Procurement / Purchasing Archives

Job Vacancies at Handicap International – 2 Positions

Handicap International is recruiting to fill the following positions:

1.) Logistics Manager
2.) Purchase & Procurement Officer

See job details and how to apply below.

1.) Logistics Manager

JOB TITLE:

{Associated} LOGISTICS MANAGER SIERRA LEONE

COUNTRY:

Sierra Leone

REPORTS TO:

HR & Logistics Manager (up to June 2022)

Country Director (from July 2022)

LOCATION:

Freetown

(possible travels to other intervention countries – if/when applicable)

STARTING DATE:

1st February 2021

Handi

HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

Please Note:

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing four projects for the promotion of Inclusive Education, Mental Health and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.

Position’s context:

The Logistics Manager’s role has been held by an expatriate staff and this recruitment has as objective the Nationalization of the post from the second semester 2022. It’s expected a handover and coaching period of approximately six months during which the Job title will be {Associated} Logistics Manager.

The newly recruited Logistics Manager will be responsible for implementing organizational changes within the unit as is the deployment of the Logistics Information System (lot 2), HI’s new Organizational Standards and the roll out of ROOTS1 Organizational strategy, among others.

1“Review of HI’s Organization’s Operational and Technical Schemes.” The ROOTS project aims, within the framework of HI’s 10 year strategy, to construct an internal organization that is both agile and articulate with rational structural costs, adapted to complex contexts.

Please note that final JD may differ in some areas from this document

General Mission

Reporting to the Country Director and in collaboration with HQ services, the logistics manager ensures the efficient management of logistics resources for HI’s Program in Sierra Leone.

S/he is the point person for the Country Director and as such informs her of any problems that fall within his or her remit and suggests solutions. S/he participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. S/he is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Missions/Responsibilities

∙ Mission 1: Management (as “Being a Manager” _ As per Manager 2.0)

∙ Mission 2: Defines the Logistics section of the Operational Strategy (StratOp) and directs its action plan

∙ Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

∙ Mission 4: Operational implementation of logistics

∙ Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation

∙ Mission 6: Emergency Preparedness and Response Responsibilities

Main Activities:

1. The Logistics Manager will drive the Logistics set-up and will be responsible for setting up the standard system as same as revising/updating the procedures and policies for the Sierra Leone Program ensuring the alignment to the new structure.

2. The Logistics Manager will be responsible for the continues roll out of the different phases of the new Logistics Information System (LINK)

3. As part of the re-organization in line with the New Logistics Standards and standard functions, the Logistics Manager will also be expected to manage the senior team – ITC, Facilities Management and Supply Management Staff (the exact number of staff will be defined after the restructuration of the team), ensuring strong compliance of systems and procedures as same as to ensure the team’s competences are developed with the required training and coaching of the Logistics staff to ensure efficient functioning

Improving the operational logistics in support of the field activities will be a key responsibility of the Logistics Manager.

PROFILE SOUGHT

Essential

Preferable

Essential

Preferable

Qualification(s):

 Master’s Degree in the relevant fields of Logistics, Procurement, etc..

 Proven expertise in Operational Logistics

Experience (type and amount of experience) :

 More than 10 years’ experience in the Logistics Field with increasingly higher levels of responsibility

 Minimum 3 years working experience in management of teams in humanitarian or development programs

 Experience with donors reporting  Previous experience working in humanitarian/ development programs in Sierra Leone

 Demonstrated capacity building and training of teams

 Team motivation and direction

 Previous experience with HI.  Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.

 Experience setting up systems and procedures in new structures

Skills (knowledge,

abilities required for the position, refer to skills repository document) :

 Excellent communication and writing capacities in English

 Proficient: Microsoft Word, Excel, PowerPoint

 Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously

 Knowing how to position oneself so things can move forward

 Knowing how to simplify and prioritise

 Professional skills: Maintenance, Safety, Driving, Mechanics, Planning, Purchasing, Procurement, Stock management

and Transport management

 Proven proficiency in Emergency Response and Humanitarian monitoring and Emergency Preparedness

 Good communication and writing capacities in French

Personal qualities:

 Excellent communication skills and diplomacy

 Ability to work independently and as a member of a team

 Flexibility

 Strong attention to details

 Good capacity to coordinate and consult with others

 Good organizational skills

 Practical, dynamic and solution

 Good capacity to withstand pressure and manage stress

 Emotional maturity

Essential

Preferable

oriented

 Open to cultural differences

Salary: As per HI salary scale for National Staff & candidate’s experience Probation Period: 3 months

Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to: recruitment@sierraleone.hi.org

Closing date for applications is 10th January 2022

2.) Purchase & Procurement Officer

OB TITLE:

PURCHASE & PROCUREMENT OFFICER

COUNTRY:

Sierra Leone

REPORTS TO:

Supply Chain Manager

LOCATION:

Freetown

(possible travels to other intervention sites – if/when applicable)

STARTING DATE:

1st February 2022

HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

Please Note:

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing five projects for the promotion of Inclusive Education, Mental Health, emergency response and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.

Position’s context:

As part of HI new Logistics Standards, rolled out at Federal Level from 2019, and to be fully deployed in Sierra Leone in 2022, the Logistics Department is to be organized in two units: General Facilities and Supply Chain.

The Purchase & Procurement Officer will be responsible of the mentioned units hence taking part on the implementation of the strategy defined by the Supply chain Manager but will not have any staff under his/her direct supervision.

Please note that final JD may differ in some areas from what is indicated in this document

General Mission

Reporting to the Supply chain Manager, the purchase & procurement senior officer contributes to ensure the efficient management of the concerned services in Sierra Leone. He or she is the point person for the purchase & procurement manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He/she ensures the supply of goods, services or intellectual services needed for the running of the Sierra Leone Program in an efficient manner (quality, cost and delivery) while contributing in planning, purchase, procurement, transport of goods and management of stock He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the professional development principle.

Missions/Responsibilities

∙ Mission 1:

o Purchase: Support the definition the Purchasing section of the StratOp and directs its action plan

o Procurement: Participates in drafting the Procurement section of the StratOP and implements its action plan

∙ Mission 2: Contribute to deployment HI’s standards and contributes to its expertise and accountability within his or her remit:

∙ Mission 3: Operational implementation of logistics

∙ Mission 4: Facilitation of the Logistics profession’s sector

∙ Mission 5: Emergency Preparedness and Response Responsibilities

For a detailed list of missions/responsibilities and the corresponding tasks, please refer to the Job Sheet for the purchase & procurement officer which is enclosed to this Job Advert

Main Activities:

Purchase & Procurement

1. Apply HI standards with regard to policy, processes and tools;

2. Identify the material resources necessary for ensuring the project’s feasibility

Purchase

1. Helps establish the project’s purchasing schedule;

2. Helps define the programme’s purchasing strategy

3. Helps adjust the purchasing plan after every project review;

Procurement

1. Helps establish the project’s procurement schedule;

2. Takes part in defining the procurement strategy;

3. Helps adjust the procurement plan after every project review;

PROFILE SOUGHT

Essential

Preferable

Qualification(s):

 Bachelor degree in the relevant fields of Logistic.

