JOB ADVERTISEMENT 

EXECUTIVE ASSISTANT

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.




Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Executive Assistant who will be responsible for effective administrative and management support services to the National Director (ND), the role encompasses high ability of coordination, planning, and organizing using analytical and strategic thinking.  Responsibilities include constant monitoring of various assignments, to ensure that the ND’S vision is fulfilled and objectives are met within set deadlines.

The incumbent will serve as an interface between the ND and staff and as liaison with the regional and international offices.

Provide administrative services for the National Director. This includes: preparing correspondences, scheduling appointments, screening requests for meetings, managing and updating ND’s calendar/travel schedule and maintain a proper archiving system.

Monitor and track progress of various assignments and regularly update the National Director on organizational deadlines, using the management tools and dashboard.

He/she should collaborate with other department/units to submit all expenses relating to the ND’s office whilst following an established expense reporting and verification process (procurement guidelines).

The Executive Assistant will oversee the proper maintenance, storage, retrieval of files and documents order to ensure that they are accessible and secured.

CHILD SAFEDUARDING:

The responsibilities of the post may require the post holder to have access to children or young people. As part of these responsibilities, the post holder will promote a culture of keeping children and young people safe and ensuring that potential harm is identified, reported and addressed on a continuous basis. The post holder should comply with reporting mechanism and abide by the Child Safeguarding Policy, Code of conduct, the Sexual Harassment policy, Anti-Fraud and Anti-Corruption policy.

Skills, Qualifications and Experience

• Bachelor or University Degree in Business Administration
• Minimum of 3+ years of experience as an Executive Assistant/ Office Coordinator reporting to senior management, preferably with an International Non-Governmental Organization, or private sector or relevant field.
• He/she must be innovative, passionate, problem-solving oriented, mature and highly committed
• Must have stress and time management skills, capacity to work under pressure and team building abilities
• Must be able to operate computerized accounting, spreadsheet and must be skillful in using Microsoft office package (Word, excel, Power point…) and other computer software packages
• Must have an excellent command of English, be an active listener, and outstanding writing skills
• Excellent and effective communication and interpersonal skills, very meticulous and detail-oriented, along with an ability to multi-task and analyze various types of information from various sources.
• Knowledge of principles and practices of organization planning, records management and general administration
• He/she shall work independently with little supervision

WORK CONDITIONS

STARTING DATE: 1st December 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: National (Freetown), must be willing and able to travel to our field locations.

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to

apply.sl@sossierraleone.org

Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 18th October, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

SOS Children’s Villages is recruiting to fill the following positions:

1.) ACCOUNTS OFFICER
2.) SECRETARY/ ADMINISTRATIVE OFFICER
3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

See job details and how to apply below.

1.) ACCOUNTS OFFICER

JOB ADVERTISEMENT 

ACCOUNTS OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Accounts Officer who should ensure that income, expenditures and property of the Technical and Vocational Centre are well accounted. He/she is also responsible for the keeping of proper and updated accounts of all financial and property transactions of the Tech/Voc.

Maintain accounting documents and records and ensuring daily batching in Accounting software.

S/he is to work with vendors, customers, and colleagues to resolve inquiries and issues.

You are required to assist with processing of sales invoices, debtors’ statements and cash receipts on the total accounts package.

Under the supervision of the Finance and Controlling Manager s/he shall help secures financial information by completing database backups.

Skills, Qualifications and Experience:

• Bachelor is Degree in Accounting, Financial Management or related field.
• Must have a Minimum of 3-years relevant work experience in the field.
• Proven experience to facilitate a smooth audit process and work efficiently with external auditors
• Proven skills on managing changes, achieving results, ensuring quality
• Strong computer skills, especially in Excel and computerized accounting packages
• Team player; should possess strong commitment to team dynamics with the ability to contribute expertise.
• Ability to work under pressure
• Positive and professional approach: fast learner, highly organized, commitment to deadlines, results focused, strong analytical skills, and independent/self-motivated.
• Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills coupled with high level of integrity.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognized International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

2.) SECRETARY/ ADMINISTRATIVE OFFICER

JOB ADVERTISEMENT 

SECRETARY/ ADMINISTRATIVE OFFICER

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a Secretary/ Administrative Officer, to provide secretarial, clerical and administrative support to ensure services are provided in an effective and efficient manner:

The Administrative Secretary would be responsible to provide office support services in order to ensure efficiency and effectiveness within the office.

Assist in the planning and preparation of meetings, conferences and conference telephone calls.

He/she should be able to manage the general filing system and file all correspondence.

With support from the logistics team maintain an adequate inventory of office supplies.

Skills, Qualifications and Experience:

• Technical / professional Diploma in Business Administration/Secretarial Studies.
• Must have 1 – 2 years’ experience in office procedures and management.
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level.
• Must have knowledge on Child Protection and Child’s Rights Issues.
• Having an excellent knowledge and understanding of the aims and understanding of the SOS Ideals, Vision, Mission and Values is an asset.
• Must have a high level of integrity and excellent financial management skills
• Must have leadership qualities with a positive approach to work under pressure and be prepared to work if necessary, outside the normal working hours.
• Excellent supervisory, administrative, organizational and communication skills.
• Must maintain strict confidentiality in performing his/her duties as secretary.

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

3.) TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

JOB ADVERTISEMENT 

TECHNICAL AND VOCATIONAL INSTITUTE COORDINATOR

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.

Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability:

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting a motivated Sierra Leonean to fill the position of Technical and Vocational Institute Coordinator to assume overall responsibility of running of the Technical and Vocational College.

He/she should ensure that SOS Children’s Villages Education policies are adhered to within the Institute.

The Technical and Vocational Institute Coordinator is responsible to manage link between the Tech/Voc., relevant government line Ministries, NCTVA and TVET.

Implementation of SOS education, NTCVA and TVET policy and maintenance of effective daily running of the institution.

Preparation and implementation of budget in liaison with the Institution’s Accountant.

Responsible the authorizing the institution’s expenditures, distribution of resources, checking of inventories- equipment/textbooks/resources.

Preparation of all required reports for National Office and as requested by the National Education and Gender Coordinator, National Program Development Manager and the Deputy National Director.

Skills, Qualifications and Experience:

• Master’s degree in Educational Administration and Management.
• Five (5) years of experience in a similar role, or senior teacher, Head of Department or lecturer in a Senior Secondary School or Higher Learning Institutions.
• Excellent supervisory, administrative, organizational and communication skills.
• Demonstrable commitment to work, dedication and allegiance to the SOS association, staff, students and parents.
• Leadership qualities with a positive approach to work and prepared to work outside normal hours (as per conditions of service).
• Have the ability to work independently and collaboratively.
• Excellent  written and  oral communication in English is required.
• Experience working with venerable young people and families

WORK CONDITIONS

STARTING DATE: 1st October 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: Freetown

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to apply.sl@sossierraleone.org  Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 15th September, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.

Job Description

Job Tilte: Personal Assistant, Partners

Partners In Health is recruiting to fill the following positions:

1.) Senior Pharmacy Manager
2.) Central Archive Clerk (CAC)
3.) Central Archives Officer (CAO)

See job details and how to apply below.

1.) Senior Pharmacy Manager

Job title:                                                    Senior Pharmacy Manager – Nationals only 

Work Location:                                          Kono District 

Department:                                                  Pharmacy

Reports to:                                                        Chief Medical Officer                          

Line Management                                            No                       

Duration of Contract                                      Twelve (12) Months with possibility of extension

Application Status                                          External Advert

Organization Profile:

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview:

This position provides support to the Warehouse and Supply Chain Management (SCM) team so that all medical and lab supplies are stored optimally, including attention to cold chain.

Work in Collaboration with the MOHS team within the DHMT (Kono) and Koidu Government Hospital (KGH) as well as with representatives of national programs including Central medical stores, the national HIV and TB programs, and the malaria and nutrition programs. Works closely with the MOH pharmacists at Lakka Government Hospital and Sierra Leone Psychiatric Teaching Hospital to ensure pharmacy structures are maintained.

