Concern Worldwide is recruiting to fill the following positions:

1.) Health Programme Coordinator
2.) Procurement Officer

 

See job details and how to apply below.

1.) Health Programme Coordinator

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned role:

 

01.  Job Title	Health Programme Coordinator
Reports to:	Programme Director (PD)
Direct reports:	Health Project Coordinator and Managers (2 Presently)
Liaises with:	All Sector Coordinators (Education, Livelihoods, Emergency, Programme Development & Quality), PDQ team, Grants Manager, Partnership Manager and wider health team; Country Management Team, Business Development and Knowledge Capitalisation Manager (BDKC); Finance, Logistics and Procurement, and HR; Concern Desk Officer and relevant technical advisors at head office Partner/consortium agencies, Health NGOs Group, relevant Donors, Ministry of Health (MoH), Ministry of Social Welfare (MSW), SUN Secretariat, National Disasters Management Agency (NDMA).
Job Location:	You will be based in Freetown, Sierra Leone, with frequent travel to the other districts where Concern works
Contract Details:	Fixed term
Job Purpose:	This is an exciting opportunity for the right candidate to support the significant growth of Concern’s Health Programme in Sierra Leone, in partnership with key line ministries and (I)NGO partners. Concern has recently been awarded the FCDO-funded Saving Lives in Sierra Leone 3 as consortium lead, which is an exciting new flagship programme for Concern and of significant importance for Sierra Leone. You will provide leadership and management to the health sector, and technical support to ensure Concern is delivering high quality, relevant, impactful and accountable programming that targets hard to reach, underserved communities living in conditions of extreme poverty. This includes oversight of Concern’s existing health portfolio which takes an integrated and system strengthening approach across 4 pillars: (i) Community Health Seeking and Health Systems (including Adolescent Sexual & Reproductive Health (ASRH) and Nutrition, in close collaboration with the livelihoods sector); (ii) Formal Health System Strengthening (at district and national levels); (iii) Disease Prevention (including vaccination programming); and (iv) Humanitarian response – technical support to the Emergency Coordinator on health related emergency preparedness and response). All pillars underpinned by gender and equality, protection, climate and environment, conflict and disaster risk reduction. You will also play a key role in positioning Concern towards new funding opportunities in Sierra Leone and developing high quality proposals. You will be responsible to maintain and build strong relationships with donors, partners and the Sierra Leonean government – relevant line ministries.
Main duties &  Responsibilities:	Specific Responsibilities:  Programme Leadership and Development: Reporting to the PD, lead the implementation of Concern’s Country Health Strategy. Updating in line with Concern Sierra Leone’s country strategic plan, which will be updated in 2024. Design, implement and manage overall Health Programme at the national level with high quality and ensure participation of community and other stakeholders; Ensuring alignment with Concern Worldwide’s health & organisational policies & strategies. Ensure the Concern health development projects are designed in line with global best practices, relevant in country evidence, and in line with the needs of beneficiaries, programme participants and partners in the intervention including Ministry of Health guidelines and strategy. Provide technical backstopping to the health teams, ensuring the development, review and utilisation of best practices for specific technical interventions. Ensure that the core principles and policies of Concern regarding Concern’s Code of Conduct & Associated Policies (especially the Programme Participants’ Protection Policy and Child Safeguarding), Equality, Accountability commitments, Community Based Complaint & Response Mechanism, and Anti-Fraud Policy are implemented across the health programme, monitored and reported. With support of Concern advisors, ensure effective mainstreaming of equality, partnership, protection, environment and disaster risk reduction including how Concern Understands Extreme Poverty approach Programme integration and partnership development Support the project leads to ensure successful roll out of health projects with a collaborative approach (particularly essential for any integrated projects). Maintain effective partnerships particularly with Health Development Partners, Ministry of Health at national level and other relevant ministries (e.g. Ministry of Water Resources and Sanitation, National Secretariat for the Reduction of Teenage Pregnancy, Ministry of Social Welfare). Initiate and develop partnerships with relevant international and national NGOs and CBOs. This includes working with the Partnership Manager to identify and support in the assessment of potential strategic partners. Proposal Development, Grants and Financial Management In line with the country Programme strategy, and in collaboration with the PD, BDKC Manager and Country Finance Controller, analyse funding requirements and opportunities, support positioning and lead/support developing funding proposals of high quality to expand appropriately the health program. Prepare health sector annual budget and analyse the need to seek additional funding based on the health Programme strategy. Overall responsible for, and to build capacity of direct reports to ensure: Effective management of all aspects of donor grants for the health Programme and with the preparation of high quality donor reports as per the donor agreement and submitted on time; All projects are on track in terms of implementation and quality of activities as well as budget expenditure through effective planning and monitoring; Manage risks and escalate to line manager when necessary, with suggested solutions/actions Monthly cash forecasts and monthly management accounts are prepared/reviewed with comments and tracked by Project Managers/Coordinators and adjust planning accordingly to ensure that budgets are spent effectively; All health projects have annual budgets, Detailed Implementation Plans (DIP), with realistic timeframes and milestones, and procurement plans. With the support of the PD, and liaising with relevant departments, ensure that all resources needed (technical, financial, HR) are in place to implement DIP. Regularly review the budget, DIP and procurement plan and update relevant components at least quarterly with project and finance staff. Lead in starting up new projects and hand over appropriately to the respective Project lead. Support the project leads to close out projects according to internal Concern and donor guidelines. Human resource management and development Line manage direct reports, and ensure they are appropriately managing their teams. Set clear performance objectives, provide regular feedback and conduct performance reviews (in line with Concern processes), holding staff accountable for meeting agreed success criteria. Design appropriate and effective mentoring, coaching and career development plans for members of the Health team to build their capacities. This includes liaising with HR to ensure an effective induction when new staff join Concern and regularly providing ongoing technical and managerial support as needed With HR, lead in the recruitment process for Livelihoods project teams. This includes updating job descriptions as needed and periodically reviewing the livelihoods sector team staffing structure – with recommendations for any changes to the PD and HR. Ensure that work within the Livelihoods team(s) is planned and organised in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently. Provide technical support to Project managers/coordinators – and wider team with specific focus on clinical and health technical support. Monitoring, evaluation and learning, Innovation Regularly visit programme locations to monitor implementation and quality and coach and mentor staff and partners. With the PDQ team: all health projects have strong MEAL plans in place, in line with Concern policies and systems, using standard and approved tools, and that the MEAL plans are feasible; indicators set for projects are reflective of project aims and are realistic and measurable; evaluation and learning from monitoring is regularly shared with teams and partners for improved performance; Support partners to equally engage in effective MEAL planning and implementation; Review meetings (internal and external with partners, project stakeholders and programme participants) are conducted and learning used to adjust programming as necessary; Case stories and lessons learnt are captured and shared; Fully incorporate Concern’s Accountability and CHS commitments in Health programming design, implementation, and monitoring and evaluation. Ensure production of high quality timely donor reports, monthly internal reports, reports for Service Level Agreements for the Government – that reports reflect contributions from the whole team and partners. Lead on writing the country annual report for the health sector with high quality ensuring it reflects contributions from the whole team. Ensure that health project related documentation is continuously input and updated in Concern’s grants management system (GMS). Chair regular health sector meetings to share learning, challenges and solutions and to ensure beneficiary feedback and project learning is recorded and shared with a wider audience. Accountability In line with Concern’s commitments under the Core Humanitarian Standard (CHS): Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. Visibility Ensure Concern is represented at a range of national and international technical fora related to our work or future strategic direction (delegate where applicable to Direct reports). In collaboration with the PDQ team, ensure that information products, programme briefs and capacity statements are produced and shared within Concern and with external partners and platforms. Represent the work of the Health sector through presentations of our work and learning where opportunities allow (and delegate where applicable to the Direct reports). Staff health and wellbeing  In collaboration with the procurement and HR departments, give technical inputs to the staff health insurance renewal annually. Where necessary and in collaboration with the country management team and HR, ensure staff can access reliable and up to date information on health emergencies. In collaboration with the HR team, put forward suggested staff health initiatives to the CMT that can improve the health and wellbeing of Concern Sierra Leone staff. General Promote and protect the reputation of Concern in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional organisation, guided by policies and our Code of Conduct. As a humanitarian organisation, all staff are required to engage / support in emergency response work as may be necessary (training and other support will be provided as appropriate).  Actively participate in the periodic updating of Concern in Sierra Leone’s Preparing for Effective Emergency Response (PEER) plan. Contribute to the ongoing reviews and updating of Concern in Sierra Leone’s Security Management Plan (SMP), the country strategic plan, and other Concern initiatives. Ensure the efficient and transparent use of all project resources in order to maximize the benefit to the targeted communities. Ensure adherence to Concern policies and procedures. Promote Equality, especially gender, within the organisation and across programmes, in line with Concern’s Equality Policy and ensure targeting and project implementation is fully informed and led by How Concern Understands Extreme Poverty (HCUEP). Any other tasks as may be mutually agreed with the Programmes Director and /or the CD.
Person specification:	Education, Qualifications & Experience Required Essential: Education   Master’s degree in Public health/Community Health /WASH/Reproductive Health or other equivalent relevant experience. Experience Minimum of 5 years management experience and 5 years experience of implementing and managing health programs (including programs relating to primary health care, WASH, Adolescent Sexual and Reproductive Health, maternal and child health) in development and fragile contexts. Experience with Health Systems Strengthening approaches. Experience of implementing project cycle management – project planning, monitoring and review and adaptive management. Skills and experience in budget development and management, including expenditure tracking Skills in leadership, management and communication, building strong performing teams. Experience in the capacity building of staff. Skills and experience of liaising, networking, advocating with and influencing senior Government officials and policy makers. Experience of fundraising and donor grants management, monitoring of large programmes. Proven ability to report on impact/result of programmes with strong technical writing skills. Experience in training and application of adult facilitation, participatory methods and rights based approaches. We also value the following special skills and aptitudes: International experience an advantage Experience with donors such as FCDO, USAID or other large health-programme donors Experience in mainstreaming gender and equality, protection, conflict, environment/climate and DRR into programming. Training of trainers and facilitation skills. Working with/managing partner organisations and managing consortia projects. Experience in strategic development of country level health programming especially in fragile contexts High level of critical thinking and problem solving abilities. Experience in Community Based Complaint & Response Mechanism and the Core Humanitarian Standards (CHS) is an added advantage.
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 30th November 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

