Job Description

Save the Children International (SCI) is looking for energetic and hard-working man or woman to serve as Procurement Assistant at Kailahun Field Office. Our diversity is our strength as we seek to improve the lives of the most marginalized, particularly women and girls. We encourage people from diverse backgrounds and experiences, particularly women, to apply.   If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!

The Role: Procurement Assistant will be responsible to ensure all procurement support is carried out according to agreed procurement plans and requests, and procurement systems, procedures and policies. S/he will be based in Kailahun and directly reporting to the Supply Chain Officer.




QUALIFICATIONS:

• A minimum of Diploma in Business Administration or related field. Professional qualification (CIPS) in Procurement field of study is an added advantage.

 

EXPERIENCE AND SKILLS

Essential:

• At least 3 years of working experience in the same position or related position in a reputable organization, preferably an international NGO.
• Thorough understanding (or ability to do so) of SCI, donor, and procurement markets, dynamics, requirements, and policies for NGOs and government regulations.
• Strong budgetary and financial management skills.
• Demonstrated planning, organizing, and negotiation skills
• Time management, Diplomacy, and Confidentiality
• Must be Computer literate with strong documentation skills

Desirable:

• Ability and willingness to undertake periodic field travel to up-country and hard-to-reach and hard-to-stay areas.
• Driving skills (valid driving license mandatory).
• Ability to work in hard-to-reach/stay areas.
• Effective interpersonal skills – oral and written communication skills

CONTRACT LENGTH: 12 Months

Closing date: 21st November 2022

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that  Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately cancelled.

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your salary expectations for the role.

• Candidates should apply using the link provided by Careers.sl for the job advert – Job Description – Procurement Assistant – Kailahun (220008FL) (taleo.net)
• Applicants should attach a copy of a valid Labour Card to their applications

 

Note that all applicants should apply through the following link provided below (Taleo Link). https://stcuk.taleo.net/careersection/jobdetail.ftl?job=220008FL&lang=en–

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

World Health Organization (WHO) is recruiting to fill the following positions:

1.) Procurement Officer
2.) Communications Officer
3.) MCH Officer

 

See job details and how to apply below.

 

1.) Procurement Officer

 

Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP) system.




PURPOSE OF THE POSITION

The purpose of this post is to ensure the provision of procurement, logistics and procurement services on behalf of the country office and thus to ensure that procurement operations and activities are carried out in a smooth manner.

DESCRIPTION OF DUTIES

• •  Advises the head of the WHO country office for informed decision-making on procurement transactions;
  •  Coordinates the preparation and submission of procurement plans by the various organizational groups of the budget center;
  •  Prepares and monitors the implementation of the procurement plan ensuring that objectives and priorities are met and on track;
  •  Evaluates requests from technical units and partners and advises on compliance with the Organization’s rules and regulations;
  •  Administers procurement resources and ensures the consistent and efficient use of standard procurement procedures;
  •  Maintains the database of pre-qualified and evaluated suppliers;
  •  Maintains and monitors the overall activities of procurement, logistics and contracting services for the office by using the Oracle system in gsm oracle and other purchasing tools, including business intelligence (BI), and providing reports, data and statistics;
  •  Provides advice to unit/program managers and managers and staff on procurement, logistics and contractual services;

• •  Ensures the smooth running of purchasing operations, including the ordering and delivery of goods and services;

•  Maintains regular contact with the Contracting and Procurement Unit (SPC) of the Regional Office and follows up on decisions taken by the Contract Review Board (CRC);
•  Tracks the shipment of ordered items with shipping companies and liaises with local authorities for tax exemption and timely customs clearance of goods;
•  Provides the secretariat of the local procurement committee;
•  Analyzes and/or evaluates supplier performance with other designated personnel; and
•  Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential

A first-level university degree in business administration, public administration, management or a related field.

Desirable

A postgraduate degree in business administration, public administration, management or a related field

Experience

Essential

At least one (1) year of experience, some of which in an international context, in the field of procurement and logistics services for a program. Experience in the use of corporate resource planning systems or similar software packages.

Desirable

Use of Language Skills

Essential

Excellent knowledge of English. Working knowledge of French or another WHO official language would be an asset..

Functional Knowledge and Skills

•  Strong purchasing and budgeting knowledge and skills.
•  Concrete skills in the implementation of service operations and purchasing processes.
•  Strong skills in the use of corporate resource planning systems or similar software packages.
•  Strong computer skills in office applications, including Excel, Power Point and Word.

WHO Competencies

1) Communicate credibly and effectively

2) Produce results

3) Moving forward in a changing environment

4) Promote integration and teamwork

Other Skills (e.g. IT)

•  An ability to effectively lead and manage a team.
•  An ability to develop innovative approaches and solutions.
•  An ability to demonstrate effective interpersonal skills by working harmoniously as a member of a team, adapting to diverse educational, socio-political and cultural contexts and having impeccable personal conduct.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 243,076 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

APPLY

 

---

2.) Communications Officer

 

The WHO Country Office in Sierra Leone supports the strengthening of the national health information system to improve the availability, quality and use of health data and information as a basis for better results and accountability, for the policy development and decision making at different levels.

PURPOSE OF THE POSITION

The purpose of this position is to support the work of WHO on strengthening the country’s national health information system and on monitoring and evaluation. Contribute to strengthening the capacity of the Representation office and technical programs in the area of ​​data management and alignment between health security actors and strengthening transparency between partners.

DESCRIPTION OF DUTIES

With excellent skills in health and data management and in collaboration with other departments of the WHO Country Office, the WHO Regional Office for Africa, the Ministry of Health and Collaborating Partners, technical support for the generation, collection and analysis and synthesis, and communication decision making, specific tasks include the provision of technical assistance for:

• •  Development or update of legislation and policy framework for health information system
  •  Align health information system investments through a comprehensive and harmonized strategic plan and M&E case, and integrate into national health sector strategies
  •  Development of a common data standard in the country, including the development of interoperable systems; harmonization of the list of indicators with their metadata dictionary, baseline and target value, and data sources; and harmonization of data collection and reporting methods.
  •  Collection of primary and secondary data, including provision of technical support and assessment of facilities.
  •  Analysis and monitoring of data quality and development of data quality improvement plans in the country.
  •  Analysis and synthesis of health and other conditions and strategies for health monitoring and evaluation of national and regional strategies
  •  Dissemination of health information in the country through the development, maintenance and regular updating of an open-access National Health Observatory
  •  Promotion of knowledge translation platforms like EVIPN and to support the translation of evidence for policy development and decision-making

• •  The incumbent will continuously participate in the development, application and promotion of new methods, tools and capacity building programs to improve the availability, quality, analysis/synthesis and dissemination of information sanitary.
•  Collect information on a regular basis to map financial contributions to health security activities from donors in the country, including technical assistance, and in-kind and in-service contributions to update strategic partners from the WHO Portal
•  Perform other tasks as needed

REQUIRED QUALIFICATIONS

Education

Essential

University degree in health information, statistics or computer science, with specialization in database development and management or public health or epidemiology

Desirable

professional training or degree in statistics and database management, graduate degree ideal. Good understanding of IT practices.

Experience

Essential

Have at least 7 years of experience in data management, information management or related fields.

Experience with compiling and analyzing large datasets from multiple sources

Good knowledge of public health program or epidemiology

Languages:

Essential: Excellent knowledge of English.

Desirable: Knowledge of French or other UN language. Working knowledge of local languages

Functional Knowledge and Skills

•  The incumbent should be able to demonstrate an understanding of:
•  Basic elements of HIS governance and how they can be used to improve the health information system
•  Common sources of health and the tools and mechanisms for their collection from facility-based registry systems, community registration systems, international classification of diseases, and DHIS 2
•  The limitations of data from various sources, the information system and approaches to data quality analysis
•  Review of data quality, in particular the health data system and approaches to improve data quality
•  Analysis and synthesis of health data and interpretation of results
•  Processes and mechanisms for effective dissemination of health and Excel decision-making; CSPro, Tableau and STATA app
•  Proficiency in command applications and advanced knowledge of MS Office and related (Word, Excel, Access, PowerPoint, etc.), including programming.

WHO Competencies

•  Communicate credibly and effectively
•  Ensuring the effective use of resources
•  Producing results.
•  Teamwork.
•  Building and promoting partnerships across the Organization and beyond.
•  Moving forward in a changing environment

Other Skills (e.g. IT)

•  Understanding of the necessary public health programs,
•  Excellent organizational skills.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 294,122 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

APPLY

 

---

3.) MCH Officer

 

Contribute to the reduction of mortality and morbidity of maternal and newborns, children and for the promotion of adolescent’s health and development by strengthening the national capacity in planning, implementation, monitoring and evaluation of interventions to improve the health status, building effective partnerships with health development partners for an integrated approach to Primary Health Care.

PURPOSE OF THE POSITION

The position is to provide technical support at the national level, the incumbent will manage reproductive, maternal, newborn child and adolescent health (RMNCAH) activities which include prevention and management of violence against women; provide technical guidance to the Ministry of Health (MOH) and partners on the managerial, organizational and operational aspects of RMNCAH, the improvements in the integrated (RMNCAH) interventions, ensuring the alignment with the Global strategy for women’s, children’s and adolescents’ health 2016–2030 and the WHO recommended standards throughout the full cycle of the incident, with special focus on affected and vulnerable population.

DESCRIPTION OF DUTIES

• •  Review and analyze national maternal and newborn health policies, strategies, plans and guidelines, programmes and related legislation
  •  Coordinate maternal and newborn health care activities
  •  Advise the national maternal and newborn health task force in the development of strategies for maternal and newborn health including Family planning.
  •  Provide technical assistance in the development of operation plans and tools for MNH and facilitate the dissemination of maternal and newborn health including family planning strategies, plans and relevant tools.
  •  Provide technical assistance for the implementation of maternal and newborn health including family planning interventions
  •  Establish and coordinate effective partnership with key stakeholders and donor agencies involved in maternal and newborn health including family planning
  •  Promote and implement operations research for maternal and newborn health including family planning

• •  Participate in monitoring and evaluation of maternal and newborn health including family planning programmer

•  Perform any other duties as required for the success of the programme.

REQUIRED QUALIFICATIONS

Education

Essential

University degree in obstetrics and gynecology or Pediatrics and Modern Training Skills; Community Medicine; Public Health or other related field from an accredited/recognized institute.

Desirable

Advanced degree in Medicine/Public Health.

Experience

Essential

At least five years of progressively responsible professional experience in in maternal, newborn health and sexual and reproductive health..

Desirable

Considerable experience in programme planning, implementation, monitoring, evaluation and supervision at national, state or local government area; Relevant work experience with WHO and/or UN agencies, health cluster partners; experience working in relevant nongovernmental or humanitarian organizations.

Languages:

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language. Working knowledge of local languages

Functional Knowledge and Skills

• •  Proven knowledge of FRH management within the context of the Sustainable Development Goals (SDGs). Ability to conduct research and analyse results, identify issues, formulate opinions, and make conclusions and recommendations for strengthening health care systems.
  •  Good knowledge of FRH health services and safety regulations
  •  Ability to prioritize, organize, manage and adapt management style according to needs

•  Ability to build and motivate teams and work under pressure

WHO Competencies

•  Building and promoting partnerships across the Organization and beyond
•  Respecting and promoting individual and cultural differences
•  Ensuring the effective use of resources
•  Teamwork.
•  Communication

Other Skills (e.g. IT)

•  Proficiency in all MSOffice software applications.

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 367,653 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO’s operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

APPLY

International Rescue Committee (IRC) is recruiting to fill the following positions:

1.) Procurement Officer (Kono)
2.) Procurement Officer (Freetown)

 

See job details and how to apply below.

 

1.) Procurement Officer (Kono)

 

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : SL-Administration@rescue.org

 

VACANCY ANNOUNCEMENT

Position:                   Procurement Officer  Kono

Reports to:               Senior Supply Chain Officer

Location:                 Kono

Grade:                     8B

Duration:               Twelve Months Initially (Renewable Annually)

Deadline for applications: 30th September 2022




(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted). 

 

 

JOB OVERVIEW  :

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Freetown. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensures that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures.

 

KEY RESPONSIBILITIES

Supply Chain Planning:

The Procurement Officer is responsible for working closely with Senior Supply Chain Officer, and internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing, and analyzing data
• Monitor supply market and conduct market surveys & analyses.

 

 

Procurement and ERP System:

Responsible for implementing procurement plans & strategies (using IRC Enterprise Resource Planning software ‘INTEGRA’) and ensuring all program and sector procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

• Support program and other sectors in developing Item Forecast
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement application (Integra) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

 

 

Contract Management:

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

 

 

Supplier Management:

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

• Maintain suppliers’ file and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

 

Compliance and Ethics:

Implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits, ATC, minimum internet search etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

 

 

Reporting :

The Procurement Officer is responsible for preparing and submitting accurate:-

• Monthly PRTS report to the Sr. Supply Chain Officer by 1st of every month.
• Weekly PRTS report to the Supply Chain Officer every Friday of the week.
• Support with developing and updating procurement plans through Master Procurement Plan Tool
• Submit a monthly list of commitments to the Supply Chain Officer and Field Manager, Finance
• Submit periodic procurement tracking report for Grants implemented

 

Procurement Officer Competency’s matrix:

The Procurement Officer Competency matrix is the primary supporting document to this job description and the Procurement Officer must ensure that all tasks are performed to standard.

 

Key Working Relationships: 

Position directly supervises:  None

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, operations and country Supply Chain staff at all levels

External:  Vendors and Services providers.

 

Requirements:

Education: Bachelor’s degree, Diploma in Business Administration/ Supply Chain, Financial Accounting or Logistics related field preferred

 

Work Experience: 3-4 years of work experience in supply chain operations (Procurement)

 

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or INGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units, and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

 

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

 

APPLY

 

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

 

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

 

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

 

---

2.) Procurement Officer (Freetown)

 

Job Description

International Rescue Committee

Sierra Leone Program

4 Off Hill Cot Road, Freetown

Sierra Leone

Tel : +232 (0)76 471 796

Email : SL-Administration@rescue.org

 

VACANCY ANNOUNCEMENT

Position:                   Procurement Officer Freetown

Reports to:               Supply Chain Coordinator

Location:                   Freetown

Grade:                     8B

Duration:               Twelve Months Initially (Renewable Annually)

Deadline for applications: 30th September 2022

 

(Only the applicants who have applied via the IRC Website Cornerstone and shortlisted for interview will be contacted). 

 

 

JOB OVERVIEW  

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Freetown. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensures that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures.

 

KEY RESPONSIBILITIES

 

Supply Chain Planning:

The Procurement Officer is responsible for working closely with Supply Chain Coordinator, and internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing, and analyzing data
• Monitor supply market and conduct market surveys & analyses.

 

 

Procurement and ERP System:

Responsible for implementing procurement plans & strategies (using IRC Enterprise Resource Planning software ‘INTEGRA’) and ensuring all program and sector procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

• Support program and other sectors in developing Item Forecast
• Support in the development of procurement specifications

• Processing approved Purchase requests through the procurement application (Integra) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

 

 

Contract Management:

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

 

 

Supplier Management:

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

• Maintain suppliers’ file and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

 

Compliance and Ethics:

Implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits, ATC, minimum internet search etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

 

 

Reporting :

The Procurement Officer is responsible for preparing and submitting accurate:-

• Monthly PRTS report to the Supply Chain Coordinator by 1st of every month.
• Weekly PRTS report to the Supply Chain Coordinator every Friday of the week.
• Support with developing and updating procurement plans through Master Procurement Plan Tool
• Submit a monthly list of commitments to the Supply Chain Coordinator and Finance
• Submit periodic procurement tracking report for Grants implemented

 

Procurement Officer Competency’s matrix:

The Procurement Officer Competency matrix is the primary supporting document to this job description and the Procurement Officer must ensure that all tasks are performed to standard.

 

Key Working Relationships: 

Position directly supervises:  None

Other Internal and/or external contacts: 

Internal:   Regular relationships with program staff, operations and country Supply Chain staff at all levels

External:  Vendors and Services providers.

 

Requirements:

Education: Bachelor’s degree, Diploma in Business Administration/ Supply Chain, Financial Accounting or Logistics related field preferred

 

Work Experience: 3-4 years of work experience in supply chain operations (Procurement)

 

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or INGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units, and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

 

Mode of Application: 

All applications must be done using the below link and should include a cover letter, updated CV, names of three referees and their active telephone and email contacts, copies of professional certificates and testimonial

APPLY.

 

Please ensure that all attached files are less than 2 megabytes (2MB) for any one message that is sent.

 

A copy of your application letter, updated CV, labour card and all other supporting documents should be sent to the NGO Desk Officer, Ministry of Labour – New England or to the nearest Ministry of Labour office nationwide.

 

Please contact any of our offices captioned below for further information and/or detailed requirements or call on 076-471-796.  

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Job Description

 

Salary band 4 –  Professional 4A	Procurement & Contract Specialist– 4A
Reports to:	Director of Finance & Administration
Duty Station:	Country Office, Freetown

 

 

Overview:

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH – Implements Projects and Programmes based on a bi-lateral agreement between the Governments of Germany and Sierra Leone. The Freetown office provides administrative and logistical support to these measures.

 

As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world.  GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. GIZ has been working in Sierra Leone since 1963 with now more than 100 national and international personnel working in projects implemented together with our Sierra Leonean partners funded by the German Government, the EU, and others.




We are advertising the position of “ Procurement & Contract Specialist”

 

A. Responsibilities 

The procurement and contract specialist is responsible for

• Purchasing materials and equipment for the project/programme in accordance with GIZ rules and conditions
• Manage the entire procurement and supply chain process from sourcing, and evaluation, timely delivery
• Informing colleagues in the project and the project / programme Managers/senior finance manager on time about the status of procurement and logistics matters, particularly in the event of delays
• Coordinating effectively with colleagues in the administrative division in other projects and at country office
• Provide periodic reports on Procurement & Contract to the Director of finance and Administration

 

The procurement  professional performs the following tasks: 

 

B. Tasks 1. Procurement

• Doing procurement on approval by management and maintaining proper documentation

according to GIZ regulations.

• Monitoring needed stationery and toiletries replenishment for Freetown and the districts
• Supporting documentation for project procurement done at the level of the Country Office
• He/she is the contact person with suppliers and vendors

• Maintains, carries out and is responsible for local procurement (negotiates costs, orders stationary, inspects delivery etc.) including quotation procedures, according to GIZ guidelines.
• Keeps database on supplies and conducts regular search on alternatives.
• Receives and checks delivered materials.
• Advises supplies of defective goods delivered and arranges necessary follow-ups.
• Checks invoices, delivery receipts and other papers and sign /submit them for payment.
• Arranges and coordinates the safe transshipment of deliveries to the requesting project.
• Informs projects of location and time of delivery
• Encodes required information into the Procurement database.
• Files documents with the completed transactions according to GIZ regulations.
• Monitors the entire clearing process of goods and conduct follow –up.

 

Tasks 2. Contracts

• Preparation of the contracts: appraisers, consulting firms and Service Providers, Local Subsidies and Financing Contracts. Carries out award procedures according GIZ-procedures.
• Follow up of contract execution and payments.
• Adjusts from time to time the Consultancy Honorarium Schedule.
• Coordinates the preparation of lease agreements, security contract and other legally binding documents.
• Keeps Contract files updated in accordance with GIZ rules
• Preparing the handing over of assets to partners and maintaining proper documentation

 

3. General tasks 

The procurement and contract specialist

• Maintains data relevant for contracts and tenders.
• Processes complaints if necessary.
• Provides recommendations according to GIZ-procedures and negotiate directly with Consultants.
• Advising and guiding projects on the GIZ-guidelines regarding aspects of contracting.
• Serves as a point of contact for customers on contractual matters.
• Ensure contract file completeness.
• Ensure contract close out, extension or renewal is timely done.

 

4. Other duties/additional tasks

The procurement and contract specialist

• Performs other duties and tasks at the request of management

 

1. Required qualifications, competences, and experience Qualifications

• BA/BSc in business administration or master’s degree in a related field preferred
• Proven experience working as a procurement and contract specialist in the same area
• Required
• A diploma in a related field is required, as well as sufficient working experience.
• Additional certification in the field of procurement and contract is desired
• familiarity with procurement software such as may be used at GIZ, GIZ intranet and basic understanding of specific GIZ hard & software (Windows 10 & 11, MS Office, SAP, PROSOFT, COSOFT etc.)

 

Professional experience 

• At least 5 years’ professional experience in a comparable position

 

Other knowledge, additional competences 

• Proven track record of managing procurement and contract of substantial amounts
• Proven track record of procurement and contract
• Team player that can coordinate with other staff members .
• Strong pro-active self-starter who likes to fix issues
• Committed to deadlines and goal-oriented person.
• Committed to stringent procurement and contract rules by GIZ
• Committed to stringent anti-corruption procurement rules

 

  

Mode of Application:

Suitable candidates are invited to apply not later than 07.10.2022

Applications include:

• Cover letter
• CV (including work experience and references)
• Photocopies of certificates

 

have to be submitted to the email address recruitmentsl@giz.de  

Only applicants shortlisted will be contacted for an interview.

 

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

PROCUREMENT OFFICER (2 positions)

About Us

FG Gold Limited is a gold mining company which was awarded the Baomahun Gold Concession both in Valunia and Kunike Barina Chiefdoms, respectively in Bo and Tonkolili District. The company is currently at the early works stage and will commence construction in Q4 2022. To support the early works, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the Procurement Officers positions based on site.

 

 

Responsibilities:

The Procurement Officer researches and purchases goods and services in accordance with the company’s regulations, policies, and procedures as well as in line with the requestor’s specifications and timeframes. He/She is responsible for ensuring that approved purchases are of a sufficient quality and are cost-efficient. The responsibilities include but not limited to:

• Request quotes and organize prices comparison analyses.
• Liaise with Logistics Department for review goods nonconformities with users, suppliers, and others to determinate cause of the problem and take corrective and preventive action.
• Review prices based on the market for cost-efficiency and negotiate the best for the company.
• Ensure Purchase Orders are sent to suppliers/vendors on time and follow up with the Expeditor, for the respect of the committed due date.
• Ensure that Payment terms and conditions are clearly shared with the Finance department to avoid any delay in payment or delivery.

 

 

Skills and Experience:

• Post-Secondary qualification in Logistics, Supply chain, Business, or related mandatory.
• Minimum five (5) years of experience in Procurement mandatory.
• Sound background in commerce, logistics and procurement operations with awareness of local and international markets.
• Experience with integrated ERP business systems and good command of MS Office Suite mandatory.
• Excellent communication skills – both verbal and written and in English.
• Strong analytical abilities.
• Ability to manage priorities and work in a fast-changing pace environment.
• High level of work ethics.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 29th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

Career with BRAC Sierra Leone

 

With over 100,000 employees reaching an estimated 135 million people, BRAC is the world’s largest non-governmental organization.

 

BRAC is a development success story, spreading anti poverty solutions born in Bangladesh to 9 other developing countries in Asia and Africa, making it a global leader in providing opportunities for the world’s poor.

 

With a holistic approach that uses a wide array of tools including microfinance, education, healthcare, legal services and more, BRAC invests in communities’ own human and material resources, catalyzing lasting change and creating an ecosystem in which the poor have the chance to seize control of their own lives. Of the world’s top development and humanitarian relief organizations, BRAC is one of the few based in the global South. BRAC Sierra Leone is seeking application from competent, dynamic and self-motivated individuals to fill up the following position:

 

Position: Procurement Officer – AIM

Duty Station: Country Office  

Purpose:

To manage the flow of goods, equipment , services and other resources, including energy and

people, between the point of origin and the point of consumption in order to meet the requirements

of the AIM programme, and receiving of wide range of goods in time with best value for money.




Key Responsibilities: 

• Building and maintaining a firm supplier base
• Sourcing local suppliers where necessary
•  In consultation with the procurement committee negotiate and agree contracts and monitor their progress – checking the quality of service provided
• Liaise with account department to help the smooth flow of the invoicing and payment process
•  Provide the organization with the best possible goods and services in time with the best value for money
• Work together with Procurement Committee in the selection of qualified suppliers
•  Oversee the acquisition of materials needed for general supplies for offices and facilities, equipment.
• Maintaining adequate records of purchases
• Coordinate with procurement committee to review, evaluate, and approve specifications for issuing and awarding bids
• Coordinate the formal procurement process including the establishment of procurement file folders schedules, placing advertisements for the procurements, and all the preparation and distribution of formal procurement documentation
• Meet with vendors and contractors to ensure quantity and item description satisfy the need of requestor
•  Developing business by gaining new contracts, analyzing logistical problems and producing new solutions
• Participate in the development of specifications for equipment, products or substitute materials.
•  Control purchasing department budgets
•  Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales as well as liaising and negotiating with them
•  Arrange for disposal of surplus goods
• Liaising with projects and operational personnel to determine levels of day to day consumables and spares to be held in stock
• conducting market surveillance to ascertain the best products and suppliers in terms of best

value, delivery schedules and quality

 

Person Specifications:

• Maintain adequate records of purchase
• Provide the organization with the best possible goods and services in time with the best value for money.
•  Conduct cost comparison with different sources and analyze the market trend.
•  Coordinate with accounts department to facilitate payments of vendors.

 

 

Safeguarding :

•  Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

 

• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

 

Educational Requirements:

• Bachelors Degree in Business Administration or in related field.

 

Experience Requirements: 

• At least 3 years of relevant experience working in the Development sector and preferably in an NGO setting

 

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to email their CV with a letter of interest mentioning educational grades and years of experience at recruitment.sierraleone@brac.net OR by hand to our Head Office 43 Freetown Road, Lumley.

 

PLEASE MENTION THE NAME OF POSITION IN THE SUBJECT LINE

 

Only complete applications will be accepted and shortlisted candidates will be contacted.

 

Application deadline: 22nd September 2022

Women are strongly encouraged to apply

CRS JOB ADVERT – INTERNAL/EXTERNAL

CRS is recruiting for X1 Position:  Procurement Manager

If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. 

 

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

 

Job Title: Procurement Manager

Department: CRS Operations Unit 

Reports To:        Head of Operations 

Country: CRS-Sierra Leone.

Duty Location: CRS Freetown, with up to 10% travel of Time

 

Job Summary:

You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.




Roles and Key Responsibilities:

• Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, goods/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc.
• Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.

 

Basic Qualifications

• Bachelors required
• Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Additional education may substitute for some experience.
• Knowledge of international and national procurement regulations and local market conditions.
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
• Staff management experience and abilities that are conducive to a learning environment.

 

Required Languages – English and Krio

 

Travel – Up to 10% of time

 

Knowledge, Skills and Abilities 

• Strong planning, coordination, prioritization, and time management skills
• Strong analytical skills with ability to make independent judgment and decisions
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
• Strong negotiation, communication, and relationship management skills

 

Preferred Qualifications

• Master’s Degree in Business Administration or another relevant field preferred. Professional certifications a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g., MS Access) highly desirable.

 

Agency-wide Competencies (for all CRS Staff) 

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics. 

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations 

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 20th September 2022.

FG GOLD is recruiting to fill the following positions:

1.) PROCUREMENT SUPERINTENDENT
2.) SUPPLY CHAIN MANAGER
3.) HEALTH SAFETY AND ENVIRONMENT MANAGER
4.) CAMP & ADMINISTRATION MANAGER
5.) CONSTRUCTION SURVEYOR
6.) COMMUNITY RELATIONS AND SOCIAL PERFORMANCE (CRSP) ADMINISTRATOR
7.) ACCOUNTS PAYABLE ACCOUNTANT (x2)
8.) FINANCIAL ACCOUNTANT
9.) FINANCIAL CONTROLLER
10.) FINANCIAL PLANNING AND COST ANALYST

 

About Us

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently at the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the Procurement Superintendent position based on site.

 

See job details an how to apply below.

 

1.) PROCUREMENT SUPERINTENDENT

 

Responsibilities:

The Procurement Superintendent is responsible for assisting in the development and implementation of strategic construction and operational sourcing, the daily management of the section, and the management of project procurement activities. The responsibilities include but not limited to:

• Assist in the development and implementation of organizational procurement policies and processes to ensure a consistent and standardized approach and to drive improvements and efficiencies in procurement activities.
• Participate in the implementation of an ERP business system.
• Maintain department’s compliance with the requirements of local government agencies, shareholders’ interests, environmental health and safety and labor legislation and company regulation.
• Identify the requirement for goods and services from all business units and plan procurement needs in coordinating meetings with key end user groups and management.
• Identify and evaluate a list of suppliers in selecting and approving suppliers for the organization, based upon a thorough selection process and in accordance with the company strategy.

 

 

Skills and Experience:

• Relevant University degree and/or globally recognized materials management certificate(s) mandatory.
• CIPS membership will be an advantage.
• Ten (10) years of related supply chain management working experience in a mining environment, preferably in a developing country mandatory.
• Minimum five (5) years of management experience leading a department mandatory.
• Experience with large mining projects preferable.
• Sound background in commerce, logistics and procurement operations with awareness of local and international markets.
• Experience with integrated ERP business systems and good command of MS Office Suite.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

---

 

2.) SUPPLY CHAIN MANAGER

 

Responsibilities:

The Supply Chain Manager is responsible for Procurement, Logistics and Warehouse management to support construction activities on cost and schedule while achieving highest standards of quality and HSSEC performance. The responsibilities include but not limited to:

• Set up and management of the Supply Chain department
• Procurement management
• Logistics management
• Warehouse and fuel management

 

 

Skills and Experience:

• Bachelor’s degree in Business, Supply Chain, Accounting or related field or equivalent experience required.
• Formal qualifications and certifications in supply chain management or associated discipline desirable.
• Minimum of eight (8) years of directly related supply chain experience necessary.
• Five (5) to seven (7) years of management experience – leading teams and having direct reports mandatory.
• Mining or construction experience mandatory.
• Good command of ERP and experience in setting up an ERP will be an advantage.
• Strong MS Office skills necessary.
• Excellent written and verbal communication in English at all levels of the organization is essential.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

3.) HEALTH SAFETY AND ENVIRONMENT MANAGER

 

Responsibilities:

The HSE Manager is responsible for maintaining Occupational Health, Safety, and Environment highest standards across the project as well as ensuring effective and sustainable management systems are implemented and maintained. The responsibilities include but not limited to:

• Ensure occupational health and safety and environmental plans and procedures for all project activities are developed, implemented, and complied with the highest international standards.
• Build a zero-incident safety culture.
• Recruit and provide leadership to the HSE team to ensure the development of a working environment that is conducive to the achievement of budgeted Department KPIs and that employees achieve their full potential.
• Provide training and capacity development to the HSE employees.

 

 

Skills and Experience:

• Tertiary qualifications in an OHS or environmental discipline mandatory.
• Minimum of ten (10) years in mine site OHS or environmental management roles mandatory.
• International mega-projects experience mandatory.
• Open-pit mining and greenfield project experience preferable.
• Proven ability to influence and mentor others in HSSE principles and behaviors.
• Driving license Light vehicle mandatory.
• Ability to communicate, read & write perfectly in English.
• Good command of MS office necessary.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

4.) CAMP & ADMINISTRATION MANAGER

 

Responsibilities:

The Camp & Administration Manager will provide a wide range of administrative and logistical support services to support the project operations teams onsite and in Freetown, including administrative management, travel management, camp management, catering, fuel, transportation, and other facilities as may be deemed necessary for a smooth and efficient operations of the mine and company. The responsibilities include but not limited to:

• Set up and manage the department
• Camp, Office, and Guesthouse Management
• Administrative and logistical support services

 

 

Skills and Experience:

• Bachelor’s degree required.
• Technical background will be an advantage.
• Five (5) years of experience in similar or related position at manager’s level mandatory.
• Experience in the mining industry preferable.
• Ability to coordinate and manage staff and project activities.
• Ability to work with culturally diverse groups of people.
• Comfortable with data and regular reporting and good command of MS office.
• Excellent attention to detail across reporting and service delivery.
• Advanced leadership skills and the ability to develop a high performing team with a culture focused on proactive customer service.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

5.) CONSTRUCTION SURVEYOR

 

Responsibilities:

The Construction Surveyor provides a survey support to the construction activities while achieving the highest HSE performance and providing training and capacity development to a local survey team. The responsibilities include but not limited to:

• Conduct physical site surveys using a variety of equipment and tools.
• Set-up of control points for the project.
• Create models for set-out points.
• Survey of roads, process plant, camp, and property perimeter.
• Weekly inspection of survey equipment.
• Survey’s team supervision and training.
• Adopt, uphold, and actively communicate a Zero Arm philosophy across all FG Gold’s disciplines.

 

 

Skills and Experience:

• Diploma in Surveying or Geomatics or a tertiary qualification in a relevant surveying or engineering discipline mandatory.
• Ten (10) years of experience in a similar position required.
• Experience and competency operating survey drones will be highly regarded.
• Well acquainted with survey software and equipment mandatory.
• Good command of MS Office necessary.
• Able to read and interpret construction drawings and survey diagrams mandatory.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

Due to the urgent requirement for this role, applications will be processed on a rolling basis and the role may be filled before the application deadline.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

6.) COMMUNITY RELATIONS AND SOCIAL PERFORMANCE (CRSP) ADMINISTRATOR

 

Responsibilities:

The CRSP Administrator is responsible for providing administrative support to the Community Relations and Social Performance Manager and team. The responsibilities include but not limited to:

• Organize meetings.
• Prepare memos and letters.
• Apply filing protocols to document storage and nomenclature.
• Format documents using approved structures and protocols.
• Provide inputs to reports.
• Database management.
• Ensure the availability of required stationery and equipment for the team, within approved budgets; and
• Support the implementation of the CRSP workplan and action tracker.

 

 

Skills and Experience:

• University degree in the social sciences required.
• At least five (5) years of proven administrative experience using Microsoft software including Word, Excel and PowerPoint mandatory.
• Fluent in English (working proficiency in at least one of the languages spoken in the Project area is preferred)
• Ability to prioritize work according to schedule and budget.
• Excellent written and verbal communication skills.
• Excellent team coordination skills.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

7.) ACCOUNTS PAYABLE ACCOUNTANT

 

Responsibilities:

The Accounts Payable Accountant is responsible for receiving, processing, and verifying invoices related to accounts payable as well as tracking purchase orders and processing payments that come into the company’s accounting department from suppliers. The responsibilities include but not limited to:

• Responsible for the review and processing of all invoices.
• Ensure the three-way matching is complete before invoice is processed.
• Responsible for the registering and processing of all invoices in the ERP.

 

 

Skills and Experience:

• Bachelor’s degree in Finance, Accounting or Business Administration required.
• Postgraduate degree in accounting will be an advantage.
• Proven working experience as Accounts Payable Accountant required.
• Solid understanding of basic bookkeeping and accounting payable principles required.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers.
• Hands-on experience with spreadsheets and proprietary software.
• Integrity and honesty.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

8.) FINANCIAL ACCOUNTANT

 

Responsibilities:

The Financial Accountant is responsible for preparing, examining, and analyzing financial reports and records as well as preparing tax documents and supervise the accounts payable functions. The responsibilities include but not limited to:

• Responsible for the preparation of PAYE, WHT, GST returns for filing and follow up on payments.
• Prepare monthly reconciliation of the General Ledger accounts.
• Responsible for the GRNI account reconciliation.
• Supervise accounts payable functions and ensures strict conformance to payment terms.
• Liaise with Supply Superintendent/Inventory controller on relevant supply chain issues.
• Mediate and solve all supplier statement discrepancies.

 

 

Skills and Experience:

• Bachelor’s degree or advanced degree in accounting, finance, or a related field mandatory.
• ACCA, CIMA, CA Certification preferrable.
• Five (5) years of experience as an Accountant necessary.
• Experience in auditing mandatory.
• Familiarity with tax laws and tax preparation methods.
• Thorough knowledge of accounting principles and procedures.
• In-depth knowledge of financial regulations and legislation.
• Integrity and honesty.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

 

9.) FINANCIAL CONTROLLER

 

Responsibilities:

The Financial Controller is responsible for financial planning and analysis and internal control as well as financial reporting to management and compliance with government regulations. The Financial Controller is the deputy of the Finance Manager. The responsibilities include but not limited to:

• Prepare Financial Statements as per relevant Accounting Standards.
• Calculate deferred tax and corporate tax.
• Prepare Weekly Cashflow forecast.
• Ensure payment of merchandise supplied and Services rendered are in accordance with contractual term.
• Review Inventory balances and reconcile with Sub-Ledger.
• Review and sign off reconciliation of all General ledger accounts.
• Review all tax and statutory returns before filing.

 

 

Skills and Experience:

• Bachelor’s degree in a relevant discipline mandatory.
• Professional membership with ACCA, CIMA, CA will be an added advantage.
• Five (5) years and above experience in a similar position mandatory.
• Experience in Auditing mandatory.
• Thorough knowledge of accounting principles and procedures.
• In-depth knowledge of financial regulations and legislation.
• Experience with creating financial statements.
• Experience with general ledger functions and the month-end/year end close process.
• Excellent accounting software user and administration skills.
• Integrity and honesty.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

 

---

10.) FINANCIAL PLANNING AND COST ANALYST

 

Responsibilities:

The Financial Planning and Cost Analyst is responsible for analyzing financial statements and predicting the future performance of the company. This includes forecasting future revenues and expenditures, as well as modeling capital structure and budgeting. The responsibilities include but not limited to:

• Preparation of the entire project report (Capex & Opex).
• Preparation of periodic, monthly, and quarterly management accounts and the computation of unit cost, cash cost, AISC and AIC.
• Responsible for the consolidation of Mine Operational Plan (Budget) and financial input into LOM.
• Responsible for quarterly and midyear forecast.
• Analyze monthly and quarterly cost reports of the mine.
• Advise management on cost savings initiatives.
• Load approved budget into the ERP.

 

 

Skills and Experience:

• Master’s degree in a relevant discipline mandatory.
• Experience with tier 1 and mid-tier gold mines in similar role mandatory.
• Ten (10) years of relevant experience mandatory.
• Strong financial modeling experience.
• Ability to streamline functions and passion to learn and grow.
• Strong interpersonal skills, including written and oral communication skills.
• Integrity and honesty.

 

 

How to apply?

You can send your application with your most recent curriculum vitae to this email address not later than 18th September 2022: recruitment@fg-gold.com.

 

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

Overseas Request for Quotation (RFQ) for Dedicated Internet Services

RFQ Number: 636-22-012R

Date: 19th August, 2022

Peace Corps Sierra Leone has a need for Dedicated Internet Service. Peace Corps is soliciting fixed-price  quotations from the vendor community for the supplies and/or services detailed below.

 

 

If you are interested in submitting a quotation, please do so by sending your completed and signed  Attachment 1—Vendor Quotation Form by mail OR by e-mail to:

Name: Kyle Jessop

Address: 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone

E-mail: SL-DMO@peacecorps.gov 

Quotations are due no later than 5.00pm on Friday September 2nd, 2022. Late quotations will not be  accepted.

Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual  noted above in advance of the RFQ due date. No phone calls please.




Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements  and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for  the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.

Peace Corps will only shortlist Internet Service Providers (ISPs) who have joined Metro Cable with the  ability to add fiber to any of the locations listed below at the residence request. The resident will be  responsible for the cost of installation, but the ISP should provide evidence of membership / or partnership with Metro Cable.

 

 

1. Statement of Work/Description of Requirements : 

Pease Corps Sierra Leone Requires dedicated internet service for its office and four other locations as  follows;

1. Mbps downstream and upstream to the following location

∙ Location 1 – 20/20Mbps Bandwidth (including 1 Public/static IP address) – 34 Old  Railway line Signal Hill, Freetown.

∙ Location 2 – 6/6Mbps Bandwidth (including 1 Public/static IP address) – 50 Old Railway Line off Signal Hill, Freetown.

∙ Location 3 – 4/4Mbps Bandwidth (including 1 Public/static IP address) – 36B Wilkinson  Bye Pass Road, Spur View Estate, Freetown.

∙ Location 4 – 4/4Mbps Bandwidth (including 1 Public/static IP address) – 107 Motor Main  Road Wilberforce, Freetown

∙ Location 5 – 4/4Mbps Bandwidth (including 1 Public/static IP address) – 34 Old Railway  line Signal Hill Freetown.

OCFO/ACM May 2021

Page 2 of 14

∙ Location 6 – 4/4Mbps Bandwidth (including 1 Public/static IP address) – 52 Main Motor  Road, Wilberforce, Freetown.

∙ The Internet Service Provider (ISP) must guarantee full contracted bandwidth availability  24/7/365 from the originator side to the ISP’s internet gateway. Bandwidth sharing between  others customers is not allowed. Connection Ratio must be 1/1.

Bandwidth testing/measurement will be using the public domain throughput test tool  https://www.speedtest.net, with a maximum acceptable negative variance on the contracted bandwidth of  10%.

NOTE 

Peace Corps reserves the right to award contract for individual locations or grouped  locations for the different internet services required at the six locations indicated above  (Peace Corps reserves the right to award contract to the requirements listed above to  single Internet Service Provider or to multiple Internet Service Provider). 

ITEM 01 

Location 1 34 Old Railway line Signal Hill, Freetown.

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (20/20Mbps)  monthly charge – with period of performance  September 26th 2022 through September 25th 2023	12

 

ITEM 02 

Location 2 – 50 Old Railway Line off Signal Hill, Freetown.

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (6/6Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12

 

ITEM 03 

Location 3 – 36B Wilkinson Bye Pass Road, Spur View Estate, Freetown.

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12

 

OCFO/ACM

May 2021

Page 3 of 14




ITEM 04 

Location 4 – 107 Motor Main Road Wilberforce, Freetown.

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September 26th 2022 through September 25th 2023	6

 

ITEM 05 

Location 5 – 34 Old Railway line Signal Hill Freetown.

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12

 

ITEM 06 

Location 6 – 52 Main Motor Road, Wilberforce, Freetown..

Item	Description	Qty
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12

 

 

Place of Performance: Service should be provided at the address of the various locations  indicated in Section A above.

 

Delivery Schedule: 

September 26th 2022 through September 25th 2023 

 

Contract Terms and Conditions :

As an Agency of the United States Government, Peace Corps has an approved contract template that it  intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor  should they refuse to sign the Peace Corps approved contract template.

 

Minimum Criteria:

OCFO/ACM May 2021

Page 4 of 14

A quotation will not be considered further if it does not meet the following minimum criteria: ∙ Proof of membership with Metro Cable

∙ Separated price quoted for each requirement.

∙ Should be able to complete all set-up and testing by September 25th 2022.

∙ Vendor should be willing to accept payment by Electronic Funds Transfer (EFT). ∙ Quotation should include contact details (name of client, mobile phone number and email address)  of at least four (4) referees for which similar services have been provided.

∙ Meeting the requirements of the appendix I

∙ Completing the self-certification in appendix II of this RFQ

∙ Quotation should include documents of existence (incorporated in Sierra Leone) and eligibility to  provide such service example includes;

o Tax Clearance

o Business registration certificate/certificate of incorporation.

o NASSIT registration

∙ Any required registration with the National Telecommunication

 

 

Evaluation Factors: 

Quotations that meet the minimum criteria listed above may be further evaluated based on the following  factors:

∙ Price

∙ Delivery Timeframe

∙ Past Performance

Award may be made with or without negotiations between the Peace Corps and the selected vendor.  Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a  vendor other than the one that provided the lowest priced quotation, should that vendor be determined to  have provided the best value quotation to the Peace Corps taking technical and cost factors into account.

All vendors that submit quotations in response to this RFQ will be notified of the results. [End of RFQ]

OCFO/ACM May 2021

Page 5 of 14




ATTACHMENT 1 – VENDOR QUOTATION FORM 

RFQ Number: 636-22-012R

Vendor:

Authorized Representative:

Name:

Position/Title:

Phone Number:

E-mail Address:

Quoted Prices (Inclusive of Administrative and/or Overhead Costs

Location 1 34 Old Railway line Signal Hill, Freetown.

Item	Description	Qty	Unit Price	Total Price
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (20/20Mbps)  monthly charge – with period of performance  September 26th 2022 through September 25th 2023	12
Total

 

Location 2 – 50 Old Railway Line off Signal Hill, Freetown.

Item	Description	Qty	Unit Price	Total Price
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (6/6Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12
Total

 

Location 3 – 36B Wilkinson Bye Pass Road, Spur View Estate, Freetown.

Item	Description	Qty	Unit Price	Total Price
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12
Total

 

Location 4 – 107 Motor Main Road Wilberforce, Freetown.

Item

Description

Qty

Unit Price

Total Price

 

OCFO/ACM

May 2021

Page 6 of 14

001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance March 26th 2022 through September 25th 2023	6
Total

 

Location 5 – 34 Old Railway line Signal Hill Freetown.

Item	Description	Qty	Unit Price	Total Price
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12
Total

 

Location 6 – 52 Main Motor Road, Wilberforce, Freetown..

Item	Description	Qty	Unit Price	Total Price
001	Installation	1
002	Equipment	1
003	Dedicated Internet connection (4/4Mbps) monthly  charge – with period of performance September  26th 2022 through September 25th 2023	12
Total

 

Items/Services Included in Total Quoted Price Above but Not Indicated in Chart:

Quoted Work or Delivery Schedule (If Any):

Quoted Payment Terms:

Quoted Warranty Terms (If Any):

Quoted Additional Terms and/or Conditions:

SUPPLIER AUTHORIZED REPSENTATIVE 

Signature: _______________________________

 

Date: _______________________________

OCFO/ACM May 2021

Page 7 of 14

Appendix I: National Defense Authorization Act (NDAA) 

As prescribed in 4.2105(a):

52.204-24 Representation Regarding Certain Telecommunications and Video  Surveillance Services or Equipment (Aug 2020)  

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if  the Offeror has represented that it “does not provide covered telecommunications  equipment or services as a part of its offered products or services to the Government in  the performance of any contract, subcontract, or other contractual instrument” in the  provision at 52.204-26, Covered Telecommunications Equipment or Services— Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations  and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology,  interconnection arrangements, reasonable inquiry, roaming, and substantial or essential  component have the meanings provided in the clause 52.204-25, Prohibition on  Contracting for Certain Telecommunications and Video Surveillance Services or  Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for  Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after  August 13, 2019, from procuring or obtaining, or extending or renewing a contract to  procure or obtain, any equipment, system, or service that uses covered  telecommunications equipment or services as a substantial or essential component of any  system, or as critical technology as part of any system. Nothing in the prohibition shall be  construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to  provide a service that connects to the facilities of a third-party, such as backhaul,  roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data  traffic or cannot permit visibility into any user data or packets that such equipment  transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization  Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on  or after August 13, 2020, from entering into a contract or extending or renewing a  contract with an entity that uses any equipment, system, or service that uses covered

OCFO/ACM May 2021

Page 8 of 14

telecommunications equipment or services as a substantial or essential component of any  system, or as critical technology as part of any system. This prohibition applies to the use  of covered telecommunications equipment or services, regardless of whether that use is in

performance of work under a Federal contract. Nothing in the prohibition shall be  construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to  provide a service that connects to the facilities of a third-party, such as backhaul,  roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data  traffic or cannot permit visibility into any user data or packets that such equipment  transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for  Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving  federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1)It □ will, □ will not provide covered telecommunications equipment or services  to the Government in the performance of any contract, subcontract or other contractual  instrument resulting from this solicitation. The Offeror shall provide the additional  disclosure information required at paragraph (e)(1) of this section if the Offeror responds  “will” in paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the  Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any  equipment, system, or service that uses covered telecommunications equipment or  services. The Offeror shall provide the additional disclosure information required at  paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this  section.

(e) Disclosures. 

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror  has responded “will” in the representation in paragraph (d)(1) of this provision, the  Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment  (include entity name, unique entity identifier, CAGE code, and whether the entity was the  original equipment manufacturer (OEM) or a distributor, if known);

OCFO/ACM May 2021




Page 9 of 14

(B)A description of all covered telecommunications equipment offered  (include brand; model number, such as OEM number, manufacturer part number, or  wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications  equipment and any factors relevant to determining if such use would be permissible  under the prohibition in paragraph (b)(1) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered  telecommunications services offered (include on the item being maintained: Brand;  model number, such as OEM number, manufacturer part number, or wholesaler number;  and item description, as applicable); or

(B)If not associated with maintenance, the Product Service Code (PSC) of  the service being provided; and explanation of the proposed use of covered  telecommunications services and any factors relevant to determining if such use would be  permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the  Offeror has responded “does” in the representation in paragraph (d)(2) of this provision,  the Offeror shall provide the following information as part of the offer:

(i)For covered equipment—

(A)The entity that produced the covered telecommunications equipment  (include entity name, unique entity identifier, CAGE code, and whether the entity was the  OEM or a distributor, if known);

(B)A description of all covered telecommunications equipment offered  (include brand; model number, such as OEM number, manufacturer part number, or  wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications  equipment and any factors relevant to determining if such use would be permissible  under the prohibition in paragraph (b)(2) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered  telecommunications services offered (include on the item being maintained: Brand;  model number, such as OEM number, manufacturer part number, or wholesaler number;  and item description, as applicable); or

OCFO/ACM May 2021

Page 10 of 14

(B)If not associated with maintenance, the PSC of the service being  provided; and explanation of the proposed use of covered telecommunications services  and any factors relevant to determining if such use would be permissible under the  prohibition in paragraph (b)(2) of this provision.

(End of provision)

As prescribed in 4.2105(b):

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video  Surveillance Services or Equipment (Aug 2020)  

 (a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network,  and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers  to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired  (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.  Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company  or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical  security surveillance of critical infrastructure, and other national security purposes, video  surveillance and telecommunications equipment produced by Hytera Communications  Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology  Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities  or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or  provided by an entity that the Secretary of Defense, in consultation with the Director of  National Intelligence or the Director of the Federal Bureau of Investigation, reasonably

believes to be an entity owned or controlled by, or otherwise connected to, the  government of a covered foreign country.

Critical technology means–

OCFO/ACM May 2021

Page 11 of 14




(1) Defense articles or defense services included on the United States Munitions  List set forth in the International Traffic in Arms Regulations under subchapter M of  chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to  part 774 of the Export Administration Regulations under subchapter C of chapter VII of  title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national  security, chemical and biological weapons proliferation, nuclear nonproliferation, or  missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components,  materials, software, and technology covered by part 810 of title 10, Code of Federal  Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10,  Code of Federal Regulations (relating to export and import of nuclear equipment and  material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal  Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of  the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of  two or more networks to allow the use of another’s network to hand off traffic where it is  ultimately delivered (e.g., connection of a customer of telephone provider A to a  customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the  entity’s possession about the identity of the producer or provider of covered  telecommunications equipment or services used by the entity that excludes the need to  include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received  from a visited network when unable to connect to the facilities of the home network  either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper  function or performance of a piece of equipment, system, or service.

(b) Prohibition.

OCFO/ACM May 2021

Page 12 of 14

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for  Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after  August 13, 2019, from procuring or obtaining, or extending or renewing a contract to  procure or obtain, any equipment, system, or service that uses covered  telecommunications equipment or services as a substantial or essential component of any  system, or as critical technology as part of any system. The Contractor is prohibited from  providing to the Government any equipment, system, or service that uses covered  telecommunications equipment or services as a substantial or essential component of any  system, or as critical technology as part of any system, unless an exception at paragraph  (c) of this clause applies or the covered telecommunication equipment or services are  covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization  Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on  or after August 13, 2020, from entering into a contract, or extending or renewing a  contract, with an entity that uses any equipment, system, or service that uses covered  telecommunications equipment or services as a substantial or essential component of any  system, or as critical technology as part of any system, unless an exception at paragraph  (c) of this clause applies or the covered telecommunication equipment or services are  covered by a waiver described in FAR 4.2104. This prohibition applies to the use of  covered telecommunications equipment or services, regardless of whether that use is in  performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul,  roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or  permit visibility into any user data or packets that such equipment transmits or otherwise  handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or  services used as a substantial or essential component of any system, or as critical  technology as part of any system, during contract performance, or the Contractor is  notified of such by a subcontractor at any tier or by any other source, the Contractor shall  report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless  elsewhere in this contract are established procedures for reporting the information; in the  case of the Department of Defense, the Contractor shall report to the website at  https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the  Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for  any affected order or, in the case of the Department of Defense, identify both the  indefinite delivery contract and any affected orders in the report provided at  https://dibnet.dod.mil.

OCFO/ACM May 2021

Page 13 of 14

(2) The Contractor shall report the following information pursuant to paragraph  (d)(1) of this clause

(i) Within one business day from the date of such identification or notification:  the contract number; the order number(s), if applicable; supplier name; supplier unique  entity identifier (if known); supplier Commercial and Government Entity (CAGE) code  (if known); brand; model number (original equipment manufacturer number,  manufacturer part number, or wholesaler number); item description; and any readily  available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph  (d)(2)(i) of this clause: any further available information about mitigation actions  undertaken or recommended. In addition, the Contractor shall describe the efforts it  undertook to prevent use or submission of covered telecommunications equipment or  services, and any additional efforts that will be incorporated to prevent future use or  submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including  this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other  contractual instruments, including subcontracts for the acquisition of commercial items.

(End of clause)

OCFO/ACM May 2021

Page 14 of 14

Appendix II: Self-Certification Form Template 

Dear Sir/Madam,

(Company Name) being one of our service providers on (Contract or  Agreement) contract to the United States Peace Corps in Freetown, Sierra  Leone. We have been pleased with the quality of service we have received from  you and we look forward to continuing to do business with you in the future.

Pursuant to some regulatory changes that have been enacted in the United  States that govern the transport of United States Government data, we need to  confirm that (Company Name) does not utilize any equipment produced by  Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate  of those companies; and that your organization does not utilize any video  surveillance or telecommunications equipment produced by Hytera  Communications Corporation, Hangzhou Hikvision Digital Technology Company  or Dahua Technology Company or any subsidiary or affiliate of those companies;  in the internal infrastructure of (Company Name) that transports data between the United States Peace Corps and (Company Name) through our (Contract or  Agreement Description) contract together.

Please let the Contracting Officer know if your company is, or is not, utilizing  equipment from these manufacturers on or before (Receipt Date). We greatly  appreciate your prompt response to this inquiry, and we are standing by to  discuss the issue with you further if you so desire.

OCFO/ACM May 2021

SCOPE OF WORK

(Recruitment, PSC Duties, and Performance Reviews) 

Organization	US Government – Peace Corps Sierra Leone
PSC Position Title	General Services Assistant Procurement
Reports To	General Services Manager
Supervises	N/A
Annual Base Salary Range	SLE 50,630.80. to 78,477.75 plus benefit
Contract Type	Full-Time, 40 Hours per Week
Duty Location	Freetown, Sierra Leone

1. Minimum Requirements: 

At a minimum, the successful candidate’s CV must demonstrate the following:

• Years of Experience: Minimum 3-5 years
• Proficiency in oral and written English and Krio.
• Experience working in a cross-cultural environment.
• Knowledge of MS Office computer applications (Word, Excel, Outlook).

Education and experience:

• Education, training, and/or experience that demonstrate possession of the knowledge, skills and abilities  listed above. A combination of qualifying education and experience may be considered. Examples of  qualifying education/experience:

o A Diploma from an accredited university in procurement, business administration, accounting,  finance, marketing, economics or a closely related field; AND two (2) years of progressively  responsible procurement experience purchasing of a variety of commodities and services,  preferably in a highly regulated industry or public agency; OR

o Possession of a certificate in purchasing/procurement management, as described under  Certification/Registration AND one (1) additional year of progressively responsible buying  experience, at the journey-level, purchasing a variety of commodities and services in a highly  regulated service industry or public agency;

 

 

2. Background :

The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to  Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education,  Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself  to the role: active support of the Peace Corps mission is paramount to the job because contractors are  representatives of Peace Corps in Sierra Leone.

Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:

• To help the people of interested countries in meeting their need for trained men and women
•  To help promote a better understanding of Americans on the part of the peoples served
•  To help promote a better understanding of other peoples on the part of Americans

 

 

3. Objective of the Position 

To provide support to the Peace Corp SL post on all procurement activities. The incumbent will be responsible  for providing support to purchase goods and services for the office, with special attention focused on tasks  required to prepare a as an internal liaison between units and also with vendors to coordinate and ensure  procurement needs are met on time and with the correct specification effectively and efficiently.

This is a multi-functional position requiring a high degree of energy and flexibility. The Procurement Assistant  will need an inborn sense of prioritization, planning and attention to detail. The Procurement Assistant is  supervised by the General Services Manager.

ROLES AND RESPONSIBILITIES 

Procurement and Sourcing 

• Responsible for activities of the purchasing units
• Preparing plans for the purchase of goods, services, and non IT equipment
• Following and enforcing United States Peace Corps procurement policies and procedures. • Reviewing, comparing, analyzing, quotations for goods and services to be purchased. • Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. • Maintaining good supplier relations
• Participate in contracts negotiations.
• Researching and evaluating prospective suppliers.
• Participate in budgets, cost analyses, have the ability to compete basic reports
• Maintain and submit a progress tracker of all procurement activities to concerned requestor and  supervisor.

 

 

Pre-Service Training (PST) 

• Work with PST Training Team to plan out and implement the logistical needs of the PST trainings as  best as possible.
• Work with the Training Manager for all PST errands for approval before submitting to the relevant  offices for action.
• Assist in the management and monitoring of the PST budget and submit financial requests in a timely  manner.
• Working with procurement authorizing staff, ensure that all necessary purchases are made for the  successful implementation of PST.
• Make and account for all payments made on behalf of PST.
• Draft RFQ for Supervisor’s review prior to submitting to Contracting Officers
• Analyze outcome of RFQ and draft selection memo for Supervisors review.
• Maintain copy of all signed non-PSC contract, track deliverables and report any anomalies to  Supervisor and Contracting Officers.

Sunflower Inventory  

• Assist with ensuring all required IT property and items are entered into Sunflower and properly tagged  with an inventory bar code in order to maintain an accurate inventory of Peace Corps property including  property located in the warehouse, residences, at the main office, at the provincial offices, and training  sites.
• Assist with annual inventory activity and other Sunflower reporting requirements.
•  Assist in the disposal of surplus property and/or auctions in compliance with Peace Corps rules and  regulations.
• Assist in ensuring that the warehouse is kept clean and orderly. Dispose of excess items properly and  promptly.

 

 

Other Skill:

• Have a good analytically and communication skills
• Good negotiation skills
• Good interpersonal relationship skills
• Ability to anticipate, priorities and work smart
• Knowledge and skills in administration

 

Other Duties: 

• Attends staff meetings, in-service trainings, and retreats when indicated.
• Understands and complies with Peace Corps safety and security policies and procedures.
•    Understands and complies with Peace Corps code of ethics, privacy and confidentiality policies.
•    Files all documents produced by the position in accordance with the Peace Corps Records  Management policies.
• To the extent Contractor is allowed to operate a US government owned, leased, or rented vehicle  (GOV) to perform their job duties, the Contractor must operate that vehicle safely at all times and only  operate it for official business purposes as defined in 31 USC 1334. Contractor is encouraged to  refrain from texting or from engaging in any behavior that distracts attention from driving safely at  any time. Except in an emergency situation, Contractor shall not text message (i) when driving a  GOV; (ii) when driving a privately-owned vehicle (POV) while on official government business; or  (iii) while using electronic equipment supplied by the government while driving any vehicle (even  during off-duty hours).
• Performs other assignments or duties as assigned.

 

Standard Roles and Responsibilities

A. OMH:  

• Occasional Money Handler may be requested to courier cash and /or purchase orders to various  vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed  by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or  volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be  acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the  case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the  supplies or services to be purchased or the cost limits of these purchases; these will be determined  by the Contracting Officer.

 

B. S&S: 

 

• General Services Officer (GSO) – Works with drivers to ensure that safety and security standards  are met for appropriate Peace Corps vehicle operation and maintenance. Coordinates with Safety  and Security Manager (SSM) to ensure that emergency radios or other communication devices are  in good working order. Supports the DMO in planning and conducting fire drills and duck and  cover drills. Supports completion of necessary safety and security upgrades to office, USDH staff  residences, and other Peace Corps facilities. Knowledgeable and supportive of Peace Corps safety  and security policies and procedures, including the timely reporting of suspicious incidents,  persons or articles.
• Driver – Operates Peace Corps vehicles safely at all times. Immediately communicates Volunteer  safety and security concerns and issues to the Safety and Security Manager (SSM) and CD.  Knowledgeable and supportive of Peace Corps safety and security policies and procedures,  including the timely reporting of suspicious incidents, persons or articles.

 

C. IGF:

• May be designated limited supervisory responsibilities if assigned by the Country Director and  with the approval of the Regional Director. Personal services contractors (PSCs) may only  supervise other PSCs. (See MS 732 and the Overseas Contracting Handbook)

o Offering regular feedback: Holds private annual and mid-year Performance Reviews with  all direct reports

o Scheduling regular 1×1 meetings with direct reports: Invites direct reports to regular  (weekly, monthly etc.) private 1×1 meetings wherein you offer both constructive and  positive feedback

o Ensuring your staff understand performance targets and goals: Develops Individual  Development Plan (IDP) Goals at Annual Performance Reviews and reviews goal progress  in 1×1 meetings throughout the year

o Assisting in resolving issues: Uses tools (e.g. coaching, open door, modeling) to promote  direct report success

o Identifying and resolving workplace problems (e.g. absenteeism): Uses corrective action  tools (verbal, written, cure notices) as needed

o Providing reports and activity updates to your supervisor: Shares timely updates with your  supervisor about projects, personnel, issues etc.

o Working with other supervisors to resolve conflicts between departments: Meets with other  supervisors to solve problems together as needed

 Temporary Assignments:  

• Given that as a result of the COVID-19 pandemic there will be a lengthy period where there are  likely to be limited or no Peace Corps Trainees and/or Volunteers (jointly referred to as  “Volunteers”) at Peace Corps/[Country], the PSC may be temporarily assigned during the COVID 19 pandemic, as determined by the Peace Corps Director, to carry out additional duties and  responsibilities in furtherance of the goals of the Peace Corps in order to enhance the ability of  Peace Corps Volunteers to perform functions under the Peace Corps Act, including facilitating a  safe environment in order for the successful return of Volunteers.

This temporary assignment may require the PSC to provide services and/or support beyond what is  listed in their current Statement of Work (SOW). The services and/or support may take many  forms, examples of which may include but are not limited to, training, providing administrative,  technical, medical, and/or operational assistance, building on host country programs, etc. This  temporary assignment also may require the PSC to provide these services and/or support to  individuals/organizations other than those listed in their current SOW such as host country  government, partner organization(s), community member(s), staff, and/or contractors.”

 

5. Logistics & Level of Effort & Duty Station 

Duty station is the office in Freetown. May be required to work in another town during training (typically  taking place over 11 weeks in the summer, subject to revisions as needed). May also be required to travel  up country as needed, including on short notice. Performs duties during a 40 hour work week. Events may  require occasional work in the evenings and on weekends and holidays. May carry a duty phone.

 

 

6. Application Requirements 

The application deadline is on August 26Th 2022 at 5:00 PM.

In order to be considered for this position, the applicant must;

o Be a Sierra Leone Citizen with residency, and must not have been employed in intelligence related activities.

o Submit complete application package on/before the application deadline date and time by  email to: SL-pcjobs@peacecorps.gov or by hand to HR Specialist, Peace Corps Sierra  Leone, 34 Old Railway Line, Signal Hill, Freetown  

o Application must include the following; 

▪ A letter of interest addressing the required qualifications.

▪ A complete CV, to include:

• All relevant employment, including start and end dates (month and year) for each  position listed, and a summary of key tasks and responsibilities for each position.
• Educational background and a list of current license(s)/Certificates/degrees etc. held  (type of license, dates of issue/expiration as applicable), and/or a detailed

description of equivalent experience obtained through on-the-job training.

• Contact information (name, email and/or phone number) of three professional

references. At least one reference must be a current or former supervisor. Peace

Corps may request additional/other references.

• Information regarding citizenship and work authorization in Sierra Leone. All

candidates selected for interview will be required to produce a Government-issued

ID card/National Passport/ voters ID card for review.

• All education, experience, skills and qualifications will be verified.

o Include a completed checklist (Attachment I) of detailed Job requirements in the application  package.

All experience, skills, and qualifications will be verified. Applicants with high potential will be scheduled for  an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security  background and medical check.




Please include “Ref: “Procurement Assistant” on the envelope submission and or in the subject line for  the online application

 

APPLICATION CHECKLIST

All applicants wishing to apply for any Peace Corps job is required to provide the following information  below and submit with your application package.

Name of Applicant: ___________________________________________________________ Position you are applying for: ______________________________________________________

Details YES NO  1. Have you ever served Peace Corps as a Trainee or Volunteer (Including Response or Virtual)?

If so, please specify______________________________________________________

2. Have you ever being employed as a Peace Corps staff member (US Direct Hire (USDH),   Personal Service Contractor (PSC), Foreign Service National (FSN))?

 

If so, please specify______________________________________________________

• If your answer to any of the questions above is yes please provide the following information below
•  Position location:
• ________________________________________________________
•  Position type: ___________________________________________________________
•  Title: __________________________________________________________________
•  Start date: ______________________________________________________________
• End date: ______________________________________________________________

___________________________________ __________________ Signature of Applicant Date