Essential Duties and Responsibilities:

• Warehouse and Inventory Management
• In conjunction with the Supply Chain Management & Operations teams, implement standard operating procedures in warehouse and stock management for PIH-SL supplies; become proficient in Open Boxes, such that you can provide assistance in the training and operations of Open Boxes, PIH’s inventory management software.

• With the Clinical and SCM teams, analyze consumption data to develop a re-supply and ordering schedule for all medications and medical consumables.

• Provide support to Warehouse and SCM team so that all medical and lab supplies are stored optimally, including attention to cold chain.

General Responsibilities: 

• Work in Collaboration with the MOHS team within the DHMT (Kono) and Koidu Government Hospital (KGH) as well as with representatives of national programs including Central medical stores, the national HIV and TB programs, and the malaria and nutrition program.
• Serve as the primary pharmacist for the Wellbody Alliance Primary Care Clinic. Within these different health facilities, work to strengthen pharmacy and healthcare delivery through ensuring that national standards are met, improved reporting systems, and facilitating PIH-SL’s ability to “fill the gap” within the national healthcare system and to ensure that PIH-SL shared objective of creating “model district” in the implementation of national healthcare programs. Works closely with the MOH pharmacists at Lakka Government Hospital and Sierra Leone Psychiatric Teaching Hospital to make sure supply chain is managed well and accountability of drugs are maintained.

Pharmacy Management

• Responsible for the design and implementation of process of Pharmacy Services in Kono districts.
• Serves as PIH-SL’s representative at national programs, such as HIV, TB, malaria and malnutrition with the goal of becoming a “model district” for these national programs.
• Interface closely with Clinical and MEQ teams to ensure accurate reporting and inform forecasting process.
• Collaborates with PIH operations team to identify opportunities to leverage PIH operations capacity to support KGH, Primary care Health facilities and WBA.
• Accompany MOHS district pharmacy staff and PIH-SL staff, providing visible leadership, professional clinical supervision and mentorship.
• For PIH-WBA pharmacy staff, provide direct supervision and feedback; complete performance reviews in a timely manner.
• Provide procurement and supply chain management leadership for optimal procurement and distribution medications and consumables that will avoid stock outs, expired stock or over stock.
• Assure compliance with MOHS guidelines and all legal and regulatory requirements for pharmacy operations, including dispensing and tracking of controlled substances.
• Strong people management experience, including the demonstrated ability to work respectfully, productively, and with humility; as well as demonstrated aptitude for teaching, training, and mentorship.

Prevention of Sexual Exploitation, Abuse and Harassment:

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Qualifications/Requirements:

• BSc in pharmacy
• At least three years of managerial work experience
• Computer literacy and experience in Office programs: Excel, Word, PowerPoint, etc.
• Ability to be flexible and effective in the face of unexpected challenges
• Strong interpersonal skills; experience in counseling preferred
• Proven ability to exercise good judgment, ensure patient confidentiality, and approach sensitive topics with respect
• Commitment to social justice in health care issues.
• Sense of humor and flexible disposition.
• Ability to live in rural Kono District for the full duration of the contract

Social Justice:

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Tuesday 5th July 2022

2.) Central Archive Clerk (CAC)

Job title:                                                Central Archive Clerk (CAC) X2

Work Location:                                       Kono

Department:                                          Strategic Health Information System (SHIS) 

Reports to:                                            Central Archives Officer

Line Management                                  No

Duration of Contract                              Twelve (12) Months with possibility of extension

Application Status                                  External Advert

Organization Profile:

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview:

The Central Archives Clerk (CAC) will work under direct supervision of the Central Archives Officer. S/he will classify, de-classify and reclassify all patient charts on a daily basis. The CAC will be accountable for the room cleanliness and the patient charts organization in the shelves.

Essential Duties and Responsibilities:

• Daily shelves organization for facilitating patients’ chart  access and retrieval
• Under the supervision of the archivist, aid archivists, will participate on a regular basis in all the activities aiming at maintaining the medical records in good shape, the effective flow of the records to and from the different services, as well as optimal storage conditions at the archives space for the preservation of the patients medical charts.
• Complete the daily medical records transaction log
• On demand participation in annual medical records quality audit.
• Maintains established medical record files in accordance with SHIS policies and procedures along with national and international standards
• Complete any other tasks relevant to the position and the medical records administration.

Prevention of Sexual Exploitation, Abuse and Harassment:

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Qualifications/Requirements:

Academic qualification

• Certificate required (Diploma a plus)

Technical skills

• Proven data entry skills
• Good verbal and written communication skills
• Proven archiving skills and experience
• Proven understanding of archiving systems
• Good computer literacy and skills to scan, organize and access electronic health records.

Behavioral Competencies

• Professional – resourceful problem-solver, adapts well to changing priorities and demands, able to work well with ambiguity
• Interpersonal skills – able to communicate effectively, active listener, highly collaborative, and provides constructive feedback
• Detail oriented – strong attention to detail and commitment to getting it right, delivering polished, high-quality deliverables with minimal oversight
• Ethical – Demonstrated alignment with and commitment to the health information professionals’ code of ethics; data and information governance policies along with a natural passion for strengthening strategic health information system in Sierra Leone.
• Demonstrated passion for strengthening the health system in Sierra Leone and belief in giving a preferential option to the poor
• Commitment to understanding and advocating for PIH’s mission, strategy and approach to addressing health issues in settings of poverty

Social Justice:

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application:

Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Monday 4th July 2022

3.) Central Archives Officer (CAO)

Job title:                                              Central Archives Officer (CAO) 

Work Location:                                      Kono

Department:                                          Strategic Health Information System (SHIS) 

Reports to:                                            eHealth specialist/Manager

Line Management                                  Yes

Duration of Contract                                Twelve (12) Months with possibility of extension

Application Status                                    External Advert

Organization Profile:

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview:

The CAO will be responsible and accountable for the day-to-day organization of the central archives at KGH. S/he will work closely with the eHealth team to build and to align all medical records workflows with the existing ones and with minimal disruption. The CAO will also work with Health-Statistics/M&E team to create and maintain administrative and technical environments suitable for optimal data confidentiality, patient records privacy and preservation of the physical integrity of the patients’ charts. The CAO will also work closely with clinical directorate to disseminate the medical records workflows and the terms of archives transactions for controlling unintended consequences.

PIH seeks individuals committed to the mission and values (see PIH Values) of the organization to join the team. We are also seeking individuals who align themselves with health information professionals’ code of ethics.

Essential Duties and Responsibilities:

• Effectively supervise the work of the medical records (archives) clerks (archive staff duty roster  management, distribution of tasks, etc.)
• With SHIS leaders, initiate, implement and sustain archiving system including daily charts distribution and retrieval plans.
• Put in place accountability policies
• Facilitate day-to-day medical records transactions between central archives and the clinical services under this triad of confidentiality, integrity and availability of patient charts
• Coordinating with the eHealth Manager the release of medical information to external entities after Chief Medical Officer approval
• Work closely with eHealth officers to progressively transform paper-based forms into digital ones
• Promote the central archives workflow, procedures and policies among internal stakeholders at Koidu Government Hospital (KGH)
• Work with the supervision line to implement and maintain the medical records workflow.
• Train central archives clerks on adopted medical records classification system.
• Train central archives clerks on clinical workflow, patient workflow and central archives workflow
• Supervise and Maintain the issues reporting and the outstanding transactions registers
• Participating in the central archives operational workplan.
• Complete monthly the SIP report
• Collaborate with KGH M&E officer to build KPIs for the medical records room
• Keep track on the procurement and inventory list and proactively send request
• Ensure the availability medical record by routing records to admissions and emergency departments, physicians, and other authorized hospital staff, as per need.
• Ensure that the archive system and space have the adequate materials, equipment and furniture for their daily operations.
• Maintains established medical record files in accordance with SHIS policies and procedures along with national and international standards

Prevention of Sexual Exploitation, Abuse and Harassment:

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures

Qualifications/Requirements:

Academic qualification

• Diploma required (Bachelor’s degree preferred) in administration or in medical records administration, in archiving systems, or any relevant domains.

Technical Competencies

• At least two years of formal experiences in similar discipline
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, SharePoint, etc.)
• Strong administrative skills
• Good personal organizational skills and excellent attention to detail
• Strong oral and written communication skills in English

Behavioral Competencies

• Professional – resourceful problem-solver, adapts well to changing priorities and demands, able to work well with ambiguity

• Interpersonal skills – able to communicate effectively, active listener, highly collaborative, and provides constructive      feedback
• Detail oriented – strong attention to detail and commitment to getting it right, delivering polished, high-quality deliverables with minimal oversight
• Ethical – Demonstrated alignment with and commitment to the health information professionals’ code of ethics; data and information governance policies along with a natural passion for strengthening strategic health information system in Sierra Leone.
• Demonstrated passion for strengthening the health system in Sierra Leone and belief in giving a preferential option to the poor

• Commitment to understanding and advocating for PIH’s mission, strategy and approach to addressing health issues in settings of poverty

Social Justice:

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

Method of application:

Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Monday 4th July 2022.

Job Description

Company’s profile: Tandeen Group of Companies Sierra Leone Limited is a local conglomerate with multiple areas of expertise offering professional services. The Company has a core of committed and dedicated local Technical Staff working together with experienced Engineers in place to strengthen its human resource.

The Management of the Company has grown with a substantial increase in the share capital. Using it experience, Tandeen Sierra Leone will continually play a professional and technical management partner role in serving institutions, organizations with interest in delivering services or products.

The Company is engaged in the following; Designing and consulting department on a wide range of engineering service; Supervision of constructions of reinforced concrete structures; Supervision of constructions of steel structures; Surveying; Construction of Boreholes, Boreholes with Solar Pump Installations; Construction of Public and Residential Buildings such as Warehouses; Storey Buildings, Fencing Power Solutions, Fishing etc.

Job Summary

The Confidential Secretary performs confidential secretarial and clerical responsibilities necessary for an efficient and effective office that assists Chairman/CEO and Managing Director in the performance of their responsibilities.

Reporting to: Chairman/CEO and Managing Director

Direct Reports: None

Qualification: Suitable Diploma in Secretariat Studies, Business Administration, or equivalent from a recognized Institution

Practical Experience: Min 3 years’ experience in secretariat work or related secretariat position.

Contract type: Full time

Key Competencies & Skills

• Demonstrate excellent secretarial skills, including at least 75 words per minute at the keyboard with a minimum of errors, general bookkeeping and filing skills.
• Ability to use electronic equipment for word processing, data management, information retrieval and presentations.
• Be proficient in the use of Microsoft Office or an equivalent computer program.
• Demonstrate the ability to communicate effectively in English, both orally and in writing.
• Demonstrate appropriate telephone etiquette, with proper voice inflection.
• Demonstrate the ability to maintain confidences.
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with supervisors, colleagues and visitors.
• Excellent knowledge of the company and trends impacting the business
• Ability to respond to common inquiries or complaints from customers, suppliers and sub-contractors.
• Must have work in a similar role for the past five years.
• Must have the ability to handle task in a professional manner with limited supervision.

1. Perform confidential secretarial and clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules and regulations of the Company.
2. Handle mail and correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
3. Receive visitors and answer telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive, and confidential matters.
4. Maintain an efficient and well organized electronic and paper data collection and filing systems, including confidential files.
5. Assist the Chairman/CEO and Managing Director in the preparation of reports and documents by gathering and organizing data, using word processing, copying, collating, and transmitting or distributing final products.
6. Arrange meeting details and handle follow-up activities.
7. Order and maintain office supplies and provisions for the Chairman/CEO and Managing Director.
8. Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
9. Maintained confidential personal correspondence, and personal files of the Company
10.  Perform any other duty that may be assigned with time.