 Proven knowledge in Supply Chain Management

Experience (type and amount of experience) :

 More than 2 years’ experience in the Logistics Field in the Supply Chain Unit with increasing levels of responsibility

 Previous experience working in humanitarian/ development programs in Sierra Leone

 Previous

experience with HI.

Skills (knowledge,

abilities required for the position, refer to skills repository document) :

 Excellent communication and writing capacities in English

 Proficient: Microsoft Word, Excel, PowerPoint  Knowing how to simplify and prioritise  Professional skills: Maintenance, Safety,

Driving, Mechanics, Planning, Purchasing, Procurement, Stock management and Transport management

 Proven practice in Emergency Response and Humanitarian monitoring and Emergency Preparedness

 Being capable of helping team

members to plan

and review the

drafted plans

Personal qualities:

 Excellent communication skills and diplomacy  Ability to follow instructions and to be a member of a team

 Flexibility

 Strong attention to details

 Good organizational skills

 Practical, dynamic and solution oriented  Open to cultural differences

 Good capacity to withstand

pressure and

manage stress

 Emotional maturity

Salary: As per HI salary scale for National Staff & candidate’s experience Probation Period: 3 months

Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to: recruitment@sierraleone.hi.org

Closing date for applications is 6th January 2022

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Job Vacancy at Action Aid International – Procurement Officer

ActionAid International is a leading antipoverty development agency working in over 45 countries in Africa, Asia and Latin America. In Sierra Leone, ActionAid works with poor communities and local partners in the Western Area, Kambia, Bombali, Tonkolili, Kono, Bo, and Moyamba called Local Rights Programmes (LRPs). The strategic objectives of ActionAid International is to work with poor and marginalized communities so as to strengthen their capacity to advocate for International and National policies that promote their rights to a world without poverty with a focus on the right to gender equality, the right to education and food security, the right to human security during conflict and emergencies, the right to life of dignity in the face HIV/AIDS and the right to just and democratic governance; all in the bid to eradicate poverty and injustice.

To effectively remain proactive and to achieve these program priorities, ActionAid Sierra Leone (AASL) is looking for qualified, experienced, and self-motivated person to fill in the below positions:

Position: Procurement Officer (1)

Location: Freetown

Job Reference No: PO/FREETOWN/2021/23/11

Reporting to: Head of Finance

Direct Report: No One

Duration: One (1) year (contract renewed annually based on performance)

Job Purpose: Key Role Statement

The Procurement Officer is responsible for processing purchase orders and invoices and ensuring compliance with relevant policies and procedures. The Procurement Officer provides advice and support services in relation to purchasing processes and payment of invoices. This position will also be required to assist with other areas including fleet management and general administration duties

Main/Specific Responsibilities

Processes purchase orders and invoices ensuring compliance with relevant policies and procedures.
Provides client focussed customer service that delivers fast, timely, and effective support and advice to all staff with regards to purchasing and payment of invoices.
Provides administrative support to the team and contributes to the implementation of continuous improvement in all processes.
Undertakes other duties, as required

Person Specifications:

Bachelor’s degree in procurement or related field
3years experience
Good interpersonal skills including the ability to communicate effectively with staff and stakeholders to deliver excellent support service.
Demonstrated experience working within a purchasing function of a Non-Governmental Organisation. Ability to work effectively within a team environment and to work with minimal supervision to achieve desired outcomes.
Well-developed time management and organizational skills with the ability to prioritize workload and maintain strict deadlines.
Demonstrated proficiency in the use of a computerized finance or purchasing system and other software applications including Microsoft Office.

How to apply:

This is a local position, thus local terms and conditions of service are applied.
Applicants should send filled application forms and scanned certificates to recruitment.aasl@actionaid.org any other means of application will be disqualified.
Please quote the Job Reference no. and address your application form to –
The Head of HROD & Admin, ActionAid Sierra Leone,
1, Amis Close, Off Signal hill road, Wilberforce, Freetown, Sierra Leone

Whilst all applicants will be assessed strictly on their individual merits, particular consideration will be given to applications from Qualified Women!!!!!

Closing Date: The deadline for receipts of all applications is on/before 5 pm Friday, 24th December 2021

Due to the large amounts of applications, we receive, note that the interview date will be communicated to shortlisted candidates only.

These are local positions subject to the ethos of ActionAid Sierra Leone

Enter your name and email below to receive free career updates.

Name

Email

Required Qualifications, Experience and Skills:

Bachelor’s degree in public health, statistics or related program
Computer literacy with advanced knowledge of Ms-excel, PowerPoint, PowerBi or Tableu, with experience using DHIS2 database and articulate in DATIM reporting
Experience working with PEPFAR HIV Service Delivery projects including Key Population
Adept in developing and maintaining key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs
Detail oriented, with passion to play with data and generate user friendly outputs
Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality
At least 3-5 years of experience in strategic information, data management and analysis
Ability to work effectively with diverse teams
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

Model the mission and values stated above
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

2.) Strategic Information Officer – Field SI/M&E

Strategic Information Officer – Field SI/M&E (1 position)

Job Location: Freetown or Port Loko

Reports to: Strategic Information Advisor

Supervises: Data Clerks and M&E Assistants

Position Overview:

The Strategic Information Officer- Field SI/M&E will be responsible for the assuring the tools and procedures for data collection for indicators are well-defined, reflect service delivery process, are standardized working closely with the DHMTs to improve the completeness and quality of field data. S/he will be responsible, in collaboration with the SI team, for training staff and building capacity of DHMTs and Facility Level staff on indicators, tools, standard operating procedures for data collection, verification, quality assurance. S/he will be responsible for preparation of facility and district level datasets and analysis of data and work to improve data analysis at the site level and use at the DHMT and health facility levels. The Strategic Information Officer – Field M&E will participate in planning and implementing internal data quality assessment including with paper and electronic data, both project and national tools and systems.

Duties and Responsibilities:

Develop and maintain key relationships with colleagues, Government staff (NACP, DHMT, health facility staff), other IPs, CSOs
Assist with PEPFAR reporting i.e. weekly, monthly, quarterly, annual and delivery of other project reports in a timely manner;
Analyze and provide key information on progress towards indicator targets and participate with technical and program team to describe performance, gaps, action plan to address any lagging areas
Develop/ update tools and standard operating procedures for data collection and reporting and participate in other areas as assigned
Standardize the existing HIV data collection, analysis and reporting system, in line with the national HMIS Plan and Project indicators and routinely track availability and use of the current HMIS tools;
Identify capacity needs and train project staff, health workers and stakeholders on indicators, data capture and reporting tools, SOPs for data collection, verification, quality assurance
Participate in the planning and implementation of DQA and follow-through to ensure Strategic Information/HMIS gaps are addressed promptly at facility and district level
Support the project team to implement, track, review field activities
Prepare and analyze data, develop district and facility dashboards to track performance
Participate in target setting, review, site level analysis and visualization to track priority indicators Conduct effective training/ orientation on tools, data elements and reporting
Facilitate on-the-job M&E training for both MoH and project staff as per PEPFAR MER 2.6 and MoH guidelines. Develop SI capacity building plans for health workers and project staff on needs basis
Provide supportive supervision and perform data quality checks
Provide weekly updates on data completeness and performance on indicators
Conduct internal data quality assessment for paper and or electronic data, both at site, project and national level
Participate in reporting as required by project, organization and donor.
Participate in work planning and ensure SI-related tasks are clear, assigned timelines and responsible people.
Facilitate the interpretation and use of data, through data review meetings between the project, DHMT and health facility staff.

Required Qualifications, Experience and Skills:

Bachelor’s degree in Public Health, Economics, Statistics or related program
Experience working with PEPFAR HIV Service Delivery projects including Key Populations
Strong ability to see the big picture and break it down into actionable tasks with people and timelines assigned and follow up to ensure delivery of the same
Has strong knowledge of PEPFAR indicators for HIV indicators
Knowledge of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality
Possesses understanding of project and national tools and key data elements required for reporting PEPFAR indicators and monitoring technical quality
At least 3-5 years of experience in strategic information role and responsibilities
Detail oriented with standards of accuracy and impartiality
Ability to work effectively with diverse teams
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

Model the mission and values stated above
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

3.) Administrative and Logistics Officer

Administrative and Logistics Officer

Job Location: Freetown

Reports to: Senior Finance and Operations Manager

Supervises: Driver

Position Overview:

Supports the organisation’s administrative functions and logistics needs. Responsible for overseeing the receipt, storage, and distribution of goods for the Jhpiego Sierra Leone office. S/he is responsible for maintaining storerooms, monitoring expiration dates, and carrying out monthly stock counts both at the main office and district levels. S/he will also help organize the supply and back-end logistics for outreach and high-volume campaign activities. The Administrative and Logistics Officer work closely with the Sr. Finance and Operations Manager, as well as the Procurement Officer, to develop and improve stores and logistics systems and coordination.

Duties and Responsibilities:

Administrative Duties and Responsibilities:

Coordinates all travel arrangements for staff and guests (i.e., booking of flights and tickets, airport pick up, hotel accommodation, etc.)
Manages the company’s vehicles
Maintains office equipment and premises
Maintains the assets register
Ensures assets and inventories are well maintained and annual physical verifications are undertaken
Ensures timely procurement meeting all guidelines and policies in the purchase of equipment, materials, office supplies and stationery
Makes arrangement for phone credits and internet subscription for all staff
Ensures the payment of utilities
Coordinates work and resident permits for expatriate team members
Coordinate visa and hotel accommodation for all visiting international staff and consultant

Ensures adequate and organized record keeping of project activities
Manages petty cash
Coordinates with Procurement Officer in soliciting quotes for products/services from vendors
Ensures timely vendor invoices received and payments made
Coordinates with accounting firm in country and Finance Manager at HQ as required
Helps with meeting arrangements as needed

Logistics Duties and Responsibilities:

Oversee the receipt, storage, and distribution of goods (medical supplies, medical equipment, cleaning supplies, office supplies, promotional materials, etc.) in a manner that allows for close monitoring, documentation, and maintains strict controls in line with Jhpiego policy.
Coordinates with Drop-in-Centers (DICs) and health facilities and field staff to ensure timely and efficient movement of supplies.
Alerts program staff when new supplies arrive.
Conducts monthly physical stock-counts at main office and district levels, and maintains and distributes an accurate inventory spreadsheet to senior staff.
Regularly updates bin cards and provide supply issue notes to track movement of supplies in and out of stores.
Coordinates closely with the Procurement Officer and the Sr. Finance and Operations Officer on supply movement, and the development and improvement of stores policies and guidelines.
Alerts senior management of stock about to expire, and makes disposal arrangements in line with donor requirements.
Provides additional supply management and distribution support during the planning and execution of outreach and campaign activities.
Provide support coordinating Jhpiego’s Freetown-based motor vehicle pool to support official transportation requirements of Jhpiego’s programmatic activities including movement planning and assistance with monthly vehicle reports.
Liaises with customs/clearances for international procurements
Support asset tracking
Assume other responsibilities as may be assigned.

Required Qualifications, Experience and Skills:

University degree or advanced diploma in Business, Office Management or related field
Three (3) years of post-qualification experience
Experience in developing and implementing administrative systems
Knowledge and experience of office procedures and processes
Knowledge and experience of petty cash management
Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
A broad variety of administrative, logistics, office management and computer skills
Experience in managing teams and supervising multi-cultural staff.
Self-motivated and proactive with a positive attitude to work requiring minimum supervision.
Cooperative, hardworking, flexible & dependable.
Ability to communicate effectively, instilling trust and confidence.
Be of high integrity and have a sense of confidentiality
Willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
Ability to work independently and as a member of a team
Supervisory skills

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

Model the mission and values stated above
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

4.) Procurement Officer

Procurement Officer (1 position)

Job Location: Freetown

Reports to: Senior Finance and Operations Manager

Supervises: N/A

Position Overview:

The Procurement Specialist supports the Operations Team in undertaking all procurement requirements of the Country Office. This includes sourcing, completing Basis for Vendor Selection (BVS), raising of Purchase Orders (POs)/contracts, negotiating, purchasing and liaising with all vendors/suppliers and ensure implementation of Procurement processes and procedures according to Jhpiego Procurement Manual.

Duties and Responsibilities:

Support the development of a consolidated procurement plan for all Jhpiego Sierra Leone projects and its implementation.
Establish a preferred vendors database for the Freetown office and additional in-country sites
Perform procurement functions including; soliciting for quotations, negotiating prices, after sale services with vendors, raising purchase orders/contracts, verifying business registration and tax clearance certificates of vendors/suppliers for validity.
Generate Basis for Vendor Selection (BVS) and ensure that they are fully approved.
Ensure that completed purchase orders are forwarded to Finance Team for goods receipt and payment purposes and Administrative and Logistics Officer for inventory management purposes.
Ensure that invoices for vendors are submitted to Finance Team for timely payment.
Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
Work with Logistics Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.
Work with Logistics Officer and Sr. Finance and Operations Manager to ensure all office equipment is captured in the inventory as soon as such have been delivered to Jhpiego Sierra Leone.
Provide support to the annual inventory counts as appropriate.
Maintain and update procurement records and ensure that copies are properly filed.
Implement the procurements policies/procedures as outlined in Jhpiego Procurement Manual.
Assist in coordinating with Jhpiego Baltimore staff on approvals of POs/Contracts that require HQ approvals, shipments, clearing and deliveries to the office.
Monitor open POs and advice on their status
Do monthly reports on open POs
Any other duty that may be assigned from time to time.

Required Qualifications, Experience and Skills:

Minimum qualification of first Degree in Procurement or Business Administration
Minimum 5 years of relevant experience in procurement and logistics.
Experience working in a procurement unit of an international NGO or related organization with procurement tasks for a minimum of 5 years.
Experience in procurement and stock and inventory management
Computer skills including demonstrated hands-on-experience in MS Word, MS PowerPoint, and MS Excel.
Experience in database management
An understanding of relevant legislation in relation to USG regulations, policies and procedures as they relate to procurement
Experience working in a multicultural organization
Self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
High attention to detail
Hardworking, flexible & dependable.
Ability to communicate effectively, instilling trust and confidence.
Excellent interpersonal and communication skills.
Be of high integrity and have a sense of confidentiality
Be willing to take on extra responsibilities, sometimes working overtime, in order to achieve the goals/objectives set by the organization

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

Model the mission and values stated above
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

5.) Communications and Knowledge Management Officer

Communications and Knowledge Management Officer (1 position)

Job Location: Freetown

Reports to: Global Reach II Project Lead

Supervises: N/A

Position Overview:

The Communications and Knowledge Management (CKM) Officer works with the M&E, technical, programmatic and administrative staff, and Jhpiego HQ’s central KM unit to ensure that information developed by Jhpiego programs and projects is shared and transformed into readily available knowledge that supports effective decision-making. The CKM Officer will develop a CKM strategy in consultation with the Senior Management Team to bring together the people, processes and technology needed to ensure that the right information is available at the right time to the right people for program and project success; and maintains both Jhpiego-specific knowledge repositories containing both published and unpublished materials and promotes knowledge exchange within the project. Although focusing on Global Reach II, the CKM Officer will raise the profile and visibility of all projects in Sierra Leone.

Duties and Responsibilities:

Leadership and Management

Provide technical support to the project to develop capacity in information and knowledge management.
Coordinate programs and initiatives related to dissemination and use of knowledge acquired by Jhpiego, its partners and national/international stakeholders.
Strengthen Jhpiego communications links and relations with key partners, including national and district level governments, agencies, key private sector partners and other stakeholders in public health.
Develop and direct strategy for engagement with mass media to promote Jhpiego key messages through various platforms including broadcast and interactive media.
With the technical team, lead the documentation and dissemination of core technical issues, strategies and lessons and its core technical areas and community-based services.
Support capacity development of the technical team in writing and documentation, and lead the packaging and dissemination of projects success stories and lessons learned; including external dissemination at global and international conferences and to on-line bibliographic databases (such as USAID’s Development Experience Clearinghouse).
Liaise with stakeholders, relevant research institutes, government organization and network with project partners and other agencies to strengthen the documentation and dissemination agenda.
Regularly promote knowledge exchange and learning opportunities in collaboration with the central Jhpiego KM unit; e.g., coordinating brown-bag presentations at the country office, informing staff of applicable online discussion lists and communities of practice internal and external to Jhpiego (including consortium partners); informing staff of applicable online courses available (e.g., Global Health E-Learning Center).
Organize, catalog and enter Jhpiego-authored knowledge assets from the country office (e.g., training materials, presentations, tools, plans and reports) in Jhpiego’s central electronic library.
Analyze, implement and train staff on search strategies for locating knowledge, both internal and external to Jhpiego (e.g., document repositories such as Jhpiego’s electronic library, USAID’s Development Experience Clearinghouse).
Repackage raw data for sharing with numerous sources (in form of reports, journal articles, fact sheets, Web sites)
Serve as focal point for the collection and standardization of training manuals and materials prior to them being sent for printing, in collaboration with Jhpiego’s central Publications Unit.
With the program officers, regularly develop and issue program status materials, leaflets, brochures that portray the achievements and status of the project, aimed at different audiences.
Manage internal ‘how-to’ documents and regularly update project Web site as necessary

Communication and Knowledge Management

Actively participate in and document issues addressed and action points agreed upon during project-related meetings
Actively participate in writing success stories for publication to profile our projects in the districts.
Contribute VMMC stories from the district for Jhpiego website and social media
Coordinate the identification and documentation of success stories and best practices/new solutions out of the activities of the project in the targeted districts. Provide input in the development of project reports including routine quarterly and annual reports and other reporting requirements as requested
Author/co-author abstracts, presentations, and articles for journals and conferences
Perform other related duties as assigned

New Program Development

Identify strategic opportunities for the project and potential areas for expansion of existing projects in Jhpiego’s portfolios and make recommendations to pursue these opportunities;
Facilitate the development of innovative project approaches and interventions;
Support the development/review of strategies, including technical direction for achieving program goals as well as management effectiveness.

All staff irrespective of their position are expected to comply with and follow Jhpiego operational procedures and policies, and codes of conduct.

Required Qualifications, Experience and Skills:

Understanding of conventional and new communications channels, including electronic, print, and social media,
Extensive practical experience in applying information technology to the implementation of knowledge management and knowledge sharing strategies (e.g., collaboration tools, web development tools, virtual meeting tools).
Understanding of concepts, tools and features of knowledge dissemination via web-based and print publishing.
Strong computer, graphic design, organizational, analytical and assessment skills

Master’s Degree in Communications or related field; OR Bachelor’s Degree with 3-5 years’ experience in knowledge management.
Excellent analytical, writing, communication, presentation and editorial skills, including desktop publishing.
Proficiency in Microsoft Office applications; ability to learn new software packages and knowledge of Public Health Search Engines.
Demonstrated ability to maintain effective working relationships with donors, local governments, national/international NGOs, MOH officials and public sector institutions.
Experience developing and communicating a project vision, aligning key stakeholders around the vision, and effectively articulating the vision.
Demonstrated ability to prepare/review complex technical reports; and deliver effective oral presentations.
Demonstrated ability to work collaboratively with colleagues in a complex and rapidly changing environment; excellent interpersonal skills.
Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
Experience working in Sierra Leone and excellent knowledge of the political, social and health system of Sierra Leone.

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

Model the mission and values stated above
Contribute to the knowledge sharing and transfer process
Make responsible decisions that result in time and cost containment and clear accountability
Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:

GH-Recruitments@jhpiego.org

Deadline for the submission of applications: November 19, 2021. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at Partners In Health – 3 Positions

Partners In Health is recruiting to fill the following positions:

1.) Procurement Associate – Primary Care Expansion
2.) Communications Manager
3.) Supply Chain Manager

Organization Profile

Partners In Health Sierra Leone LLC (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health Sierra Leone LLC (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

See job details and how to apply below.

1.) Procurement Associate – Primary Care Expansion

Position Overview

PIH-Sierra Leone is hiring a Procurement Associate to oversee procurement for an upcoming donor-funded health systems strengthening project. The Associate is responsible for working with site clinical and project leaders to develop and implement procurement plans for project activities. S/he executes day to day operations, including ordering, tracking, and financial and administrative tasks in accordance with applicable donor and government regulations as well as PIH’s policies and practices. This individual must be detail oriented, organized, proactive, and flexible, with a passion and commitment for system improvements and serving PIH’s patients around the world, with previous experience in public procurement for a high-compliance public sector donor. This person will report to the Sierra Leone Procurement Manager, and work closely with the Supply Chain Manager who is based between Boston and Sierra Leone, working closely with PIH Boston-based procurement staff, and will work closely with PIH Sierra Leone’s procurement team to ensure compliance with donor requirements. The position is dynamic in nature and requires broad knowledge. The person in this position is expected to be proactive in improving and maintaining compliance with procurement and warehousing systems that support PIH’s work. The position is full time and contingent on grant funding.

Essential Duties and Responsibilities:

Public procurement and compliance:

Accountable for making sure procurement operations are compliant with grant funding requirements, including through oversight, procurement training and mentorship for other PIH staff working on the project, as needed

Review all available programme documents to facilitate the establishment of procurement procedures for the management and implementation of the project;

Establish a management system for the donor-funded Primary Care Expansion project; based on the Regulations, guidelines and procedures for the conduct of procurement under projects funded by this donor, and the government regulations for the procurement of goods, works and services under the Public Procurement Act 2016 (PPA) of Sierra Leone;

Using the donor’s preferred form of bidding Documents, prepare customized Bidding Documents and Request for Proposals (RFP). These should include standardized Forms to be used for Requests for Quotations Methods.

Prepare and update the Annual Procurement Plan, detailing contract packages for goods, works and services, the estimated cost for each package, the procurement or selection methods and processing times till completion of each procurement activity;

Monitor procurement implementation and update the procurement plans for the procurement of goods and works, and the procurement of consultants services, annually and whenever it becomes necessary to do so;

Prepare the Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;

Establish a register of qualified suppliers and consultants and periodically update this register per advertisements and requests for expressions of interest.

Oversee the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods and works activities

Receive bids and participate in bid opening sessions, evaluating goods and works bids and consultants’ proposals as secretary and ensuring that the appropriate regulations and guidelines are followed to arrive at the recommendations for award in favor of suppliers, contractors and consultants;

Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process, where necessary;

Ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods and works delivered and/or executed respectively, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services providers, i.e. suppliers, contractors and consultants, as they fall due;

Provide input into the monthly procurement report, Annual Work Plan and Budget for submission to the Donor Partners and the NPPA;

Establish and maintain both electronic (for upload in STEP) and manual procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors or authorised agents

Train other staff project in donor procedures

Ensure effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of procurement documents for record and audit trail

Support and train team members to ensure compliance with internal and external procurement guidelines

Identify and implement opportunities for professional development and capacity building for procurement staff, including on the job training and organized learning

Partner with Boston based teams to coordinate and harmonize international operations with local organizational activities

Prevention of Sexual Abuse and Exploitation

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be

undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Qualification and Experience

Required:

Relevant University degree and multiple years relevant experience

Experience with donor-funded projects in global health

Demonstrated ability to manage and empower a diverse team focused on many priorities

Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment

Strong quantitative skills with expertise in Excel and Enterprise Resource Planning systems

Ability to initiate, plan, organize, and lead projects

Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country

Strong organizational skills and operational and business analytics thinking

Proven ability to exercise good judgment, demonstrate political astuteness, and tact

Sense of humor and flexible disposition

Interest in social justice and global health

Preferred

Prior work experience in Sierra Leone, including working with Ministry of Health and Sanitation

Experience evaluating systems for donor compliance

Managing grants by high-compliance donors with similar rules and regulations e.g., USAID, US CDC, World Bank, Global Fund, EU, Global Affairs Canada, FCDO etc.

Information systems, preferably inventory management or ERP systems

Methods of Application

Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Tuesday 23rd November, 2021.

2.) Communications Manager

Position Overview

Partners In Health (PIH) seeks a creative, self-directed, social justice-oriented professional to lead and grow its nascent communications program in Sierra Leone. The Communications Associate will work with PIH colleagues and external partners in Sierra Leone and around the world to broaden and deepen awareness of and support for PIH.

By celebrating the organization’s unique mission and values; showcasing its pioneering accomplishments; promoting its valuable brand; and uncovering its remarkable human stories, the Communications Associate will drive forward PIH Sierra Leone’s communications strategy and output. Communications priorities include: written, visual, and audio storytelling; internal communications; local and international media engagement and speaker requests; fundraising communications; social media; communications training and capacity-building among PIH Sierra Leone staff; and continuous collaboration with global fundraising and marketing and communications teams.

Against these priorities, the Communications Associate will have the opportunity to shape a growing communications team, hiring, managing, and collaborating with new Sierra Leonean staff in specialist areas. The Communications Associate will be a jack-of-all-trades who is excited to wield their creativity and project management skills in equal measure, and to provide vision and leadership to craft a comprehensive communications program founded on elevated content and balanced workflow.

Essential Duties and Responsibilities:

Storytelling and External Communications

Create, implement, and refine a content strategy and plan that supports the Global Marketing-Communications team

Identify, report, write, and produce stories—in article, audio, photo essay, and video formats—about PIH Sierra Leone’s programs, patients, staff, and, ultimately, impact

Maintain and grow PIH Sierra Leone’s social media presence

Maintain and expand pihsierraleone.com

Manage speaking requests and help staff prepare presentations

Coordinate and facilitate reporters’ visits and interviews, including overseeing logistics and being accountable person for overall success of all aspects of their visits

Develop relationships with local and regional journalists and media outlets

Spearhead formal media training to PIH-SL leaders who currently serve as spokespeople—and develop more staff as spokespeople

Travel extensively in rural Sierra Leone to develop communications collateral first-hand, working directly and independently with program and clinical teams in conditions of ambiguity and change

As the Communications team grows, manage any team member(s) dedicated to internal communications and the above responsibilities

Internal Communications & Administration

Maintain and strengthen current internal communications structures

In partnership with the Senior Management Team, develop, advise, and implement new internal communications practices and structures across the organization, to keep staff better informed and engaged

Develop and implement new strategies and systems to improve accessibility of internal communications, given differing levels of access to technology across the organization

In partnership with the Senior Management Team, develop and implement strategies and systems to continually collect team updates, for the purposes of improving internal communication structures and more intentionally creating external communications

Control file management systems, including developing and maintaining a communications archive/file management system(s) that provide staff in Sierra Leone and around the world easy, targeted, up to date access to shared resources and assets (logos, presentations, capacity statements, one-pagers, reports, etc.)

From time to time, support other Sierra Leone writing and editing needs as they arise

As the Communications team grows, manage any team member(s) dedicated to internal communications and the above responsibilities

Fundraising Communications

Conceive, write, and design fundraising collateral such as one-pagers, the organization’s Annual Report, and other materials as needed

Collaborate with global fundraising and marketing and communications colleagues, and Sierra Leone Policy and Partnerships colleagues to produce regular donor-centric communications around high-priority projects, including the Maternal Center of Excellence

Serve as an in-country point of contact and collaborator for global donor engagement colleagues together with wider Policy & Partnerships team

Lend other support to PIH Sierra Leone’s Policy & Partnerships team as needed, including on creating efficiencies through aligning information used in external communications, reporting to Government of Sierra Leone, and donor reporting

Lead on meeting communications deliverables for any funding partnerships with specific communication requirements

Program Growth and Capacity Building

Manage hiring of, and provide oversight and management to, communications specialists

Develop, coach, mentor and train team, including local colleagues

Together with functional colleagues, P&P Director, Finance Director and Operations Director, manage communications program budget

Assess desires and needs around communications trainings across the organization through gathering wide feedback across teams and locations; design and implement training curriculums

Carve out increased visibility for Communications across the organization

Prevention of Sexual Exploitation and Abuse

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be

undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Qualification and Experience

Essential

Bachelor’s degree and minimum of 3-5 years of relevant experience, preferably with digital content generation and strategy, branding, marketing-communications, journalism, PR, and/or people management; or in other roles requiring strong writing, communications, and production of high-quality, engaging written deliverables

Passion for PIH’s mission and interest in global health equity and social justice

Proven ability to produce high-quality content by collaborating across multiple stakeholders with different backgrounds and perspectives

Proven ability to build relationships with a range of stakeholders, both internally and externally to the organization

Willingness to engage respectfully and professionally with a diverse group while achieving results, including through being entrepreneurial and flexible in a highly resource-constrained setting

Demonstrated experience managing and meeting multiple deadlines

Detail-orientated approach to content creation, with excellent planning and prioritization skills

Ability to work independently in a fast-paced environment, and handle multiple tasks simultaneously

Ability to self-motivate and implement new communications initiatives with minimal oversight and direction

Literacy in Office365, various CMS, social media

Excellent command of English, with superlative writing and editing skills, ability to produce outputs that need minimal further editing

Deep wells of flexibility, curiosity, and cultural humility

Willingness to travel extensively in rural Sierra Leone, spending 30-60% of time in field locations outside of the capital

Strongly preferred

Prior experience working in communications for international NGOs

Prior experience working in the field in Sub-Saharan Africa

Prior experience in, and thorough knowledge of global public health and healthcare, with technical writing experience

Prior experience with InDesign/Canva, Slack, Squarespace

Methods of Application

Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Wednesday 24 November, 2021.

3.) Supply Chain Manager

Position Overview

The Supply Chain Manager is responsible for supply chain operations spanning program sites in Kono and Freetown. The position is dynamic in nature and requires broad supply chain knowledge to strengthen all components of the supply chain, including sourcing, procurement, warehousing, logistics, and inventory management. Along with technical supply chain expertise, the role will require significant process development, implementation, and execution across all supply chain components to maximize value for money and minimize stock outs. The role provides oversight and monitoring for the supply chain of medical commodities including critical medications, lab reagents, and biomedical materials, as well as administrative and infrastructure materials including stationary, cleaning materials, and spare parts.

Essential Duties and Responsibilities:

Ensure effective supply chain operations from request all the way to delivery to end user.

Building capacity among the supply chain team through on the job training and organized learning.

Partnering with Boston based Supply Chain team to coordinate and harmonize international supply chain operations with local organizational activities.

Oversee transport and procurement operations, including developing and strengthening protocols/policies for standardizing daily operating procedures for stock management, procurement, and logistics.

Partner with clinical teams to regularly review inventory and address both acute and long term priorities.

Accountable for making sure supply chain operations are compliant with grant funding requirements.

Oversee the management and distribution of laptops.

Implement procedures to track and maintain high value assets, including medical equipment and vehicles.

Manage policy relationships with the national supply chain system, understand which supplies are available from the government, and keep abreast of funding landscape for healthcare commodities in Sierra Leone

Prevention of Sexual Abuse and Exploitation

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be

undertaken in conformity with Partner In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Qualification and Experience

Minimum Bachelor’s degree In Supply chain Management/ Business Administration

Minimum of 5 years of supply chain or business administration experience, preferably in formal supply chain environment.

Demonstrated ability to manage and empower a diverse team focused on many priorities.

Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment.

Strong quantitative skills with expertise in Excel and Enterprise Resource Planning systems.

Ability to initiate, plan, organize, and lead projects.

Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country.

Strong organizational skills and operational and business analytics thinking.

Proven ability to exercise good judgment, demonstrate political astuteness, and tact.

Prior experience working in Africa and in resource poor settings, a plus.

Sense of humor and flexible disposition very helpful.

Interest in social justice and global health.

Methods of Application

Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesnot later than 12:00pm GMT (Midnight) on Wednesday 24th November, 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Catholic Relief Service (CRS) – Local and Regional Procurement Coordinator

CRS is recruiting for the position of Local and Regional Procurement Coordinator

If you are interested and your profile matches the requirements, please read the below job description, and follow the instructions to submit your application package.

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance and peacebuilding.

CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19 Response Mechanism Project. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration.

Job Title: Local and Regional Procurement Coordinator

Department: MGD4/FFE Project Unit

Reports To: Chief of Party

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown with travel up to 40 % of your work time travel up

Job Summary:

The LRP Coordinator will be responsible for the overall management of the local and regional procurement activities of the MGD Lan 4 U Future project. This includes all aspects of food supply chain management; involving producers and transporters, in collaboration with the National School Feeding Secretariat, to strengthen and implement local procurement mechanisms to ensure sufficient nutritious foods for MGD beneficiary schools in the Koinadugu and Falaba districts of Sierra Leone. The position requires significant coordination with partners including the Ministries of Basic and Senior Secondary Education, Agriculture, Health, local councils, School Management Committees (SMCs), and others at the national and local levels as well as project management skills for timely start-up, implementation and close-out involving close financial and commodity management. The ideal candidate will have prior experience managing LRP and institutional capacity strengthening programs, or similar.

Roles and Key Responsibilities:

• Lead the planning of project activities in line with program targets for improved small-holder farmer productivity, improved child nutrition, increased government capacity, and stronger food market systems (processing, wholesaling, retailing, food service, and transportation) for school feeding;

• Work with the project team and partners to develop annual implementation plans; track progress on a regular basis to ensure timely completion of activities and prepare and share timely reports on project advances.

• Oversee timely procurement, efficient distribution, and delivery of food commodities.

• Work with the Sustainability and Capacity Building Advisor on institutional capacity development plans for the National School Feeding Secretariat to build centralized and decentralized capacity for strong school canteen management.

• Provide leadership and oversight to project partners and vendors to accomplish objectives and meet sub-award or contract terms and work cooperatively and productively together.

• Strengthen linkages with existing and potential partner agencies, and GoSL, in collaboration with CRS MGD Chief of Party;

• Ensure integration and coordination of program interventions with other USG funded programs in the project areas, and with other stakeholders for consistency and to avoid duplication.

• Ensure the delivery of quality training, technical assistance, and administrative and financial support to all partner agencies and government.

• Collaborate with MGD projects stakeholders to ensure the project’s results are fully accomplished and meet expected technical quality standards for both food safety, quality assurance, and the CRS Project Management Standards.

• In collaboration with NSFS and other stakeholders, ensure that communities are active participants in the project implementation and that project commitments regarding the involvement of the different community groups are realized.

Typical Background, Experience & Requirements:

Education and Experience

• Master’s degree in International Development, Agricultural Economics, Agricultural Marketing, or related field

• Prior knowledge and experience in managing food supply chains, particularly LRP, highly desired

• Knowledge of informal food production, processing, and marketing systems, highly desired

• Minimum of 7 years’ experience with at least 5 years’ experience in management

• Previous supervisory experience required

• Previous experience managing USG funds

• Demonstrated ability to work as part of a team, but self-motivated and accountable

• Excellent written and spoken English

• Strong computer skills

Personal Skills

• Very good strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.

• Very good relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.

• Team leadership abilities with diverse/multi-disciplinary teams.

• Proactive, resourceful, solutions-oriented and results-oriented.

Knowledge, Skills and Abilities

• Observation, active listening and analysis skills with ability to make sound judgment

• Good interpersonal skills and the ability to interact effectively with diverse groups

• Proactive, results-oriented and service-oriented

Required Languages – English and Krio

Travel – Must be willing and able to travel up to 40 % of your work time

Key Working Relationships:

Supervisory Responsibilities: LRP Procurement Officer who will be seconded to the NSFS Internal: HOP, Head of Operations, Logistics Manager, MEAL Manager

External: NSFS, SMCs, District-level government officials of Agriculture, Health and Education, Food Monitors and Regional Coordinators of the NSFS

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to :

SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing Date for the receipt of application packages is 19th November 2021

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at Handicap International – Logistics Manager

HI is seeking for a qualified individual to fill the above mentioned National Position. WOMEN AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY

Please Note:

Handicap International has clear institutional policies on “Child Protection”, “Anti-fraud, Bribery and Corruption”, “Disability, Gender and Age” and “Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. Currently, HI is implementing four projects for the promotion of Inclusive Education, Mental Health and Protection. Since most of the funding is ending at the end of 2021, HI is currently in design/approval process for new projects to create a comprehensive portfolio, in line with the implementation strategy for 2022 and onwards.

Position’s context:

The Logistics Manager’s role has been held by an expatriate staff and this recruitment has as objective the Nationalization of the post from the second semester 2022. It’s expected a handover and coaching period of approximately six months during which the Job title will be {Associated} Logistics Manager.

The newly recruited Logistics Manager will be responsible for implementing organizational changes within the unit as is the deployment of the Logistics Information System (lot 2), HI’s new Organizational Standards and the roll out of ROOTS1 Organizational strategy, among others.

1“Review of HI’s Organization’s Operational and Technical Schemes.” The ROOTS project aims, within the framework of HI’s 10 year strategy, to construct an internal organization that is both agile and articulate with rational structural costs, adapted to complex contexts.

Please note that final JD may differ in some areas from this document

General Mission

Reporting to the Country Director and in collaboration with HQ services, the logistics manager ensures the efficient management of logistics resources for HI’s Program in Sierra Leone.

S/he is the point person for the Country Director and as such informs her of any problems that fall within his or her remit and suggests solutions. S/he participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. S/he is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Missions/Responsibilities

∙ Mission 1: Management (as “Being a Manager” _ As per Manager 2.0)

∙ Mission 2: Defines the Logistics section of the Operational Strategy (StratOp) and directs its action plan

∙ Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

∙ Mission 4: Operational implementation of logistics

∙ Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation

∙ Mission 6: Emergency Preparedness and Response Responsibilities

Main Activities:

1. The Logistics Manager will drive the Logistics set-up and will be responsible for setting up the standard system as same as revising/updating the procedures and policies for the Sierra Leone Program ensuring the alignment to the new structure.

2. The Logistics Manager will be responsible for the continues roll out of the different phases of the new Logistics Information System (LINK)

3. As part of the re-organization in line with the New Logistics Standards and standard functions, the Logistics Manager will also be expected to manage the senior team – ITC, Facilities Management and Supply Management Staff (the exact number of staff will be defined after the restructuration of the team), ensuring strong compliance of systems and procedures as same as to ensure the team’s competences are developed with the required training and coaching of the Logistics staff to ensure efficient functioning

4. Improving the operational logistics in support of the field activities will be a key responsibility of the Logistics Manager.

PROFILE SOUGHT

Essential

Preferable

Qualification(s):

 Master’s Degree in the relevant fields of Logistics, Procurement, etc..

 Proven expertise in Operational Logistics

Experience (type and amount of experience) :

 More than 10 years’ experience in the Logistics Field with increasingly higher levels of responsibility

 Minimum 3 years working experience in management of teams in humanitarian or development programs

 Experience with donors reporting  Previous experience working in humanitarian/ development programs in Sierra Leone

 Demonstrated capacity building and training of teams

 Team motivation and direction

 Previous experience with HI.  Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.

 Experience setting up systems and procedures in new structures

Skills (knowledge, abilities required for the position, refer to skills repository document) :

 Excellent communication and writing capacities in English

 Proficient: Microsoft Word, Excel, PowerPoint

 Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously

 Knowing how to position oneself so things can move forward

 Knowing how to simplify and prioritise

 Professional skills: Maintenance, Safety, Driving, Mechanics, Planning, Purchasing, Procurement, Stock management

and Transport management

 Proven proficiency in Emergency Response and Humanitarian monitoring and Emergency Preparedness

 Good communication and writing capacities in French

Personal qualities:

 Excellent communication skills and diplomacy

 Ability to work independently and as a member of a team

 Flexibility

 Strong attention to details

 Good capacity to coordinate and consult with others

 Good organizational skills

 Practical, dynamic and solution

 Good capacity to withstand pressure and manage stress

 Emotional maturity

Essential

Preferable

oriented

 Open to cultural differences

Salary: As per HI salary scale for National Staff & candidate’s experience Probation Period: 3 months

Duration of Contract: One (01) year with possibility of renewal based on performance and funding availability.

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe – Cover Letter (for your cover letter) with the subject of the position applied for by email only to: recruitment@sierraleone.hi.org

Closing date for applications is 4th November 2021

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancy at International Rescue Committe (IRC) – Procurement Officer

VACANCY ANNOUNCEMENT

Position: Procurement Officer

Reports to: Senior Supply Chain Officer

Location: Kenema

Duration: Fulltime

BACKGROUND

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world. Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services. The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women’s Protection and Empowerment programming.

SCOPE OF WORK

JOB OVERVIEW

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office in Kenema. Supply Chain must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records. The Procurement Officer ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and Donor procurement policy and procedures.

KEY RESPONSIBILITIES

Supply Chain Planning

The Procurement Officer is responsible for working closely with Procurement Manager; PACS Project, internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes;-

Preparing and implementing procurement plans
Implementing all IRC procurement SOPs
Collecting, organizing and analysing data
Monitor supply market and conduct market surveys & analysis.

Procurement and ERP system

Responsible for implementing procurement plan & strategies (using IRC Enterprise Resource Planning Platform “INTEGRA”) and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes:-

Support in development of procurement specifications

Processing approved Purchase request through the procurement software (Integra) and ensuring data accuracy.
Request for quotations / proposals.
Participate in tender meetings & evaluations.
Prepare bids analysis and other bidding documents for approval.
Conduct negotiations with suppliers that is transparent and documented.
Demonstrate value for money in procurement.
Review procurement documents for accuracy before taking payment for approval.

Contract Management

Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:-

Preparing and executing contracts for recommended bidders
Timely renewal of running contracts.
Execute contracts against set performance indicators

Supplier Management

Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:-

Maintain suppliers file and documentation
Documents supplier performance
Maintain supplier performance score cards.

Compliance and Ethics

Implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:-

Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits, ATC, minimum internet search etc.
Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
identifying and reporting procurement red flags,
Implementing internal and external audit corrective action plans (CAPs)

Reporting

The Procurement Officer is responsible for preparing and submitting accurate:-

Monthly PRTS report to the Supply Chain Coordinator by 1st of every month.
Support with developing and updating procurement plans through Item forecast as required.
Submit monthly list of commitments to Sr. Senior Supply Chain Officer / SCC and Finance
Submit periodic procurement tracking report for Grants implemented in field

Procurement Officer Competency’s matrix:

The Procurement Officer Competency matrix is the primary supporting document to this job description and the Procurement Officer must ensure that all tasks are preformed to standard.

Key Working Relationships:

Position directly supervises: None

Other Internal and/or external contacts:

Internal: Regular relationships with program staff, Operations and country Supply Chain staff at all levels

External: Vendors and Services providers.

Requirements:

Education:Bachelor Degree, Diploma in Business Administration/Financial Accounting or Logistics related field preferred

Work Experience:3-4 years of work experience in supply chain operations (Procurement)

Demonstrated Skills and Competencies:

Knowledge of generic procurement procedures and practices (IRC or NGO experience).
Demonstrated success as a procurement leader within supply chain including planning, procurement and logistics
Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
Knowledge and experience in procurement plans , strategies, market analysis techniques, procurement and contracting
Good analytical and negotiation skills
Excellent skills in conducting market analysis and sourcing strategies.
Able to work effectively in a highly matrixed structure
Good mathematical skills.

Duration

September 2021 – December 2021 (Possible extension)

Requirements

Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;
Strong data collection, analysis and report writing skills;
Ability to work independently, think analytically and take initiative in solving problems;
Familiarity with result framework analysis and M&E plan implementation;
Experience in conducting assessments;
Strong experience working with community groups;
Good verbal communication skills in local languages and working knowledge of English;
Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
Willingness to travel frequently to field sites;
Commitment to IRC values and principles.

Preferred Qualities

At least three years’ experience working in monitoring and evaluation;
Experience working in Health programs.

Qualifications:

Degree in Statistics, Computer Science/IT/or any sector or sub-sector related field.
At least 2 years’ experience in a similar role either in humanitarian or development settings with proven success in implementing M&E systems from project initiation to close-out stages.
Good level of proficiency in Windows Excel, power point and quantitative analysis
Ability to design M&E tools.
Experience in continuous quality improvement processes.
Experience in data analysis, trend analysis and interpretations.
Good report writing skills.
Ability to enhance good interpersonal relationship.
Good communication skills.
A good command of both written and spoken English.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

How to Apply

Qualified and interested individuals should click on the button below to apply.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Job Vacancies at United Nations World Food Programme (WFP) – 2 Positions

The United Nations World Food Programme (WFP) is recruiting to fill the following positions:

1.) Procurement Assistant G5
2.) Senior Finance Associate G7

The World Food Programme is the food-assistance branch of the United Nations. It is the world’s largest humanitarian organization, the largest one focused on hunger and food security, and the largest provider of school meals. Founded in 1961, it is headquartered in Rome and has offices in 80 countries.

See job details and how to apply below.

1.) Procurement Assistant G5

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world

achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This position is located in Head Office, Freetown. The incumbent will report to the Senior Procurement Associate. Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff.

JOB PURPOSE

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Four or more years of progressively responsible work experience in the relative business stream.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Tendering and Contracting

Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.

Vendor Management

Leverages basic understanding of business needs to define vendor requirements and selection criteria.

Commodity and Product/Service Intelligence

Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.

Systems & Reporting

Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks.

Ethics and Compliance

Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has worked on procurement activities.
Experience conducting analyses and developing reports.
Experience working with suppliers or other third party on day to day basis.

TERMS AND CONDITIONS

Position open to Sierra Leonean Nationals only

Only shortlisted candidates will be contacted.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

The contract duration is 12 months for Fixed Term Contract holders.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

6 September 2021

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How to Apply

Qualified and interested individuals should click on the button below to apply.

2.) Senior Finance Associate G7

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world

achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

At this level job holders have independent responsibility for technical, specialized work including planning, organization and coordination, and setting objectives. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders are expected to consistently demonstrate a high degree of responsibility and initiative to respond independently to queries. Job holders have a level of expertise and knowledge to adapt and develop systems and processes in order to continually improve the level of support provided. They are expected to motivate and develop a team of support staff and/or are responsible for specialized support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.

JOB PURPOSE

To support planning and coordinate the delivery of finance, budget and administration support services, and supervise and provide guidance to a team of staff ensuring transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

Act as an escalation point in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
Participate in the development and implementation of financial policies and procedures, interpret and assess the impact of changes and make recommendations on follow up actions, to support setup and implementation of proper accounting procedures, systems and internal controls.
Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to support transparent and efficient utilization of financial resources.
Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
Ensure that payments are processed in a timely manner, resolve complex issues relating to the disbursement or replenishment of funds in line with WFP rules and regulations.
Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
Monitor account balances and oversee the recording of financial transactions in an accurate and timely manner to avoid the occurrence of an overdraft.
Monitor, control and analyse general ledger accounts in order to initiate and achieve corrective actions.
Prepare and analyse financial and statistical reports based on the established frequency and provide recommendations for further actions to the Finance Officer or other staff, to facilitate informed decision-making.
Co-ordinate and supervise work of other support staff, and support their learning and development in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
Remain on stand-by at all times and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on job and in the field.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Preferably a university degree in Finance, Accounting or Administration or other related field or a diploma supplemented with additional years of relevant experience obtained from a recognised institution;

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people’s skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Internal Controls & Compliance

Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.

Performance Budgeting, Analysis & Reporting

Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles.

Resource Management

Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.

Financial Mgmt. & Accounting Principles

Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.

Supply Chain and Operations Knowledge

Applies working knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has experience analysing, interpreting data and generating reports at national level.
Coached and trained a new staff member in the RM function.

TERMS AND CONDITIONS

Position open to Sierra Leonean Nationals only

Only shortlisted candidates will be contacted.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

The contract duration is 12 months for Fixed Term Contract holders.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

6 September 2021

.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How to Apply

Qualified and interested individuals should click on the button below to apply.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment. It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

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