🇸🇱 Job Vacancy @ BBC Media Action – Finance and Admin Manager

Job Description  

Job title: Finance and Admin Manager 

Reports to: Country Director  

Location: Freetown, Sierra Leone 

Contract type and Duration: One-year, fixed term 

About the role  

The Finance and Administration Manager is an exciting and influential role that sits at the heart of  our country office operations. It is a senior management position that combines overall financial  management with day-to-day administration of the country office. The role will oversee a team of  finance and admin staff and will ensure strict compliance with BBC Media Action and donor policies,  effective financial management and accounting. It also involves effective leadership of  administrative and operational processes that support smooth delivery of multiple projects and  activities. As a member of the senior management team, the role will support the Country Director  and contribute to the high-level decision-making, business development and other tasks that  support the delivery of our organisational strategy and priorities.  

Duties and Responsibilities  

1.1. 1. Financial Management and Analysis 

1.2. 2. Financial Control, Compliance and Risk Management 

• Maintain the financial integrity of BBC Media Action Sierra Leone’s operations through strong  internal controls. 
• Ensure compliance with BBC policies, donor requirements and local laws, including tax and  statutory filings. 
• Safeguard organizational assets through proper record-keeping, fixed asset management and  insurance arrangements. 
• Oversee management of bank and cash accounts, reconciliations, and financial documentation. • Maintain up-to-date procurement and finance manuals in line with global standards. • Ensure statutory and donor audits are conducted on time and recommendations implemented. • Maintain and update financial risk assessments, ensuring mitigation measures are in place. 

1.3. 3. Administration, Procurement and Logistics 

1.4. 4. Health, Safety and Security 

• Act as a focal point for office health, safety and security matters, liaising with BBC Safety, Security  & Resilience (SSR) and external networks as appropriate. 
• Organise fire drills, first aid training, and health and safety inductions for staff. • Ensure compliance with BBC and local security procedures, including during strikes, protests or  other disruptions. 
• Maintain records of regular office safety inspections.

BBC Media Action

Office address: 41s Derick Drive, off Spur Road, Freetown

Office phone line: 00 232 (0)88 387702

www.bbcmediaaction.org

1.5. 5. Line Management, Capacity Building and Training 

1.6. 6. Safeguarding 

• Understand and comply with BBC Media Action’s Safeguarding policy and Code of Conduct. • Support safeguarding training for staff and freelancers and maintaining up-to-date records. • Report any safeguarding concerns immediately to the Country Director or through the  Whistleblowing Policy. 

1.7. Essential Skills and Experience 

• Qualified accountant and/or relevant postgraduate degree (e.g. MBA, MA in  Finance/Administration). 
• At least 5 years’ senior management experience in financial and administrative management,  ideally in an international NGO or development organisation. 
• Strong knowledge of donor compliance and financial reporting requirements for FCDO and EC. • Extensive experience of overseeing budgets for a complex project particularly with co-financing  arrangement. 
• Proven track record in budgeting, financial planning, and analysis, with advanced Excel and  experience of financial systems. 
• Demonstrated experience in managing sub-grants. 
• Demonstrated ability to manage procurement, logistics, assets and office administration. • Experience leading and coaching diverse teams. 
• Excellent organisational, communication and interpersonal skills. 
• Fluency in written and spoken English. 

Desirable Knowledge, Skills and Experience  

• Experience of providing training to non-finance colleagues and support in supporting partner  organizations on financial management.  
• Experience of systems like Access Dimensions, SAP, Oracle, SUN etc. will be an advantage. Competencies  

The following competencies (behaviours and characteristics) have been identified as key to success  in the job. Successful candidates are expected to demonstrate these competencies.  

• Analytical Thinking – Able to simplify complex problems, processes or projects into component  parts, explore and evaluate them systematically. Able to identify causal relationships, and  construct frameworks, for problem-solving and/or development. 
• Creative Thinking – Able to think creatively around problems and arrive at a clear and well argued solution. 
• Problem Solving: Able to simplify complex problems, processes or projects into component  parts, explore and evaluate them systematically. Able to identify causal relationships, and  construct frameworks, for decision making and problem-solving. Transforms proposals/ideas  into practical reality.

BBC Media Action

Office address: 41s Derick Drive, off Spur Road, Freetown

Office phone line: 00 232 (0)88 387702

www.bbcmediaaction.org

• Flexibility – Adapts and works effectively with a variety of situations, individuals or groups. Is  able to understand and appreciate different and opposing perspectives on an issue, to adapt an  approach as the requirements of a situation change, and to change or easily accept changes in  one’s own organisation or job requirements. 
• Decision Making – Is ready and able to take the initiative, originate action and be responsible for  the consequences of the decision made. 
• Planning and Organising – Is able to think ahead in order to establish an efficient and  appropriate course of action for self and others. Priorities and plans activities taking into  account all the relevant issues and factors such as deadlines, staffing and resources  requirements. 
• Resilience – Can maintain personal effectiveness by managing own emotions in the face of  pressure, setbacks or when dealing with provocative situations. Can demonstrate an approach  to work that is characterized by commitment, motivation and energy. 
• Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince  others. Can draw from a range of strategies to persuade people in a way that results in  agreement or behavior change. 
• Communication – The ability to get one’s message understood clearly by adopting a range of  styles, tools and techniques appropriate to the audience and the nature of the information. • Managing relationships – Able to build and maintain effective working relationships with a  range of people. 

About BBC Media Action  

We are the BBC’s international charity. We believe in the power of media and communication for good. With our extensive  network of partners in the 20 countries we work, BBC Media Action reaches more than 100 million people a year.  We are committed to stronger democracies; a safe and habitable planet; and inclusive societies. We’ve been  working in Ethiopia since 2001, producing high-impact social and behaviour change communication content across  themes and platforms, and supporting media around the country.  

BBC Media Action works to ensure that everyone we work with remains safe during their time with us, and we operate a  zero-tolerance policy concerning all forms of abuse and exploitation of vulnerable people. As this role may involve  working with groups of vulnerable children, youth, and adults, mandatory training will be provided on BBC Media  Action’s safeguarding policy and staff code of conduct. 

How to apply  

Is this something you want to do? Send your CV with a cover letter to recruitment@sl.bbcmediaaction.org Please use the job title in the subject. And do get in touch if you have any questions. Sorry, we do not accept hardcopy or  hand-delivered applications. You have until 11/09/2025 to apply.