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2.) Procurement Officer

Concern Worldwide is a nongovernmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern Worldwide’s integrated programming approach aims to tackle all dimensions of poverty, focusing on the overlapping areas of health, education and livelihoods while maintaining our response to emergencies. Concern fully integrates equality in all its work, with emphasis on a gender transformative approach. Concern Worldwide has been operational in Sierra Leone since 1996. . Concern currently operates in the Districts of Western Area Urban (Freetown), Western Area Rural, Tonkolili and Port Loko – as well as remotely in Kambia, Koinadugu, Falaba, Bombali and Karene.

 

On  this note, Concern would like to invite well experienced and professional applicants for the under mentioned roles:

 

01.  Job Title	Procurement Officer
Project	Saving Lives Phase 3
Reports to:	Senior Procurement Officer
Direct reports:	None
Liaises with:	Area Coordinator, Finance Department, Systems and Programme Staffs in operational areas, District Health Management Team (DHMTs)
Job Location:	Freetown, with occasional visits to field bases
Contract Details:	Fixed term
Job Purpose:	Under the direction of and reporting to their supervisor, the Procurement Officer will have ultimate responsibility for cost effective and fully accountable organizational procurement and will be responsible for management of the procurement functions within Concern Worldwide operations in Freetown
Main duties &  Responsibilities:	Under the overall supervision of the Senior procurement officer, specific duties and responsibilities of the procurement officer include; Work with District Health Management Team and District delivery Managers in all Saving Lives operational districts to ensure procurement needs are planned in advance and that all parties are knowledgeable about the documentation needed to support the procurement and payment process. Working with staff to find out the purchasing requirements from different departments, collating orders with the view of processing requests. To ensure best value in terms of prices, delivery, quality etc., and that purchase procedures are properly implemented as per concern system To seek quotations for supplies/services as and when required, negotiating prices and conditions of purchasing contracts. To prepare orders/contracts for the supplies/services based on quotations received and undertake the timely purchase of supplies/services. To maintain accurate purchase files, ensuring that the correct paperwork is completed and retained. Researching and identifying potential new suppliers/service providers and review list every six months or where necessary depending upon the approval of Management. Keeping up to date with market trends and information on the sector. Processing payment and invoices. Monitoring of stock levels how and when required to replenish. Any other duties as maybe deemed necessary and/or assigned by the Senior Logistics Coordinator.
Person specification:	Education   University Degree in Business Studies or in logistics and supply chain management. Relevant Diplomas and short courses in Procurement, Logistics or Stores Management English Language Qualification Experience Required: At least 2 years working experience in Logistics and/ or Administration Working Knowledge of the Procurement Cycle and Warehouse management Ability to work well under pressure and in response to changing needs Excellent interpersonal and communication skills, training skills and writing skills Leadership skills,
Emergency response	Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sierra Leone Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization
HIV & AIDS	Concern Sierra Leone is committed to respond to HIV & AIDS and to a supportive working environment for those infected or affected.  Each staff member is required to contribute to achieving this commitment by: Raising awareness and being updated on HIV & AIDS issues. Protecting him/herself and colleagues. Sharing information with colleagues and avoiding stigma and discrimination.
Gender Equality	Concern Worldwide in Sierra Leone recognizes that the establishment of equality of opportunity between men and women is fundamental to both the achievement of fairness and to poverty elimination. Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.
Safeguarding at Concern: Code of Conduct and its Associated Policies  Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 

HOW TO APPLY

Interested candidates should apply with:

• An application letter clearly justifying how you meet the selection criteria
• Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.  
• Candidates must state the position of each referee and his/her relationship to the candidate.
• A copy of a valid labour card must be attached to ALL applications (written or electronic)
• Police Clearance will be required from the successful candidate

 

Applications should be sent either through email or by hard copy to the following addresses.

You can send through email to info.sl@concern.net OR deliver in Hard copy to the below locations

 

                                           HR Department, Concern Worldwide, 20 Old Railway Line – Signal Hill, Freetown

                                           HR Department, Concern Worldwide, 2B Shamel Street, Magburaka, Tonkolili.

HR Department, 24 Upper Kamara Lane, Back of EDSA Substation, Port Loko 

 

Please mark your application as per the references stated in position above

(by email please put the reference in the SUBJECT heading).

 

Closing date for receipt of applications for the above vacancy is 17.00 on Thursday 30th November 2023

 

Only short listed candidates will be contacted.

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR & SOCIAL, NEW ENGLAND OR EMAILED TO Email: employmentdesk71@gmail.com 

 

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”

MINISTRY OF LANDS, HOUSING AND COUNRY PLANNING

SIERRA LEONE LAND ADMINISTRATION PROJECT (P177031)

 

VACANCY ANNOUNCEMENT – PROCURMENT SPECIALIST 

 

Background

The Government of Sierra Leone with support from the International Development Association (IDA) of the World Bank is implementing the Sierra Leone Land Administration Project (SLLAP), financed through a US$ 41.1 million grant. The proposed Project Development Objective (PDO) is to establish an efficient and accessible land administration system.

