GOAL was first operational in Sierra Leone in 1999, the current country programme has a strategic focus on health (health system strengthening and adolescent sexual reproductive health), water and sanitation systems (faecal sludge management, sanitation marketing & water infrastructure) and Protection. GOAL is currently working in seven districts in Sierra Leone.

 

GOAL is looking to recruit a qualified, flexible, and enthusiastic professional to work within the Logistics/procurement team and partners as a Senior Procurement Officer based in Freetown. Under the supervision of the Supply Chain Manager, the SPO will work closely with program, finance, audit and logistics departments to ensure procurement activities are conducted in accordance with GOAL’s procurement policies and procedures with focus on value for money.

 

To succeed in this role, you will have BSc in Business Administration, Logistics and Procurement or related field of studies. You will possess sound knowledge of procurement systems in Sierra Leone and have experience with donor guidelines; USAID/OFDA, DFID, EU, IA, etc.

Excellent English and Krio language proficiency, both written and spoken. Good numerical and IT skills (Microsoft Office, Excel, Word, database, Power Point; Microsoft 365 – is highly desired). NGO experience is a plus.

 

Are you interested? If you believe you have the required skills and experience; and excited to join our committed and dynamic Procurement team, please send your cover letter and up-to-date CV to:

jobs@sl.goal.ie

on or before Thursday, 2nd September 2021 at 4:30pm.

 

Only shortlisted applicants will be contacted for interview.

 

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

GOAL provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability. Women are strongly encouraged to apply.

Applicants should attach a copy of a valid Labour Card to their Applications.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Partners In Health (PIH) is recruiting to fill the following positions:

1.) Supply Chain Data Clerk
2.) Supply Chain Officer – Procurement
3.) Supply Chain Assistant – Procurement

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

 

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health centre and to referral hospitals.

See job details and how to apply below.

1.) Supply Chain Data Clerk

Position Overview

The Data Clerk is responsible for entering requests into PIH’s procurement tracker, keeping the tracker up to date, and entering shipment, and inventory data in OpenBoxes, PIH’s supply chain management software system. The Data Clerk plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.

Essential Duties and Responsibilities:

Enter requests for local procurement into the procurement tracker

Create POs, enter POs into OpenBoxes

Confirm quantities, lot numbers, and expiration dates of items received in OpenBoxes

Enter inventory adjustments needed as a result of the cycle count process or annual inventories

Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

Provide back-up data entry support to Kono warehouse supply chain colleagues as needed

Participate in training supply chain colleagues on OpenBoxes functionality as needed

Safe Guarding

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualifications

Diploma in Business Administration, Procurement and Logistics or related field

Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle

Flexible, enthusiastic and willing to learn from others

Disciplined and ready to take security seriously

Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Minimum bachelor degree in Finance; Management, Procurement and /or Supply Chain Management

Minimum 3 years’ combined experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs

Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel

Energy and stamina to withstand long working hours and often stressful conditions

Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously

Interest in social justice, healthcare, and a preferential option for the poor

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Professional proficiency in Krio is required. Proficiency in English is desired

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0006 – Supply Chain Assistant”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

 

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2.) Supply Chain Officer – Procurement

Position Overview

The Supply Chain Officer will have responsibilities for procurement essential to the day to day operations of the Supply Chain Team, including obtaining quotations, performing quote analysis, and creating and sending purchase orders. The Supply Chain Officer must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail. The Supply Chain Officer is responsible for entering requests into PIH’s procurement tracker and keeping the tracker up to date. The Supply Chain Officer plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.

Essential Duties and Responsibilities:

Execute all procurement processes within the organization in alignment with the Procurement Manual and all financial and compliance rules and regulations; according to the field set threshold

Ensure effective use of internal Standard Operating Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes, including proper filing of procurement documents for record and audit trail

Collect specifications from requestors, gather and analyze quotations, place final orders, and follow up with vendors;

Enter requests for local procurement into the procurement tracker

Create POs, enter POs into electronic supply chain management system

Regularly communicate to Procurement and Logistics Manager by providing weekly updates on status of open orders

Ensure consistent communication, coordination, and responsiveness to district colleagues and other stakeholders

Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

Support supply chain colleagues with any other duties as assigned

Safe Guarding

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualifications

Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle

Flexible, enthusiastic and willing to learn from others

Disciplined and ready to take security seriously

Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Minimum bachelor degree in Finance, Procurement, Supply Chain Management, or Business Administration

Minimum 3 years’ combined experience in using software for financial or supply chain-related processes, preferably in international organizations dedicated to humanitarian programs

Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software; Proficient in Excel

Energy and stamina to withstand long working hours and often stressful conditions

Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously

Interest in social justice, healthcare, and a preferential option for the poor

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Professional proficiency in English is required

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0007 – Supply Chain Officer – Procurement”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

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3.) Supply Chain Assistant – Procurement

Position Overview

The Supply Chain Assistant will support the Supply Chain Officer with day-to-day activities essential to the operations of the Supply Chain Team, including obtaining quotations, performing quote analysis, creating and sending purchase orders, maintaining procurement tracker, and coordinating with finance team for payment. The Supply Chain Assistant must also ensure that we follow our standard operating procedures in a timely and efficient fashion and maintain consistent and organized records. This position requires a high level of integrity, analytical skills, and attention to detail.