Interested applicants should send in detail curriculum vitae including names and addresses of two referees and a cover letter, hard or soft copy to the address: 6 Bangali Drive, Off Wilkinson Road, Freetown, emails: abdulrahmanjalloh98@gmail.com / jallohabdulrahman@tandeen.com Tel: +23278606993, not later than 12:00pm on Tuesday April 26, 2022. Only shortlisted applicants will be contacted.

Job Description

Closing date: Friday, 29 April 2022

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support. UNAIDS’ Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org

Vacancy No.: UNAIDS/22/FT24 Title: Driver Clerk, Sierra Leone Grade: G3 Contract type: Fixed-term Appointment Duration of contract: Two years

Office Sierra Leone Duty station: Freetown Sierra Leone

About UNAIDS: Serving Communities and Countries to End Inequalities and AIDS

We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org

MANDATE OF THE DEPARTMENT: The UNAIDS Country Office provides leadership and coordinates the expanded UN system response in the Country. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Country Office scales up HIV services focused on key populations and locations most at risk. The Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in the Country. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.

Main tasks and Responsibilities of the Position: Under the supervision of the Assistant Office Administration, the Driver Clerk has the following key responsibilities: 1 – Driving and transportation services a) Drives official vehicles and provides transport services for UNAIDS staff, including consultants, officials and visitors b) Meets staff and visitors at the airport and assists them with basic visa and customs formalities when required. Ensures the delivery and collection of mail, documents and other items.

2 – Routine vehicle maintenance and documentation safekeeping a) Maintains the vehicle in a clean and good running condition at all times. Provides the proper day-to-day maintenance of the vehicle, including routine repairs. Arranges for major repairs, timely changes of oil, check of tires, brakes, water levels and similar. b) Ensures cost-savings through proper use of the official vehicle through adequate maintenance of daily vehicle logs, accurate fuel consumption and provision of inputs to preparation of the vehicle maintenance plans and reports. c) Safekeeps all the required documents/supplies such as insurance, registration papers, vehicle logs, office directory, map of the city/country, first aid kit, and other spare parts, as well as keeping track of insurance and other tax formalities.

3 – Clerical and general office assistance a) Provides clerical and general office assistance to office staff, including but not limited to filing, photocopying and maintaining stocks of stationary; mailing and distribution of documentation, newsletters and publications; payments of office telephone and other bills, as required. b) Supports procurement/management of administrative supplies, by obtaining pro-forma invoices observing the best interest of the organization. Assists with Protocol issues. c) If required, provides information and informal interpretation from/to the local language and other services for office staff and official personnel on travel.

REQUIRED QUALIFICATIONS

Education: Essential: Completion of a secondary school, or relevant technical or vocational training. Must have a valid and clean driver’s license. Desirable: Training or demonstrated knowledge of vehicle maintenance. Clerical or general administrative training.

Competencies: UNAIDS Values: – Commitment to the AIDS response. – Integrity – Respect for diversity

Core competencies: – Working in teams – Communicating with impact – Applying expertise – Delivering results – Driving change and innovation – Being account

Experience: Essential: A minimum of three years of experience as a driver of officials in an international institution, governmental organization, embassy or the UN system with an excellent knowledge of the local traffic rules, regulations and geography. Knowledge of and demonstrated experience in clerical and general administrative duties.

Languages: Essential: A good command of English Desirable: Knowledge of additional UN official languages.

Additional Information: Please note that for this vacancy, only nationals of Sierra Leone and legal residents holding a valid residence or work permit are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Freetown. A valid passport will be requested.

Furthermore, only online applications will be accepted. Other similar positions at the same level may be filled from this vacancy notice.

Annual salary: (Net of tax) 72270000 Leones at single rate

Applicants will be required to take a test. Applicants will be contacted directly if selected for an interview.

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged.

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments. Only candidates under serious consideration will be contacted.

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

HOW TO APPLY:

Online applications are strongly encouraged to enable UNAIDS to store your profile in a permanent database. Please visit UNAIDS’s e-Recruitment website at: https://erecruit.unaids.org. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

About Us

FG Gold Limited was recently awarded the Baomahun Gold Concession located in Valunia in Bo District and is currently at the development stage. To support the project development, FG Gold Limited is recruiting a qualified Sierra Leonean to fill in the Receptionist position based in Freetown.

Responsibilities

The Receptionist is the front desk point of contact responsible for providing a wide range of clerical and front desk support services such as transfer calls, schedule appointments, answer questions, give directions, manage the flow of traffic in the office and offer administrative support to the Administrative Coordinator and the Freetown Office.

• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen, and forward incoming phone calls.
• Receive, sort daily incoming mail and ensure they are directing to the correct recipient in a timely manner.
• Manage outgoing mail and packages for pick-up.
• Set up and maintain incoming and outgoing mail records.
• Schedule appointments.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email.
• Prepare meeting and training rooms for use.
• Assist other departments in clerical tasks when required.
• Maintain office security by following security and safety procedures.
• Control access via the reception desk (monitor logbook, issue visitor badges).
• Ensure the accuracy of the timesheets for Freetown office.
• Order front office supplies and keep inventory of stock.
• Assist with various administrative tasks, such as copying, faxing, and taking notes.

Skills and Experience

• Diploma in Business Administration or Secretarial Studies required.
• Good command of MS Office such as Excel, Word, PowerPoint.
• Minimum of 4 years proven work experience as a Receptionist, Front Desk Office Representative or similar role required.
• Experience in highly pressurized work environment required.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Customer service attitude.

You can send your application with your most recent curriculum vitae to this email address not later than 6^th April 2022: recruitment@fg-gold.com.

The company provides equal employment opportunities and does not discriminate in employment regardless of race, color, religion, national origin, tribe, gender, or age.

Women are strongly encouraged to apply.

Job Description

Job Title Tally Clerk

Reporting to Operations Manager

Location  Freetown, Sierra Leone

Job Description

The main responsibilities would be the following:

• Process payroll
• Consult with employers to identify needs and preferred qualifications
• Interview applicants about their experience, education and skills
• Contact references and perform background checks
• Inform applicants about job details such as benefits and conditions
• Hire or refer qualified candidates
• Conduct new employee orientations
• Process paperwork
• Conduct disciplinary actions
• Support the development and implementation of HR initiatives and systems

• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Preparing salary sheets, payment slips, staff due documents…

•  Answering calls, taking messages and handling correspondence.
•  Maintaining diaries and arranging appointments.
• Typing, preparing and collating reports.
• Filing.
• Organising and servicing meetings (producing agendas and taking minutes)
•  Acting as a receptionist and/or meeting and greeting clients

As for the requirements:

• • University/College education
  • 5+ years of clerical experience
  • Knowledge of Microsoft Office (Excel and Word)
  • Experience in data processing, bookkeeping or other skills you need to have performed
  • Ability to work independently

• Organized and professional demeanor
• Exceptional written and verbal communication skills
• Experience maintaining and prioritizing a manager’s calendar
• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Outstanding organizational and time-management abilities
• Problem-solving and decision-making aptitude
• Strong ethics and reliability

Kindly Send your Cv to mkallon@idtlabs.xyz.

Life Care Hospital is recruiting to fill the following positions below:

1. Nurse (x10)

2. Lab Technician (x5)

3. Pharmacy Technician (x2)

4. Translator- English to Arabic(x2)

5. Accountant (x3)

6. I.T officer (x1)

7. Executive Secretary (x1)

8. Customer Service (x2)

9. Marketer (x2)

10. Cleaner (x5)

All applications must be sent to the email address or the hospital address below:

Email: lifecare-hospital@gmail.com

Address: 198 Wilkinson Road, Adjacent Lumley Police Station

Tel: +23280220220

Application Close on the 20th of February 2022.