Reagents & Diagnostics 

 Lot 3: Medical Furniture and Consumables 

 Lot 4: Big Medical Equipment 

 Lot 5: Medical Instrument and Devices 

Bidders has the right to bids for one or all of the lots that they are dealing with. Also note that all  Medical Equipment should be “climate-smart equipment”.

8. All Bids must be accompanied by a “Bid-Securing Declaration “And Valid Pharmaceutical  Board Import and Export License Registration Certificate.

Care International is recruiting to fill the following positions:

1.) Program Development Advisor
2.) Procurement Coordinator
3.) Terms of Reference – Scanning & Electronic Archiving Interns

 

See job details and how to apply below.

1.) Program Development Advisor

BACKGROUND:

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls and their dignity, empowering them to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

In Sierra Leone and Liberia, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality and Women’s Economic Justice; Health; Humanitarian Assistance; Right to Food, Nutrition, and Water; and Climate Justice.

CARE’s Sierra Leone & Liberia Country Office is seeking an experienced and dynamic Program Development Advisor to lead funding cultivation efforts in both Liberia and Sierra Leone. Reporting to the Assistant Country Director of Program Quality and collaborating closely with the Country Director and Senior Management Team, the Program Development Advisor will coordinate relationships across internal CARE funding offices and teams, gather funding information, build in-country donor and stakeholder relationships, track and update resource mobilization plans and strategies, design and write proposals, and lead after-action reviews for proposal processes. The ideal candidate will not only possess relevant experience but will also be highly motivated, capable of rapid learning, and able to demonstrate tangible results.

RESPONSIBILITIES:

• Coordinate relationships across internal CARE funding offices and teams to identify opportunities for funding and partnerships, both within CARE and through external relationships held by CARE’s offices.
• Gather funding intel from various sources to inform resource development.
• Build and maintain strong relationships with donors and stakeholders in Sierra Leone and Liberia.
• Represent CARE in meetings, presentations, and informal settings with donors, government, partners, and other key stakeholders.
• Track, update, and execute resource mobilization plans and strategies; manage pipeline tracker.
• Design and write compelling concept notes, proposals, and donor cultivation materials in English.
• Collaborate across departments (program technical leads, MEAL, finance, HR, etc.) when developing concept notes and proposals, including technical approaches, budgets, and results frameworks.
• Lead after-action reviews for proposal processes to identify lessons learned and areas for improvement.

QUALIFICATIONS:

• Bachelor’s degree required, Master’s degree preferred.
• Exceptional English writing, speaking, and presentation skills.
• Proven ability to influence stakeholders and negotiate win-win outcomes.
• Fast learner with the ability to understand new information rapidly via written sources and oral conversations
• Strong interpersonal skills; able to connect easily with people from diverse backgrounds, cultures, experiences.
• Team player with a humble attitude; able to get strong results but give credit to your team.
• Keen logic and common sense; can review a document to spot logic problems and correct them.
• Self-motivated and thrives in a fast-paced, high-performance environment.
• Invites feedback and coaching to continuously improve. Knows how to share feedback with others in ways that motivate them to also improve performance.
• Experience designing and writing successful funding proposals to diverse donors.
• Programming experience in one or more development sectors (e.g. health, nutrition, food security, agriculture, education, protection, etc.)

Women candidates strongly encouraged to apply.

We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone.

 

 

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org. Please do not email legal@care.org to apply for this position. Instead, click “apply now” below in order to submit your interest.

APPLY

---

2.) Procurement Coordinator

BACKGROUND

 

CARE seeks a world of hope, inclusion, and social justice, where poverty has been overcome and all people live in dignity and security. CARE places a particular emphasis on women and girls, their dignity, and empowerment to lead their communities out of poverty. In 2020, CARE worked in 104 countries, reaching 90 million people through more than 1,300 programs, with an annual budget of $650 million. Every single one of those 90 million people has a story of resilience, community, strength, and hope—all things that bind us together, across every corner of the globe.

 

In Sierra Leone, CARE staff and partners work tirelessly to save lives and address the root causes of poverty and social injustice through advocacy, partnerships, system strengthening, and programming in impact areas of Gender Equality, Empowering Women and Girls, Humanitarian Assistance, Rights to Food, Nutrition, and Water, Right to Health, Women’s Economic Justice and Climate Justice.

 

OPPORTUNITY

 

The Procurement Coordinator will be supporting the Procurement Manager in managing and coordinating the procurement of goods and services to ensure the efficient operation of our organization. You will work closely with suppliers, vendors, and internal departments to maintain an effective supply chain and ensure timely delivery of materials.

 

KEY RESPONSIBILITIES

• Order Processing: Manage the procurement process from order placement to delivery, ensuring accuracy and timeliness in purchasing materials, equipment, and services.
• Supplier Management: Establish and maintain relationships with suppliers and vendors, negotiate pricing and terms, and evaluate supplier performance to ensure quality and reliability.
• Contract Management: Support the procurement Manager in reviewing and managing procurement contracts and agreements, ensuring compliance with company policies and legal requirements.
• Cost Management: Track and analyze procurement expenses, identify cost-saving opportunities, and implement strategies to optimize spending.
• Documentation: Maintain accurate and up-to-date procurement records, including purchase orders, invoices, delivery notes, and supplier agreements.
• Problem Resolution: Address any issues related to procurement, such as delays, quality concerns, or discrepancies in orders, and work with suppliers to resolve them promptly.

QUALIFICATIONS

• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English Language.
• Advanced university degree (Masters or equivalent) in Procurement, MBA, or related area from a recognized institution;
• Minimum 5 years of experience in Procurement with working knowledge of classical Procurement techniques and tools including problem solving, corrective action.

TECHNICAL SKILLS

• Extensive knowledge of Procurement.
• Proven experience as a Procurement Coordinator, Purchasing Agent, or similar role.
• Strong understanding of supply chain management and procurement processes.
• Excellent negotiation, communication, and interpersonal skills.
• Proficient in using procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of procurement regulations and best practices.
• Operational experience including planning, development and implementation of operational activities.
• Demonstrated experience with donor rules and regulations in relation to risk management and mitigation.
• Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage.

 

We will be reviewing resumes for these roles on a continuous basis until the position is filled. If you are selected as a candidate, a member of our team will reach out to you to start the recruitment process. Thank you for your interest in CARE Sierra Leone.

 

 

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org. Please do not email legal@care.org to apply for this position. Instead, click “apply now” below in order to submit your interest.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

Starting salaries are based on internal equity, candidate experience, and the cost of labor where the job is based. Salaries listed only apply to jobs based in the US.

 

FOLLOW LINK BELOW TO APPLY:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=7478

---

3.) Terms of Reference – Scanning & Electronic Archiving Interns

TERMS OF REFERENCE

Scanning & Electronic-Archiving Interns

 

1. 1. Background

CARE Sierra Leone is seeking to recruit interns to assist with scanning and archiving work as part of a project to digitize and organize important documents and records. The interns will play a crucial role in ensuring the efficient and accurate preservation of information for future reference.

2. 2. Objectives

The main objectives of recruiting interns for scanning and archiving work are as follows:

• To digitize and archive physical documents and records currently in the archiving containers and procurement office.
• To ensure the accuracy and completeness of scanned documents.
• To organize and categorize scanned documents for easy retrieval.
• To assist in the development and implementation of archiving procedures and best practices.

3. Scope of Work

The interns will be responsible for the following tasks:

• Scanning physical documents and records using scanning equipment that will be provided by CARE.
• Ensuring the quality and accuracy of scanned documents.
• Organizing and categorizing scanned documents in digital archives.
• Follow the CARE archiving procedures and guidelines presented to them during their orientation.
• Collaborating with team members to ensure the smooth operation of the scanning and archiving process.

4. Duration

The internship for scanning and archiving work is expected to last for 3 months with the possibility of extension depending on the task burden.

6. Reporting

The interns will report to the Finance Coordinator (Aliyu Momoh – TDY) or delegate, who will provide guidance and supervision throughout the internship period.

9. Compensation

Scanning and Electronic Archiving Interns will receive a monthly stipend SLE —- monthly towards their travel costs and other basic expenses during the duration of their internship.

 

To apply please send your CV to: sle.recruitment@care.org

Are you passionate about procurement and eager to gain experience in a meaningful role? The Mitchell Group is looking for 2 motivated Junior Procurement Specialists to join our team for a 12-month contract in Sierra Leone. This is a unique opportunity to contribute to impactful projects in infrastructure and social impact while working in a development environment for a major international donor.

Position and Scope:

As a Junior Procurement Specialist on a 12-month contract in Sierra Leone, you will manage key procurement activities essential for the success of various projects. You will assist with procurements for Gender and Social Inclusion Services and coordinate studies for a range of energy and social studies. Your role is crucial to the effective and compliant execution of procurement processes, contributing to the overall success of these projects.

Qualifications:

Bachelor’s degree or similar academic credential in a relevant field.

A minimum of two years of experience in procurement, supply chain, or logistics, or a combination of these areas.

Fluency in written and spoken English

Proficiency in using computer software, particularly the Microsoft Office suite.

Strong interpersonal and communication skills, with the ability to work effectively in a team-oriented environment.

TMG will prioritize candidates who have a flexible schedule and are availability to work as needed. This is a hybrid position, and work from home.

How to Apply:

If you meet these qualifications and are interested in this opportunity, submit your CV to williamv@the-mitchellgroup.com.

APPLY

Aberdeen Womens’ Centre is recruiting to fill the following positions:

1.) Strategic Sourcing and Medical Procurement Officer
2.) Maintenance team leader

 

See job details and how to apply below.

1.) Strategic Sourcing and Medical Procurement Officer

Aberdeen Women’s Centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

 

JOB DESCRIPTION 

JOB TITLE: Strategic Sourcing* and  Medical Procurement Officer 

JOB LOCATION:  Freetown Office

EMPLOYMENT STATUS:  Full Time

 

Departmental Unit: Reports to: Supervises: 

Operations Procurement Lead and Data  Analysist

Operations Manager

Coordinates/Liaisons with: All Employees, and Departments

n/a

Primary Responsibilities – We are looking for a procurement officer to lead the  organizations strategic sourcing (PO sourcing of medical and non-medical) and on all  purchasing activities related to the medical supplies. Ensuring that purchased items are cost efficient of high quality and supplied in a timely manner.

To be successful as a procurement officer you should have an analytical mind and keep up  with product and service trends. Ultimately, the procurement officer should be able to  negotiate well and ensure that all purchases comply with company standards. This role will  also lead on contract management whilst will taking a proactive role in supplier relations,  selection and monitoring.

Handling and making payments required for the running the operations of AWC. The position has a six month probation period.

 

Main Responsibilities and Duties: 

• Working with department heads (particularly the Clinical heads and Pharmacist) to  ensure plans are made for the purchase of supplies, services and equipment required  for the smooth running of AWC’s activities.
• Ensuring that all procurement – sourcing and acquiring is done in line with AWC’s  procurement policies and procedures.
• Ensure that all procurement is done with competitive analysis, cost efficiency, quality  control and in a timely manner.
• Lead and maintaining good supplier relations, ensuring that all routine suppliers have  contracts.
• Maintaining and updating supplier information such as qualifications, delivery times,  product ranges, etc.
• Researching and evaluating prospective suppliers in coordination with the  Procurement Lead.
• Assist with overseas donors, Americares, Direct Relief, etc in their donations release  from customs. Work with clearing agent and relevant Government agencies in the  clearing and forwarding of supplies from overseas.
• In coordination with the Procurement Lead, ensure items that require to be procured  outside of Sierra Leone are requested from the UK well in advance to allow time to  source and ship.

Minimum Qualifications: 

• Diploma in Procurement Studies or Logistics Management.
• A minimum of 3 years post qualification experience in a Procurement Officer role,  preferably in the medical field, including supplier relations and / or contract management.
•  Experience of Microsoft office products (Word, Excel and Outlook).
• Experience using QuickBooks.

Desired Attributes:  

• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Strong organisational skills and ethical values/standards.
• Flexible / adaptable
• Passionate about value for money and cost effectiveness. Excellent negotiation skill.

It is the responsibility of every AWC employee to see that we provide the best services possible  to enable us to offer and maintain our priority of ‘patient led care’. In order to do that everyone  must be proactive and act as a team member.

Interested candidates who meets the criteria’s should send an updated Curriculum Vitae and Cover letter to the email address-   awc.recruitment@aberdeenwomenscentre.org

---

2.) Maintenance team leader

Aberdeen Women’s Centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

JOB DESCRIPTION

JOB TITLE:  Maintenance team leader  

JOB LOCATION:  Freetown Office 

EMPLOYMENT STATUS:   Full Time:

Departmental Unit: Reports to: Maintenance & Facilities Operations Manager and  Country Director

Supervises: None

 

Job Overview of the Role :

The successful candidate is expected to have an excellent organizational and time  management skills. Must have strong problem solving and decision-making skills with a solid  understanding of building, property and facilities maintenance, repairs, refurbishments,  cleaning and managing a staff team and prioritizing the workload/needs. Should be willing to  take good care of the all AWC properties with high sense of responsibility, quality and  accountability.

The position has a six month probation period.

Qualifications:  

• At least Five years of experience in maintenance and facilities management – displaying multi-disciplinary-skills, quality workmanship and attention to detail.
•  Minimum of Three years’ experience in similar lead role (as maintenance supervisor/manager/leader)
• Someone who is able to manage/monitor/coordinate maintenance/develop workers  and has excellent leadership and interpersonal skills
• Someone with a good decision-making and problem-solving skills.
• Clean and Valid drivers license
• Intermediate mechanical skills /experience
• Have good contact list or good connection with contractors/suppliers that are relevant to the supervisory position.
• Good attitude, willingness to work hard and to learn
• Ability to remain calm in stressful situation and
• Ability to multitask, coordinate, organise, delegate and inspect

The success of your department will depend on Team Work, it is important to delegate many of  these tasks, but just as important to work alongside your colleagues.

Aberdeen Women’s centre

PO Box 416

Cape Road at Aberdeen Roundabout

Freetown

Sierra Leone

• Always availability to take weekend and night shifts
• Able to communicate effectively in both Krio and English

Responsibilities and Duties: 

➢ Responsible to monitor/organize/lead/coordinate/supervise and manage maintenance  team to use the utmost best performance of each of your subordinates.

• Lead by example.
• Inspect sites regularly to identify problems and necessary maintenance.
•  Prepare weekly maintenance schedules and allocate work as per forecasted workloads and against the rolling maintenance programme.
• Coordinate and supervise daily cleaning and maintenance activities.
• Oversee all repairs and ensure that work is completed on time.
• Maintain all inventory and equipment, and ensure proper storage.
• Comply with all health and safety regulations and practices on site (assist in  management of Health and safety throughout the site).
• Conduct preventative maintenance work.
• Conduct follow-ups on all maintenance and repair work
• Be available at all times to solve problems and provide solutions to all maintenance  related issues
• Check/delegate/supervise – vehicle licenses, insurance documentation in the glove  compartment and display discs and report one month prior to the expiry date.
•  Review maintenance and mileage log book regularly and report whenever there is  abnormalities
• Mentor and develop the Deputy Maintenance Team Lead and other team members.
•  Responsible for maintaining cleanliness of all AWC properties (i.e. generators, vehicles,  fuel station and garage area, drainages…etc)
• Report any safety issues, accidents or maintenance requirements promptly to the  Operations Manager and Country Director. 
• Make sure both the interior and exterior of AWC compound is clean and maintained at  all times.
• Make sure you and your team member follows the daily cleaning schedule. See the  details in the attached table down below. Note: the table below is subject to review and  update as need arises.
• Participate when necessary, in the cover of the driving of the emergency vehicle.
• Remain contactable at all times.
• Any other task allocated by Maintenance Team Leader, Deputy Team Leader,  Operations Manager or Country Director.

Days	Activities

 

The success of your department will depend on Team Work, it is important to delegate many of  these tasks, but just as important to work alongside your colleagues.

 

Daily	• Water supply – Filling water tanks – Make sure there is enough water in the reservoirs – GUMA supply – fill reservoirs 1 (car park) and 2 (OPC)
Monday	• Cleaning / Tidy – Both Generators – The garage area – In the solar battery storage – Fuel station
Tuesday	• Cleaning / Tidy – Back of team house – Back of maternity – Back of immunization area – All drainages
Wednesday	• Cleaning – Outside the perimeter and also areas where cleaning is  necessary • Light bulbs – check for blown light bulbs and replace
Thursday	• Cleaning – All vehicles
Friday	• Cleaning – All the gutters in the compound ✓ Maternity ✓ OPC ✓ OR ✓ The garage area

Interested candidates who meets the criteria’s should send an updated Curriculum Vitae and Cover letter to the email address-   awc.recruitment@aberdeenwomenscentre.org

Job no: 498294
Work type: Intern Full-time
Location: Sierra Leone – Freetown
Categories: Operations

Advertised: 24 Jun 2024 Greenwich Standard Time
Applications close: 05 Jul 2024 Greenwich Standard Time

APPLY

Concern Worldwide is recruiting to fill the following positions:

1.) Procurement Officer
2.) MEAL Officer—UNIFAC Project
3.) MEAL Officer (LANN-NSC)
4.) Project Officer – Quality Health Services

 

See job details and how to apply below.

1.) Procurement Officer

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned role:

 

Job TitleProcurement OfficerReports to:Area CoordinatorDirect reports:NoneLiaises with:

Internal – Logistics(Transport, Warehouse, IT), HR, Finance and Programmes

External – local authorities, government agencies, suppliers and partners

Job Location:Mile 91 with occasional visits to program activity sites.Contract Details:Fixed termJob Purpose:Under the direction of and reporting to the Area coordinator, the Procurement Officer will have ultimate responsibility for cost effective and fully accountable to the organization  procurement and will be responsible for management of the procurement functions within Concern Worldwide operations in Mile 91.  The officer is expected to successfully manage the quality and efficiency of all procurement and purchasing activities while ensuring integrity, transparency and accountability.

Main duties & 

Responsibilities:

Under the overall of the Area Coordinator, specific duties and responsibilities of the procurement officer include;

• Work with the program, Logistics staff and HR and Admin Officer to ensure procurement needs are planned in advance and that all staff are knowledgeable about the documentation needed to support the procurement and payment process.
• Working with staff to determine the purchasing requirements from different departments, collating orders with the view of processing requests.
• Ensuring best value in terms of prices, delivery, quality etc., and that purchase procedures are properly implemented as per concern system
• Seek quotations for supplies as and when required, negotiating prices and conditions of purchasing contracts.
• Prepare orders for the supplies based on quotations received and undertake the timely purchase of supplies.
• Maintain accurate purchase files, ensuring that the correct paperwork is completed and retained.
• Researching and identifying potential new suppliers and review list every six months or where necessary depending upon the approval of Management.
• Keeping up to date with market trends and information.
• Processing payment and invoices.
• Monitoring of stock levels how and when required to replenish.
• Update and circulate to relevant staff the procurement tracker every Friday.
• Work closely with the store Keeper alerting him of the supply pipeline and issue copies of the POs for the Store Keeper to verify with the vendor supplies.
• Maintain an Approved Suppliers List for all categories of procurement.
• Fully manage compliant procurement systems and operating procedures and organize the procurement functions and ensure adherence by all stakeholders to the policies through training and capacity strengthening
• Oversee reports preparation, consolidate reporting and analyze data for decision-making.
• Ensure all required information and records are complete, accurate, up-to-date, and properly filed.
• Maintain an up-to-date procurement plan and collaborate with budget holders to develop annual budget plans that meet procurement needs of the district.
• Ensure the highest level of transparency and integrity in the procurement unit and prevent fraud along the procurement process.
• Monitor payment terms and oversee and coordinate with the finance team to ensure timely payments to vendors.

Any other duties as maybe deemed necessary and/or assigned by the Area  Coordinator

Person specification:

Education  

• University Degree in Business Studies or in logistics and supply chain management.
• Relevant Diplomas and short courses in Procurement, Logistics or Stores Management
• English Language Qualification

Experience Required:

• At least 2 years working experience in Logistics and/ or Administration
• Working Knowledge of the Procurement Cycle, Fleet management and Warehouse management
• Ability to work well under pressure and in response to changing needs
• Excellent interpersonal and communication skills, training skills and writing skills

• Leadership skills, Excellent English and Krio speaking/writing skills required.

Emergency responseConcern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organizationHIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Gender Equality

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Safeguarding at Concern: Code of Conduct and its Associated Policies 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to SME&Lrify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 156A Freetown Highway Mile 91, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Monday 24th June 2024

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

2.) MEAL Officer—UNIFAC Project

 

Job TitleMEAL OfficerReports to:M&E CoordinatorDirect reports:NoneLiaises with:National Health Coordinator, Project Coordinator, District Delivery Managers, other Concern program field teamJob Location:Freetown, with frequent travel project sitesContract Details:5 MonthsProject:UNICEF Vaccination projectJob Purpose:Reporting to M&E Coordinator, will work very closely with UNICEF Project Coordinator and District Delivery Managers. S/he is responsible for technical supervision of program activities and support to the establishment and maintenance of the routine program monitoring system, including data management (focusing on database design, quality, aggregation & data presentation at district level), facilitate routine data collection, compilation, analysis & reporting. Assist in evaluation & assessment of vaccination project, and contribute to knowledge management of vaccination project.

Main duties & 

Responsibilities:

Main Responsibilities:

• Maintaining a database for UNICEF vaccination project M&E activities—baselines, assessments, reviews and evaluations—tracking their implementation where appropriate;
• Contributing to the design of M&E methodology and indicators by the UNICEF vaccination project team, and promotion of boys & girls participation in M&E planning and accountability;
• Participating in the development of tools and guidelines for data collection, collation and reporting, for instance ensure that projects have clear MEL plans, as well as tracking of total beneficiary reach;
• Conduct data quality assessment to ensure that data reported is validated, is accurate and consistent while providing feedback as necessary to program teams;
• Maintain an action tracker for the program while ensuring that actions agreed upon from debrief meetings with program team are actioned;
• Support the implementation of processes to review the quality of program data, collection methods and the suitability of the existing data for the provision of sound baseline information;
• Take an active role in ensuring program staffs are compliant in uploading DDG into necessary app systems and maintain such database systems.
• Take an active role in ensuring program data collection process is in full compliant with the Do No Harm (DNH) and Child Safeguarding principles and requirements.

Specific Responsibilities:

Program Design and learning:

• With support from the M+E coordinator, establish and maintain project level information    management system;
• Support the development, piloting and roll-out of monitoring tools that capture both program activity and indicator progress;
• Ensure records are checked during program review meetings for accuracy and provide support where necessary and share data with UNICEF project coordinator.

Monitoring

• Monitor the project performance indicators taking into account the UNICEF vaccination project M&E plan;
• With support from the project coordinator, collect program field level information as required by Concern, donor and/or stakeholders and ensure compliance with the selected criteria;
• Ensure the proper use of tracking tools, and the conscious use of data while respecting beneficiaries’ confidentiality rules, DNH and Child Safeguarding principles and requirements;
• Work closely with program team and partners to ensure that data related to the indicators they provide meet contractual commitments with Concern and donor requirements;
• Ensure quality control of data provided by program team and partners;
• Conduct back-checks and audits of monitoring data of Program indicators;
• Monitor the verification of data collected and reported by Program team and partners.
• Document findings from data quality audits and store in project files to ensure collective and sustainable access;
• Provide technical assistance to project staffs on the program information management system, proper data collection and record keeping;
• Support the coordinator to update program M&E plan timely to ensure program staff is informed on status and quality of implementation;

Reviews & Evaluation

• Participate in the activities related to the evaluation/ impact studies of the different program components (baseline assessment, mid-term evaluation, final evaluation, including quantitative as well as qualitative evaluations);
• Contribute to the design and revision of data collection tools;
• Participate in the training of program teams and partners on the methodology and procedures of data collection and quality control;
• Organize data collection (qualitative and quantitative) of the program in the field and ensure the quality of data collected for evaluations;
• Ensure action points are followed up as needed and verify entered data for completeness, correctness, and consistency, following up on any data quality issues with the Consortium M&E Manager;
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information;
• Maintaining a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.

Database management, Information Management and Reporting

• Ensure that the reporting system follows the monitoring and evaluation framework;
• Provide M&E inputs for reports written during project implementation at the field level and ensure that reporting and monitoring data respect donor indicators and requirements;
• Prepare, produce and present M&E activity reports, with analyzes and summaries, to M&E Manager/Coordinator and UNICEF project coordinator;
• Contribute to documenting lessons learned, best practices and success stories of the program for sharing with the Program hierarchy and various partners;
• Prepare and produce reports on program monitoring and evaluation activities to inform monthly/quarterly reports to be submitted to the Program hierarchy;

Person specification:

Education, Qualifications & Experience Required

Education    

University Degree in M&E, Mathematics, Statistics, Social Sciences, Development Studies or related field

Experience Required:

• Two years of related work experience in M&E in Health project.
• Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;
• Strong data collection, analysis and report writing skills;
• Ability to work independently, think analytically and take initiative in solving problems;
• Familiarity with result framework analysis and M&E plan implementation;
• Experience in conducting assessments;
• Strong experience working with community groups;
• Good verbal communication skills in local languages and working knowledge of English;
• Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
• Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
• Willingness to travel frequently to field sites.

Preferred Qualities

• Three years’ experience working in monitoring and evaluation;
• Experience working in health projects and in rural settings.
• Previous experience working with NGOs a plus

Emergency responseConcern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organizationHIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Gender Equality

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Safeguarding at Concern: Code of Conduct and its Associated Policies 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to SME&Lrify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 156A Freetown Highway Mile 91, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Tuesday 25th June 2024

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

3.) MEAL Officer (LANN-NSC)

Concern would like to invite well experienced and professional applicants for the under mentioned role:

 

Job TitleMEAL Officer (LANN-NSC)Reports to:LANN-NSC Project Manager (Matrix managed by MEAL Coordinator)Direct reports:NoneLiaises with:

– All project team members; M&E staff in Port Loko; MEAL Coordinator and Programme Quality unit in Freetown.

– Port Loko Base Manager; PL & Freetown finance, system and HR staff; Equality and Gender Advisor.

– Welthungerhilfe (WHH) project MEL team

-District stakeholders -District M&E Officer; Relevant Chiefdom and Community Stakeholders.

Job Location:Port Loko Town – Concern office – with frequent travel to LANN-NSC Project communities in Lokomasama and Kamasondo Chiefdoms.Contract Details:6 MonthsProject:Linking Agriculture, Natural Resources and Nutrition (LANN)-Nutrition Smart Community approach (NSC)Job Purpose:Reporting to MEAL coordinator and working very closely with Project Manager. S/he is responsible for technical supervision of project activities and support to the establishment and maintenance of the routine project monitoring system, including data management (focusing on database design, quality, aggregation & data presentation at district level), facilitate routine data collection, compilation, analysis & reporting. Assist in baseline, assessments and evaluation of LANN-NSC project, and contribute to knowledge management of the project – identifying and documentation of success and case stories.

Main duties & 

Responsibilities:

Main Responsibilities:

• Maintaining a database for LANN-NSC MEL activities—baselines, assessments, reviews and evaluations—tracking their implementation where appropriate;
  • Contributing to the design of MEL methodology and review of logframe indicators with the LANN-NSC team – in coordination with WHH – with promotion of project stakeholders and beneficiaries participation in MEL planning, implementation and accountability;
  • In coordination with WHH participate in the development of tools and guidelines for data collection, collation and reporting, for instance ensure the project have clear MEL plans, Indicator Performance Tracking Table (IPTT) as well as tracking of total beneficiary reach;
  • Conduct data quality assessment to ensure that data reported is validated, is accurate and consistent while providing feedback as necessary to project teams;
  • Maintain an action tracker for the project while ensuring that actions agreed upon from review/reflection meetings with project team are actioned;
  • Participate in the design and implementation of the project baseline, mid-term and endline (led by WHH);
• As necessary, train and support field staff to use digital data gathering (DDG) devices and take an active role in ensuring project staffs are compliant in uploading DDG into necessary app systems and maintain such database systems.
• Take an active role in ensuring project data collection process is in full compliant with the Do No Harm (DNH) and Child Safeguarding principles and requirements.

Specific Responsibilities:

Project Design and learning:

• In coordination with the WHH MEL Manager and with support from the Concern MEAL Coordinator:
  •  Establish and maintain project level information  management system;
  • Support the development, piloting and roll-out of monitoring tools that capture both project activity and indicator progress;
• Ensure records are checked during project review meetings for accuracy and provide support where necessary and share data with LANN-NSC Project Manager.