Essential Duties and Responsibilities:

Maintain and manage the Freetown base preferred supplier database

Ensure that all procurement paper work are completed checked approved and fully handed to finance department and any outstanding paper followed up till the complete closure of procurement loop

Retrieve pro-forma invoices from various service provider/vendors

Gather local consignments

Deliver payment to vendors

Receive and inventorying consignments and check physical goods against packing lists

Facilitate compliance with internal financial controls and procedures

Complete vendor analyses

Place orders with suppliers and service providers; in compliance with procurement manual

Ensure proper filing of documents for Procurement/Logistics team for record/audit trail

Support with conducting market surveys for regularly used consumables (cleaning supplies, stationary, infrastructure supplies, medical consumable, medications, etc)

Support Supply Chain Officer in carrying out other tasks as requested

Safe Guarding

PIH is committed to the principles of diversity, equality and inclusion. We strive to provide an inclusive and supportive working environment. PIH is committed to safeguarding staff, children and communities with whom we work, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records checks.

Qualifications

National Higher Diploma in Business Administration, Procurement and Logistics or related field

Minimum 1-2 years relevant working experience with an International NGO

Good communication skills, both orally and written

Ability to meet deadlines

Ability to organize and prioritize tasks

Team player

Good level of proficiency in Microsoft programs (MS word and Excel)

Self-starter – ability to work with minimal supervision while maintaining high level of effectiveness, organization and integrity

Attention to Detail – disciplined in maintaining focus on details, in terms of inventory records, physical storage, and adherence to process and procedures

Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

Interest in social justice and health care

Professional proficiency in English is required. Proficiency in Krio is desired

Must not hold dual employment

Method of application

Application with detailed curriculum vitae (maximum 3 pages) including names, addresses, email addresses and telephone numbers of two (2) referees, photocopies of all certificates and attestations should be addressed to the Human Resources Department and send by email to: pihslrecruitment@pih.org

not later 5:00pm on Friday, 27th August, 2021.

Please indicate in the email subject line: “Application for PIH-SL-0005 – Supply Chain Assistant – Procurement”

PIH is an equal opportunity employer and does not discriminate applicants on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted for an interview.

DUE TO THE CURRENT COVID-19 PANDEMIC, WE DO NOT ACCEPT HARD COPY APPLICATIONS

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Abt Associates is recruiting to fill the following positions:

1.) Buyer 3
2.) Strategic Advisor for the Sierra Leone Integrated Health Program Activity

 

See job details and how to apply below.

 

1.) Buyer 3

 

Job Summary

The Procurement Manager position under the supervision of the Chief of Party manages the procurement and administrative functions of the project.

Key Roles and Responsibilities

• Develop systems to assist with management of the procurement of goods and services, commodities, material and suppliers
• Develop procurement tracker for all ongoing and new procurements in order to better manage the handling of requests and transparency of ongoing purchases
• Train procurement staff on use of procurement tracker
• Document procedures for pre selection of vendors for repetitive purchases such as office supplies, water, vehicle service
• Job aids and checklists for procurement staff
• Standard orientation for all new staff about how procurement office operates and their role in any purchase
• Ensure that all procurements follow relevant USAID’ rules and regulations and Abt Associates’ policies and procedures
• Serve as the external point of contact for all procurement related inquiries
• Build capacity of current procurement team in all project offices
• Supervise directly all procurement staff
• Collaborate with technical teams to draft commodity specification and service scope of work. Draft the requests for quotations and solicitations for bids
• Provide leadership for the vendor selection process
• Convene a procurement evaluation committee when needed and facilitate the review and evaluation of procurements, as appropriate. Responsible for drafting evaluation reports.
• Oversee the preparation and issue of purchase orders

• Track vendor invoices and assuring the documentation is complete prior to submission to finance and build capacity of team in this area
• Develop standards for filing and handling of procurement documents and train procurement team
• Develop procurement orientation module for all new staff
• Provide weekly status reports to the COP
• Performs local procurements of commodities, in coordination with the project’s US-based Procurement Manager, and the relevant project staff, including the Logistics Coordinator, following all relevant USAID and Abt Associates policies and procedures, including:
• Work with the US based Procurement Manager and HO support team on insecticide procurement requirements and all other international procurement orders.
• Ensure quality control and receipt of delivered goods, and the processing of customs clearance and tax waivers, as needed.
  • Ensure that all health and safety measures are in place and followed at all store and spraying locations.
  • Ensure the clearance and proper disposal of all waste material and excess items from project stores.

Preferred Qualification

• Bachelor degree in Business, Management or other relevant field
• At least eight (8) years of relevant professional experience, with significant experience in the procurement and logistics of commodities.
• Experience on USAID-funded development programs with high volume of procurement and thorough knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is highly desired. Strong knowledge of USAID rules and regulations as they relate to procurement
• Excellent capacity building, organizational and computer skills
• Negotiation and analytical skills
• Ability to manage complex activities and complete tasks on short notice
• Fluency in English

Minimum Qualifications

Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

Deadline: 30th September 2021.

 

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2.) Strategic Advisor for the Sierra Leone Integrated Health Program Activity

 

Job Description

A. BACKGROUND

USAID anticipates an integrated health program project in Sierra Leone which aims to support the Ministry of Health in the delivery of quality health services in the country.

B. SCOPE OF THE CONSULTANT

Abt Associates is looking to hire a consultant with knowledge and experience of Sierra Leone who can support Abt Associates efforts to prepare a proposal for the Sierra Leone Integrated Health Program Activity opportunity.