 

The SLLAP will be implementing those parts of the National Land Policy 2015 (NLP) that relate to Land Administration. Currently land in the Provinces is administered through various customary tenure arrangements and land in the Western Area has a system that includes freehold tenure under Statutory Law as seen in most formal systems around the world. In the Western Area, the existing systems rely on a system of registration of instruments (or deeds) at the Office of the Administration and Registrar General (OARG) overseen by the Attorney General under the Ministry of Justice, with boundaries documented through a Cadastral Survey methodology described in the Land Survey Act and administered by the Director of Surveys and Lands within the Ministry of Lands, Housing and Country Planning (MLHCP). In 2022, the National Land Commission Act and the Customary Land Rights Act were passed, and they will be implemented with support from the project. The development of a new law that will introduce a Land Title Registration system is included within the NLP, but this has not yet been drafted.

 

SLLAP will support real estate land property markets for both the private and public sectors. It will assist the work of real estate agents, notaries, licensed surveyors, and lawyers and help build the private sector in these disciplines. It will improve the transparency and security of property rights, which will help address the use of real estate in Sierra Leone and its use for collateral and mortgage purpose. It will speed-up the real estate transaction processes and aim to reduce transaction costs as well as protecting property rights of vulnerable groups, women, and customary communities. Another focus is to improve the efficiency of state property management and would continue supporting the various real estate privatization programs in the country. Many of these goals would be supported by making real estate market information accessible through information technology and linkage with e-Government initiatives.

 

Following years of civil turmoil between 1991 and 2002, much of the capacity to manage the land administration system was significantly reduced, with particular impact on the cadastral surveying profession, which is now particularly in need of modernizing and bringing up to professional standards.

 

The PDO will be delivered through the following project components:

 

Component 1: Institutional Development and Legal Reform: This component seeks to strengthen Sierra Leone’s institutional framework for land administration by supporting the establishment of the National Lands Commission (NLC). The project will support the funding required for office building or renovations (both at the headquarter and district level), organizational development plans and strategies, operational support (vehicles, furniture, equipment), capacity building, assessments, drafting and consultations for relevant land policies, laws, and regulations and public awareness raising.

 

Component 2: Land Information System: The component supports the overall development of a digital land information system (LIS) in Sierra Leone. The project will finance the required ICT equipment (servers, computers, internet etc.), design and development of a digital LIS with automated land administration processes (which need to be reviewed and simplified); the digitization of land records and cadastral maps and base mapping; and the establishment of a geodetic network.

 

Component 3: Recording and Registration of Land Tenure Rights

The primary focus of this component is to improve the quality and completeness of the records of land tenure rights and the ease and security with which those rights can be transferred whether by inheritance, sale or lease, or for some other third-party rights. The component will finance survey and registration work in customary areas and linking deeds records and maps in the Western Area.

 

Component 4:  Project Management 

This component will finance all expenses required to ensure efficient and transparent project management and coordination. This will entail in particular the financing of hiring of staff for Project Coordination Unit (PCU), operational costs (vehicles, fuel, equipment, workshops, etc.), M&E studies (customer surveys, mid-term review, implementation and completion report), and safeguards studies (social and environmental).

 

Component 5: Contingent Emergency Response Component (CERC): Zero-sum component to mitigate situations of urgent need and allow for the rapid reallocation of funding in the event of a natural disaster or crisis

Objective of the Assignment:

The objective of the assignment is to engage a Procurement Specialist to lead procurement related services within the PCU of SLLAP. The Procurement Specialist will work closely with other PCU officers and relevant ministries, departments, and agencies (MDAs) staff to carry out timely and prudent procurement practices consistent with the World Bank procurement regulations for borrowers and Sierra Leone’s procurement laws.

 

Scope of the Assignment:

The Procurement Specialist (PS) shall provide support to the PCU within the Ministry of Lands, Housing and Country Planning (MLHCP) in the preparation/updating of the procurement plan in the required format for submission to the World Bank; and also shall provide procurement advice to the PCU and SLLAP partners to ensure that procurement of all works, goods and services are undertaken in accordance with the approved Procurement Plan. In the preparation of the procurement plan, the specialist shall ensure that the contract packaging is effective for project implementation and meets the World Bank criteria.

 

Tasks and Responsibilities:

The PS shall carry out the following tasks and responsibilities through the application of sound professional practices and methods;

• Implement procurement based on the guidelines and procedures for the conduct of procurement under World Bank funded projects, and the government regulations for the procurement of goods, works and services under the Public Procurement Act 2016 (PPA) of Sierra Leone;
• Set up and utilize a simple procurement management tracking system that would monitor the implementation of procurement activities and support the timely provision of regular credible updates and responses to queries; establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors or authorized agents;
• Using the World Bank’s Standard bidding documents, prepare customized Bidding Documents and Request for Proposals (RFP). These should include standardized forms to be used for International and Local Shopping Methods;
• In consultation with the project implementing partners, prepare and update the Project’s Annual Procurement Plan detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;
• Monitor procurement implementation and update the procurement plans prepared at the beginning of the financial year, for the procurement of goods and works, and the procurement of consultants’ services, annually and whenever it becomes necessary to do so;
• Prepare the General Procurement Notice (GPN), and also Specific Procurement Notices (SPNs) and Expressions of Interest (EOIs) whenever required;
• Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest;
• In consultation with the implementation partners and technical officers, coordinate the preparation of Terms of Reference (ToRs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and specifications for the preparation of bidding documents for goods and works activities, using standard documentation agreed with the funding agencies, and also participating in evaluation of expressions of interest for shortlists and pre-qualification of suppliers and contractors where necessary;
• Carry out all procurement processes, including those for International and National Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ threshold, prior review requirements specific to the project, and agreed aggregate threshold amounts for less competitive procurement methods;
• Receiving and participating in bid opening sessions, evaluating goods and works bids and consultants’ proposals and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award to suppliers, contractors and consultants;
• In case of procurement actions requiring IDA “no objection”, use Systematic Tracking of Exchanges in Procurement (STEP) to submit the request and monitor IDA response time on issuing “no objections” at different levels of the procurement process and follow-up accordingly;
• Coordinate response to inquiries, and communicate result of the evaluation process to the applicants, in response to guidelines;
• Prepare minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;
• Prepare the final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders (Technical Officers, Consultants, Suppliers Contractors and the World Bank);
• Establish a performance monitoring database for all suppliers, contractors, consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers;
• Carry out any other relevant periodic duties that may be assigned by the leadership of the Project.

 

Performance Criteria :

The following performance criteria will be used to assess the performance of the Procurement Specialist at regular interval and based upon which the contract may be continued or reviewed after Post Procurement Assessments are done laying emphasis on quality control and assurance:

• Quality of documentation prepared and submitted for prior and post reviews;
• Meeting deadlines as indicated in the activity schedule roadmaps on STEP;
• Adhering to the World Bank Procurement Regulations and National laws.

 

• Line Management

The PS shall report directly to the Project Coordinator of the SLLAP Project at MLHCP.

 

Duration of the services 

The duration of the assignment is for an initial period of one (1) year, including a three month probation and upon performance an extension can be granted.

 

Minimum Education and Experience: 

• A minimum Master’s degree in Procurement and/or Supply Chain Management, Business Administration, Public Administration, Economics, Development Management, Social Sciences or a related field;
• At least ten (10) years professional experience in procurement and minimum of five (5) years’ experience as a procurement specialist in handling, managing or overseeing procurement for World Bank, or other international donor funded or administered projects;
• Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints;
• Demonstrated computer skills and knowledge of Microsoft Office;
• Integrity and Confidentiality;
• Very good report writing and presentation skills;

 

Reporting and time schedules

The Specialist will prepare Monthly, Quarterly, Semi-Annual and Annual procurement reports as inputs into the Project Management Reports and, in addition, prepares other reports, as and when needed.

Interested and suitably qualified persons are encouraged to submit their Cover Letters and CV’s on or before the 6th of November, 2023 at 4:00pm, using the following email address: sllapprocurement@gmail.com, copying alphajohcham@yahoo.com, mayatbah@gmail.com, aburaymond@yahoo.com joejoe7787@yahoo.com

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT  

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins  University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless  deaths of women and their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner  countries across the globe for the past 40 years in a variety of technical areas including cervical  cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn  health, health workforce capacity development (both pre-service and in-service), family  planning, malaria, and IPC/WASH.

Position: Procurement Assistant (1 position)  

Reports To: Procurement Officer  

Job Location: Freetown, Sierra Leone  

Job Overview:  

The Procurement Officer supports the Jhpiego Sierra Leone team within the Operations Team in  undertaking all procurement requirements of the Country Office. This includes sourcing,  completing Basis for Vendor Selection (BVS), raising of Purchase Orders (POs)/contracts,  negotiating, purchasing, and liaising with all vendors/suppliers, and ensuring implementation  of Procurement processes and procedures according to the Jhpiego Procurement Manual. The  procurement officer will also liaise closely with the finance team to provide support in ensuring  invoices are valid and paid promptly on time. The procurement officer will also track and support  VAT processes ensuring compliance with the laws of Sierra Leone and the donor guidance.

Duties and Responsibilities:  

∙ Follow through with finance to ensure all payments are made and the receiving department  to ensure complete documentation are submitted on time for processing

∙ Support the Procurement Officer in facilitating the tender process and ensuring all the  necessary steps are followed and filed accordingly.

∙ Ensure the correct procurement process is followed as defined in the SOP for every  assigned requisition.

∙ Inspects the quality and accuracy of suppliers and equipment, and conducts cost and  quality comparisons before it sends the request to the procurement department.  ∙ Maintaining and updating the procurement tracker regularly.

∙ Review and update the procurement status weekly to keep the program teams updated with  the status of their procurements.

∙ Ensuring a proper filing system through the use of an e-filling system through one drive  for all completed procurement-related documents and hard copy filing.

∙ Update and maintain a supplier database following the process in the SOP for approval.  ∙ Regular follow-up with suppliers to ensure timely delivery of supplies and services.  ∙ Providing weekly updates to the Procurement Officer on the status of the procurement  being handled at the country office for follow-ups.

∙ Proactively track all orders issued out to vendors and ensure deliveries are made within  the shortest time possible.

∙ Any other duty that may be assigned from time to time.

Required Qualifications, Knowledge, Skills, and Abilities:  

∙ Minimum qualification of first Degree in Procurement or Business Administration

∙ Minimum 3 years of relevant experience in procurement and logistics, supply chain  management, purchasing and sourcing.

∙ Experience working in a procurement unit of an international NGO or related  organization with procurement tasks for a minimum of 3 years.

∙ Thorough knowledge of the whole procurement process

∙ Ensure compliance with established purchasing policies and procedures

∙ Purchasing and stock inventory policies and procedures

∙ Computer systems, MS Word, MS Excel, and software used in the functional area

∙ Experience in database management

∙ Detail-oriented skills

∙ Hardworking, flexible & dependable

∙ Inventory and stock control methods

∙ Be of high integrity and have a sense of confidentiality

∙ Self-motivated, proactive, and have a positive attitude to work requiring minimum  supervision.

∙ Ethical and morally upright and aware of the role of the procurement committee.

∙ Excellent interpersonal and communication skills.

∙ Be willing to take on extra responsibilities, sometimes working overtime, in order to  achieve the goals/objectives set by the organization

Note: All applicant, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above.

• Contribute to the knowledge-sharing and transfer process.
• Make responsible decisions that result in time and cost containment and clear  accountability.
• Participate in multiple teams, adopt team spirit, take responsibility for action items  assigned, and provide feedback as needed.
• Multitask, be able to manage competing priorities and be able to prioritize in order to  meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  SL-Recruitment@jhpiego.org Clearly state in the subject area the position you are applying  for, if not clearly stated your application will not be considered.

Deadline for the submission of applications: November 1, 2023.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates will  receive responses. Furthermore, we will be reviewing applications as we receive them, the vacancy may be  filled before the closing date  

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Vacancy Name	Officer, Procurement
Employment Type	Full Time (Fixed Term)
Childfund Work Location	Freetown, Sierra Leone
Childfund Division	Global Operations
ChildFund Department	Country Management
Job Details	CHILDFUND  JOB DESCRIPTIONTitle:                                                    Procurement Officer Div/Dept:                                            Programs Location:                                            Freetown Reporting Relationship:                    Programs Director  summary The Procurement Officer should focus upon providing a customer oriented service to the Programs/Other End users within the ChildFund Structure. The person should be aware that his/her role is critical to the success of the project cycle, and as such should wherever possible deliver a high quality product in shortest amount of time possible in a completely transparent and accountable way. The procurement Officer is responsible for all field procurements sent to her/his attention for action DUTIES/RESPONSIBILITIES Develop annual and quarterly project procurement plans working with program teams Coordinate the project procurement process Manage bid documents Support project staff on procurement processes File and archive all procurement documents Management of complex and large-scale procurements, especially but not limited to tenders. Timely and effective procurement of all materials and effective execution of purchase request, Draw up contracts and update vendor files. Ensure that the end dates of all contracts are communicated one month before the due date. Identify and establish Preferred Suppler Agreements (PSAs)/Framework agreements for items that will be regularly required. Establish and regularly review a Price List for programme supplies Assess and get the best price as well as quality of goods and services Regularly do an analysis of the local market and advise the team of any change. Ensure that weekly/monthly tracking sheets of all purchases are updated on a daily basis; Circulate monthly procurement tracking sheets to staff concern  in order to have staff informed of the status of their requests; Verify the quality, description and the quantity of goods ordered and ensure that goods are transported and thus hand delivered appropriately Liaise with Finance on invoice payments as required to resolve issues and for cash projection purposes. Create and maintain a complete and accountable procurement filing system Maintain a list of reliable approved suppliers and update as required. Any other duty assigned CORE COMPETENCIES Team work -capable of working well with others both on the team and cross-functionally to achieve individual goals, team goals, department goals, and/or organizational goals Communication -Effectively and appropriately interacts with others to build relationships, influence others, and facilitate the sharing of ideas and information Result Orientation -invest time in upfront planning to achieve organizational goals and objectives while meeting quality standards, following the appropriate processes, and demonstrating continuous commitment. Resilience– thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity. FUNCTIONAL COMPETENCIES Organizational Awareness -Contributes to the organization by understanding and aligning actions with the organization’s goals, core functions, needs, and values. Innovation-Thinks beyond the confines of traditional models to recognize opportunities and find new and better ways of doing things. Encourages experimentation and accepts failure as a driver of innovation. Relationship Building /Partnership -Develops internal and external trusting, professional relationships. Purposefully develops networks to build value through collaboration. QUALIFICATIONS/EXPERIENCE Graduate, diploma or certificate in procurement or related field. Three years’ experience in procurement & supply and skills in procurement Computer literate-particularly in Microsoft Office, Word, and Excel Responsible attitude and ability to manage the resources and mature understanding of the nature of work Good decision making, inter-personal, negotiating, organization and analytical skills High standard of numeric skills Excellent management skills including the capacity to priorities the work Ability to understand new approaches and adapt to them if necessary Ability to work under pressure Trust-proven track record.  Excellent command of spoken and written English. Desirable Qualification(s) and/or experience in procurement and supply chain Good writing and reporting skills Previous experience of NGO work   FOLLOW LINK TO APPLY : APPLY Please note only shortlisted candidates will be contacted

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for the position of Procurement Assistant

If you are interested and your profile matches the requirements, please read the below job description, and follow the instructions to submit your application package. 

Job Title: Procurement Assistant

Department: Operations

Reports To: Manager

Country: CRS-Sierra Leone.

Duty Locations: CRS Freetown – 15% Travel to the field is required travel, if applicable

 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

 

Job Summary:

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

 

Roles and Key Responsibilities:

• Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e., Purchase Order), instructions, and standards.
• Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.

 

Basic Qualifications

• High School diploma required.
• Minimum of 2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.
• Good writing skills.
• Knowledge of local market conditions.
• Knowledge in MS Office package (Excel and Word).

 

Required Languages – English

 

Travel – Must be willing and able to travel up to 15 %.

 

Knowledge, Skills and Abilities  

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results oriented.

 

Preferred Qualifications

• Bachelor’s Degree a plus.

 

 

Supervisory Responsibilities (if none, state none)

 

Key Working Relationships: 

Internal

External

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships

• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please click the below link:

 

https://launchpadrecruitsapp.com/apply/0ed9fade43c1de33a5061ff7

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 29th May 2023

Partners in Health is recruiting to fill the following positions:

1.) Pharmacy Technician
2.) Procurement Officer

 

See job details and how to apply below.

 

1.) Pharmacy Technician

Job title:	Pharmacy Technician – PEN PLUS
Work Location:	Kono District
Department:	Pharmacy
Reports to:	National Pharmacy Manager
Line Management	No
Application Status	External Advert
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
We are looking for a dependable Pharmacy Technician that will process and fill prescriptions of NCDs medications to patients. You will also undertake other tasks under the direction of a Pharmacist Manager to provide excellent patient service and ensure the pharmacy runs smoothly. As a pharmacy technician, you must be detail-oriented and reliable since the job has high responsibility. You must possess excellent communication skills as well as an aptitude for using computers and other Microsoft applications. This role will be based in Kono district at the Koidu Government Hospital-KGH fully working and supporting PEN-Plus Non-Communicable Diseases-NCD Unit.
Essential Duties and Responsibilities:
Sterilize surfaces and equipment and prepare the NCD pharmacy for opening and keep it clean and organized Put our patients’ NCD first, and answer questions relating and complaints around NCDs Receive prescriptions, check their validity and dispense accordingly Process prescriptions electronically and ensure all information is complete and accurate Resolve issues when they arise irrespective of their complaints and backgrounds around NCDs Select the appropriate medicine and measure dosages to fill prescriptions Sort, stock shelves, label all NCD medication and monitor inventory on daily, weekly and monthly basis as well ensure an adequate supply of medication and consumables. Undertake administrative tasks (e.g. record-keeping) as assigned Comply with all security measures and quality standards by PIH-SL Ensure the use of the National SOPs for supply chain management while dispensing, accounting for and reordering/ forecasting. Ensure accountability of NCD medications and other consumables provided to the dispensary Account for all NCD wastage of medications and consumables and report as appropriate. Maintain confidential and accurate pharmacy records Other functions as requested by pharmacy superiors or a reasonable request from clinical staff for assistance regarding medications Complete understanding and appreciation of the use and side effects of prescription Collection, organization, and evaluation of patient information in regard to medications Promote rational drug use Maintain pharmacy inventory by checking pharmaceutical stocks to determine inventory levels and anticipate needed medication and supplies. Placing and expediting orders, verifying receipts and removing outdated drugs.
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Education and Work Experience Requirements
Must be a diploma-licensed pharma technician At least three or above years of formal work experience Experience with an online prescription system is a plus Computer literacy and experience in Office programs: Excel, Word, PowerPoint, etc. Excellent communication and patient care service skills Outstanding organizational skills Reliable with a keen eye for detail Ability to be flexible and effective in the face of unexpected challenges Strong interpersonal skills; experience in counseling preferred Proven ability to exercise good judgment, ensure patient confidentiality, and approach sensitive topics with respect to NCDs Commitment to social justice in health care issues. Ability to live in Urban Kono District/KGH for the full duration of this position Willing to support NCD PHUs within the district when call for and necessary.
Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This vacancy will be running until the position filled.

---

2.) Procurement Officer

Job title:	Procurement Officer X 2 (QEHSSSP)
Work Location:	Freetown with travel; possibly Kailahun
Department:	Operations
Reports to:	Procurement Manager
Line Management	No
Duration of Contract	Twelve (12) Months with possibility of extension
Application Status	External Advert
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world. Our Work In Sierra Leone: Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
For a World-Bank financed health systems strengthening project, the Procurement Officer will have responsibilities for procurement essential to the day to day operations of the Supply Chain Team, including obtaining quotations, performing quote analysis, and creating and sending purchase orders, in compliance with donor regulations. The Procurement Officer must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail. The Procurement Officer is responsible for entering requests into PIH and donor procurement trackers and keeping the trackers up to date. The Procurement Officer plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.
Essential Duties and Responsibilities:
• Execute all procurement processes within the organization in alignment with the Procurement Manual and all financial and compliance rules and regulations set out PIH and the project donor; according to the field set threshold• Ensure effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of procurement documents for record and audit trail • Collect specifications from requestors, gather and analyze quotations, place final orders, obtain approvals, and follow up with vendors; • Enter requests for local procurement into the procurement tracker • Create POs, enter POs into electronic supply chain management system • Regularly communicate to Procurement Associate and Procurement and Logistics Manager by providing weekly updates on status of open orders • Ensure consistent communication, coordination, and responsiveness to district colleagues and other stakeholders • Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments) • Support supply chain colleagues with any other duties as assigned • Support the establishment of project procurement processes and systems for the project, based on the Procurement Regulations and Procedures for the conduct of procurement under World Bank funded projects, and the Government of Sierra Leone Procurement Regulations for the procurement of goods, works and services under the Public Procurement Act 2016 (PPA) of Sierra Leone; • Using the World Bank (WB) Standard Procurement Documents to prepare bids. These should include standardized forms used for Request for Bids (RFB), Request for Proposals (RFP) and Requests for Quotations (RFQ) Methods, and Selection arrangement under UN Agencies as well as other relevant and necessary procurement forms based on the Government of Sierra Leone Public Procurement policy and the PIH Procurement Manual • Prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and planned lead times and contract administration until completion of each procurement activity; • Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and consultancy services annually and when necessary.Follow the progress of procurements, including developing and updating timelines in the relevant systems, and ensuring procurements move forward with speed and are done correctly in line with all policies and regulations • Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required; • Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest. • In consultation with the Procurement Specialist or Manager and technical Directorate, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities • Receive bids and participate in bid opening sessions, prepare bid opening minutes, evaluation of goods and works bids and consultants’ proposals as secretary and ensuring that the procedures in the Bank Regulations are followed to arrive at the recommendations for award for selected suppliers, contractors, and consultants • Prepare reports of the Evaluation Panel meetings, and prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary; • In consultation with the technical team or beneficiary units, ensure timely receipt of the goods and consultant’s contractual deliverables and monthly status reports; confirming acceptability of goods and works delivered and/or executed respectively, and also acceptability of consultants’ reports as reviewed, and recommendation of payments to the services providers, i.e. suppliers, contractors and consultants, as they fall due; • Provide inputs into the monthly procurement report, Annual Work Plan and Budget for submission to the Donor Partners and the NPPA; • Establish and maintain both electronic (for upload in STEP) and manual procurement filing system, and ensure all related documents are chronologically  in the respective files, to ensure ease of retrieval of information and the ease of following the procurement  trail of by independent external auditors or other authorised agents • Provide input into procurement report and the necessary documentation prior to project implementation support missions.
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures
Qualifications/Requirements
Required Minimum bachelor’s degree in Finance, Procurement, Supply Chain Management, Management, Public Administration , Business Administration, Accounting, Public Management or another similar field At least 3 years relevant work experience in in donor funded project procurement Minimum 1-year prior work experience in public procurement in Sierra Leone Have an excellent knowledge of the procurement procedures of the Government of Sierra Leone procurement laws and multilateral donors procurement regulations (e.g., World Bank, AFDB, Global Fund, etc.) Preferred Prior work experience in World Bank funded projects Excellent knowledge of World Bank procurement procedures Experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs Good knowledge of concepts and principles of, and approaches to, International Public procurement systems and understanding of the Sierra Leone’s Ministry of Health sector strategic plan objectives, policies and practices related to project/sector and critical links to procurement is desirable. Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle Flexible, enthusiastic and willing to learn from others Disciplined and ready to take security seriously Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel Energy and stamina to withstand long working hours and often stressful conditions Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously Interest in social justice, healthcare, and a preferential option for the poor Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners Professional proficiency in English is required Must not hold dual employment
Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Tuesday 13th April 2023

Plan International Sierra Leone

Job Announcement (1 position for nationals only) 

20-03-2023 Procurement Assistant

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

 

We are currently seeking to recruit:

Title:                Procurement Assistant

Grade: B

Location:         Country Office

Reports to:      Procurement Specialist

 

SUMMARY OF THE POSITION

The Procurement Assistant will be responsible for giving support to the Procurement team to provide effective procurement support to all Plan International’s projects. He/she is fully accountable to ensure that all procurement support is carried out according to agreed procurement plans and requests, procurement systems, procedures and policies.

 

The Procurement Assistant will also ensure that communication between Plan International Sierra Leone and its stakeholders both internal and external are conducted in a smooth and professional manner.

 

DIMENSIONS OF ROLE

The Procurement Assistant shall execute his/her duties while ensuring effective accountability to the supervisor. S/he will manage all requests in compliance with Plan International Sierra Leone systems and procedures in close coordination with his/her supervisor. The Procurement Assistant does not manage directly a team but s/he is expected to build and maintain a strong working relationship with colleagues

 

ACCOUNTABILITIES

Procurement Management

• Receive and check for clarity and approval of all procurement requests from various projects and departments
• Support the country-wide procurements in a timely and cost-effective manner.
• Ascertain relevant documents, financial codes and appropriate authorization on payment covers are complete and correct before taking them to Finance.
• Support the Procurement Specialist in facilitating the tender process and ensuring all the necessary steps are followed and filed accordingly.
• Ensure the correct procurement process is followed as defined in the operational manual for all single and simple quotation requests.

 

Reporting and Documentation 

• Maintaining and updating the procurement tracker regularly.
• Review and update the procurement status weekly to keep the program teams updated with the status of their procurements.
• Ensuring a proper filing system through the use of an e-filling system through one drive for all completed procurement-related documents and hard copy filing.
• Update and maintain a supplier database following the process in the operation manual for approval.

 

Order management

• Regular follow-up with suppliers to ensure timely delivery of supplies and services.
• Providing weekly updates to the Procurement Specialist on the status of the procurement being handled at the country office for follow-ups.
• Proactively track all orders issued out to vendors and ensure deliveries are made within the shortest time possible.

 

KEY RELATIONSHIPS

Internal contacts 

• Procurement Specialist
• Supply Chain Manager
• Administration Manager
• Admin and Logs staff and Project Managers at PIIAs

 

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Qualification and Experience:

Essential

• A minimum Diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
• At least 6 months as minimum working experience in the same position or related position in a reputable organization, preferably an international NGO
• Familiarity with office machines (e.g. printer, scanner)
• Knowledge of office management
• Proficient in English (oral and written)
• Excellent written and verbal communication skills.
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• Good time management skills

 

PHYSICAL ENVIRONMENT

Typical office environment most of the time but may be expected to work temporarily in other environments.  For example (but not limited to) visiting partner organizations, and/or locations where staff are working with beneficiaries

 

LEVEL OF CONTACT WITH CHILDREN

Mid contact: Occasional interaction with children.

 

GENERAL ACCOUNTABILITY

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Ensure staff understands Plan International’s commitment to driving a feminist agenda within the organization, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

 

PLAN INTERNATIONAL’S VALUES 

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

 

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

 

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

 

Applications: 

The last date for submission of Application (CV and cover letter) is: 2nd April 2023 by 5:00 pm

 

Your application should include:
·         A cover letter
·         A comprehensive CV including details of two referees, one of whom should be your current of 

           most recent supervisor Send applications to the below email:

 

 Sierra-Leone.Recruitment@plan-international.org

Only short-listed candidates shall be contacted. References will be taken and background and anti-terrorism checks will be carried out in conformity with Plan International’s Safeguarding Children and Young People’s Policy.

 

Plan International follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Job Announcement –  External

Procurement Officer

 

Job Type:    Full time

Location:     Freetown, Sierra Leone

Start Date:  15th May, 2023

End Date:   14th May, 2024; Annual contract (renewable)

Reports to:  Admin & Operations Manager

Open to Expatriates: No

Grade: I

 

Introduction:

Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition, and diseases of poverty. Helen Keller Intl partners with communities that are striving to overcome longstanding cycles of poverty and is devoted to scaling up evidence-based, cost-effective solutions to improve care practices and ensure that basic health interventions reach vulnerable people, with a focus on women, youth, and children.

 

Helen Keller Intl has been operating in Sierra Leone for nearly 20 years in support of the Food, Nutrition and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of the Ministry of Health and Sanitation, as well as food security component of the ministry of Agriculture.

 

The Procurement Officer is a key position and will be overall responsible for ensuring integrity of all procurements at the Helen Keller Sierra Leone office in compliance with both Helen Keller and donor compliance. The postholder will report to the Admin & Operations Manager and will work closely with other members of the team and across office to execute procurement functions, both locally and internationally, for Helen Keller Sierra Leone.

Specific Responsibilities:

Procurement Responsibilities:

• Ensures that Helen Keller and donor procurement policies and formats are properly used/applied in all procurements.
• Responsible for the daily coordination of Helen Keller Sierra Leone procurement activities
• Attends all procurement committee meetings and ensures Helen Keller policies are followed including but not limited to maintaining minutes of all such meetings, etc.
• Actively contributes to the overall program planning and implementation process.
• Regularly monitors the Procurement Tracker and ensures it is updated.
• Coordinates with program, admin and finance staff, as needed to ensure controls are in place, timely payment to vendors and maintenance of a complete audit trail in terms of supporting documentation.
• Ensuring all procurements are transparent and responsive to program needs.
• Prepares the required documentation of supplies and transactions as to Helen Keller standards.
• Ensures the timely and well documented delivery of goods/supplies and/or services to respective Helen Keller Sierra Leone office or partners in coordination with the program staff, as required. Ensures the goods/supplies as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order
• Receives PFs for processing and Issues LPO to vendors for the procurement of Goods and services (consultancies)
• Ensures the Helen Keller Sierra Leone vendor list is maintained and updated regularly.
• Establishes and maintains ethical and professional working relationships with the vendors/suppliers.
• Carries out market surveys to be abreast with current market prices of items.
• Manages the procurement staff in the Country Office
• Establishes and maintains good working relationships with the global office, as needed.
• Any other tasks as allocated by your supervisor.

 

Qualifications and Experience Required:

• Minimum of a bachelor’s degree in a relevant field such as Procurement, Business Administration, management, etc.
• At least 4 years working experience in procurement especially in the sector.
• Computer literacy especially in MS Office and ability to write concise and professional emails/communication.

• Detailed knowledge and understanding of procurement ethics and donor compliance is essential.
• Excellent oral and written English skills

Skills

• Attention to detail
• Effective time management

• Proven ability to multi-task and process information into action to be able to meet deadlines
• Proven ability to solve problems independently without supervision
• Conscientious with an excellent sense of judgment
• Willingness and ability to work effectively with a wide variety of people
• Strong ability to work as part of a team and coordinate with project personnel
• High level of integrity and honesty.

 

How to apply: 

To apply, please send your CV and cover letter to:

SierraLeone.recruitment@hki.org; 

or hand-deliver to: Helen Keller Intl. Office at 16H James Macarthy Drive, off Spur Road, Wilberforce, Freetown.

 

Please mark your application as per the references stated in the position above (referencing the SUBJECT heading)

 

Closing date for the receipt of applications for the above vacancies is 17:00hrs on Tuesday 28th March 2023.  Applications sent after this time, would not be allowed.

 

Please note: Applications will be reviewed on a rolling basis.

 

Only short-listed candidates will be contacted.

 

“Female candidates are strongly encouraged to apply”

Save the Children is recruiting to fill the following positions:

1.) Safety and Security Officer
2.) Procurement Assistant
3.) Field Supply Chain Officer
4.) Financial Accountant
5.) Internal Controls & Compliance Manager
6.) Driver Mechanic

 

See job details and how to apply below.

 

1.) Safety and Security Officer

The Role: Safety and Security Officer

Save the Children (SCI) is recruiting hard-working and energetic man or woman to serve as Safety and Security Officer at the Coordination Office. The role holder will facilitate the implementation of SCI Safety and Security Policies and Standards within country programmes; and contribute to building country compliance within safety and security Minimum Standards.

The Safety and Security Officer will work closely with the Safety, Security and Administration Manager (SSAM) to ensure assessments carry out, make recommendations and provide support to the implementation of country programmes.  S/He will work with the SSAM to facilitate and drive systemic change in the quality of safety and security management and contribute to building country compliance with safety and security Minimum Standards.  The Postholder will also take forward the Organizational security ethos.  While on assignment, the post holder will play key role in the capacity building of Safety & Security Focal Points; participate in an emergency and support the SSAM, SMT and team leader. He/she will maintain a permanent contact with the SSAM, who will be his/her line manager.

Women are strongly encouraged to apply.

 

FOR NATIONALS ONLY 

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

Essential

• Advanced level of understanding with the philosophy and mode of operation of INGOs
• Experience in liaising with civilian, police and military government authorities, as well as with regional, national and international institutions
• Experience of incident reporting, incident mapping, intelligence collation and analysis functions, set up and execution of an incident warning system, compilation of security reports and assessments
• Strong analytical capacity, resourcefulness and creativity in developing the role of security within programmes and ensuring the most effective support to line management
• Ability to balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to present complex information in a succinct and compelling manner
• Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Experience in providing safety & security trainings such as personal safety & security, fire safety, and first aid
• Willingness to work and travel in often difficult and insecure environments
• Competency in Internet and Microsoft Office systems including Word, Excel, PowerPoint, Access and other database/mapping systems
• Fluency in English, both written and spoken
• Knowledge and understanding of Sierra Leone context and WCA region (for potential deployment)
• Commitment to Save the Children values

 

Desirable

• Diploma in a related field

 

 CONTRACT LENGTH: 12 Months

Closing Date:  03rd January, 2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply in English using a cover letter and up-to-date CV as a single document with details of your salary expectations for the role.

• Candidates should apply through the link that will be provided by Careers.sl.
• Applicants should attach a copy of a valid Labour Card to their applications

 

Note that all applicants should apply through the following link provided below (Taleo Link)

APPLY

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

---

2.) Procurement Assistant

Save the Children International (SCI) is looking for energetic and hard-working man or woman to serve as Procurement Assistant at the Pujehun Field Office.  If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

The Role: Procurement Assistant will be responsible for effective procurement support to all SCI procurement requirements. The Procurement Assistant will work with the Supply chain Officer to ensure accountability in all the procurement processes. He/she will deliver procurement support according to agreed procurement plans and requests, and procurement systems, procedures and policies with support from the supply chain officer.

QUALIFICATIONS: 

• A minimum of Diploma in Business Administration or related field. Professional qualification (CIPS) in Procurement field of study is an added advantage.

 

EXPERIENCE AND SKILLS

Essential: 

• At least 2 years working experience in the same position or related position in a reputable organization, preferably an international NGO.
• Thorough understanding (or ability to do so) of SCI, donor, and procurement markets, dynamics, requirements and policies for NGOs and government regulations.
• Strong budgetary and financial management skills.

• Demonstrated planning, organising and negotiation skills
• Time management, Diplomacy and Confidentiality
• Must be Computer literate with strong documentation skills

      Desirable: 

 

• Ability and willingness to undertake periodic field travel to up-country and hard to reach and hard to stay areas.

• Driving skills (valid driving license mandatory).
• Ability to work in hard to reach/stay areas.
• Effective interpersonal skills – oral and written communication skills

 

CONTRACT LENGTH: 12 Months

Closing date: 4th January, 2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately cancelled.

 

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl for the job advert
• Applicants should attach a copy of a valid Labour Card to their applications

 

Note that all applicants should apply through the following link provided below (Taleo Link)

APPLY – Procurement Assistant 

 

WOMEN AND PEOPLE WITH DISABILITY ARE STRONGLY ENCOURAGED TO APPLY

---

3.) Field Supply Chain Officer

The Role: Field Supply Chain Officer is responsible and accountable for the delivery of an effective and efficient supply chain in the field office.  The job holder is the champion for the implementation of the procurement, warehouse, and asset management function in the region. He/she will ensure that there is timely service delivery to the field programmes in line with SC supply chain policies, procedures, principles, and guidelines. Build capacity of staff in supply chain procedures and policies to harness value for money. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

 

 QUALIFICATIONS:

• A minimum of a Degree in Procurement, Supply Chain, Finance/ Business studies, or the equivalent accrued from a working experience in a related position.
• Possession of a graduate or partial professional qualification in logistics, procurement, and supplies chain management is an added advantage

EXPERIENCE AND SKILLS:

Essential:

• At least 3 years’ experience in office administration or management, procurement preferably in an INGO

• Excellent report writing skills and experience in generating Donor compliant reports of high quality.

• Strong analytical skills and strategic planning abilities.
• Proven track record of integrity
• Computer literacy and excellent documentation skills are a must.
• Highly developed interpersonal and communication skills including influencing, negotiation, and coaching
• Excellent time management and planning capacity

Desirable: 

• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Availability and willingness to work extra hours during times of humanitarian response.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Availability and willingness to work extra hours during times of humanitarian responses Computer literacy.

 

CONTRACT LENGTH: 12 Months

Closing date: 4th January,2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Note that all applicants should apply through the following link provided below (Taleo Link)

APPLY – Supply Chain Officer

 

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl for the job advert
• Applicants should attach a copy of a valid Labour Card to their applications

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

---

4.) Financial Accountant

The Role: Financial Accountant

Save the Children is recruiting hard-working and experienced Financial Accountant that will support the coordination office Finance team with the financial operation function that will enable the team to deliver efficient and compliant financial management support to the entire country program.

The Financial Accountant role is primary aim to ensure that disbursements made to partners, suppliers and staffs are initiated by an appropriate source document and authorized and approved by Budget Holders within the Scheme of Delegation. The postholder will checks and ascertain the accuracy and validity of documents against SCI policies and procedures that expenditures incurred are allowable, allocable and reasonable; ensure that withholding tax and other statutory deductions are deducted from suppliers; ensure all payments are processed as per SCI financial guidelines, regulations and internal financial controls relating to disbursements in an efficient and effective manner.

 

QUALIFICATIONS AND EXPERIENCE

• Recommended a minimum of 7 years management experience in a corporate or an NGO environment, of which four years at a senior management level within the finance department of a national or international organization
• Bachelor Degree from recognized University in Accounting or Finance; CPA or equivalent degree (CA, ACMA, ACCA) is an advantageous
• Relevant work experience in related field
• Strong communication and interpersonal skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems such as AGRESSO
• Knowledge of local laws of the country developed, interpersonal and communication skills
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Good in English, both verbal and written, preferred
• Commitment to Save the Children values
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly
• Teams, in the event of emergencies
• Female candidates are strongly encouraged to apply

 

CONTRACT LENGTH: 12 Months

Closing date: 4th January,2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply using a cover letter and up-to-date CV as a single document and include details of your current remuneration and salary expectations for this role.

Candidates should apply through the link that will be provided on Taleo System.

Note that all applicants should apply through the following link provided below (Taleo Link).

APPLY – Financial Accountant 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

---

5.) Internal Controls & Compliance Manager

The Role: Internal Controls & Compliance Manager

Save the Children International (SCI) is recruiting an energetic and hard-working woman or man to serve as Internal Controls & Compliance Manager at the Country Office. This role is for a critical 2nd line of control for the Organisation and requires an independent and objective staff. If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

The Internal Controls Manager (ICM) will be accountable for assessing, monitoring and mitigating both internal and external risks across the Country Programme; and providing effective challenge to the quality of management oversight on key functions within the Country Programme. He/She will report directly to the Country Director (CD) with a dotted line into the Regional Risk and Compliance Leader who has a dotted line into the Global Risk Director. The Regional Risk Leader will provide functional coaching/feedback and development to the individual.  He/She will also be developing high quality approaches and systems. The ICM will work closely with functions/department leads and other senior staff to ensure effective monitoring and response to external risks associated with: compliance with policy and regulations, statutory requirements, collaborating with teams across the country programme, SCI Regional Office, Global Assurance and Centre.  The Internal Controls Manager will also ensure that high quality, effective systems are in place to monitor and respond to internal risks, associated with but not limited to: partnerships and local NGO relationships, relationship with public institutions compliance with SCI policy and regulation, which includes safeguarding, fraud, corruption and conflict of interest. Additionally, the ICM will also contributes to the overall strategic leadership of the country programme, participating and leading in key SMT processes as required.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

FOR NATIONALS ONLY

 

QUALIFICATIONS: 

Relevant professional qualifications (CPA/CA/ACCA) or relevant Bachelor’s degree with preference to Finance, Accounting, Auditing etc.   

 

EXPERIENCE AND SKILLS

Essential

• Minimum 5 years of relevant experience, with a minimum of 3 years spent working at a managerial level a willingness to engage in intense Controls and Fraud training

• • Experience in fraud awareness and case investigation management
  • An unquestionably high level of integrity and ethics
  • Proficiency in Computer – highly competent using MS Word, Excel, PowerPoint and experience working with financial systems
  • Understanding of strategic finance issues with strong influencing skills, sharp business acumen and sound judgment
  • Experience of working effectively, independently with minimal supervision and meeting tight deadlines
  • Strong relationship builder with a proven track record in forming good business partnerships and utilising collaborative approaches
  • Excellent communication skills,
  • Strong analytical, problem solving skills.
  • Available to travel frequently to all country locations.

• Proficiency in English Language (Speaking and writing)

Desirable

• Experience with financial software systems
• Experience in audit management
• Sound understanding of critical SCI policies

 

CONTRACT LENGTH: 12 Months

Closing Date: 03rd January, 2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply using a cover letter and up-to-date CV as a single document in English including your salary expectations for this role.

• Candidates should apply through the link that will be provided by Careers.sl.
• Applicants should attach a copy of a valid Labour Card to their applications

 

Note that all applicants should apply through the following link provided below (Taleo Link).

APPLY – Internal Controls & Compliance Manager – Coordination

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

---

6.) Driver Mechanic

The Role: Driver Mechanic

Save the Children International (SCI) is recruiting for energetic and hard-working woman or man to serve as Driver Mechanic at the Freetown Coordination and Pujehun Field Office.  If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

The role will be to provide support to the Fleet Officer in delivering programme and other operational functions by safely transporting staff, partners, visitors and other people to ensure we are able to deliver our work to children and those that help them.  He/she will also be responsible for assisting the secure loading and transportation of goods and materials that assist us to perform our work. He/she is an integral member of the Save the Children operations team.

The post holder must recognize that he/she is often seen as the public face of the organisation and so will be expected to behave in a suitable manner, and ensure that our vehicles reflect this in how they are driven and maintained.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

 

QUALIFICATIONS: 

Must have attain at least basic certificate in education or Form 3

EXPERIENCE AND SKILLS

• Must have at least 3 years driving experience preferably with an INGO

• • Must possess a valid Driver’s license.

• Sound knowledge of road systems.

• Knowledge of 4X4 Vehicle systems.

• Experience & knowledge in performing basic maintenance checks.

• Must be able to write and speak English.

• Must be able to communicate clearly, effectively and confidently with international Staff through one to one contact and by use of cell phone and HF & VHF Radio equipment.

• Ability to be reasonable to other road users and must be security conscious.

• Must be flexible and sociable.

• Commitment to and understanding of Save the Children’s aims, values, and principles.

• Willingness to commit to Save the Children’s code of Conduct, Child Protection, Fraud & Whistle Blowing Policies.

 

Desirable

• Must possess basic mechanical skills.
• Must be able to detect faults.

 

CONTRACT LENGTH: 12 Months

Closing date: 04th January, 2023

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately cancelled.

Please apply in English using a cover letter and up-to-date CV as a single document with details of your salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl for the job advert
• Applicants should attach a copy of a valid Labour Card to their applications

 

HOW TO APPLY;

APPLY – Driver Mechanic – Pujehun

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

THE ROLE: Senior Procurement Manager

Save the Children is recruiting for an experienced, energetic and hard-working woman and man to serve as Procurement Manager that will managing the Procurement of programmatic and non-programmatic goods and services for the Sierra Leone Country Office. Women are strongly encouraged to apply. If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!

The Country Office Procurement Manager will be responsible to ensures that all our goods and services are procured in accordance with the timescales set and agreed with programme staff and SCI’s systems, policies and procedures, and to support our programmes to deliver outstanding results for children. S/he will work to ensures that “value for money” is achieved through competitive and transparent Procurement processes. The postholder will provide technical and strategic support to our national/ area/ field offices to increase Procurement capacity and to achieve the operational goals of the Country Supply Chain team.

 

QUALIFICATIONS: 

Preferred MA/MSc/BA/BSc/BEng/MEng in management; Supply Chain, Logistics, Procurement, Engineering or related fields and/ or Chartered Institute of Purchasing & Supply (CIPS) or equivalent Experience.

 

EXPERIENCE AND SKILLS

Required 

• Proven and significant experience in Procurement and contract management, including an ability to review Procurement demands and trends, and to develop Procurement strategies.
• Minimum of 5 years of relevant experience working in logistics or Procurement, with in depth experience vis-à-vis the entire Procurement lifecycle.
• Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
• Experience with Strategic Sourcing, developing Category Strategies and running complex tenders.
• Strong experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.).
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency in spoken and written English;
• Desirable: Procurement systems experience

 

CONTRACT LENGTH: I Year with possibility of extension

 

Closing Date: 14th December, 2022

 

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

 

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately

 

Please apply using a cover letter and up-to-date CV as a single document including details of your salary expectations for the role.

• Candidates should apply through the links that will be provided by Careers.sl.
• Applicants should attach a copy of a valid Labour Card to their applications

Note that all applicants should apply through the following link provided below (Taleo Link).

APPLY 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY