• Assist the CFC in ensuring that specific in-country procedures are developed, approved, documented and rolled out effectively.

• Ensure that country financial management systems & records are adequate in order to identify and protect the assets & interests of the organization.
• Make regular visits to all Concern’s offices to ensure that adequate monitoring systems are in place to minimize the risk of loss or misuse of assets.
• Ensure that statutory regulations regarding deductions and taxation of staff and suppliers are complied with and payment made to relevant authorities on time, before 12th of the following month.

Month end account closure 

• Follow up on timely completion and submission of monthly financial reports from Freetown and all field offices before 5th of the following month.
• Follow up on timely submission of monthly transport & cessation report with the relevant staff on a monthly basis before 5th of the following month.
• Liaise with HQ and field finance staff to ensure that all deliverables are completed within the monthly reporting period.
• Ensure Cash & Bank books ready to be imported in to the Microsoft Great Plains (MGP) system, approved supporting documentation attached & signed by the relevant staff before uploading to the system.
• Prepare all the necessary journals on a monthly basis to be ready to be imported into the MGP system, approved supporting documentation attached & signed by CFC or delegate before uploading to MGP.
• Ensure that all Cash, Bank and other journals have complete, approved supporting documentation attached & signed by the relevant staff.
• Ensure that Payroll and other standard journals have adequate and relevant supporting documents attached, reviewed & signed by CFC or delegate.
• Ensure that all bank accounts and cash books are reconciled and reviewed by CFC.
• Ensure all balance sheet accounts are reconciled and reviewed by the CFC before the management accounts are shared with budget holders. And keep custody of signed balance sheet reconciliation files on a monthly basis.
• Prepare Support Cost Allocation and close the accounts before/by the 15th of the following month.
• Maintain signed hard copy and file all related & necessary supporting month end documents on a monthly basis.

Review of Financial Documents

• Review all hard copies of Freetown payment documents and a sample of field payment documents on a monthly basis.  Advise the CFC of any anomalies with CWW finance policies and procedures.
• Communicate with the field finance officers and cashiers to ascertain financial policies are understood and the required documentation is sent to Freetown on time.

Monthly Management Accounts

• Prepare and share monthly management account for support costs to all budget holders before/by the 10th of every month.
• Review and collect feedback from budget holders on support costs on a monthly basis and make the necessary adjustment before finalizing the month end accounts in consultation with the DA, PA & CFC.
• Communicate and respond to any queries/feedback that may arise from the budget holders on the management accounts related to support costs
• Maintain a file for hard copy of monthly summary of Management Account & signed feedback forms on a monthly basis.

Financial Reporting, Budget and Audit

• Assist the CFC during preparation of annual budgets (ABs) and budget revisions (BRs) for the support management accounts.
• Review Support management accounts on regular basis and advise the CFC and budget holders on areas which require special attention.
• Participate in the annual country level external audit (which includes preparing ledger and transaction list for auditors).
• Assist the CFC to handle queries related to internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits.
• Work closely with CFC in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year end reports for Dublin or external audit.
• Assist the CFC in preparing / updating the Chart of Accounts (COA) and distribute on time to the relevant Budget Holders including Managers, Coordinators, Senior Management and relevant departments at every budget Revisions.

Staff Management and Capacity Building

• Directly line manage and supervise three Finance staff as directed by CFC. This may change over time.
• In consultation with the CFC, coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
• In consultation with the CFC, provide on the job training to subordinates on regular basis including during field office visits.
• Support CFC on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
• Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Others

• Ensure all time sheets are submitted before 20th of each month and check the %age is matched with payroll allocation %age in a monthly basis & communicate immediately if any correction needed.
• Coordinate & consolidate monthly cash forecast & submit to CFC before/ by 23rd each month.
• Prepare recharge forms for any costs incurred on behalf of any other country Concern office and ensure it reconcile with the balance sheet reconciliation.
• Work closely with the CFC, DA & PA on yearend closing activities.
• Providing, as requested, cover to key finance functions during staff absence especially DA & PA.

Complete any others reasonable tasks as requested by CFC.

• Required: Bachelors level university degree related to accounting; part qualified ACA, ACCA, CIMA accountant with strong experience.
• Desired: Masters level university degree related to accounting; Qualified ACA, ACCA, CIMA accountant.

Job related Experience and Knowledge

• At least 5 years’ experience in finance.
• At least 3 years’ managerial level experience in an NGO.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies, is essential.
• Experience in developing finance staff capacity on the technical aspects of finance and training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.

Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 4 months.

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.
• Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.