Application are invited from a qualified and experienced person for the post of General Secretary in the Bible Society of Sierra Leone 2 Signal Hill Road, Congo Cross, Freetown.
Position: General Secretary
Responsible to: The Board.
Purpose: The General management and administration of the Bible Society of Sierra Leone
Overall responsibility will include but not limited
The GS/CEO as the overall executive leader of the Society reports to the Board and therefore, has an overall duty of providing direction, inspiring and sustaining both behavioural and performance standards, fostering unity of purpose among the team members and ensuring overall achievement of the Society’s objectives through a visionary and motivational leadership.
As the CEO and Scribe of the Board, he/she serves as the link between the Board and the Management and Staff, the Society and leadership for the management, staff and volunteers.
Convening Elders Council, Board of Directors, Executive Committees and AGM Meetings in consultation with the President/Board Chairman and ensuring proper recording of the minutes of meetings.
Initiating new policies, reviewing existing ones and executing policies as stipulated by the Board.
Ensuring availability of Scriptures from time-to-time.
Motivating the workforce and the volunteers of the Society in a way that they can perform exceptionally well to move the Society to greater heights through a visionary leadership style.
Safeguarding the financial position of the Society to ensure continuity and sustainability
Relating with local and international stakeholders in a godly and productive manner.
To represent the Society at every inter-denominational and inter-religious as well as UBS and other national and international fora.
To manage all Research & Developmental projects of BSSL.
To perform any other functions as may be stipulated by the Board and the UBS from time to time.
Qualifications
. A: Spiritual: The General Secretary should:
have shown in all aspects of his/her life and activities keen and effective interest in the Scriptures;
have a personal sense of call to the work and be willing to devote his/her full time to it; consequently he/she will accept no other post, whether honorary or paid, except by authority of the Board;
have demonstrated evangelistic concern and zeal;
have a genuine interest in and pastoral concern for fellow-workers, a positive attitude toward serving all Churches and Christian groups, regardless of his/her own connections and background.
Administrative: The General Secretary should:
have shown administrative ability in his/her past activities and gained administrative experience at management level in either government, private sector, Church or para-church agencies;
be able to gather around him/her a team of fellow-workers, give them imaginative yet firm leadership, and maintain good personal relations with them;
have manifested sensitivity to opportunities and a disposition for initiative and action; be willing to acquaint himself/herself and keep up with modern management and financial and budget procedures;
have worked under the authority of a Board or committee and be ready to accept responsibility toward the United Bible Societies and GMT staffs as representing the world fellowship which he/she is serving in his/her capacity as General Secretary;
able to present effectively to these bodies the needs and concerns of Bible work in his/her own country.
C: Academic
Degree in Social Sciences.
Masters, Ph. D degree is an added advantage. Post graduate qualification in Management.
Excellent communication skills.
Knowledge in accounting and project financing.
Experience in Project Writing and Project Management position.
Relevant experience of 10 years in senior Management position.
Age range 40 to 55years.
Active and Committed Christian.
Computer Literate.
Good interpersonal relations.
Method of Application
hard copies of Application including a recent passport size photograph, Curriculum Vitae, Copies of all certificate and Diplomas, as well as contact details of three referees (no relation) should be addressed to the General Secretary, Bible Society of Sierra Leone, 2 Signal Hill Road, Congo Cross on a brown envelope marked ‘’Confidential’’ at the top left-hand corner and on soft copy Email: biblesociety46.sl@gmail.com.
Closing date for receipt of Application is 20th September, 2024.
The Parliamentary Service is responsible to provide Parliament with technical and administrative support and advisory services so as to enable Parliament to effectively and efficiently execute its constitutional and other functions.
Role Title DEPUTY CLERK OF PARLIAMENT
Report To: Clerk of Parliament
Manage/Supervise: Staffof the Parliamentary Service
Grade: 13
Role Summary
The Deputy Clerk of the Siera Leone Parliament assists the Clerk of Parliament in the management and administration of parliamentary functions. This role involves overseeing legislative processes, providing administrative support, and ensuring the efhcient operation of parliamentary practice and procedures. The Deputy Clerk plays a crucial role in maintaining the integrity and effectiveness of parliamentary operations.
Main Duties/Responsibilities
1. Parliamentary Support:
•Assist the Clerk in managing parliamentary sessions, including the preparation of agendas, schedules, and minutes.
•Coordinate the distribution of parliamentary documents and materials to Members of Parliament (MPs) and relevant stakeholders.
•Ensure accurate record-keeping of parliamentary proceedings, debates, and decisions; •Assist in the drafting and revision of legislative documents, including Bils, motions, and reports.
•Provide support in the development and implementation of parliamentary procedures and protocols.
•Facilitate training and orientation programmes for new MPs;
•Assist the Clerk in ensuring compliance with parliamentary rules of procedure as spelt out in the constitution and the standing orders.
2 Administrative Duties:
•Assist the Clerk in overseeing and martaging the administrative functions of Parliament, including stafing. budgeting, and procurement.
•Act on correspondence and communication on behalf of the Clerk and the Parliament.
•Assist the Clerk in ensuring compliance with parliamentary rules, regulations, and procedures;
•Coordinate with other governmental and non-governmental organizations as required;
•Represent the Parliament in official capacities and at public events when necessary:
•Assist the Clerk in formulating policy for the Parliamentary Service.
Skills/ Abilities
•Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities efficiently.
•Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with MPs, Staft, and external stakeholders.
•Leadership Skills: Proven leadership and management abilities, with experience in supervising and guiding a team.