Monitoring

• Monitor the project performance indicators taking into account the LANN-NSC project MEL plan;
• With support from the LANN-NSC Project Manager, collect project field level information of the project beneficiary communities as required by Concern, WHH, donor and/or stakeholders and ensure compliance with the selected criteria;
• Ensure the proper use of tracking tools, and the conscious use of data while respecting beneficiaries’ confidentiality rules, DNH and Child Safeguarding principles and requirements;
• Work closely with project team and WHH to ensure that data related to the indicators meet contractual commitments with Concern and donor requirements;
• Ensure quality control of data provided by project team;
• Conduct back-checks and audits of monitoring data of Project indicators;
• Monitor the verification of data collected and reported by Project team;
• Document findings from data quality audits and store in project files to ensure collective and sustainable access;
• Provide technical assistance to project staff on the project information management system, proper data collection and record keeping – support project staff to understand the project log frame, objectives, indicators, and targets;
• Support the MEAL Coordinator and Project Manager to update project MEL plan timely to ensure project staff (WHH) is informed on status and quality of implementation;

Reviews & Evaluation

• Participate in the activities related to the evaluation/ impact studies of the different project components (baseline assessment, mid-term evaluation, final evaluation, including quantitative as well as qualitative evaluations);
• Contribute to the design and revision of data collection tools;
• Participate in the training of project teams and stakeholders on the methodology and procedures of data collection and quality control;
• Organize data collection (qualitative and quantitative) of the project in the field and ensure the quality of data collected for baseline and evaluations;
• Ensure action points are followed up as needed and verify entered data for completeness, correctness, and consistency, following up on any data quality issues with MEAL Coordinator/WHH;
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information;
• Maintaining a tracking spreadsheet for MEL activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Assist with the organization and facilitation of project participatory review meetings with project staff and stakeholders and follow up on the implementation of the action points;

Database management, Information Management and Reporting

• Ensure that the reporting system follows the MEL framework;
• Provide MEL inputs for reports written during project implementation at the field level and ensure that reporting, monitoring and learning data respect donor indicators and requirements;
• Prepare, produce and present MEL activity reports, with analyzes and summaries, to MEAL Coordinator and LANN-NSC Project Manager;
• Contribute to documenting lessons learned, best practices and success stories of the project for sharing with the Concern, WHH and various stakeholders;
• Prepare and produce reports on project monitoring, evaluation and learning activities to inform monthly/quarterly reports to be submitted to the WHH;

Other responsibilities:

• Promote full accountability and staff, partner, etc. compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources;
• Ensure that Cross cutting themes: Gender & Equality and COVID-19 prevention are mainstreamed in all activities;
• Build and maintain effective professional relationships with community leaders and animators to aid successful programming;
• Complete any reasonable task requested by the Supervisor.

Person specification:

Education, Qualifications & Experience Required

Education    

• University Degree in M&E, Mathematics, Statistics, Social Sciences, Development Studies or related field

Experience Required:

• Two+ years of related work experience in M&E in a livelihood project;
• Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;
• Strong data collection, analysis and report writing skills;
• Ability to work independently, think analytically and take initiative in solving problems;
• Familiarity with result framework analysis and MEL plan implementation;
• Experience in conducting assessments;
• Strong experience working with community groups;
• Good verbal communication skills in local languages (Krio and Temni) and working knowledge of English;
• Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
• Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
• Willingness to travel frequently to field sites.

Preferred Qualities

• Three years’ experience working in monitoring and evaluation;
• Experience working in gender focused livelihoods and nutrition projects and in rural settings.

• Previous experience working with NGOs a plus

Emergency responseConcern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organizationHIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Gender Equality

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Safeguarding at Concern: Code of Conduct and its Associated Policies 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to SME&Lrify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 156A Freetown Highway Mile 91, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Tuesday 25th June 2024

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

---

4.) Project Officer – Quality Health Services

Concern would like to invite well experienced and professional applicants for the under mentioned role:

Job TitleProject Officer – Quality Health ServicesReports to:District Delivery ManagerDirect reports:NoneLiaises with:

• All project team members and partners in district
• Area Coordinator; District & Freetown finance, system and HR staff; Freetown PDQ Coordinator, MEAL Coordinator, Equality and Gender Advisor, Advocacy and Communications Manager, Accountability Supervisor and Partnership Manager, Livelihoods Coordinator.

Relevant Community, Chiefdom and District stakeholders from Ministries and District Council as well as Private sector actors.

Job Location:Western Area UrbanContract Details:Fixed TermProject:Saving Lives Phase 3Job Purpose:Concern Worldwide is recruiting District based project officers for the Saving Lives 3 program in Sierra Leone based in Western Area Urban. The project officers will work under the oversight of the District Delivery Manager in the respective districts. This position is contingent on funding.

Main duties & 

Responsibilities:

Specific Roles and Responsibilities – Under the supervision of the District Delivery Manager

Project specific;

Oversee and ensure quality of activities and outcomes for the community system strengthening activities under Saving Lives phase 3

Increased access to quality Health services

• Provide monitoring for the cascade mentorship program to ensure CHC mentors are visiting the target CHPs and MCHPs.
• Support the health facilities to track and document priority health issues as part of the Surge approach.
• Support the regular community data review through community dialogue meetings.
• Support the interaction between CHWs, community members and health facilities.
• Support the M&E team to conduct regular mystery client visits.
• Support the mentorship or health facilities on Adolescent and youth friendly services and respectful and dignified nursing care.

Programme Cycle Management:

• Oversee, manage and ensure quality implementation of activities and achievement of Saving Lives Project 3 outcomes coordinating with district counterparts in DHMTs as well as community stakeholders
• Prepare regular narrative reports on project activities and submit to District Delivery Manager.
• Ensure all aspects of project activities under their responsibility adhere to programme quality standards and policies (PM&E, accountability and mainstreaming) in a coherent and integrated manner;
• Ensure that the project activities under their responsibility are accurately reflected in the integrated MEAL system, identifying activities to be monitored and data to be collected;
• highlight areas of the adaptation of District context;
• Contribute to the designing and delivery of training models, learning processes, resources, materials and workshops in your technical area of expertise;
• Participate as active participant in relevant project training of trainers;
• Ensure identification of and documentation of good practices (with PDQ unit);
• Build and maintain effective professional relationships with community leaders, Chiefdom, District stakeholders, project animators and implementing partners to aid successful programming;
• Participate in project planning and review meetings with staff, partners and stakeholders and ensure that key recommendations and learning are incorporated into day to day project implementation;
• Submit weekly work plans aligned with the overall programme implementation plan and monthly reports to District Delivery Manager;
• Contribute to the development of monthly, quarterly and annual reports;
• Preparation of documentation (ToR, SRs, training curriculum, budget, float request, transport request…) for a programmatic and logistical preparation to implement agreed field activities – trainings, workshops, coaching and monitoring visits;
• Participate and support project inception activities in district

Other responsibilities:

• Promote full accountability and staff, compliance with Concern’s Code of Conduct & Associated Policies, including promotion of Concern’s Complaints & Response Mechanism (CRM), to ensure maximum protection of programme participants and the efficient and transparent use of Concern’s resources;
• Under the supervision of the District Delivery Manager, ensure the mainstreaming of cross cutting themes by field officers in all activities: Gender and Equality; Environment and climate adaption, Protection, DRR and Partnership;
• Participate relevant meetings at District level;

• Complete any reasonable task requested by the Line Manager.

Person specification:

Essential

• University degree in relevant area (Health; CHO, Midwife, SECHN, gender, community development, human rights, social studies, or accepted equivalent professional experience;
• Minimum of 4 years’ experience working in project implementation ideally integrated nutrition projects and/or gender empowerment and transformation;
• Minimum 3 year working with NGOs or CSOs;
• Field experience in community based projects working directly with communities, partners and government officials;
• Strengths in community mobilization, fostering multi-stakeholder networks and platforms and knowledge of participatory approaches.

Special Skills, Aptitude or Personality Requirements:

• Excellent interpersonal and communication skills including report writing;
• Initiative and ability to work with minimal supervision; ability to work both as part of a team & independently;
• Enthusiastic, energetic and motivated;
• Ability to motivate and inspire others;
• Ability to work as part of a team for shared results and learning;
• Strong analytical skills;
• Excellent supervision skills;
• Good MS Office skills (Word, Excel);
• Experience in working with district sector offices (such as gender WASH, Nutrition, health…), local NGOs and INGOs;
• Strong spoken skills in Temne and Krio;

• Valid motorbike license and ability to ride (desirable).

Emergency responseConcern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organizationHIV & AIDS

Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by:

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Gender Equality

Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Safeguarding at Concern: Code of Conduct and its Associated Policies 

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to SME&Lrify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 156A Freetown Highway – Mile 91, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Tuesday 25th June 2024

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned role:

 

Job Title	Procurement Officer
Reports to:	Area Coordinator
Direct reports:	None
Liaises with:	Internal – Logistics(Transport, Warehouse, IT), HR, Finance and Programmes External – local authorities, government agencies, suppliers and partners
Job Location:	Mile 91 with occasional visits to program activity sites.
Contract Details:	Fixed term
Job Purpose:	Under the direction of and reporting to the Area coordinator, the Procurement Officer will have ultimate responsibility for cost effective and fully accountable to the organization  procurement and will be responsible for management of the procurement functions within Concern Worldwide operations in Mile 91.  The officer is expected to successfully manage the quality and efficiency of all procurement and purchasing activities while ensuring integrity, transparency and accountability.
Main duties &  Responsibilities:	Under the overall of the Area Coordinator, specific duties and responsibilities of the procurement officer include; Work with the program, Logistics staff and HR and Admin Officer to ensure procurement needs are planned in advance and that all staff are knowledgeable about the documentation needed to support the procurement and payment process. Working with staff to determine the purchasing requirements from different departments, collating orders with the view of processing requests. Ensuring best value in terms of prices, delivery, quality etc., and that purchase procedures are properly implemented as per concern system Seek quotations for supplies as and when required, negotiating prices and conditions of purchasing contracts. Prepare orders for the supplies based on quotations received and undertake the timely purchase of supplies. Maintain accurate purchase files, ensuring that the correct paperwork is completed and retained. Researching and identifying potential new suppliers and review list every six months or where necessary depending upon the approval of Management. Keeping up to date with market trends and information. Processing payment and invoices. Monitoring of stock levels how and when required to replenish. Update and circulate to relevant staff the procurement tracker every Friday. Work closely with the store Keeper alerting him of the supply pipeline and issue copies of the POs for the Store Keeper to verify with the vendor supplies. Maintain an Approved Suppliers List for all categories of procurement. Fully manage compliant procurement systems and operating procedures and organize the procurement functions and ensure adherence by all stakeholders to the policies through training and capacity strengthening Oversee reports preparation, consolidate reporting and analyze data for decision-making. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Maintain an up-to-date procurement plan and collaborate with budget holders to develop annual budget plans that meet procurement needs of the district. Ensure the highest level of transparency and integrity in the procurement unit and prevent fraud along the procurement process. Monitor payment terms and oversee and coordinate with the finance team to ensure timely payments to vendors. Any other duties as maybe deemed necessary and/or assigned by the Area  Coordinator
Person specification:	Education   University Degree in Business Studies or in logistics and supply chain management. Relevant Diplomas and short courses in Procurement, Logistics or Stores Management English Language Qualification Experience Required: At least 2 years working experience in Logistics and/ or Administration Working Knowledge of the Procurement Cycle, Fleet management and Warehouse management Ability to work well under pressure and in response to changing needs Excellent interpersonal and communication skills, training skills and writing skills Leadership skills, Excellent English and Krio speaking/writing skills required.
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to SME&Lrify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 156A Freetown Highway Mile 91, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Monday 24th June 2024

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

Médecins Sans Frontières – Belgium (MSF – Belgium)

Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

 

Job Details 

Title of position: PROCUREMENT SUPERVISOR

Status of position: Full Time Position

Location: MSF Coordination, Freetown

main objective and responsibilities of the position 

• Planning and supervising the day-to-day procurement activities ensuring an efficient implementation   of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:
  • Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy
  • Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on “item-supplier” data: price, availability, quality, lead time
  • Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
  • Coordinating and supervising the purchasers’ activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his/her speciality and as specified in his/her job description Preparation of tender documentation, participate in the tender process, update Procurement file in Digital Desk
• Solicit for quotations from suppliers, clarify any queries from suppliers and requesters, prepare CBAs and seek validation from relevant signatories.
• Preparation of tender documentation, participate in the tender process, update Procurement file in Digital Desk
• Seek clarification of orders and share routine feedback with both requesters and other concerned. Proactively share relevant supply information within supply teams and with relevant internal and external partners.
• Clarify and maintain external partners information in UF database including but not limited to supplier contacts, location and terms sharing the same with supply teams in coordination and the project.
• Prepare and share goods and services supplier performance reports with the project and coordination supply teams in a timely manner and seek solutions based on feedback received from the suppliers and supply teams.
• Continuously scan the market for new suppliers, products and any other changes to enable MSF have market understanding and to make appropriate, timely sourcing decisions
• Participate in the intersectional tender processes necessary for identification of new suppliers and keep records of supplier performance feedback for end of contract evaluation.
• Collaborate with requesters, technical teams and supply teams in developing and updating standard lists for local/international procurement.

 

Minimum Requirements and Competencies 

Education	Essential Bachelor or relevant degree or higher diploma in supply chain in relevant field.
Experience	Minimum 2 years working experience in supply chain activities related jobs preferably with I/NGO’s
Knowledge		Essential Computer literacy (Word, Excel, PowerPoint, Microsoft Outlook)
Competencies	Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioral Flexibility L2 to MSF Principles L2 Stress Management L3 Stress Managemen

Application Details

 

Applicants should submit: Application letter, CV, copy of certificates/diplomas, National ID, work certificates from previous employment – No original documents to be submitted

Email: msfocb-sl-recruitment@brussels.msf.org

 

Applications can be submitted to following MSF Belgium Office Locations:
FREETOWN:  MSF Belgium Office, 49k Ronsab Drive off Spur Road, Freetown.	KENEMA:  MSF Hanga Hospital, Main gate watchman post	BOAJIBU:  Main gate guard post MSF Boajibu Office

 

Please indicate “Vacancy Procurement Supervisor” on the envelope

 

Application deadline:             5th June 2024 – 5 pm – no late applications will be accepted

 

Only short-listed candidates will be contacted for further recruitment process.

 

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

BRAC Microfinance Sierra Leone Limited (BMSLL)

Position: Procurement Officer

Are you a competent, dynamic and self-motivated individual? Apply to fill for the position of Procurement Officer in the largest microfinance institution in Sierra Leone. We encourage experience graduate to apply. In this position, you will be reporting to the Human Resource and Training Manager.  BRAC Microfinance (SL) Limited (BMSLL) launched in 2008 has grown to become the largest microfinance institution in the country. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. We particularly focus on women living in poverty in rural and hard-to-reach areas, to create self-employment opportunities, build financial resilience, and promote women’s entrepreneurial spirit by empowering them economically. Our core products include a group-based microloan provided exclusively to women, and small enterprise loans for entrepreneurs seeking to expand their businesses. We also provide loans for jobholders with low to moderate income and agrifinance loan to support smallholder farmers to enable them scale-up their farming activities, leading to increased yields and higher income. In all our endeavors, we adhere to the Universal Standards for Social Performance Management and the Client Protection Principles, placing clients’ well-being at the center of everything we do to achieve our social mission.

JOB PURPOSE: The Procurement Officer is responsible to facilitate a transparent cost effective procurement process for the organization in order to meet the requirements of various department on time with best value for money.

JOB SUMMARY:

1. The Procurement Officer will assist in building and maintaining a firm supplier base through an approve supplier and vendor list
2. Engage the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
3. Liaise with accounts / finance department to help the smooth flow of the invoicing and payment process
4. Work together with Procurement Committee in the selection of qualified suppliers
5. Oversee the acquisition of materials needed for general supplies, for offices, facilities and equipment.
6. Maintaining adequate records of purchases
7. Coordinate with procurement committee to review, evaluate, and approve specifications for issuing and awarding bid
8. Developing business by gaining new contracts, analysing logistical problems and producing new solutions.
9. Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them
10. Liaising with department/ operational personnel to determine levels of day to day consumables and spares to be held in stock conducting market surveillance to ascertain the best products and suppliers in terms of best value, delivery schedules and quality Ensure that there is a procurement plan in place

 

SAFEGUARDING RESPONSIBILITIES:

1. Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
2. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
3. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

EDUCATIONAL REQUIREMENTS:
A Bachelor degree in Procurement and Logistics or other related fields

OTHER REQUIREMENTS
Attached copy of Nation ID Card, Passport or Birth Certificate
Attached copy of Academic Certificate

TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE
At least 3 years experience in similar position, with sound understanding of working with anINGO;
Knowledge and experience in the supply chain.
Previous experience in leading, managing, and advising teams of staff and partners.
Experience and flexible approach to problem solving and prioritizing a high workload and multiple tasks.
Excellent computer skills, with significant experience in Excel and MS word.
Excellent organizational skills, including the ability to plan comprehensively, set priorities, and manage multiple tasks efficiently.
Proven ability of initiative, work with limited supervision and give support, guidance and training.
Excellent interpersonal skills, ability to work with discretion regarding confidential information, possession of sound judgment and attention to detail.

EMPLOYMENT TYPE: Full Time
JOB LOCATIONS: Freetown – Country Office

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Interested candidates need to send a letter of interest indicating the title of position applied for, updated CV mentioning educational grades, through email to recruitment.sierraleone@brac.net, OR by hand to our Country Office – 2 Samuel Bannister Drive, Wilberforce, Freetown.

Only completed applications will be accepted and shortlisted candidates will be contacted. Women are strongly encourage to apply

Application deadline: 24 th May, 2024

BRAC Microfinance (SL) Limited is committed to safeguarding children, young people and vulnerable adults, and expects all employees and clients / beneficiaries to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse,