Job Description

 

Job Title: Procurement Officer

Location: Freetown 

Report to: Supply Chain Manager

Duration: 5 Months with possibility for extension

 

General Description of GOAL’s Work in Sierra Leone

GOAL has been present in Sierra Leone since 1999, with an overall aim to contribute to poverty and vulnerability reduction through the implementation of integrated, multi-sectoral interventions, with a primary focus on improving Reproductive, Maternal, Neonatal, Child and Adolescent health (RMNCAH) specifically addressing teenage pregnancy. GOAL is also improving rural water supply, urban WASH focusing on fecal sludge management and promoting social inclusion, empowerment and the promotion of decent work through systems-based Programme approaches and community led social and behavioral change. GOAL currently operates in Western Area Urban (Freetown), Kambia, Bombali, Koinadugu, Moyamba and Kenema Districts, with funding from Irish Aid, Bill & Melinda Gates Foundation, the European Union, Charity: Water and DFID.

 

General Description of the Programme

GOAL is working with the stakeholders and is focusing on the support to DHMTs and Freetown City Council, Water directorate in planning and management to improve reproductive health and WASH outcomes.
GOAL Sierra Leone is delivering programmes in 6 districts particularly in WASH, Adolescent sexual reproductive health, health system strengthening and inclusion. In Freetown and Kenema, GOAL implements WASH programming (FSM project utilizing the systems approach in Freetown funded under Gates Foundation & Irish Aid and rural WASH with a focus on sanitation marketing, water points sustainability in Kenema funded under CW and IA).

In Freetown, Kenema, Kambia, Bombali, Koinadugu and Moyamba GOAL is implementing health system strengthening including clinical mentorship pilot in Kenema funded by DFID and Irish Aid and an Inclusion Programme focusing on the promotion of decent work through advocacy particularly on the situation of informal sector workers, anti-human trafficking and child labour in collaboration with the World hope International and Sierra Leone Labour Congress funded by the European Union.

 

Overview of the role

To understand and enforce the procurement authorization chart and assist the Supply Chain Manager in revisions and ensuring that all procurement taking place in the Freetown Office follows the procedures outlined in the GOAL Logistics manual or mandated by the Systems Director. The incumbent will effectively liaise, negotiate, and inform suppliers and service providers to gain the best value for money on all Purchase Requests originating from the various programmes, with special considerations for the WASH Project.

 

Main responsibilities

Responsibility 1

• To oversee the updating of a vendor roster and provide monthly updated version to the Supply Chain Manager and oversee the updating of a price list for items purchased providing the Supply Chain Manager, Program and Systems Director with a monthly updated copy.
• To maintain and update the GOAL systems online / order request tracking database providing report to the Supply Chain Manager weekly.
• Ensure that orders are fulfilled within the target time periods based on their value
• Maintain soft and hard copies of all tender analysis & procurement committee recommendations.
• Work closely with the store’s unit alerting them of the supply pipeline and issue copies of the POs for them to verify with the vendor supplies
• Alert requestors on the projected lead time on their purchase requests and inform them when the goods requested are delivered for them to verify and confirm on the specifications.
• Share draft contracts with requestors for review and inform requestors when contracts have been signed off and conduct contractor inception meetings with the requestor.
• Ensure that purchase requests from departments, program areas/projects are filed on the shared drive properly and classified systematically.
• Check and verify all purchase & relevant documents are correct in accordance with GOAL procurement guidelines before the final approval.
• Ensure that the payment request forms (PRFs) properly capture the Withholding (WHT), NHI and GST taxes.
• Ensure that necessary procurement documents are filed and are accessible when required. This includes filing and archiving on the procurement shared drive of all procurement files following the proper file naming protocol.
• Prepare bid analysis, follow up purchase orders, and participate in market surveys.
• Perform order related duties as assigned by the Supply Chain Manager

 

Responsibility 2

• Effectively communicate, follow-up, and work with field offices logistics staff on purchases where Freetown involvement is needed and provide, needed information to line managers or Programme managers regarding purchases, cost of items, or vendors
• Ensure that concession and duty-free waivers for all international transactions are obtained and followed up with the relevant government line ministries.
• Liaise with clearing and forwarding agents as necessary to ensure that all GOAL overseas transactions are correctly cleared at air and seaports.

 

Safeguarding 3

• Maintain safe working environment for all staff/beneficiaries.
• Ensure risk mitigation measures are in place and adhered to.
• Ensure staff/beneficiaries fully understand Safeguarding reporting procedures.
• Ensure Safeguarding measures are implemented within areas of responsibilities
• Ensure do-no-harm to children and vulnerable adult we meet.
• Follow-up, and address, Safeguarding issues appropriately.

 

Requirements (Person Specification)

• Bachelor’s degree in Logistics, Supply Chain/ Procurement or Business Administration.
• 3 years working experience in a similar position.
• Honesty with strong motivation to become effective manager of people and resources
• Detail oriented and organized
• Decision-maker
• Multi-tasking and ability to prioritize competing demands
• Proactive in addressing problems and finding solutions
• Essential
• Computer literate with proficiency in Microsoft Excel and Word
• Fluent in written and spoken English and Krio
• Desirable
• Excellent inter-personal skills with people from different backgrounds, businesses, and education levels
• General understanding and ability to recognize quality, durability, and value

 

Are you interested? If you believe you have the required skills and experience; and excited to join our committed and dynamic Procurement team, please send your cover letter and up-to-date CV to jobs@sl.goal.ie on or before Tuesday 26th July, 2022 at 5:00pm. 

 

Only shortlisted applicants will be contacted for interview.           

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

GOAL provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability. Women are strongly encouraged to apply.

 

Applicants should attach a copy of a valid Labour Card to their Applications. 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

World Hope International is recruiting to fill the following positions:

1.) Climate Resilience and WASH Officer
2.) Procurement & Logistics Officer

 

See job details and how to apply below.

 

1.) Climate Resilience and WASH Officer

 

Position: Climate Resilience and WASH Officer

Contract: Fixed Term

Location: Kenema

JOB SUMMARY:

The principal responsibility of this position is to aid the Citizen Driven Climate Sensitive Management  Project to make better decision to support the project, support field staff and volunteers (WHI + SEND) and engage community beneficiaries in order to establish robust project implementation strategies and  ensure project success, effectiveness and efficiency achievement of goals and objectives.

 

 

Main Duties and Responsibilities of the Climate Resilience and WASH Officer will include:

1. Supervise WASH facilities construction to ensure the work adheres to the MoHS guidelines

2. Work with the procurement team to procure local materials and arrange transport to jobsite.

3. Coordinate with Finance team for payment of laborers

4. Day-to-day inspection of materials and workmanship (Quality Control)

5. Submit timely and accurate status reports from the field to the office

6. Provide safety instructions to workers and ensure protection of workers and the public

7. Ensure jobsites are kept tidy and all unused materials and debris are promptly removed upon  completion of the construction .

8. Training of health facilities management committees and health post staff in operation and  maintenance of new WASH facilities

9. Mobilization of community to support care and maintenance of WASH facilities at the health posts

10. Ensure Climate Resilience project objectives and results are fully accomplished.

11. Provide assistance in design and implementation of systems of monitoring and evaluation of the impacts of Climate Resilience projects.

12. Prepare clear and concise reports in line with the requirements of WHI and partners

13. Provide latest techniques and information related to Climate: mitigation, adaptation and resilience generation to local partner (Skills Pool), field staff and volunteers, stakeholder and affected  communities.

14. Conduct regular field visits to program sites to provide hands on assistance to climate community groups and to monitor program activities.

15. Advice the Climate Resilience Project Manager and partners in the design, appraisal, and implementation support of investment operation in the field of Climate.

16. Analyze the constraints and opportunities of the Climate Resilience project with emphasis on the support services.

17. Help formulate long-term Climate Resilience plans for the communities

18. Keep updated and promote strong collaboration with KDC on climate change adaptation activities

19. Facilitate and attend workshops and seminars in core areas related to the Climate Resilience sector.

20. Perform other related duties as required

 

 

Education/Experience & Desirables:

• First degree in Environmental Sciences, Project management, Agriculture, Economics,  Commerce, Development Studies or its equivalent.
• Relevant postgraduate degree will be an added advantage.
• A minimum of 5 years’ experience working in Agriculture/livelihood and Climate related  activities in INGO/UN development work.
• Current/previous experience coordinating participatory community-based implementation of  projects with INGOs in an urban and rural context.
• Current/previous field-based work experience.

 

 

Competencies: 

• Empathy with the Climate Resilience sector
• Proficiency and knowledge in project management: coordination and implementation. • Experience in participatory monitoring and evaluation, training and facilitation. • Strong communication skills – both oral and written
• Familiarity with implementation of donor projects and liaising with external agencies. Values
• Commitment and self-motivation.
• Be a mentor to local partner development (Skills Pool)

Knowledge

• Experience and knowledge in project management cycle, log frame approaches, and survey  research methodologies.
• Proven competencies of the use of computer software applications – spread sheet, database  management (Excel, SPSS and others).
• Experience collecting and analyzing qualitative data is desirable

 

All Applicants should attach the following to their applications:

• Recommendation Letters from Referees
• Scan copies of National id card/ Passport/ Driver
• Copies of relevant Certificates

Also, please find attached to this advertisement a Fraud & Integrity Declaration Form which you are to download, complete, and reattach to your application.

Send Applications to the emails below:

To ajalloh@idtlabs.xyz and copy SRLHumanResources@worldhope.org

 

:

 

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2.) Procurement & Logistics Officer

 

Internal/External Advert 

Position: Procurement & Logistics Officer

Contract: Fixed Term

Location: Makeni

WORLD HOPE INTERNATIONAL OBJECTIVE  

World Hope International is a Christian relief and development organization working with  vulnerable and exploited communities to alleviate poverty, suffering and injustice. All  employees of WHI should play a pivotal role in achieving this objective and every employee  should be clear about how their own contribution can help the organization achieve its  objective.

 

Job Summary: 

To effectively manage the Supply Chain function in line with World Hope International  procedures in order to support timely implementation Programs and Projects

 

Major Responsibilities :

▪ Seek appropriate quotation for purchases as per Procurement threshold and  guidelines

▪ Assist in the selection of appropriate suppliers and contractors, to promote good  procurement practice.

▪ Participate in negotiation of contract terms, design, develop and review on a range  of central contracts and to monitor performance against these contracts.

▪ Manage supplier’s relationships and represent WHI-SL on any transaction made on  behalf of the organization.

▪ Ensure that goods purchased are in accordance with requirements and match given  specifications and description.

▪ Manage supply chain activities associated with the provision of program supplies  for WHI-SL offices.

▪ Prepare service contracts for discussion with the Procurement Committee and  line authorities.

▪ Ensure that goods purchased are in accordance with requirements and  specifications

▪ Prepare weekly/monthly procurement status reports and update the SS Manager ▪ Follow up on documentation accuracy and vendor payment

 

 

Fleet Management:  

• Ensure timely repair and maintenance of organization’s fleet
• Assist in monitoring of GPS tracking system and daily/weekly alarms • Work with Programme and Finance team in preparation of monthly fuel  consumption and reconciliation
• Actively involve in fleet planning, training, and supervision of drivers  • Coordinate fuel for project vehicles and motorbikes
• Perform other related duties as required.

 

 

Qualifications: Education/Knowledge/Technical Skills and Experience :

• University degree in Supply Chain and Logistics Management or equivalent qualification  (intermediate CIPS)
• At least 5 years’ experience in Procurement, Supply Chain and Logistics • Demonstrated Supply Chain Management expertise/experience
• Ability to read and write in the official language

 

 

All Applicants should attach the following to their applications:

• Recommendation Letters from Referees
• Scan copies of National id card/ Passport/ Driver
• Copies of relevant Certificates

Also, please find attached to this advertisement a Fraud & Integrity Declaration Form which you are to download, complete, and reattach to your application.

Send Applications to the emails below:

To ajalloh@idtlabs.xyz and copy SRLHumanResources@worldhope.org

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

CRS is recruiting for 1 Position: (1) Procurement Officer – MGD/FFE

If you are interested and your profile matches the requirements, please read the below job  descriptions, and follow the instructions to submit your application package.  

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in  the United States. CRS works to save, protect, and transform lives in need in more than 100 countries,  without regard to race, religion or nationality. CRS’ relief and development work are accomplished  through programs of emergency response, health (including malaria), agriculture, education,  microfinance, and peacebuilding.

CRS/ Sierra Leone and Program Background 

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the  Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable  overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health,  Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for  Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19  Response Mechanism Project. In addition, the country program is working on several high-profile  opportunities to improve water security in Freetown and support Freetown City Council to deliver its  Transform Freetown strategy through slum regeneration.

Job Title: Procurement Officer 

Department: MGD/FFE Project Unit 

Reports To: Local and Regional Procurement Coordinator 

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with travel up to 30 % to Project Areas and The  Secretariat

Job Summary: 

You will coordinate local and regional procurement activities and processes to acquire goods and services in  support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and  experience will allow you to successfully coordinate the quality and efficiency of procurement and  purchasing activities and ensure stewardship, integrity, transparency, and accountability. This position will  be based at CRS Freetown Office but with continuous engagement and collaboration with the secretariat.

Roles and Key Responsibilities: 

• Provide support in procurement operations to fully support system strengthening and governance in  procurement, sourcing, and operations activities of the MGD project.

• Provide procurement capacity strengthening and support for The Secretariat and other stakeholders  in home grown school feeding

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and  efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement  principles, standards, and policies, donor regulations, and local statutory requirements.

• Coordinate with various departments to develop and maintain an up-to-date procurement plan with  all quantities, quality and delivery requirements for goods and services. Provide pricing information  to assist budget holders with budget preparation.

• Coordinate the sourcing process and perform various activities to assist with ensuring the best value  for money: market research, cost estimates, solicitation documents, bidding process facilitation,  supplier identification and research, quality and availability of goods assessment, negotiation,  contract/purchase order and other documents preparation.

• Communicate with other procurement staff and various program and operations units to coordinate  and track goods/services delivery and receipt and keep everyone informed of the status. Collect  information to confirm that goods/services delivered are what have been ordered in the correct  quantities and quality, they arrive on schedule and at the right cost.

• Maintain correspondence and constant contact with suppliers to follow up on the execution of  contractual terms and conditions, and handle issues if needed. Monitor and report on supplier  performance, noting current and/or potential issues and/or inefficiencies and assist with  contract/purchase order modifications.

• Accountable for transparency within the procurement department through ensuring a complete,  accurate and up-to-date document trail of all procurement processes, vendor files, procurement and  inventory database to assist with control and accountability. Prepare reports and facilitate document  retrieval.

Typical Background, Experience & Requirements: 

Basic Qualifications 

• Bachelor’s Degree in Business Administration, Economics, Supply Chain or other relevant/related degree.

• Minimum of 3 years work experience in procurement/purchasing management, logistics,  administration, preferably with an international organization.

• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)

• Knowledge of international and national procurement regulations and local market conditions.

• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders  against specifications.

• Knowledge of local and regional sourcing in the fast-moving consumer goods sector and agricultural  value chains desirable.

Preferred Qualifications 

• Professional certification a plus.

• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management  systems (e.g. MS Access) highly desirable.

• Knowledge of ERP and procurement software high desirable

Knowledge, Skills and Abilities 

• Good planning and coordination skills and ability to prioritize competing priorities effectively

• Good analytical skills with ability to make independent judgment and decisions

• Proactive, results-oriented, and service-oriented with focus on meeting customer needs

• Ethical conduct in accordance with recognized professional and organizational codes of ethics

• Good negotiation, communication, and relationship management skills

Required Languages – English and Krio

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to  travel up to 20%.

Key Working Relationships: 

Supervisory Responsibilities: (if none, state none) None

Internal: Program and Operations staff

External: The Secretariat, Suppliers/Service providers, Govt Ministries, Communities.

Agency-wide Competencies (for all CRS Staff)  

These are rooted in the mission, values, and guiding principles of CRS and used by each staff  member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries  out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.  We welcome as a part of our staff people of all faiths and secular traditions who share our values  and our commitment to serving those in need. CRS’ processes and policies reflect our commitment  to protecting children and vulnerable adults from abuse and exploitation.  

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people  with dignity and respect and to actively prevent harassment, abuse, exploitation, and human  trafficking. Further, I understand that if I am a successful candidate, I will be subject to a  comprehensive background check, and my personal/professional references will be asked to  evaluate my behaviors related to safeguarding-related topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER 

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of  relevant certificates to SL_HR@crs.org. Please note that only short-listed candidates will be  contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and  Social Security, New England, and Extension Offices in Applicants’ Locations  

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and  responsibilities associated with the position. 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable  adults from abuse and exploitation. 

Closing date for the receipt of application packages is 8^th April 2022.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

Job Title: Logistics & Procurement Officer

Reporting to: Country Administrator

Direct reports : Project Manager

Location :   Freetown, Sierra Leone 

Job Description

VACANCY ANNOUNCEMENT

Doctors with Africa CUAMM, situated at 22 Wilkinson Road, is looking for an astute Logistics & Procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality. The Logistic & Procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, maintaining accurate records.

To be successful as a procurement officer you should have an analytical mind, keep up with product and service trends, and should be able to negotiate well and ensure that all purchases comply with company standards. To be a performative logistics officer you should have great teamwork, organizational skills and flexibility, other than a comprehensive vision of the activities and project needs.

1. Job Summary:

The purpose of this post is to ensure that the projects are provided with timely and adequate support in terms of procurement of goods, services and repairs, movement of staff and goods, relevant documents to enable acquisition of goods and services.

The Procurement and Logistic Officer is required to have an attitude of elasticity and flexibility for tasks changes or integration that might emerge due to local needs and the effort of inserting his/her actions in the wider context of CUAMM presence in Sierra Leone, in order to foster coherence and continuity among current and future projects.

2. Job Responsibilities:

• Implement strategic, timely, high quality and cost-effective procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement, across all channels in full compliance with all donor regulations, legal and policy requirements.
• Monitor and coordinate the ordinary and extraordinary maintenance and renovation works in all dedicated projects locations, supervising maintenance personnel and ensuring that work is completed on time.
• Ensure that all the necessary paperwork is forwarded to users on time and advise staff and all user departments on issues to do with procurement and logistics.
• Ensure all the necessary documentation is filled by the user department before a procurement activity commences.
• Ensure timely completion of Proposals, award letters and contracts completed.
• Participate in pre-bid and evaluation meetings
• Assist in preparing and publicizing Procurement notices including liaising with newspapers printing companies about advertisements, and addenda.
• Obtain estimates for supplies, repair parts; orders parts as needed; conduct purchase of goods in collaboration with the logistic staff..
• Conduct purchase of goods with the support of the Procurement Driver
• Submit invoices to Finance for payment and follow up on the suppliers and service providers’ invoices, and ensure that they are paid in a timely manner.
• Coordinate with the stores keeper to ensure that all equipment and goods required by the different departments are released in a timely manner.
• Ensure receipt is for the right goods (batch numbers, expiry dates etc) and that they are properly handed over to stores, and raising immediately any concern.
• Carryout supplier appraisals, in consultation with Procurement Manager, and user departments.

3. Qualifications & Experience.
   1. Bachelor’s degree in supply chain management, logistics, or business administration.
   2. 3 – 5 years’ experience in similar position.
   3. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
4. Knowledge, Skills & Attributes. 

4. Results driven, motivated and energetic.
5. Multi-tasking and time-management skills, with the ability to prioritize tasks.
6. Ability to negotiate contracts
7. Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective teamwork, collaborative behavior and team spirit.
8. Excellent interpersonal/ communication skills.
9. The highest level of integrity, and a strong ethical sense.
10. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to  sierraleonehr@cuamm.org   not later than April 15^th 2022 (midnight GMT). The subject of the email should be APPLICATION FOR LOGISTICS & PROCUREMENT OFFICER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the CUAMM HR Office situated at 22 Wilkinson Road, not later than April 15^th 2022 (midnight GMT). The envelope should be sealed and marked APPLICATION FOR LOGISTICS & PROCUREMENT OFFICER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately. Please note that this application is urgent, so we kindly ask all interested candidates to send in their applications within their earliest convenience.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Sierra Diamond is recruiting to fill the following positions:

1.) Inventory Analyst Supervisor
2.) Expediter
3.) Assistant Buyer

 

See job details and how to apply below.

 

1.) Inventory Analyst Supervisor

 

Job Description

EXTERNAL JOB VACANCY 

Sierra Diamonds Limited is looking for a qualified candidate for the following position:

Position: Inventory Analyst Supervisor

Location: Tongo Field, Sierra Leone

Department: Supply Chain

Reports to: Supply Chain Superintendent

Hours: 44 per week

Contract Type: Fixed Term 

Key Duties Include: 

• Run Weekly reorder report to order stock;

• Continuous analysis of the inventory levels in order to ensure Sierra Diamonds targets for cost and availability are achieved;

• Manage bulk consumable (underground support, reagents, drill steel) re-ordering;

• Responsible for the strategic stocking policies, enforcing and working with users to ensure the right items are been stocked;

• Working with users to improve forecast accuracy through communication and collaboration;

• Catalogue approved requests for new items as required;

• Ensure accurate inventory codification of items, and review and reclassify items as required;

• Perform catalogue research for data with Sierra Diamonds suppliers to ensure correct part numbers and product specifications  are included in item descriptions and the maintenance thereof;

Skills, Qualifications, and Experience required: 

• Excellent interpersonal, initiative, teamwork and organizational astuteness;

• Stock budget forecasting skills;

• Ability to work under pressure and produce high quality work within time constraints;

• Ability to analyse historical usage and forecasting future usage to determine re-order levels;

• Excellent communication skills (verbal and written);

• Advanced Diploma in Supply Chain or related field;

• Minimum 6 years of experience in Inventory Control in Major Industries;

• Sound knowledge of Inventory Optimization;

• Sound knowledge classification XYZ and ABC;

• Sound knowledge of stock counting principle;

• Experience with the use of an ERP system (Pronto).

How to apply: 

To apply for this role, please submit your updated CV and copies of certificates to any of the following addresses  depending on your location: For the attention of:

The Human Resources Department Sierra Diamonds Limited 

Tongo Camp Site, Tongo Field 

The Human Resources Department 

3 Cole Street, Murray Town, Freetown, Sierra  Leone 

Or

sdl.recruitment@newfieldresources.com.au

Please indicate the job position in the subject line 

Closing Date: Friday 25^th March 2022 

Applications will be treated as and when they are received.

Equal opportunity statement: 

• All posts are advertised on an equal opportunity basis and qualified women and men are encouraged to apply.  Only shortlisted candidates will be contacted for an interview.

 

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2.) Expediter

 

Job Description

 

Sierra Diamonds Limited is looking for a qualified candidate for the following position:

Position: Expediter 

Location: Tongo Field, Sierra Leone 

Department: Supply Chain 

Reports to: Supply Chain Superintendent 

Hours: 44 per week

 Contract Type: Fixed Term 

Key Duties Include:

• Tracking of orders from placement to the delivery at the mine site;

• Provide up-to-date status of all orders to end users on weekly basis;

• Responsible for determining the best reasonable rate and to coordinate the timing and means of delivery;

• Responsible for following upon back orders with vendors;

• Work with vendors to solve all invoicing issues that could delay critical shipments;

• Responsible for monitoring lead times and ensuring suppliers adhere to them;

• Maintains and updates a comprehensive tracking report to enhance planning;

• Investigate and follow up on all receiving discrepancies associated with your purchase orders;

• Assist with the investigation and resolution of all invoice mismatches associated with your orders.

 

Skills, Qualifications, and Experience required: 

• Excellent interpersonal, initiative, teamwork and organizational astuteness;

• Excellent communication skills (verbal and written);

• Effective time management and ability to prioritize and multi-task;

• A graduate in Public or Business Administration or related field with a minimum 4 years in a similar role; • Minimum 5 years’ experience in procurement and logistics;

• Mining experience would be considered an asset;

• Experience with the use of an ERP system (Pronto)

How to apply: 

To apply for this role, please submit your updated CV and copies of certificates to any of the following addresses  depending on your location: For the attention of:

The Human Resources Department Sierra Diamonds Limited 

Tongo Camp Site, Tongo Field 

The Human Resources Department 

3 Cole Street, Murray Town, Freetown, Sierra  Leone 

Or

sdl.recruitment@newfieldresources.com.au

Please indicate the job position in the subject line 

Closing Date: Friday 25^th March 2022 

Applications will be treated as and when they are received.

Equal opportunity statement: 

• All posts are advertised on an equal opportunity basis and qualified women and men are encouraged to apply.  Only shortlisted candidates will be contacted for an interview.

 

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3.) Assistant Buyer

 

Job Description

 

Sierra Diamonds Limited is looking for a qualified candidate for the following position:

Position: Assistant Buyer

Location: Tongo Field, Sierra Leone

Department: Supply Chain

Reports to: Supply Chain Superintendent

Hours: 44 per week

Contract Type: Fixed Term 

Key Duties Include: 

• Receiving RTP documents from end users;

• Requesting quotations from suppliers required to convert RTP’s to purchase orders;

• Compare various quotations and complete the adjudication form to select the best supplier;

• Continuously following up with suppliers to submit requested quotations;

• Assist in maintaining the purchase order tracking system, which indicates the updated status of all RTP’s and Purchase orders  through the various stages of the procurement process, for all departments;

• Report to the Procurement Supervisor, Superintendent and Supply Chain Manager about any anomalies regarding quotations,  orders and invoices from suppliers;

• Liaise with Warehouse and communicate with suppliers should there be non-conformance reports issued to suppliers;

• Assist in creating new product codes (Cataloguing) in the Pronto Accounting Warehouse management system;

• Maintaining of current product codes (Cataloguing) in the Pronto Accounting Warehouse management system.

Skills, Qualifications, and Experience required: 

• Excellent communication skills (Verbal and written) in English;

• Basic accounting expertise;

• Excellent interpersonal skills and ability to work well within a team environment;

• Strong negotiating skills and attention to detail is required;

• Must be able to thrive under pressure, and function in an environment where multitasking is required;

• Expected to be professional, hardworking with a positive attitude, and must be a self-starter

• Must have a comprehensive understanding of MS Excel, MS Word and industry standard purchase order software platforms,  training will be provided on the Pronto Account Management System

• Minimum 2 years of experience in a similar role

• Advanced Diploma in Supply Chain or related field;

• Must have the ability to work well within a team environment

• Must have the ability to work with accuracy, detail to deliver operational tasks as per set time line requirements

• Monitoring and inform immediate head of any potential risk to the Supply Chain Department and Sierra Diamonds Organization

• Record keeping, filing and any other administrative tasks as and when required.

How to apply: 

To apply for this role, please submit your updated CV and copies of certificates to any of the following addresses  depending on your location: For the attention of:

The Human Resources Department Sierra Diamonds Limited 

Tongo Camp Site, Tongo Field 

The Human Resources Department 

3 Cole Street, Murray Town, Freetown, Sierra  Leone 

Or

sdl.recruitment@newfieldresources.com.au

Please indicate the job position in the subject line 

Closing Date: Friday 25^th March 2022 

Applications will be treated as and when they are received.

Equal opportunity statement: 

• All posts are advertised on an equal opportunity basis and qualified women and men are encouraged to apply.  Only shortlisted candidates will be contacted for an interview.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Nectar Sierra Leone Bulk Terminal (NSBT) is part of The Nectar Group which has had presence in Freetown since October 1988 when they first assisted in bagging imported rice from bulk vessels. In 2015, Nectar took over the Bulk Terminal in Freetown, Sierra Leone, employing 80% of Sierra Leone nationals. In 2016, the port was recognized by the ‘Best Dry Bulk Port’ award at the IBJ awards.

Nectar Sierra Leone Bulk Terminal (NSBT) was successful in winning a tender issued by the Government of Sierra Leone in 2014 to run the bulk terminal at QEII port. The company has set out to meet international high standards in all aspects of operations and has invested significantly in equipment and infrastructure to provide the necessary services needed for all areas of port operations. New handling equipment, improved warehouses, security and lighting have all been implemented to provide a better user experience.

Nectar Sierra Leone Bulk Terminal (NSBT) is seeking applications from qualified candidates to fill the below positions:

 

1.) Procurement Officer
2.) Procurement Manager
3.) Audit Officer
4.) Audit Manager

 

See job details and how to apply below.

 

1.) Procurement Officer

 

1. Job Summary:

The purpose of this post is to support timely, high quality and cost-effective procurement of all goods and services across all channels in full compliance with all donor regulations, legal and policy requirements.  In addition, the post is needed to collate and follow up all procurement plans from delivery teams:

2. Job Responsibilities:

• Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
• Ensure that all the necessary paperwork is forwarded to users on time and advise staff and all user departments on issues to do with procurement and logistics.
• Under instruction and in liaison with users, set up and manage procurement of goods and services closely following policy to ensure timeliness, quality and cost efficiency
• Present procurement documentation to procurement committee on time and accurately
• Ensure all the necessary documentation is filled by the user department before a procurement activity commences.
• Ensure timely completion of Proposals, award letters and contracts completed.
• Participates in pre-bid and evaluation meetings
• Assists in preparing and publicizing Procurement notices including liaising with newspapers printing companies about advertisements, and addenda.
• Conduct purchase of goods with the support of the Procurement Driver
• Submit invoices to Finance for payment and follow up on the suppliers and service providers invoices, and ensure that they are paid in a timely manner
• Ensure receipt is for the right goods (batch numbers, expiry dates etc) and that they are properly handed over to stores, and raising immediately any concerns
• Carryout supplier appraisals, in consultation with Procurement Manager, and user departments.
• Coordinate with the stores keeper to ensure that all equipment and goods required by the different departments are released in a timely manner.

3. Qualifications & Experience.
   1. Bachelor’s degree in supply chain management, logistics, or business administration.
   2. 3 – 5 years’ experience in similar position
   3. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Multi-tasking and time-management skills, with the ability to prioritize tasks.
   3. Ability to negotiate contracts
   4. Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective teamwork, collaborative behaviour and team spirit.
   5. Excellent interpersonal/ communication skills.
   6. The highest level of integrity, and a strong ethical sense.
   7. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to  hr.nsl@nectar.co.uk   not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR PROCUREMENT OFFICER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR PROCUREMENT OFFICER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

---

2.) Procurement Manager

 

1. Job Summary:

To advance compliance and value for money through the effective procurement of goods and services. In managing this key area of organizational risk, he/she will develop and ensure full compliance with effective policies, strategies and systems that deliver cost effective, high quality, timely delivery of all procurements:

2. Job Responsibilities:

• Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
• Manage the entire process in the planning of procurement ensuring effectively functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication between the user departments and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
• Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services
• Ensure full compliance of procurement activities with NSBT Procurement Manual and Finance Manual
• Prepare monthly, quarterly and annual procurement plans and progress reports as required
• Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes
• Provide oversight over various contract management processes and ensure transparency by developing and implementing systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Department Heads.
• Performing risk assessments on potential contracts and agreements.
• Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of NSBT.
• Monitor and analyze contract performance against agreed benchmarks through agreed reporting mechanisms and advise projects on potential issues and recommend remedial actions
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles in a cost-effective manner
• Conduct annual staff appraisals, setting SMART objectives and monitoring progression through half-yearly reviews.
• Ensure that all line report performance is adequately managed with development plans in place for growth, talent management and succession planning.

3. Qualifications & Experience. 
   1. Bachelor’s degree in supply chain management, accounting, logistics, or business administration.
   2. 5 or more years of experience in similar position
   3. Experience with purchasing systems and software
   4. CIPs or Accounting certification highly desirable
   5. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective teamwork, collaborative behaviour and team spirit.
   5. Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level.
   6. Excellent communication and negotiation skills to persuade and influence others
   7. Excellent interpersonal/ communication skills.
   8. The highest level of integrity, and a strong ethical sense.
   9. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to hr.nsl@nectar.co.uk not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR PROCUREMENT MANAGER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR PROCUREMENT MANAGER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

---

3.) Audit Officer

 

1. Job Summary:

The Audit Officer role supports the internal Audit Manager in providing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes across NSBT:

2. Job Responsibilities:

• Ensure risk register is up to date in consultation with Internal Audit Manager and department heads.
• Ensure accurate recording, accounting, and reporting of all financial transaction are review, analysis of report, development of budget, and financial management.
• Ensure adequate preparation for the external audit and support the external and internal audit processes.
• Obtain, study inspect and assess, budget, balance sheet and other related financial statements and records.
• Assist to document the audit process and prepare audit findings reports.
• Check and verify all accounting books and records in conformity with industry standards, best practices, and corporate guidelines
• Ensure total compliance with regulatory guidelines and internationally accepted auditing standards
• Participate in meetings with different departments in order to update audit findings and improve on the audit process
• Participate in conducting a thorough analysis of the audit reports in order to find out ways how NSBT can make more profits and reduce lost
• Support in the preparation of financial statements and tax returns.
• Review, assess and recommend changes in accounting systems and controls where necessary.
• Inspect, test and assess software and hardware systems for its failure.
• Participate in the investigation of issues of concern and present reports to the Internal Audit Manager.
• Strive to continuously develop knowledge in the sector regarding rules, regulations, best practices, techniques and performance standards.

3. Qualifications & Experience. 
   1. Degree in Accounting, Finance, (essential)
   2. Professional Accounting Qualifications (ACCA)
   3. MS Office Package Certification
   4. Hands-on experience with electronic accounting systems
   5. 3 or more years of work experience in an internal audit environment with exceptional accounting skills.
4. Knowledge, Skills & Attributes. 
   1. Result driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. The highest levels of integrity, and a strong ethical sense.
   5. Self-managed and able to priorities and work under pressure.
5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to  hr.nsl@nectar.co.uk   not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR AUDIT OFFICER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR AUDIT OFFICER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

 

---

4.) Audit Manager

 

1. Job Summary:

We are looking for an audit manager to coordinate and oversee the internal audit activity within NSBT. The role of the audit manager is providing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes across the organization. It also aims at providing independent, objective assurance and consultation to identify and manage risks associated with compliance to Nectar Sierra Leone Bulk Terminal, policies, and procedures:

2. Job Responsibilities:

• Coordinating and developing internal auditing processes.
• Evolve and continuously review the Risk Register, securing approval from the Managing Director.
• Identification of data and indicators to be monitored by Managing Director monthly in relation to the business.
• Revision of risk assessments and introduction of new ones as need arises.
• Preparation of the annual audit work plan and carry out audits spanning all major business areas.
• Prepare and retain comprehensive audit working papers.
• Monitoring of Audit review timetable
• Testing of Policy and System effectiveness through regular visits and checks, providing recommendations for amendments arising from review of implementation.
• Discreet investigations into issues of concern identified
• Responses to whistle blowing.
• Prompt reports and recommended actions.
• Highlight key areas of weakness and developing risks so as to identify and foresee emerging trends and challenges, keeping NSBT one step ahead and ready to act as soon as a crisis occurs.
• Provide assurance on the procedures in place to manage governance structures.
• Ensure full compliance with all Board documentation for Nectar Sierra Leone Bulk Terminal
• Regular reporting to Managing Director on internal audit and investigation.
• Provide leadership and guidance to all Line reports to enhance their individual and team productivity with overall accountability for the performance of the entire department.
• Conduct annual staff appraisals, setting SMART objectives and monitoring progression through half-yearly reviews.
• Be a role model for NSBT core values and demonstrate leadership behaviours at all times.
• Ensure that all line report performance is adequately managed with development plans in place for growth, talent management and succession planning.

3. Qualifications & Experience. 
   1. Degree in internal auditing, financial accounting or financial management (essential)
   2. Accreditation with the institute of internal Auditors.
   3. Professional Accounting Qualification (ACCA, ACA, CIMA OR CPA)
4. Knowledge, Skills & Attributes. 
   1. Results driven, motivated and energetic.
   2. Strong commitment to the goals and vision of NSBT.
   3. Strong leadership and management skills; able to effectively build capacity.
   4. Excellent interpersonal/ communication skills.
   5. The highest level of integrity, and a strong ethical sense.
   6. Self-managed and able to priorities and work under pressure.

5. How to apply

Interested candidates should apply by email attaching CV + cover letter ONLY (preferably as a single attachment) to hr.nsl@nectar.co.uk not later than Friday 18^th March 2022 (midnight GMT). The subject of the email should be APPLICATION FOR AUDIT MANAGER and the attachments should be saved with the applicant’s full name.

Or;

Interested candidates can also apply by physically delivering their CV + Cover Letter to the NSBT HR Office not later than Friday 18^th March 2022 at 4pm. The envelope should be sealed and marked APPLICATION FOR AUDIT MANAGER. Applicants should ensure that they register their application and sign against their name before leaving the HR Office.

Only shortlisted candidates will be contacted. Shortlisted applicants will be invited for interview immediately.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Description

JOB TITLE: Procurement Officer

REPORTS TO: Director of Administration and Finance (DAF)

Job Purpose:

Ensures an integrated process among Program, Administration and outside suppliers to procure goods and services that meet specifications and needs of the organization in a manner that is timely, efficient and compliant to organizational policies and donor rules and regulations.

Duties and Responsibilities (In accordance with Key Responsibility Areas- KRAs) below:

• • KRA – management of all procurement activities for the organisation
    • Review procurement requisition and ensure compliance in accordance with Authority Matrices, policies and donor rules at every stage of the procurement process
    • Advise program teams on procurement methods/process based on value, lead time, quality, price, donor rules and regulations, value for money, economies of scale
    • Ensure the right product is procured in line with quality specifications
    • Maintain good vendor relationships
    • Draft tendering and vendor prequalification documents
    • Oversee coordination international procurement activities with PSI Washington
    • Manage the procurement process to ensure good and services are delivered in a timely and cost-effective manner
    • Provide support to program department to meet targets
    • Draft contract documents and ensure they are all captured in QBE
    • Ensure no services or goods are provided to the organisation without valid contract/PO

• • KRA – Management of procurement activities through QBE/ERP system 
    • Daily review and authorise requisition requests in QBE
    • Daily review, authorise and release purchase orders
    • Weekly monitor purchase orders to assure goods have been received and matched in the system.
    • Close purchase orders on a weekly basis
  • KRA – Coordination and implementation of annual procurement planning process
    • Coordinate with programmes to determine procurement requirements for the year
    • Consolidate procurement plans for all departments to produce organisation annual procurement plan
    • Monitor procurement plans on a weekly basis
    • Oversee weekly procurement update reporting process
    • Reviewing all internal procurement transactions according to PSI Sierra Leone signing and approvals authority matrix before issuing a contract/PO and before requesting  for payment processing in Finance.

• KRA – Performance management of supply chain management team
  • Set MBOs for direct subordinate(s)
  • Regularly support, coach and build capacity of colleague(s) within the function
• KRA – Compliance with internal standards and donor rules

• Drafting of procurement section related Management Action Plans (MAPs) in response to Audit report findings and ensuring implementation thereof.
• Ensuring purchase orders older than 1 month to be followed up on a weekly basis and reasons for an open status to be documented if POs are not due for closure.
• Ensuring all POs closed in a month to be supported by documentation approved by the DAF in advance.
• Ensuring annual procurement plans are in place and shared before the beginning of each financial year.
• Ensuring weekly procurement updates to be disseminated to all program staff copying the DAF
• Ensuring Annual procurement activities are implemented in accordance procurement plan (90-100%)
• Ensuring all contracts that needs renewal to be monitored so that the renewal process should be concluded whilst they are still active and valid and not expired.
• Ensuring all contracts are executed as per contractual agreement.
• Ensuring that the duty waivers are obtained ontime for  all imports.
• Ensuring the procurement policies and manuals are strictly followed and that where it is not possible to do so, waivers are sought.
• In conducting a procurement activity, ensure that the entire process is not only ethical and free from any conflict of interest but that it is also seen to be ethical and free from any conflict of

Academic & Professional Qualifications:

• A first Degree in Procurement, Finance, Economics or any other relevant field
• Possession of professional qualification with local or international professional bodies is an added advantage.

Relevant working experience and attributes:    

• 4 years’ experience working in a busy Procurement office of a reputable international NGO Strong analytical skills
• Knowledge of donor rules and regulations
• Drive, initiative and integrity

Interested candidates should submit CV and cover letters indicating which position they are applying for to recruitment@psi-sl.org  on/before the 4^th March 2022.

Note: Only shortlisted candidates will be contacted. If you are not contacted five (5) working days after advert closes, that means you were not shortlisted.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities. Females are especially encouraged to apply.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position:       Procurement Officer

Job Type:       Full time

Job Location:        Aberdeen Freetown

Department:      Operations

Reports to:       Finance and Operation Coordinator

Purpose of the Role

We are looking for a procurement officer to oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality.

To be successful as a procurement officer you should have an analytical mind and keep up with product and service trends. Ultimately, a top procurement officer should be able to negotiate well and ensure that all purchases comply with company standards.

Handling and making payments required for the running the operations of AWC.

The position is a Performance Based Contract with a six month probation period.

Main Responsibilities and Duties:

• Working with department heads to ensure plans are made for the purchase of supplies, services and equipment required for the smooth running of AWC’s activities.
• Ensuring that all procurement is done in line with AWC’s procurement policies and procedures.
• Ensure that all procurement is done with cost efficiency and quality of products maintained.
• Work with overseas donors, Americares, Direct Relief, etc in their donation supplies sourcing process.
• Coordinate with department heads when donation offers are made to determine what could be used at AWC.
• To work with clearing agent and relevant Government agencies in the clearing and forwarding of supplies from overseas.
• Ensure items that require to be procured outside of Sierra Leone are requested from the UK well in advance to allow time to source and ship.
• Maintaining good supplier relations, ensuring that all routine suppliers have contracts.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Researching and evaluating prospective suppliers.

Minimum Qualifications:

• Diploma in Procurement Studies or Logistics Management.
• A minimum of 3 years post qualification experience in a Procurement Officer role.
• Knowledge of Microsoft office products, (Word, Excel and Outlook)

Desired Attributes:  

• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Strong organisational skills.

Salary Scale 

• Gross Salary – SLL 42,624,376 ( Inclusive of Benefits)

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to awc.recruitment@aberdeenwomenscentre.org with the subject line “Procurement Officer” not later than Sunday 15^th February 2022.

We are an equal opportunities employer”.  Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

ADVERT FOR PUBLICATION

In 2014, the Government of Sierra Leone received an initial grant of $7m from the World Bank toward the cost of a Social Safety Net project. To date, the total funding of the project is USD55.3m (Original $21.3m + Additional Financing $30m + $ 4m for Emergencies) implemented in 16 districts to benefit 65,000 Households (estimated 390,000 direct beneficiaries.The project will also support the building of social protection systems, provide institutional support to national structures and finance effective national coordination of social protection interventions and initiatives. The Programme contains three components, these are:

 

(1) development of systems for implementation of the social safety nets,

(2) cash transfers to extremely poor households, and

(3) Program management and capacity building.

 

The Social Safety Net (SSN) project is implemented by the National Commission for Social Action (NaCSA) with support from the National Social Protection Secretariat (NSPS).

 

To facilitate this programme with the Procurement Officer support, NaCSA is soliciting applications for the Position of:

 

PROCUREMENT OFFICER – SSN

Responsible to: The Programme Manager SSN

Other Relationships:  Procurement Manager, Director- NSPS, Programme Manager-SSN

Key Responsibilities:

The Procurement Officer shall undertake the following:

• Support the Programme Manager to review all available programme documents to facilitate the establishment of procurement procedures for the management and implementation of the programme;

• Working with the Procurement Manager to establish a procurement management system for the SSN project; based on the guidelines and procedures for the conduct of procurement under World Bank funded projects, and the government regulations for the procurement of goods, works and services under the Public Procurement Act 2004 (PPA) of Sierra Leone;

• Prepare, update and monitor the project procurement plan for SSN

• Set up a simple procurement management tracking system for the SSN Project that would monitor the implementation of procurement activities.

• Using the Bank’s Standard Bidding Documents, prepare customized Bidding Documents and Request for Proposals (RFP). These should include standardized Forms to be used for International and Local Shopping Methods and conform with PPA;

• In consultation with the Programme Manager and Procurement Manager, prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;

• Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and the procurement of consultants’ services, annually and whenever it becomes necessary to do so;

  
  
  
  

• Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;

• Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest.

• In consultation with the Procurement Manager coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities, using standard documentation agreed with the funding agencies, and also participating in evaluation of expressions of interest for shortlists and pre-qualification of suppliers and contractors where necessary;

• Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds, prior review requirements specific to the project, and agreed aggregate threshold amounts for less competitive procurement methods,

• Supporting the Procurement Manager in bid opening sessions, evaluating goods and works bids and consultants’ proposals, and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers, contractors and consultants;

• Work with the Procurement Manager to establish and manage a reliable and secured conservation/achieving system of project procurement documents.

Minimum Academic Qualifications and Work Experience

• Bachelor’s degree in Business Administration or Procurement or equivalent

• At least five (3) years’ experience in public and donor funded project procurement procedures and practices.

 

Competencies:

Requisite experience for projects or similar

Effective written and verbal communication

Good collaboration and team work skills

Strong sense of diligence

Good knowledge on all procurement legislation of Sierra Leone and donor expectation

 

Values:

Commitment and devotion

Integrity and Accountability

Adherence to acceptable professional standards

 

Knowledge:

Familiarity with SSN Project procedures

Excellent knowledge in Microsoft Office Applications

 

 Duration of the services

The duration of the assignment is for an initial period of 12 months commencing from the date of appointment. Subject to the individual’s satisfactory performance during the assignment, the contract may be extended. Please note that apart from work performance, the contract extension is also contingent on availability of funds.

 

To Apply:

 

Send in a detailed CV with copies of relevant qualifications and address to:

 

The Administration and Human Resources Manager

The National Commission for Social Action (NaCSA)

NaCSA House, 2nd floor

14-16 Charlotte Street, Freetown, Sierra Leone

 

Please mark your envelope with the title of the position applied for

 

OR BY EMAIL TO:

Recruitment@nacsa.gov.sl

with the position on the subject Line

 

Closing time & date for application is 3:00 pm, Tuesday 25th January 2022

Women are encouraged to apply

 

OR BY EMAIL TO:

recuruitment@nacsa.gov.sl

Please include position on Subject Line

Women are encouraged to apply

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Title: Procurement Officer

Department: Procurement Unit – POOL

Reports To: Procurement Manager – Procurement Unit – POOL

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with travel up to 10 % to Project Areas

Job Summary:

You will coordinate local procurement activities and processes to acquire goods and services in support of  the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will  allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and  ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and  efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement  principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with  all quantities, quality and delivery requirements for goods and services. Provide pricing information  to assist budget holders with budget preparation.
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value  for money: market research, cost estimates, solicitation documents, bidding process facilitation,  supplier identification and research, quality and availability of goods assessment, negotiation,  contract/purchase order and other documents preparation.
• Communicate with other procurement staff and various program and operations units to coordinate  and track goods/services delivery and receipt and keep everyone informed of the status. Collect  information to confirm that goods/services delivered are what have been ordered in the correct  quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of  contractual terms and conditions, and handle issues if needed. Monitor and report on supplier  performance, noting current and/or potential issues and/or inefficiencies and assist with  contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete,  accurate and up-to-date document trail of all procurement processes, vendor files, procurement and  inventory database to assist with control and accountability. Prepare reports and facilitate document  retrieval.

Typical Background, Experience & Requirements:

Basic Qualifications

• Bachelor’s Degree in Logistics/Procurement.
• Minimum of 3 years work experience in procurement/purchasing management, logistics, preferably  with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN) • Knowledge of international and national procurement regulations and local market conditions.  • Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders  against specifications.
• Familiaritywith procurement software system is an added advantage

Preferred Qualifications

• Bachelor’s Degree in Logistics/Procurement.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database  management systems (e.g. MS Access) highly desirable.

Knowledge, Skills and Abilities

• Good planning and coordination skills and ability to prioritize competing priorities effectively
• Good analytical skills with ability to make independent judgment and decisions
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good negotiation, communication, and relationship management skills

Required Languages – English and Krio

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to  travel up to 10%.

Key Working Relationships:

Supervisory Responsibilities (if none, state none)

Internal: Program and Operations staff

External: Suppliers/Service providers

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff  member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries  out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.  We welcome as a part of our staff people of all faiths and secular traditions who share our values  and our commitment to serving those in need. CRS’ processes and policies reflect our commitment  to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people  with dignity and respect and to actively prevent harassment, abuse, exploitation, and human  trafficking. Further, I understand that if I am a successful candidate, I will be subject to a  comprehensive background check, and my personal/professional references will be asked to  evaluate my behaviors related to safeguarding-related topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of  relevant certificates to:

SL_HR@crs.org

Please note that only short-listed candidates will be  contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and  Social Security, New England, and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and  responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable  adults from abuse and exploitation.

Closing date for the receipt of application packages is 11th February 2022.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.