The consultant will be asked to:

• Learn about and share USAID/Sierra Leone and MOH preferences, internal dynamics, priority activities and establish initial contact with MOH.
• Provide insights on the health sector in Sierra Leone and identify key stakeholders for partnerships, including the ones currently implementing USAID projects.
• Contact and set up meetings with key external stakeholders (including potential partner organizations, local government counterparts) who offer specialized skills, insights, and capacity that would be of benefit to the strategic development of the proposal.
• Participate in/lead and take notes at select meetings with potential counterparts or partners as requested by the proposal team.
• Based on information gathered, provide recommendations for the technical approach, potential partnership approaches and potential partner organizations.
• Identify talented staff from Sierra Leone who could potentially fill positions on the project.
• Attend strategy sessions to provide ideas, feedback, and suggestions on possible strategic approaches to the opportunity via in person or phone discussions and/or in writing in response to draft proposals or descriptions.

C.

MINIMUM QUALIFICATIONS

• Master’s degree in Public Health or Medicine, Business Administration, Public Administration, Economics or other relevant field;

• A minimum of 6 years of relevant professional experience specifically in health systems, capacity building and/or local partner development;
• A strong grasp of the health sector in Sierra Leone;
• Successful track record as a technical advisor;
• Experience in international development project management settings and experience with USAID programs desired;
• Experience in project implementation;
• Excellent writing, computer, and organizational skills;
• Strong interpersonal and communication skills, initiative, and good judgment.

C. OTHER CONDITIONS

• The estimated level of effort is 20 days
• The place of performance is Sierra Leone
• The Period of Performance will begin 8/15/2021 – 11/31/2021
• The consultant will report to Capture Lead, Bettina Brunner

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

Deadline: 20th August 2021

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

The Aberdeen Women’s Centre (AWC) is a Non-Governmental charitable hospital located in Aberdeen, Freetown providing free surgical services to the women of Sierra Leone for correction of disorders arising from protracted labor; we are also providing free maternity services and an outpatient pediatric clinic for children between birth and fifteen years old.

For its operations, AWC is looking for qualified Sierra Leoneans to fill the following position:

Position: Supply & Procurement Manager

Job Type: Full time

Job Location: Aberdeen Freetown

Department: Admin

Reports to: Country Director

 

Purpose of the Role

 

Reporting to the country Director, the holder of this role will ensure that all AWC departments (clinical & non-clinical) have adequate supplies at all times and AWC supply resources are effectively used and managed.

The holder of this position will take overall responsibility for AWC’s Supply Chain for medical & non-medical supplies; this will include procurement and stores management.

 

Responsibilities and Duties

Stores & Supply Management (80%):

 

• Monitor stock levels to ensure stock-outs do not occur

• Implement ‘early-warning’ measures to ensure timely procurement requests are submitted

• Ensure that resources (medical & other supplies) stored at AWC are safely stored

• Co-ordinate the unloading of containers and deliveries from suppliers – including supervising the sorting, storing and labelling of supplies

• Proactively identify process improvements and cost saving opportunities

• Organize and manage efficient stock counts – daily / monthly / annual as appropriate

• Maintain proper records for all stock issued to departments

• Monitor and report on departmental stock usage

• Analyze and investigate usage information regularly to identify unusual patterns or requests

• Evaluate and report on supply KPIs

• Prepare month-end stock report for finance department by 5th working day of every month. Including working with the finance manager in resolving any stock balance issues.

• Supervise and train the AWC supply team

• Review and maintain AWC stores management and safety procedures ensuring laid down procedures are followed.

• Provide continuous training to departmental supervisors on lapses identified in record keeping of stock.

• Any other tasks as assigned by the senior management team

 

Procurement Management (20%):

 

• Work with the finance team to ensure that all monthly procurement requests fall within budget, and that quotes are obtained for price comparison in order to ensure VFM is achieved in procurement.

• Supervise the timely procurement of goods and services to meet department needs

• Regularly review and monitor procurement contracts with supplies to ensure that corrupt or dishonest practices do not occur

• Proactively identify procurement cost saving opportunities

• Evaluate and report on procurement KPIs

• Support Country Director in reviewing requests from donors (DRI and Americares, etc.) for supplies offered.

• Work with the clearing agent and relevant Government Ministries to ensure that import shipments are cleared and forwarded to AWC on time.

 

Personnel Specifications Required

 

Essential

• A bachelors’ degree in procurement or logistics.

• Minimum Five years’ experience as a supply chain / procurement manager.

• Ability to use and analyse data & information in Microsoft Excel

• Good attitude, willingness to work hard and to learn

 

Desirable

• Ability to establish goals, structures and processes necessary to implement the organisation’s mission and strategic vision.

• Excellent oral and written communication skills.

• Ability to work well under pressure and meet deadlines.

• Strong organisational and planning skills

• Ability to work with teams across different departments and backgrounds

How to apply

Applicants should send their CV (max 4 pages) and a one page Cover Letter to the Human Resources and Admin Manager, Aberdeen Women’s Centre via email to:

awc.recruitment@aberdeenwomenscentre.org

with the subject line “Supply & Procurement Manager” not later than Wednesday 18th August 2021.

We are an equal opportunities employer”.  Women are strongly encourage to apply.

Note:

Only shortlisted applicants will be contacted.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

ORGANIZATION BACKGROUND

Street Child of Sierra Leone (SCOSL) is a local Non-Governmental Organization promoting the right to education and child protection for children in the most remote communities in Sierra Leone.

We believe that every child deserves the right to live in a safe place, secure home and above all, have the chance to receive a quality education. As an organization, our key focus is helping children into schools-and ensuring that they stay there. For those that have no access to education, we work towards creating access in some of the most remote parts of the country, ensuring that no child is left behind.

 

JOB SUMMARY

The Procurement Manager shall act on behalf of Street Child of Sierra Leone (SCoSL) to provide leadership on a broad range of procurement management services across the entire organisation as requested by SCoSL to facilitate the smooth implementation of projects. The Procurement Manager will ensure all procurements activities are conducted in strict compliance with the principles, rules, and procedures set out in the SCoSL Procurement Guidelines. S/he will co-ordinate with all SCoSL staff, especially logistics, procurement committee, end users and project managers, to ensure a rapid and timely delivery of project inputs. S/he will need to ensure supervision, monitoring and management of the procurement function from the inception through to the end. The Procurement Manager would lead; give advice and support SCoSL management on supplier and contract management matters including quality, price analysis, evaluation and monitoring, sourcing strategy, market trends, assets management and disposal of redundant assets.

 

KEY TASKS AND RESPONSIBILITIES:

• Provide advice to the Country Director, the Procurement Committee and end-user departments on all matters relating to procurement including procurement planning, sourcing, supplier, and contract management matters.

• Developing and improving procurement processes and ensuring value for money on the acquisition of goods, construction/renovation works and all other services that SCoSL undertakes.

• Conduct procurement planning sessions with end- user departments’ representatives to ensure understanding of the procurement process and associated timeframes.

• Conduct Pre-Bid engagement to provide information and instructions and respond to vendor questions to ensure the clarity of solicitation documents.

•  Leads in the review of bids and proposals for determination of responsiveness to procurement requirements.

•  Prepare award recommendations in compliance with procurement law and regulation.

• Coordinate with Finance Department to facilitate timely payment to contractors and suppliers

•  Oversee the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section.

• Manage the delivery of goods/services to any SCoSL office and ensuring all items are correctly accounted for by the teams and from the Supplier.

• Ensure all procurement follows the organisational procurement procedures including the SC UK procurement minimum standards and all orders are made correctly with the right authorization

• Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods and services.

• Conduct effective price checks on all procurement conducted and manage the process to negotiate strong value for money.

• Monitor progress of contracts implementation to ensure that it abides by the stipulated standards, procedures, and planned procurement timetable

• Ensure all suppliers uphold the terms and conditions of the agreement and in need of sourcing or changing current agreements organise procurement committee to facilitate any necessary additions and changes

• Working closely with and under guidance of Street Child (SC) UK Finance Manager to ensure compliance and standards are met across all ongoing programmes at SCoSL.

Note: The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

 

EDUCATION AND JOB-RELATED SKILLS

• Minimum should possess a degree or equivalent qualification in procurement, supply Chain Management, Business Administration, Accounting or related field

• Effective Communication skills, fluent English writing, and verbal skills, with strong negotiation skills

• Advanced skills in internet use, Microsoft, PowerPoint and Excel.

• Certificate or Diploma in Procurement an added advantage

 

RELEVANT WORK EXPERIENCE

• Minimum five (5) years demonstrated working experience in Procurement and office management including facilities two (2) of which should be at senior management level

• Minimum of three years managing personnel

• Demonstrable network of contacts and high standing in his/her profession with proven record of building and managing effective partnerships and strategic alliances

• Demonstrable working knowledge of key Donor requirements, with at least one year’s experience of FCDO/DFID procurement knowledge and Sierra Leone’s Procurement Policies

 

 COMPETENCIES REQUIRED

• Team player

• High sense of confidentiality

• Organised and good at planning ahead

• Proactive, ambitious, and adaptable

• Good problem solver who can think on his/her feet

• Strong leader as well as a good manager

• Hands on and strong multi-tasker

 

FUNCTIONAL COMPETENCIES:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships

• Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines

• Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support

• Demonstrates openness to change and ability to manage complexities ∙ Responds positively to critical feedback and differing points of view

 

Street Child of Sierra Leone is a Child Protection organization and we believe that:

 

• Children and young people should never experience abuse of any kind, and

We have a responsibility to promote the welfare of all children and young people, to keep them safe and to practice in a way that protects them.

• SCoSL has Safeguarding and Child Protection Policies in Place, and is committed to the protection of vulnerable children and adults

 

• Women and Persons living with disabilities are encouraged to apply

 

HOW TO APPLY 

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

info@streetchildsl.org

Please note that only short-listed candidates will be contacted. Closing date for the receipt of application packages is on: 20th August, 2021.

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Sierra Leone Red Cross Society (SLRCS) is recruiting to fill the following positions:

1.) Procurement and Logistics Manager
2.) Finance Officer

 

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff, and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.

 

See job details and how to apply below.

 

1.) Procurement and Logistics Manager

 

SLRCS is seeking a talented, hard-working, and dynamic Sierra Leonean for the position of Procurement and Logistics Manager.

 

Date required: August 2021.

Duty station: SLRCS HQ, Freetown with frequent travels to the provinces as and when required.

 

Fixed term – One year with possible extension based on performance.

 

JOB SUMMARY: The Logistics and Procurement Manager will report directly to the Director of Finance, Logistics and Procurement and will work closely with Senior Management and Technical Team leads in supporting and overseeing Procurement and Logistics services from a management perspective to ensure required supplies of goods, works and services needed for program activities are mobilized efficiently and in a timely manner. He/she will lead the setting up of strategic contracts, supplier-prequalification exercise leading to the development of framework agreements for the national society, supporting programs in procurement planning, process and award of contracts. He /She will also work closely with branch offices to support procurement and logistics functions as well as capacity building at the branches. He /She will also be responsible for managing the society’s warehouses and work with branch staff to ensure adequate and secure storage is provided for supplies in the field.

Main Duties

Procurement and Supply Chain Management Responsibilities:

• Manage the entire process in the planning of procurement of goods, works and services.

• Responsible for Supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effective-functioning processes to avoid costly delays and lost opportunities.

• Ensure effective lines of communication to ensure timely delivery of supplies using the most appropriate procurement procedures.

• Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.

• Ensure full compliance with SLRCS procurement rules and regulations and as well as donor procurement policies and procedures.

• Establish and implement a monitoring system that ensures that the prices paid for supplies are in line with local market prices.

• Develop and manage the database of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms are in place.

• Prepare monthly, quarterly and annual procurement plans, and progress reports as required.

• Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with SLRCS/donor rules.

• Organizes and leads the bid solicitation process including drafting and issuing RFQ, RFP, RFI, Tenders, developing bid evaluation criteria and guiding clients on processes involved.

• Call for and oversee selection committees to review applications and select vendors

•  Ensure the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.

• Prepare service delivery contracts, leases and purchase orders for all acquisition needs.

• Maintain procurement files including all relevant documentation and vendor tracking system as well maintain all the relevant information concerning the organization’s suppliers;

• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that SLRCS continues to always receive uninterrupted services.

Warehouse Management Responsibilities

• Manage the entire Warehouse management process of the SLRCS.

• Responsible for i inventory management processes at the Warehouse thereby ensuring effectively-functioning of the Warehouse.

• Strategically manage warehouse in compliance with SLRCS Warehouse Management and related policies and vision.

• Oversee receiving, warehousing, distribution, and maintenance operations at the SLRCS Warehouse

• Setup layout and ensure efficient space utilization

• Adhere to all warehousing, handling and shipping legislation requirements

• Maintain standards of health and safety, hygiene and security

• Manage stock control and reconcile with data storage system

• Liaise with clients, suppliers and transport companies

• Produce stock reports and statistics regularly (IN/OUT status report, dead stock report etc)

• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.

• Controls inventory levels by conducting physical counts; reconciling with data storage system.

• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.

Logistics Management Responsibilities

• Ensure safety for all and advise staff that driving does not take place unless every person in the car is using their safety belt in a vehicle

• Ensure proper servicing, maintenance and repair of vehicles, in accordance with SLRCS policies and standards and report any irregularities

• Ensure records are kept for mileage driven/fuel added and the vehicle logbook maintained, including for hired vehicles

• Prepare Fuel consumption and utilization reports and ensures fuel vouchers and chits are managed in line with SLRCS policies

• Responsible for vehicular movement from one location to another ensuring that the vehicles are always road worthy and equip with all requisite safety equipment (a safety belt for each seat, first aid box and extinguisher) is in place and working as described in any SLRCS or rented vehicle.

• Maintain an updated list of all assets (including inventory) present in every location with all requested information (brand, model, SN, reference of reception’s documents, condition, tags etc)

• Ensure that asset forms are completed for new assets and the inventory list updated immediately.

• Track and update movement/transfer of all assets/inventory/equipment accordingly Share with Finance on a monthly basis the updated asset list for all assets meeting the capitalization thresholds on a monthly basis for reporting in the Accounting system.

• Ensure the proper protection, use, maintenance and storage condition of all equipment

• Facilitate the repairs of all equipment as required by the Supervisor

• Ensure a permanent functioning electrical supply through EDSA power and generator backups through hardware maintenance procedures, including ensuring a minimum stock of fuel and electricity bills paid in good time.

• Carryout a regular and thorough service maintenance and care system of electrical set up in all offices ensuring good use and safety of electrical outlets

• Follow up and report on fuel and spare part consumption/vehicle maintenance logs, observing and reporting irregularities

• Provide Training for guards and other staff to ensure high quality operation, maintenance and care of energy setup and assets

• Ensure maintenance of all air conditioners installed at SLRCS structures, and all other electrical appliances

• Working closely with the Admin unit supervise and arrange all maintenance and repairs for SLRCS premises (office, warehouse and guesthouses) and equipment therein, ensuring they are compliant with standard

• Maintain and update a network of skilled contractors, such as electricians, AC Technicians, Plumbers, Carpenters etc

Education and Experience

• A Bachelor’s Degree in Procurement, Logistics and Supply Chain Management from a reputable institution or a degree in a relevant field with minimum five years’ practical experience in similar position.

• CIPS Certification or a master’s degree will be an added advantage.

• Minimum 5 years’ experience in Procurement Logistics and Supply Chain management.,

• Working experience in the humanitarian or NGO sector in similar position

• Experience working in an emergency setting/responding to emergencies.

Knowledge, Skills and Abilities

• Excellent communication in English both written and oral.

• Excellent interpersonal skills and ability to work with minimum supervision.

• Computer literate (MS word & excel and other accounting software)

• Skills in facilitation; training and developing staff.

• Skills in Project and Program Management

• Knowledgeable with the Sierra Leone Procurement Regulations and environment.

• High integrity

• Result oriented, analytical thinking, focus on quality.

• Attention to detail without losing the bigger picture.

• Good communication and interpersonal skills

• Ability to work independently and to take initiative.

• Flexible, patience and diplomatic

• Ambition to learn and support others to develop.

 

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (non-relatives) and supporting documents to the HR Department, 6 Liverpool Street, Freetown/2 Cockrill North Off Wilkinson, Freetown, or the Branch Offices. Closing date for receipt of applications: 12th August, 2021 at 17:00 hrs.

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY.  TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

 

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2.) Finance Officer

 

SLRCS is seeking a talented, hard-working, and dynamic Sierra Leonean for the position of Finance Officer – BRC Funded Projects

Date required: August. Duty station: Freetown with frequent travels to provinces as and when required.

Fixed term – 1 year with possible extension based on performance.

 

JOB SUMMARY:

The main purpose of this role is to support the Head of Finance in ensuring the effective and efficient financial management of the SLRCS projects funded by the British Red Cross (BRC). This position will be based at the HQ and will support the day to day running of the BRC projects in ensuring that all project overall objectives are met thereby delivering efficient and effective humanitarian responses to the most vulnerable people in its operational areas.

 

Main Duties and Responsibilities

Financial Management

• To support operational branches and departments prepare annual budget and budget revisions in close collaboration with the Head of Finance (HoF)

• To prepare timely and accurate monthly financial reports including those of the branches.

• To work together with programme staff and prepare project quarterly reports with BVA in line with project agreements.

• To receive and review all payment requests and ensure they are accurate before submitting to the Head of Finance for approval and processing thereafter.

• To receive all Liquidations/Returns and ensure that they are supported by appropriate supporting documents and submit to the Head of Finance for approval.

• To prepare Cashbook and monthly bank reconciliations of all project bank accounts

• To ensure timely accounting and monthly reconciliation of staff working advances, monthly specification, and age analysis of open WAs

• To prepare quarterly reports of all operational project staff and branch working advances for the attention of the Head of Finance

• To check the accuracy of all payments and ensure they are supported by the appropriate supporting documents.

• To ensure all Taxes -PAYE, NASSIT and Withholding relating to SLRCS staff for the projects  are paid on time.

• To prepare monthly reconciliation of staff NASSIT thereby ensuring that all payments due are settled as required by law.

• To work closely with the HR unit to ensure all project staff salaries are paid on time.

• To work with the HR to ensure all project staff contracts are up to date and copies filed accordingly.

• To ensure accuracy of all accounting documentation, and that the required supporting documentation is attached.

• To maintain accurate records of all payables and receivables and report on same on a monthly basis.

• To ensure that all expenditure is in line with authorized Project budgets and  SLRCS finance guidelines.

• To record the transactions in the Financial Accounting System

• To prepare for and assist in audit of the SLRCS BRC funded projects books of accounts

• To prepare and update the asset/inventory register on a quarterly basis as per SLRCS procedures.

• To support the Head of Finance in the management of all BRC Projects bank accounts at HQ as well as branches

• To prepare fund confirmation receipt and share with the donor upon receipt of funds by the donor.

• To prepare Cash Forecast and Request for the attention of the Head of Finance on a quarterly basis.

• To support the Head of Finance during external audits

• To ensure the Financial Management and Procurement procedures are followed as per the Grant Agreement Documents (GAD) signed between SLRCS and the BRC

• Any other duties assigned by the Head of Finance

 

Education and Experience

• BSc Applied Accounting with + ACCA part qualified (6 of 13 modules) or other equivalent education.

• BSc Applied Accounting with + ACCA

• Minimum 3 years’ experience in accounting,

• Working experience of project financial planning and reporting

• Experienced in using accounting software like Microsoft Dynamics Nav or similar

• Knowledge of International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP)

Skills, Knowledge and Abilities

• Proven bookkeeping, accounting and reporting skills, including payroll, payables and budgeting

• Skills in facilitation; training and developing staff

• Fluency in spoken and written English

• MS Office

Duties applicable to all SLRCS staff

• Uphold the Fundamental Principles of the Red Cross/Red Crescent Movement

• Actively work towards the achievement of the goals of SLRCS

Demonstrate competencies and proprieties as defined in the behaviour framework of SLRCS

Languages

• Excellent level of English (written and spoken)

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (non-relatives) and supporting documents to the HR Department, 6 Liverpool Street, Freetown/2 Cockrill North Off Wilkinson, Freetown. Closing date for receipt of applications: 12th August 2021 at 17:00 hrs.

 

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

 

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Reference #: FICTPD3062021

Location: Freetown, Western – Urban, Sierra Leone

Introduction

MSSL is a results-orientated, non-profit, social enterprise, which uses modern management techniques to provide family planning, reproductive and sexual healthcare. The goal of MSSL is to meet the needs of the underserved communities and to dramatically improve access and use of reproductive health services in partnership with the Government of Sierra Leon in joint efforts to reduce maternal mortality. MSSL is a wholly controlled subsidiary of MSI Reproductive Choices (MSI).

The primary responsibility of this role is to further MSSL’s mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE.

This is a role requirement that the job holder must fully comply with, promote, and live MSI Reproductive Choices CORE VALUES:

The job holder is part of the senior leadership of MSSL’s team and provides strategic financial management of the country programme. The Finance, ICT & Procurement Director will ensure appropriate systems and strong procedures/controls are in place to support the continued growth of the country programme. S/he provides leadership to the MSSL finance, ICT & Procurement teams and advises the Country Director and Senior Management Team on the health of the business and on financial strategies.

Job Functions

Accounting,Administration,Analysis,Auditing,Banking,Business Development,Compliance & Regulatory Affairs,Finance,Financial Planning,Information Technology,Procurement,Senior Management

Industries

Ngo / Non-Profit

Specification

1. Provide strategic and functional leadership as part of the management team.

• Deliver sustainable business growth through the adoption of commercial business practices (as part of the Senior Management Team (SMT)).
• Provide financial analysis to help drive strategic planning and aid the development of the annual business plan. The financial analysis should cover business strategies, new products and services, and key service channels and donor relationships and should highlight financial returns and sustainability as well as the service impact.
• Provide ideas and influence to expand our social business, both private and public sector initiatives, and drive improvement of key efficiency areas.
• Define and track financial indicators that will improve the cost-efficiency of MSSL operations and advise the SMT of the impact on each channel.
• Support the Operations Director (or equivalent) in the development and maintenance of robust systems to capture operational data.
• Be accountable for the maintenance of the anti-fraud and bribery programme in-country and for the maintenance of control systems to prevent fraud or to mitigate its impact.

2.Oversee and ensure financial systems, procedures, and reports, that enable efficient and compliant use of MSSL funds and assets.

• Interpret financial data, provide financial advice to solve complex financial problems.
• Coordinate financial reporting, briefing with donors, MSI and government entities. Prepare donor financial reports in line with donor reporting requirements and standards.
• Ensure organisational internal controls and systems are maintained and adhered to, identifying key risk areas, and addressing them.
• Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems. Maintain an effective control structure.
• Provide technical financial staff training where necessary to ensure understanding and compliance with MSI global financial policies.

3. Ensure Information Technology is efficient, reliable, and adequately controlled.

•Ensure all IT infrastructure and resources to run an efficient IT system is provided and in place
•Lead the IT team to provide all MSSL IT needs in all locations and specialised projects such as CLIC and Call Centre.
•Put in place IT systems, controls, and protocols for IT use.

4.Leadership of a team, that is developing and improving continuously.

• Lead and manage the Finance Manager, Donor Reporting Manager, IT Manager and Procurement and Resourcing Manager to build their capacity and strengthen competency and professional development. ·
• Conduct regular team performance appraisals, monitoring progress and setting objectives. ·
• Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the country programme.
• Provide coaching, guidance, and support to assist team members reach their full potential for the necessary team member capacity building, team development and succession planning through the performance management process.

5.Responsible for accurate and timely group reporting, while dealing with internal and external
auditors.

• Ensure timely and accurate preparation and submission of the MSSL’s monthly financial management accounts.
• Ensure compliance with the financial components of the MSI Partnership manual and with the group finance manual.
• Coordinate preparation of statutory accounts and annual audit in line with group reporting timetables.
• Ensure full compliance with all donor compliance requirements.
• Prepare donor financial reports in line with donor reporting requirements and standards
• Liaise with internal audit and external auditors.

6.Devise accurate, realistic, and inclusive budgets for MSSL’s programme, for donor funding
bids and for sub-departments

• Prepare annual operational and capital budgets to guide and plan the optimal use of MSSL’s and donors’ resources to achieve the organisation’s objectives and maximise impact.
• Monitor and manage expenditure trends and provide timely advice and analysis of potential over or under spends to the SMT and budget holders, to allow managers to make required adjustments to meet financial goals.
• Monitor programme support costs and ensure MSSL is maximising on cost efficiencies and recoveries.
• Provide annual training and continuous support to the SMT, budget holders and project managers to ensure proper understanding, ownership of and engagement with financial results and programme budgets.
• Provide sound financial advice to the country director, the programme board, and other SMT colleagues as appropriate.

7. Ensure procurement is planned, well managed, in line with MSI procurement standards and is good
value for money.

• Ensure procurement is thoroughly planned and monitored on a regular basis
• Develop and execute improved procurement strategies, policies, and procedures across all channels of purchasing/procurement in MSSL to meet MSIs procurement standards and ensure value for money.
• Manage every aspect of the supply chain and notify senior management team of any possible obstacles to ideal procurement efficiency
• Perform procurement cost analysis and set appropriate benchmarks
• Ensure procurement team are coordinating procurement deliveries with support from stores and the correct procured items are being received into MSSL stores

8.Effective management and oversight of MSI working capital and financial obligations.

• Oversee cash flow management and forecasting to ensure that adequate funds are available for programme needs. Monitor the cash requirements and amounts drawn down against programmatic requirements.
• Manage debtors, creditors, advances from local donors and End of Service funds and their accurate recording and regular monthly reconciliation on the Balance Sheet. Ensure that working capital is managed efficiently and proactively. ·
• Ensure that all statutory requirements are met on time, including payroll taxes, VAT (sales tax), income tax, pensions or other retirement obligations, insurance etc. Ensure that the programme complies with all regulatory requirements of local statutory bodies.
• Ensure contractual obligations are financially sound and appropriate for the organisation.
• Be accountable for the safeguarding of the country programme’s assets.

Qualifications:

• Qualified accountant (ACCA, CIMA or CPA)
• Bachelor of Accountancy or Finance or equivalent
• Master’s degree or equivalent senior-level work experience in financial management

Skills and Experience:

Requirements

• Minimum seven years of post-graduate relevant work experience with at least three years of experience in a significant senior management/director position
• Experience in successfully managing similar-sized (or larger) annual budgets
• Strong leadership and management skills
• Demonstrated experience in successfully managing and motivating teams; track record in achieving financial targets
• Significant finance experience (in a similar position at senior management level) with exposure to both NGOs and private sector institutions
• Experience of financial grant management for at least two of the following: USAID, FCDO and European Commission; experience in developing successful proposal budgets
• Proven experience of increasing cost-effectiveness and compliance and reducing financial risk through improved internal controls
• Excellent knowledge of financial management systems and reporting
• Strategic thinker, excellent analytical skills
• Demonstrated experience in successfully developing and rolling out new policies and procedures
• Advanced Excel skills and hands-on experience with computerised accounting systems; knowledge of SUN systems an advantage
• Able to communicate effectively at all levels; excellent verbal, written and presentation skills

Job Closing Date

14/07/2021

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

CRS is recruiting for a Temporary position of Procurement Assistant

If you are interested and your profile matches the requirements, please read the below job description, and follow the instructions to submit your application package.

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance and peacebuilding.

 

CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) launched its work in Sierra Leone in 1963 supporting relief and development operations in the country. CRS Sierra Leone has proudly maintained a strong reputation and relationship with partners and the communities we serve in the country implementing a multi-sector program portfolio. Today, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience. CRS/Sierra Leone currently implements projects in Education, Emergencies, Health and Urban Resilience sector area, including: the USDA/McGovern Dole Food for Education funded All Pikin for Learn (APfL) project, and is a co-principal recipient of the Global Fund malaria grant to the country. Other funding includes the EU-funded COVID response project, the Coca Cola-funded RAIN project, and the DFID-funded waste management project. In addition, the country program is working on several high-profile opportunities included establishing a Freetown Water Fund, supporting the Freetown City Council to deliver its Transform Freetown strategy through slum regeneration, and emergency response to COVID-19 funded by USG/OFDA.  CRS Urban malaria research project anticipate that by incorporating malaria activities in the Transform Freetown Project, a more holistic and sustainable approach to improving the health and reducing malaria prevalence can be achieved.

 

Job Title: Procurement Assistant – Temporary Position

Department: Procurement Unit – Pool – Operations

Reports To: Procurement Manager

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office, Freetown should be willing and able to travel up to 10 % Project Sites

 

Job Summary:

You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

 

Roles and Key Responsibilities:

• Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.

• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.

• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.

• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.

• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.

• Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.

 

Basic Qualifications

• High School diploma required.

• Minimum of 2 years work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities.

• Good writing skills.

• Knowledge of local market conditions.

• Knowledge in MS Office package (Excel and Word).

 

Preferred Qualifications

• Bachelor’s Degree a plus.

 

Knowledge, Skills and Abilities

• Strong attention to detail with good organizational, time management and prioritization skills.

• Ethical conduct in accordance with recognized organizational codes of ethics

• Strong customer service orientation with excellent communication and interpersonal skills

• Proactive, resourceful, solutions oriented and results-oriented.

 

Required Languages: English

Travel: include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 10 %.

 

Supervisory Responsibilities (if none, state none)

Key Working Relationships:

Internal: CP and Field Teams

External:  CRS Assigned Stakeholder etc.

 

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

 

WOMEN ARE STRONGLY ENCOURAGED TO APPLY.  CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for this position please send up-to-date CV and a supporting letter, copies of relevant certificates to:

SL_HR@crs.org

Please note that only short-listed candidates will be contacted.

 

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England and Extension Offices in Applicants’ Locations

 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

 

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 

Closing Date for the receipt of application packages is 25th June 2021.

 

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Disclaimer: Careerical eConsult posts job listings for the convenience of job seekers. We do not endorse or recommend employers, and a posting does not constitute an endorsement or recommendation. Careerical eConsult explicitly makes no representations or guarantees about positions listed on our website. Careerical eConsult is not responsible for safety, wages, working conditions, or other aspects of employment.  It is the responsibility of applicants to research the integrity of the organizations to which they are applying. We advise you to use caution and common sense when applying for any position with an organization or private party.

Save the Children International (SCI) is looking for energetic and hard-working man or woman to serve as Procurement Officer at the Coordination- Freetown Office.  If you have a passion for children, and you wish to be part of a dynamic team supporting development in Sierra Leone, then we look forward to your application!  Women are strongly encouraged to apply.

Note that all applicants should apply through the following links below (Taleo & Relief Web).

1. Taleo Link

https://stcuk.taleo.net /careersection/jobdetail.ftl? job=2100030A&lang=en

2. Relief web Link

https://reliefweb.int /job/3733975/ procurement-officer

The Role: Procurement Officer will be responsible for effective procurement support to all SCI procurement requirements. The Procurement Officer is fully accountable that all procurement support is carried out according to agreed procurement plans and requests, and procurement systems, procedures and policies.

QUALIFICATIONS:

• A minimum of Diploma in Business Administration or related field. Professional qualification (CIPS) in Procurement field of study is an added advantage.

 

EXPERIENCE AND SKILLS

Essential:

• At least 3 years working experience in the same position or related position in a reputable organization, preferably an international NGO.
• Thorough understanding (or ability to do so) of SCI, donor, and procurement markets, dynamics, requirements and policies for NGOs and government regulations.
• Strong budgetary and financial management skills.
• Demonstrated planning, organising and negotiation skills
• Time management, Diplomacy and Confidentiality
• Must be Computer literate with strong documentation skills

Desirable:

• Ability and willingness to undertake periodic field travel to up-country and hard to reach and hard to stay areas.
• Driving skills (valid driving license mandatory).
• Ability to work in hard to reach/stay areas.
• Effective interpersonal skills – oral and written communication skills

 

CONTRACT LENGTH: 12 Months

Closing date: 10^th May, 2021

 

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

APPLICATION INFORMATION

Applicants are advised that

Save the Children International does not require any payment or expense during the entire recruitment process and we maintain zero tolerance to dual employment.  Any request in this direction should be immediately cancelled.

 

Please apply in English using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations for the role.

• Applicants should attach a copy of a valid Labour Card to their applications

 WOMEN ARE STRONGLY ENCOURAGED TO APPLY