•Analytical Skills: Strong analytical and problem-solving skils, with attention to details and accuracy.
Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with parliamentary management software.
Education and Experience
•Education: Master’s degree in Public Administration, Political Science, Law, or a related field.
•Experience: At least 5 years of relevant experience in parliamentary, legislative or public service environment, with a proven track record in a senior administrative role.
•Knowledge: In-depth understanding of parliamentary procedures, legislative processes, and government operations. Familiarity with the Sierra Leonean political and legal systems is highly desirable.
Personal Attributes
High level of integrity and professionalism.
Ability to work under pressure and adapt ko changing circumstances, Strong commitment 4o upholding democratic values and parliamentary ethics.
Application Process
Interested candidates should submit their CVs cover letters and relevant supporting documents to the Human Resources Department of the Sierra Leons Parliament at Tower Hi Freetown, Sierra Leone or via Parliament’s website www.parliament.gov.sl on or before 4:00pm on Friday 30th August 2024.
For Further information about the role and the application process, please send an email
to hra@parliament.gov.sl.
The Sierra Leone Parliament is an equal opportunity employer; we encourage applications from all qualified individuals regardless of their gender, ethnicity, or disability.
Partners in Health is recruiting to fill the following positions:
1.) Executive Officer to the Executive Director 2.) Biomed Manager 3.) Strategic Health Information System (SHIS) Lead
See job details and how to apply below.
1.) Executive Officer to the Executive Director
Vacancy Announcement
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
The executive officer will provide administrative support and coordination to the Executive Director of Partners In Health Sierra Leone, including scheduling meetings, planning trips, briefing the ED in advance of meetings, and prioritizing requests. This role is a great fit for someone with exceptional interpersonal skills, superior attention to detail, and organizational skills. This role will also be an excellent opportunity for someone who enjoys coordinating administrative tasks, has strong skills in Microsoft 365, is a talented writer, and who is skilled at managing schedules and priorities.
Essential Duties and Responsibilities:
Manage the ED’s calendar, supporting in prioritization of meetings and time
Support ED in ensuring follow up to emails and requests by maintaining organized list of action items and follow through of longer-term initiatives
Track requests made of the ED and provide briefings and summaries as needed
Coordinate local and international travel arrangements of the Executive Director, prepare itineraries, plan logistics
Draft official and unofficial written correspondence for the Executive Director’s review
Provide administrative and office support, such as notetaking, spreadsheet creation, creating and maintaining filing systems
Assist in preparation, execution, and follow up on leadership team meetings
Prepare office for high level meetings of the executive director and senior leadership
Lead cross-team engagement in preparation for events, such as conferences and large events, including coordinating across staff to ensure proper planning for events and travel
Coordinate with administrative team on logistics of all donor visits and international travelers
Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.Education and Work Experience Requirements
Bachelor’s degree required
Good organizational skills, attention to detail, and the ability to work in a very fast paced deadline driven environment; the ability to conceptualize complex tasks and work independently; strong problem-solving skills; superior writing skills.
Proficient in Microsoft 365 suite, including outlook and teams
Ability to be resourceful and work with little to no supervision
Prior experience supporting senior-level decision-makers on a close basis
Fluency in English and excellent oral and written communication skills.
Humility and flexibility. Capacity to enter each conversation as a learner and a teacher.
Commitment to health as a human right and social justice required.
Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of applicationInterested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees. This position will be running until a suitable candidate is identified.
2.) Biomed Manager
Application Status:Internal Advert
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
We are seeking a highly motivated and experienced Biomedical Manager to lead and oversee our biomedical department’s operations. The Biomedical Manager’s primary responsibilities are in Koidu District and travel out as needed. Also plays a crucial role in ensuring the smooth functioning of our medical equipment, systems, and technologies, contributing to the overall quality of patient care. The ideal candidate should have a strong background in biomedical engineering, excellent leadership skills, and a proven track record of managing complex biomedical projects. PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team.
If you are a dedicated and forward-thinking individual with a passion for biomedical engineering and a drive to enhance healthcare through technology, we invite you to apply for this exciting opportunity as a Biomedical Manager. Join our team and contribute to the advancement of patient care and well-being.
Essential Duties and Responsibilities:
Departmental Leadership:
Provide leadership and direction to the biomedical department, fostering a culture of collaboration, innovation, and excellence.
Supervise, mentor, and guide a team of biomedical engineers, technicians, and support staff to ensure optimal performance and professional growth.
Equipment Management:
Oversee the procurement, installation, calibration, maintenance, and repair of a wide range of medical equipment, ensuring compliance with regulatory standards and manufacturer guidelines.
Develop and implement preventive maintenance schedules and quality control processes to maximize the operational life of medical equipment.
Regulatory Compliance:
Stay updated with industry regulations, standards, and guidelines (e.g., FDA, ISO, AAMI) to ensure the biomedical department’s practices align with legal and safety requirements.
Lead efforts to maintain accurate documentation, records, and reports related to equipment maintenance, service history, and compliance.
Budget and Resource Management:
Collaborate with the finance department to develop and manage the biomedical department’s budget, ensuring cost-effective operations and adherence to financial targets.
Optimize resource allocation, including staffing, equipment, and supplies, to meet departmental goals and organizational needs.
Technical Support and Training:
Provide technical expertise and support to medical / clinical staff, assisting in troubleshooting and resolving equipment-related issues in a timely manner.
Organize training sessions for clinical personnel to ensure proper and safe use of medical equipment and technologies.
Vendor and Stakeholder Management:
Establish and maintain strong relationships with vendors, suppliers, and manufacturers to facilitate equipment procurement, service agreements, and technological updates.
Collaborate with cross-functional teams, including IT and clinical departments, to integrate biomedical systems and technologies seamlessly into the healthcare environment.
Performance Improvement:
Continuously assess the efficiency and effectiveness of biomedical processes and workflows, identifying opportunities for improvement and implementing best practices.
Lead initiatives to upgrade equipment, adopt new technologies, and enhance operational efficiencies within the biomedical department.
Ensure successful implementation of PIH’s new computerized maintenance management system (CMMS) to track and plan corrective and preventative maintenance for biomedical equipment across all PIH-supported facilities
Skills
Excellent leadership and team management skills, with a proven ability to mentor and develop staff.
Exceptional problem-solving abilities and a track record of driving process improvements.
Strong communication skills, both written and verbal, with the ability to collaborate effectively across departments and with external stakeholders.
Detail-oriented mindset with a commitment to maintaining accurate documentation and records.
Demonstrated project management skills and the ability to handle multiple priorities in a dynamic environment.
Excellent analytic & communication skills.
Strong team spirit and interpersonal skills.
Patience and the ability to work in high-pressure environments.
Research and analytic skills.
Proficient use of MS Office and relevant CMMS software.
Education and Work Experience Requirements
Bachelor’s degree in biomedical engineering, Electrical Engineering, or a related field; master’s degree preferred.
Minimum of seven (7) years of progressively responsible experience in biomedical engineering, with at least five (5) years in a managerial role.
Strong knowledge of medical equipment, devices, and technologies across various specialties.
Familiarity with relevant regulations and standards, such as FDA, ISO, and AAMI.
Prevention of Sexual Exploitation, Abuse and HarassmentAt Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.Method of applicationInterested candidates are required to apply through our website: www.pih.org/employment or hard copy at 27/29 Sahr Lebbie Street Kono. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees.
3.) Strategic Health Information System (SHIS) Lead
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
The strategic health information system lead will be responsible to carry forward this vision of the organization to strategically reinforce all the components of its overall health information system comprise of all Monitoring and Evaluation (M&E) including health statistics and data management, evaluation, research, e-health components that include facility-based information technology, mobile data technology, geographic information system (GIS), etc. In this position, this lead person will be in charge to come up with the strategies, supervise and support the associated activities, put together a strong and competent team while continuously reinforce their capacity, and advocate the necessary resources to build the team, put in place necessary the infrastructure and support the organization effort to generate those resources. To be efficient at this position the lead will work closely with the PIH-Sierra Leone SMT, especially the Medical Director, to receive guidance and set priorities; work with the Boston SIS team to stay up-to-date about available resources and get technical support; and stay connected with the relevant entities at MOHS and DMHTs to provide the accompaniment needed to support the development of the health information system in the country.
Essential Duties and Responsibilities:
Primary Responsibilities:
Team Leadership
Lead a growing multidisciplinary team of SHIS comprise of 3 main units: M&E, Research and e-Health. Manage and supervise the M&E team comprise of data management specialists, data officers and coordinators and archives staff. Provide guidance and leadership to the e-Health manager in charge of implementing e-health strategies and supervising the team of e-Health specialists and technicians. Oversee the work of the evaluation and research Manager and research specialist.
Ensure high level of positive synergy between these units. The SHIS will accompany closely and work side by side with these units to promote a consistent team spirit while ensuring, integration and alignment of all initiatives and tasks to be performed by these units.
Conduct regular performance evaluation for the team to identify strengths and weaknesses, as well as come up with strategies to improve staff performance.
Conduct regular training sessions, technical meetings and staff motivation activities to make sure that the team has the capacity, resources and the positive spirit to perform efficiently their tasks.
Work with managers of the different units to address technical issues that hinder the work of the team as well as supporting the HR department in the resolution of conflicts among members of the SHIS staff or with any other colleagues in the work environment.
Remain connected and engaged with the SMT, the PIH SIS leads in Boston and the relevant health officials at the MOHS and DHMT levels to ensure integration, compliance and synergies with the initiatives around health information at all levels.
To take advantage as much as possible of the OnePIH network, represent the PIH-SL SHIS team at senior PIH meetings in country and with Boston teams such as overall SIS Boston, Impact Initiative, Health Financing and Planning, Research Core, Health System Strengthening and Quality Improvement, etc. as well as at high-level meetings with external partners and other relevant events such as workshops, conferences, etc.
Request for and respond to the relevant work sessions with the Boston SIS and other health information teams in other PIH sites to learn from initiative being implemented in those sites as well as share experience and expertise to support their initiatives and projects.
Together with the different SHIS unit managers lead the development of the overall SHIS strategic planning and budgeting.
Technical responsibilities
Develop a clear understanding of the overall landscape of health information system at both the organization level and the country level to come up with suitable initiatives and interventions to efficiently target PIH contributions to this sector in the country.
Master the content and the features of the different systems and platforms being used and to be used at the PIH-SL and OnePIH and look for ways to build capacity of both the M&E, research and e-Health teams and the processes for their efficient use.
Ensure a continuous and positive synergy and integration between the M&E unit and the e-Health unit leading to a strong health information system to the benefit of the programs and projects requiring strong data system to support their work in providing evidence-based and quality of care and services to the patients/beneficiaries.
Engage directly with the different programs and projects leads to understand their needs This will include adapt M&E processes and tools, further develop features and add modules on Open MRS as our EMR platform as needed at the different PIH-SL supported sites; accompany the CBP team in developing a suitable and efficient mobile data system based on CommCare and start making plan to integrate GIS component into their interventions, especially in the context of the adaptation of the household model; work with both units to develop with Boston team an efficient data warehouse system administered locally and compliant to the country data governance requirements and laws; etc.
Through evaluation of level of competency and staff performance appraisal identify technical weaknesses of members of the team in order to organize targeted training sessions, mentorship plan and supportive supervision to improve both individual and team capacity in those areas.
Lead as necessary the development of additional tools and/or additional features in existing tools to address specific issues or needs expressed by the clinical team and all other program teams that require information system expertise.
Provide the necessary technical accompaniment to the team for all relevant projects and initiatives implemented at all the PIH-SL supported sites from design, testing, development and implementation. This will include system implementation needs and feasibility assessments, choice of the right platforms and tools, adaptation/customization of system and tools, development of processes and procedures, system evaluation, etc.
Work with all SHIS units to trigger interest for the utilization by programs of the different systems and tools developed, adopted or customized by the SHIS team. Work with the team to put in place plan to receive and efficiently use feedback from the different users.
Be involved directly in facilitating the building of effective relationship with frontline clinicians to make sure systems are designed to reflect their needs and implemented to efficiently support their time and quality of work.
Working with the Medical Director and the MOHS facility management teams, lead with the two units the development and strengthening of efficient health information system in two teaching health facilities in the Western Area: the Lakka Government Hospital and the Sierra Leone Psychiatric teaching Hospital (SLPTH) in Kissy.
In the context of the implementation of the Maternal Center of Excellence (MCOE) to extend maternal services at the Koidu Government Hospital (KGH) work with the Medical Director, the Maternity team, with support from Boston, and based on existing experience in the organization, develop and implement overtime an ambitious up-to-date health information system that will respond constantly to the needs and the aspiration of this project.
Develop strong and effective collaboration with relevant PIH program and projects teams to contribute to the overall organization vision and goal. This will include working with clinical team, especially the Clinical Education and Quality Improvement (QI) director to provide data and data sets needed to assess quality of care and implement QI projects; working with the research and integration manager to support research initiatives; working with the P&P team to support grants writing, donors report requirements; working with the SMT to provide up-to-date information necessary for decision making and strategic orientation and planning of the organization
Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures
Qualifications/Requirements
At least a master’s degree in statistics, data science, health information system, heath informatics, epidemiology, Public Health or other related fields.
Minimum 5 years professional experience working in health information system managing multidisciplinary teams developing and using different health information platforms.
Demonstrated capacity in configuring database, designing and integrating efficient workflow in the development of electronic information system, managing stakeholders’ requirements and their feedback, and ensuring smooth running of electronic information system
Experience computer skills: high level of skills in using data management systems and statistical software packages such as Excel, Stata, R Statistics, etc. Familiarity with data aggregation and visualization tools such as Power BI, DHIS2, etc. Good understanding and familiarity with mobile data applications such as CommCare, REDcap, etc.; and sufficient knowledge about and exposure to projects that have used GIS component…
Strong experience and skills in both quantitative and qualitative evaluation methods
Experience developing training materials, conducting workshops and other capacity building activities
Ability to mentor and manage individuals with diverse educational, professional and cultural backgrounds
Strong written and spoken English skills and ability to communicate clearly with a variety of stakeholders
Excellent communication and training facilitation skills
Excellent organizational skills and impeccable attention to details
Experience and demonstrated ability to interact and provide technical guidance based on evidence to SMT at strategic level.
Ability to prioritize multiple tasks, work under pressure, and meet deadlines
Work experience in resource-limited settings and/or rural areas
Willingness to live in a remote site and travel regularly
Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of applicationInterested candidates are required to apply by email to pihslrcruitment@pih.org In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Thursday 4th July 2024
Overview of Company: TANDEEN Group of Companies Limited is a local conglomerate with multiple areas of expertise offering professional services. The Company has a core of committed and dedicated local Technical Staff working together with experienced Engineers in place to strengthen its human resource.
The Management of the Company has grown with a substantial increase in the share capital. Using it experience, TANDEEN Sierra Leone will continually play a professional and technical management partner role in serving institutions, organizations with interest in delivering services or products.
The Company is engaged in the following: Procurement and sales of prepaid AMI Metering; Designing and consulting department on a wide range of engineering service, Prefabricated housing; Supervision of constructions of reinforced concrete structures, Supervision of constructions of steel structures, Surveying, Solar Energy Installations, Fishing etc.
We are looking for a highly motivated professional to work with our team to bring positive change in our businesses. Candidates are invited to apply for the position:
Job Title: Confidential Secretary
Purpose of the Role:
To provide effective and efficient Secretarial services to TANDEEN Group of Companies Limited and ensuring highest standards of best practices of discretion and integrity, sense of responsibility, excellent knowledge of office protocols and fielding interaction with the public.
Reporting To: The CEO and Managing Director or their designee.
Qualification: A Degree / HND in Secretarial studies, Public Relations, Hospitality, Business Administration, or related areas.
Practical Experience: Minimum 3 years of experience in similar role.
Location: Freetown, Head office
Contract type: Full time / Open ended.
Closing date: Friday March 8, 2024
Competencies & Skills
High degree of multi-tasking and time management capability.
Ability to interact with team members in a friendly and helpful manner.
Excellent written and Verbal communication skills.
High degree of integrity and professionalism.
Ability to professionally deal with clients on a regular basis.
Aesthetically pleasing and stunning.
Knowledge of the company and trends impacting the business.
Ability to demonstrate high degree of confidentiality.
Capable of typing an average of 80 – 100 words per minute.
Demonstrated ability in the use of Blind / Touch typing skill.
Demonstrated ability to promptly report for work at all times when called upon by supervisor.
Proven work experience as Confidential Secretary or Administrative Assistant.
Proficiency in the use of M S Word, Excel, and PowerPoint.
Ability to display professionalism and composure during potential pressure.
Essential Duties and Responsibilities include but not limited to the following.
Perform confidential Secretarial and Clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the company.
Assist the Chairman / CEO and the Managing director in the preparation of reports and documents by gathering and organizing data, using Word processing, copying, collating, and transmitting or distributing final products.
Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
Responsible for thoroughly vetting / proofreading all official documents before approval by Chairman / CEO and or Managing director.
Welcoming visitors and clients
Scheduling meetings and appointments
Preparing and managing correspondences (incoming and outgoing), reports and other official documents.
Organizing meetings and maintaining office systems and files.
Making travelling arrangements for executives where necessary
Answer phone calls and redirect them when necessary.
Check frequently the level of office supplies and place appropriate orders.
Manage the daily attendance register of staff and liaise with the HR manager on a weekly and monthly basis.
Prepare and disseminate correspondences, Memos, and forms.
Any other duty that may be assigned to with time.
Mode of application:
Interested persons should send in their updated curriculum vitae including names and addresses of two referees, their Telephone numbers and a cover letter to email: j.russell@tandeen.org and copy jamesrussell2010@rocketmail.com or call: 078278047 not later than Friday March 8, 2024. Only shortlisted applicants will be contacted.
Successful candidate will be required to sign the TANDEEN Code of Conduct policy.
Note: Application sent through any other means will not be considered. Please ensure that subject reads “Application for the position of Confidential Secretary”. Referees of successful candidate will be contacted.
Women are strongly encouraged to apply.
PLEASE DO NOT RE – APPLY, IF WE ALREADY HAVE YOUR DETAILS IN OUR SYSTEM.
Cerra Automotive is recruiting to fill the following positions:
1.) Admin 2.) Secretary 3.) Accountant
See job details and how to apply below.
Job Title: Admin
Qualification and Skills:
5 Years of experience in administrative roles within the automotive industry.
Relevant Certificate/Diploma/Degree
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Knowledge of automotive industry terminology and processes.
Ability to liaise with suppliers, clients, and other stakeholders specific to the automotive industry.
Attention to detail in document preparation and record-keeping.
Knowledge of basic administrative processes and procedures.
Ability to coordinate and schedule meetings, appointments, and travel arrangements.
Experience in maintaining and organizing office files and documents.
Ability to work independently and collaboratively within a team.
Job Title: Secretary
Qualification and Skills:
3 years of professional experience in a well-established institution.
Excellent written and verbal communication skills.
Proficient in office software (e.g., Microsoft Office Suite).
Ability to handle phone calls, emails, and other correspondence.
Professional and friendly demeanor.
Discretion and confidentiality in handling sensitive information.
Job Title: Accountant
Qualifications and Experiences
5 years of experience as an accountant in a well-established institution.
Degree in Accounting.
Proficient in computer skills, especially in Word and Excel.
Knowledge of accounting principles and practices.
Experience in handling journal voucher entries and purchase orders.
Attention to detail in financial record-keeping.
Ability to manage petty cash disbursement.
Time management skills to meet deadlines.
Howto Apply
Interested candidates should apply by email with their C.V. and a cover letter to operation@cerraautoutomotive-sl.com or hand delivered at Cerra Automotive Office 69 Wilkinson Road Freetown not later than 18 December, 2023.
Only qualified applicants will be considered and only shortlisted applicants will be contacted.
Applicant must Provide 3 Referees from former organizations.
Médecins Sans Frontières – Belgium (MSF – Belgium) in Freetown is recruiting a
HR SECRETARY [FREETOWN]
Médecins Sans Frontières (MSF – Doctors without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.
main objective and responsibilities of the position
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Write and/or check official letters, reports and other documents related to the Mission
Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
Take and prepare minutes of meetings.
Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
Manage office stationery supply and place orders on time to avoid running out of stock.
Supervise the printing of copies and binding of documents.
If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
Inform supervisors in the case of any incident / problem.
Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
Ensuring the update of movement-related tools and Project contact information and their regular distribution;
Under the supervision of Admin Transit liaison with house team ensuring that is aware about any change in arrival/departure;
Welcomes and determines visitor needs in a professional manner
Help organzing briefing and debriefing schedules for all staff based on informaton provided by Admin Transit;
Updating the Allocation File House with the list of Expats for each Guesthouse;
Issuing timely MSF ID Cards for all Staff in need
Updates mission contact list after every month and shares with supervisor
Supports with photocopying, printing, scanning, laminating and filling etc
Provides and monitors the consumption of airtime. Requests for top-up when airtime runs out of stock and signals to his/her supervisor any abnormal consumption trends.
Anyother task assigned by line manager
Minimum Requirements and Competencies (adapt with most relevant elements)
Education: Secondary education and secretarial related studies
Experience: Desirable 2 years of previous experience and previous experience in other NGO’s
Language: English is essential. Local language knowledge Krio would be an asset
Computer skills: Computer literacy desirable
Competencies:
Results and Quality Orientation L1
Teamwork and Cooperation L1
Behavioural Flexibility L1
Commitment to MSF Principles L1
Stress Management L2
Working hours: (Full time 8:30am – 5:30pm)
Salary:Based on the organization salary scale
Application
The interested candidates should submit their applications before the 27/10/2023 at 05:00 PM with the updated CV, motivation letter, including references details and with supporting documents (certificates, diplomas etc.) to Médecins Sans Frontières, Human Resources department Freetown Office, 66 Sir Samuel Lewis Road Aberdeen or via:
E-mail msfocb-sl-recruitment@brussels.msf.org
In a sealed envelope at MSF Belgium Office, 66 Sir Samuel Road, Aberdeen, Freetown
The reference, HR Secretary must be stated in the application to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.
Only shortlisted candidates will be contacted. Please note that MSF does not reimburse transportation cost if applicants are asked for interview or a test.
MSF does not charge fee at any stage of its recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.
Start date: Candidate must be able to begin working within a reasonable period of time (5 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Duties
Under the supervision of the General Services Officer, provides secretarial and clerical support duties to the General Services office.
Is the first point of contact for GSO customers, especially newcomers or visitors, who need assistance in addressing a particular issue or direction to the appropriate action office within the section or Embassy. Provides receptionist services by responding to in-person customers and telephone callers, directing them to appropriate section head or taking messages as necessary. Receives, reviews, sorts, and distributes incoming correspondence/communications as appropriate.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Two years of progressively responsible experience in the secretarial, administrative management and clerical fields is required.
JOB KNOWLEDGE: Must understand host nation regulations. Must understand standard host nation business practices. Understand counterparts at other foreign missions. Understand who to contact within the host nation government. Understand which contacts to utilize with various vendors.
Education Requirements:
Completion of 2 years college diploma in secretarial or office administration is required.
Evaluations:
LANGUAGE: Level 3 – Good working knowledge; speaking, reading & writing. “This may be tested.”
SKILLS AND ABILITIES Knowledge of general office practices and procedures. Knowledge of Microsoft word and excel programs required. Ability to effectively schedule and prioritize work and carry out tasks in an accurate and timely manner. Must be proficient in Microsoft word equipment and other computer programs. Level II typing ability – a minimum 40 words per minute with accuracy. Ability to deal politely, tactfully, and effectively with all customers to the Management and GSO front desk. Interpersonal relationship with members of Management and GSO staff in coordinating work
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Sierra Leone may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a security and medical clearance.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• Residency and/or Work Permit
• Certificate
Eligible Family Member Applicants: • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Sierra Leone
Level 3 – The responsibilities of the post may require the post holder to have regular contact with or access to children or young people. As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.
ROLE PURPOSE: Responsible to the Country Senior Management Team (SMT) for providing effective executive and administrative support services for the Country’s leadership. Specific duties include: Coordination and facilitation of SMT meetings and engagements, preparing correspondence, record management improvement plan (MIP) actions, scheduling appointments, planning/organising meetings and conferences, writing minutes, as well as monitoring the progress of various agreed SMT decisions to ensure that SMT decisions are followed through.
SCOPE OF ROLE:
Schedule appointments, screen requests and agenda points for meetings, synchronize and update the SMT engagements and CD appointments
Receive, sort, record and distribute mail, general correspondence and documents to appropriate heads of department/SMT members.
Oversee the proper maintenance, storage, retrieval of files and SMT documents in order to ensure that they are accessible and secure, especially when they are required.
Prepare notes, correspondence and reports as instructed by members of SMT.
Organize senior level meetings and conferences, and accurately record proceedings of various deliberations.
Prepare pre-meeting materials and documents as requested
Monitor and track the progress of various assignments and regularly update the SMT and CD on organisational deadlines.
Collaborate with other functions to submit all expenses relating to SMT and the Office of the CD whilst following an established expense reporting process.
Proactively schedule internal/external meetings between the Office of the CD and other departments/outside visitors
Facilitate videoconference meetings with other global offices
Perform any other duty as assigned
Reports to: The Country Director
Staff reporting to this post: None
Budget Responsibilities: None
KEY AREAS OF ACCOUNTABILITY :
Ensure transparency and accountability at all levels of work
Ensure accountability to beneficiaries, partners and donors
Maintain confidentiality of privileged information obtained in the course of work
SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:
holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
Higher National Diploma in; Mass Communication/Secretarial Practices/Business Administration preferably a university degree.
EXPERIENCE AND SKILLS
At least three years’ work experience preferably with an International and Non-Governmental Organization, Government Parastatals or private sector in similar proposed field
Proficiency in using MS Word, Excel and other computer software packages e.g. use of the e-mail
Excellent English language communication proficiency and interpersonal skills with an attention to detail, along with an ability to analyse and evaluate different types of information
Knowledge of principles and practices of organization planning, records management and general administration.
Ability to communicate effectively both verbally and in writing with staff and public.
Ability to follow oral and written instructions and to respond to routine letters and prepare reports
Maintain confidentiality of privileged information obtained in the course of work
Must be willing to learn
He/she shall establish harmonious and effective working relationship both within and outside the organization
He/she must be innovative, passionate and commitment
He/she shall work independently with little or no supervision
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Female candidates preferred.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
JD written by: Victoria SmithDate:JD agreed by:Date:Job Description updated By: Patrick AnaloDate: 23rd March 2023
HOW TO APPLY;
Note that all applicants should apply through the following link provided below (Taleo Link). FEMALE CANDIDATES ARE ENCOURAGED TO APPLY
Under the supervision of the Administrative Officer, the position provides support to Fleet Management & Transport with everyday operations in making sure of the smooth running of the Commission’s fleet of vehicles.
ROLE AND RESPONSIBILITIES
Perform the daily preventive maintenance checks before moving a particular vehicle for the first time in the day.
Monitor consumption of fuel and lubricants by vehicles to ensure their efficient use.
Initiate timely requests for fuel replenishments.
Maintain accurate record of fuel/lubricant usage for planning and audit purposes.
Ensure accurate completion of vehicle log books by drivers.
Carry out any other duties that may be assigned.
Take/Receive officials and guests to and from the airport or other authorized locations.
Ensure security of goods and persons transported.
Respond immediately to accident emergencies by notifying emergency response providers.
Ensure cleanliness of the vehicle.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
West African School Certificate or equivalent certificate with a formal driver training certificate and a valid driver’s license/ certification to operate assigned vehicle.
Two (2) years of experience as a driver, preferably for an international organization involving a variety of makes and models of vehicles.
Working knowledge of traffic rules and regulations, and ability to read and interpret traffic signs and documents such as safety rules, and operating and maintenance instructions.
Maintain a log book.
Knowledge of defensive driving practices, chauffeur protocol and courtesies, local roads and conditions, and protocols of relevance to safety and security of passengers during inclement weather, terrorism events, motor accidents, criminal and violent incidents.
Knowledge of basic vehicle maintenance (e.g. circle check) and ability to assess vehicles for mechanical fitness and minor vehicle repairs.
AGE LIMIT
Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS KEY COMPETENCIES
understands own role in the team, making every effort to contribute in a meaningful way.
adapts quickly to new ways of doing things.
ability to follow simple instructions and to consistently complete work in a timely manner.
Ability to learn from others, on-the-job and independently by reading instructions, guidelines and work manuals.
Ability to motivate self along the organizational structure.
Ability to interact with others in a candid, timely and straightforward manner.
ability to communicate general information in an accurate and customer-friendly way.
Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance.
Ability to deal honestly with clients and avoid conflict of interest.
Knowledge of ECOWAS diversity management and multiculturalism.
Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations.
Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Ability to ask questions in order to clarify multicultural and diversity expectations in the day to day execution of assigned tasks and learns from experiences.
Clearly understands the goals and targets of assigned work.
Knowledge of the mandate of the organization.
Ability to understand, apply and explain ECOWAS procedures and work instructions.
Ability to display values in the execution of assigned duties that reflect ECOWAS expectations.
Keep high quality records that are easy for others to understand.
Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties.
Ability to write with correct grammar and spelling and draw reasonable conclusions from written instructions.
Good written communication skills in order to understand correspondence/emails and reply accordingly.
Ability to use technology as determined by assigned responsibilities and internal standards.
Proficiency in information communication technologies(ICT).
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
Approaches and carries out all duties in a thorough and organized manner.
Ability to identify and appreciate the urgency and importance of different tasks.
Knowledge of the need for quality record keeping in planning and implementation of assigned tasks.
Ability to execute tasks in accordance with step by step instructions.
Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview.
Special Notice: This position is subject to local recruitment pursuant to staff rule article 9.3 of the ECOWAS Staff Regulations (revised 2021). All staff in the General Service and related categories shall be recruited from ECOWAS citizens who are resident in the Member state where the position has been advertised. A staff member subject to local requirement shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
2.) Office Manager – Bilingual Secretary
Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Sierra Leone, the Office Manager should play a vital role in the smooth running of the office. From welcoming visitors, to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
ROLE AND RESPONSIBILITIES
Management of the Supervisor’s schedule
Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.
Administrative Management
Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.
Management of mail and documents
Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.
Computer skills
Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.
Assists colleagues with administrative tasks.
Contributes to team effort by accomplishing related results as needed.
Undertakes such other duties as may be assigned by the supervisor.
ACADEMIC QUALIFICATIONS AND EXPERIENCE
HND or equivalent in secretarial studies or administration from a related field from a recognized University.
Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
AGE LIMIT
Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS KEY COMPETENCIES
ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested.
demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and/or replacing other leading roles as required.
ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required.
ability work under pressure and be dependable for results.
ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities.
Ability to develop and maintain skills and expertise required to perform in the role effectively.
Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position.
Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients.
Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required.
Ability to work as part of a team in articulating the needs of clients.
Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within west Africa.
ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules/policies.
ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors.
basic understanding of the ECOWAS organization mandate and its functions, particularly those of own institution/agency.
knowledge of ECOWAS routine procedures and practices as it relates to assigned responsibilities and work tools.
ability to apply ECOWAS standards for emailing and other routine tasks and to keep records, and information pertaining to assigned work in accordance with rules and regulations.
Ability to apply ECOWAS procedures relevant to tasks and demonstrate understanding of associated systems, processes, rules and/or standards sufficiently to explain their necessity and to identify errors and consequences.
numeracy skills with the ability to collect, collate, classify and summarize data following clear and simple instructions.
ability to be innovative with established procedures with a view of improving performance and/or outputs.
ability to detect and correct errors and to keep accurate records of simple indicators/information.
Ability to gather and arrange information and data in a simple and understandable manner.
ability to provide accurate and complete information to supervisor/co-workers/clients as requested, using good judgment, tact and diplomacy.
ability to use computers with advanced word-processing skills including a working knowledge of spreadsheets, database, inter/intranet, email and social media.
ability to read/listen and understand routine instructions and carry them out with limited supervision.
ability to produce clear, concise, logical and grammatically correct written material in at least two out of the three ECOWAS official languages and to have equal verbal language proficiency.
ability to address issues with others in a candid, polite, timely and straightforward manner.
Proficiency in information communication technologies(ICT).
Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
ability to organize routine work tasks, to identify solutions to address conflicting priorities or uncertainty in carrying out new or changing tasks.
ability to develop work goals and identify the steps needed to achieve these goals.
ability to understand and contribute to team or work unit goals as directed by supervisor.
Ability to work within well-established office practices and balance multiple tasks within set deadlines.
Welthungerhilfe is recruiting to fill the following positions:
1.) Secretary 2.) Expert for Partnerships
See job details and how to apply below.
1.) Secretary
Job Vacancy
Secretary
Organizational Profile
Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organizations in Germany. As a non-profit, non‐political and non-denominational organization. WHH is committed to fighting hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.
In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged
Tasks/Responsibilities
Duties with own area of responsibilities
Provide basic secretarial service:
Type official correspondence, reports, and other documents
Carry out translations upon request
Make photocopies and scan documents if and when required
Act as a receptionist on the phone
Do the invoicing of personal calls on WHH phones
Take minutes on internal team meetings/workshops
Assist in the logistical management and documentation of meetings, workshops, seminars and other project activities inside and outside the office
Provide refreshments and maintain good communication with visitors
Assit in managing the Project /program office
Arrange for and confirm appointements (up on request)
In the absence of the HR Officer update the Project /program staff list medical request, leave request on a regular basis.
Organise the provision of stationary supplies with the support office manager
Report damages of office equipment and organize and follow up on its maintenance and repars
Manage few cash boxes in the absence of the cashier
Follow up on cash advances given
Check vouchers and relevant supportive documents
Job Title
Secretary
Project Name
Country Office
Location
Freetown
Contract Duration
One year with potential extension
Line Manager(s)
Finance Manager
Experience and Education
Professional/formal qualification. Vocational training, vocational, on-the-job training relevant professional experience
Languages
Excellent command of spoken and written English,
Computer Skills
Advanced knowledge of basic MS Office programs (i.e., Excel, PowerPoint, and Word). Excellent knowledge of modern communication technology (i.e., Email, Skype, Chat).
Core Competencies
Can think analytically (Identify key issues and patterns in complex situations, plan independently)
Can think flexibly. (Adapt to situations, consolidate different views and adjust approaches)
Can manage resources (make decisions aimed at improving processes and performance)
Can work in and with teams (foster a collaborative environment and drive (a) team(s) in one direction)
Is diplomatic (understand other people and displays cross-cultural sensitivity)
Can align with organizational standards (show integrity and act in compliance with organizational needs, and priorities).
Contact
Please send your Application (CV and Cover Letter, no support documents) to:
recruitment.sierraleone@welthungerhilfe.de
Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.
Closing Date
24th January 2023
2.) Expert for Partnerships
Job Vacancy
Expert for Partnerships
Organizational Profile
Deutsche Welthungerhilfe (WHH) was founded as the National Committee for the Freedom from Hunger Campaign of the Food and Agricultural Organisation of the United Nations (FAO) in 1962. Today, WHH is one of the largest private development organizations in Germany. As a non-profit, non‐political and non-denominational organization. WHH is committed to fighting hunger and poverty in currently more than 50 countries all over the world. In Sierra Leone WHH has been implementing development and relief projects since 2003.
In the case of equal suitability, ability and professional experience, female candidates are strongly encouraged
Tasks/Responsibilities
Responsibility:
Revision/adjustment of project operation plans and the training and further development of the partner in the field of M&E
Advice and helping partners prepare reports for superiors on time
Close coordination in all projects matters with local partners
Representing WHH and coordinating project concepts and planned project activities with national decision-makers and other relief and development organizations in the project region
Participate in local/regional coordination committees
Transfer of information about political, economic and social development of the project region in the Country office or the Head office in Bonn
Helping partner determine training requirements for national experts
Supervision of short term expert and visitors
Fulfilment of any other task which are assigned by management and correspond in general with the character of the position
Job Title
Expert for Partnerships
Project Name
Country Office
Location
Freetown
Contract Duration
One year with potential extension
Line Manager(s)
Head of Programme
Experience and Education
Professional/ formal qualification. Technical college degree; Bachelor’s
Job-related professional experience
Languages
Excellent command of spoken and written English
Computer Skills
Advanced knowledge of basic MS Office programs (i.e., Excel, PowerPoint, and Word). Excellent knowledge of modern communication technology (i.e., Email, Skype, Chat).
Core Competencies
Can think analytically (identify key issues and patterns in complex situations, plan independently)
Can think flexibly (adapt to situations, consolidate different views and adjust approaches)
Can manage resources (make decisions aimed at improving processes and performance)
Can work in and with teams (foster a collaborative environment and drive (a) team(s) in one direction)
Is diplomatic (understands other people and displays cross-cultural sensitivity)
Can align with organizational standards (show integrity and act in compliance with organizational needs, and priorities).
Contact
Please send your Application (CV and Cover Letter, no support documents) to:
recruitment.sierraleone@welthungerhilfe.de
Only shortlisted candidates will be contacted. Documents once submitted cannot be returned to the applicant. Thus, please do not submit Originals.
VACANCY ANNOUNCEMENT
Partners in Health is recruiting to fill the following positions:
JOB VACANCY – RE-ADVERTISED
Cerra Automotive is recruiting to fill the following positions:
Médecins Sans Frontières – Belgium (MSF – Belgium) in Freetown is recruiting a
Job Description
JOB TITLE: SMT Executive Assistant
Economic Community of West African States (ECOWAS) is recruiting to fill the following positions:
Welthungerhilfe is recruiting to fill the following positions: