🇸🇱 Job Vacancies @ Concern Worldwide – 3 Positions

He /She will also be responsible for development and implementation of agreed safeguarding activities, initiatives and training with regard to the Saving Lives phase 3 programme.

The safeguarding Manager will support partner to link users of the Consortium CRM line to appropriate identified services when appropriate and will (with support) lead on capacity building and advocacy efforts.

The Safeguarding manager will be the first point of contact for the management of safeguarding incidents in relation to the Saving Lives programme with the support of the Consortium Director, Country Director and Directorate of Protection and Safeguarding in Dublin.

Responsibilities:

• Maintain up to date and accurate database of all reported incidents registers, documents and assesses all adult and asset safeguarding in line with Concerns policies and maintaining confidentiality.
• Assist consortium members to consult and engage with all relevant stakeholders during the program inception in order to ensure support, high-level commitment, sustainability, and community trust and ownership especially with regards to CRM.
• Liaises with the Protection and Safeguarding directorate for support in terms of;
  • Coordinate with Concern internal audit and investigations unit and investigating officers as needed following any report.
  • Support Consortium coordination unit and consortium leadership board in planning and reporting on investigations.
• Update and maintain service directory for operational districts to improve referral for survivor care.

Training and capacity building

• Assist in organising and facilitation of child safeguarding induction for newly recruited project staff, volunteers, beneficiaries, stakeholders and partners.
• Compile partners’ activity documents, analyse partners risk assessment result and support on identified gap.
• Conduct initial and refresher training for consortium partners.
• Periodically review all consortium partners, to ensure clearly defines policies on safeguarding including; Code of Conduct,  Child Safeguarding Policy and Anti trafficking in persons policy are in place and in use.
• Ensure all consortium staff and partners, clearly understand key concepts in relation to and safeguarding;
  • Understanding of safeguarding and protection key definitions.
  • Understanding of safeguarding risk and how this can be mitigated.
  • Clear understanding of Organisational and in country reporting pathways and processes.
• Support consortium partners to assess their internal safeguarding policies and procedures and document clear suggested areas for strengthening implementation or capacity.
• Ensure ongoing compliance with consortium safeguarding policies and procedures throughout the course of the programme.
• Ensure there is a clear assessment and understanding of programme participant and consortium partner needs and perceptions of risk.
• Support risk reduction within the consortium through risk assessment, design of mitigation plans and effective implementation.
• Regularly review the risk register and implementation including through regular visits to program areas.

Program implementation

• Lead on the consortiums preparation to respond programme;
• Assessment of risk within government health service delivery in operational areas.
• Lead on the updated mapping of response and support services in collaboration with consortium partners, district MoH and Ministry of Gender and children’s affairs.
• Assessment of training and capacity building needs within Health facilities and district health management teams paying particular attention to survivor centred approaches.
• In collaboration with Hired consultant, FCDO, Consortium director and Government of Sierra Leone develop a standardised learning pathway and training needs analysis, training programme, and plan to train trainers.
• Document and present to MoH policy recommendations for consideration in the development of a National Health care Safeguarding policy.
• In collaboration with the consortium director and Protection and safeguarding directorate recommend prioritised interventions to increase immediate patient safety as well as long term capacity strengthening to produce improved practice and patient safety.
• Compile and develop monthly safeguarding report including; training data/activity, coordination with partners and collaboration/ coordination with Government.
• Provide technical guidance on safeguarding to partners, volunteers, Concern staff and other key stakeholders including consultants.
• Conduct supervision and monitoring visits to project sites as required.
• Maintain clear records of number of staff, partners, volunteers, contractors, vendors, consultants and other parties trained in safeguarding.

• University degree (or equivalent evidenced experience) in Human Resources Management, Management, Social work, Social sciences, Law, Psychology, Organizational psychology, or related Master’s degree in one of the above fields preferable
• 4+ years of experience of safeguarding, working with children, young people and/or adults who are vulnerable.
• Clear understanding of local safeguarding networks and support.

• Able to clearly articulate own and colleagues’ roles, responsibilities, and professional boundaries, including what constitutes both organisational and professional abuse. Is able to clearly explain how they would raise concerns about conduct of colleagues.
• In depth knowledge of Safeguarding, PSHEA and risk assessment.
• Uses safeguarding and local context knowledge, and understanding of what constitutes any signs of adult or child abuse, harm or neglect. Including the further recognition of local safeguarding priorities, for example, financial abuse, modern slavery, trafficking.
• Clear understanding of person centred approaches.
• Commitment to Concern’s core values and to promoting positive culture of safeguarding.
• Demonstrated excellent communication skills.
• Strong facilitation and presentation skills, including experience in the design and delivery of training programmes
• Ability to work collaboratively with a wide range of stakeholders and cultures.
• High degree of organisational ability, working well under pressure and to deadline.
• Excellent self-awareness and understanding of the need for self-care, personal strength and resources to face possible hostilities related to its tasks.

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

• Internal – All Staff, Systems and Programmes
• External – Suppliers, Vendor,  Auditors

Responsibilities:

• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the CFC to ensure that there are always sufficient funds in the office.
• Monitor the bank balance and notify the CFC on a timely basis when a transfer from Dublin is required.
• Ensure bank transfers/cheques /cash payments are made within Concern’s limits and that all required documentation and authorisation procedures for the payment have been followed.
• Ensure timely preparation of bank transfers/cheques for authorisation.
• Document any findings from the review of the bank and cash books and include any further comments from the CFC Direct Reports / CFC before communicating it to the cashiers.
• Monitor issues as they arise on the bank and cash book reviews to ensure they do not continue to occur.
• Raise repeat issues with the CFC Direct Reports / CFC and work with the cashiers to resolve the issues.
• Liaise with the Field Finance Officers to arrange the preparation of large cheques and liaise with programme / systems staff / suppliers regarding pick up or delivery of payments.
• Carry out cash transfers from the bank in conjunction with the CFC and CD.
• Be main contact point for banking issues / bank staff for Freetown bank accounts and support Finance Officers for field office bank accounts.
• Maintain and update all bank signatory lists.
• Occasional travel to programme field sites as and when requested by the CFC / SMT to make cash payments to beneficiaries.

Books and Records

• Maintain accurate MGP Bank/Cash books.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.

• Ensure filing is orderly done, stored safely and inventory updated.

Payments

• Make prompt and timely payment to suppliers.
• Make prompt and timely payment of all taxes and creditors.
• Participate in the implementation of bulk bank transfers / mobile money payments to beneficiaries.

Review of Financial Documents

• Review all hard copies of Freetown payment documents and a sample of field payment documents on a monthly basis to ensure correct supporting documentation is attached and Concern policies & procedures are being followed properly.
• Advise CFC direct reports of any anomalies with CWW finance policies and procedures.
• Communicate with the field finance officers and cashiers to ascertain financial policies are understood and the required documentation is sent to Freetown on time.
• Regularly visit field offices to carry out the reviews / support staff training

Month end account closure 

• Prepare the monthly phone bill journal and the amount charged to each project.
• Prepare the monthly payroll journal.
• Maintain the balance sheet reconciliations of the staff debtors and make monthly deductions from payroll as required.
• Carry out monthly bank reconciliations.
• Maintain the bank & cash accounts on the balance sheet reconciliations.
• Maintain Expatriate staff personal account reconciliation

Payroll

• Prepare monthly salary, overtime and allowance calculations for national staff and make the required payments.
• Ensure all salary payments go through on time.
• Produce the monthly payslips for national staff and send to HR staff in each location to distribute.
• Liaise with HR to resolve any payroll queries / errors

Financial Reporting, Budget and Audit

• Ensure all documents requested by auditors are presented to the auditors in a timely and orderly way and returned to the files / archive correctly.
• Assist the Finance team to handle queries related to internal and external audits
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year end reports for Dublin or external audit.

Staff Management and Capacity Building

• In consultation with the Donor accountant, coach and mentor national finance team who have potential to rise to more senior level positions in the organisation.
• In consultation with the Donor accountant, provide on the job training to subordinates on regular basis including during field office visits.
• Support Donor Accountant on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.

 Others

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officers / Cashiers.
• Complete any others reasonable tasks as requested by Donor Accountant, Partnership Accountant / CFC / CD.

Desired: Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA

1. Job related Experience and Knowledge

• At least 4 years’ experience in finance / related field.
• At least 1 years’ managerial level experience
• Experience in working with an International Non – Governmental Organization.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
• Experience in developing finance staff capacity on the technical aspects of finance and training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.
• Ability to work in a Team.

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.  

• Internal – All Staff, Systems and Programmes
• External – Suppliers, Vendor,  Auditors

Responsibilities:

• Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Finance Officer and Donor Accountant to ensure that there are always sufficient funds in the office.
• Monitor the bank balance and notify the Finance Officer on a timely basis when a transfer from Freetown is required.
• Ensure cash payments are made within Concern’s limits and that all required documentation and authorization procedures for the payment have been followed.
• Ensure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorization procedures have been followed.
• Ensure timely preparation of cheques for signature.
• Liaise with the Senior Finance Officer in Freetown to arrange the preparation of large cheques and liaise with suppliers regarding pick up or delivery of payments.
• Carry out weekly cash counts in conjunction with the Finance Officer and Donor Accountant and reconcile to the cash book
• Carry out cash transfers from the bank in conjunction with the Finance Officer and Donor Accountant
• Travel to Programme field sites as and when requested by the Snr Finance Staff / Base Manager /Area Coordinator to make cash payments to training attendees or work scheme participants.

Books and Records

• Maintain accurate MGP bank/Cashbooks.
• Ensure that all receipts are properly checked and verified, including any payments to local partners.
• Ensure Filing is orderly done and stored safely.

Payments

• Make prompt and timely payment to Suppliers

Review of Financial Documents

• Review all hard copies of Freetown payment documents.  Advise the Finance Officer of any anomalies with CWW finance policies and procedures.
• Communicate with the systems and programme staff to ascertain financial policies are understood and the required documentation is provided to finance on time.

Financial Reporting, Budget and Audit

• Assist the Finance team to handle queries related to internal and external audits
• Work closely with Finance team in follow up, and implementation of recommendations by Auditors and Regional Accountant (RA).
• Participate in the production of any ad-hoc year-end reports for Dublin or external audit.

Staff Management and Capacity Building

• Support Finance Team on delivering training on finance issues to non-finance staff where a need is identified in all field office and remote locations.
• Support CFC on delivering training on fraud & corruption to finance and non-finance staff where a need is identified in all field office and remote locations.

 Other responsibilities:

• Providing, as requested, cover to key finance functions during staff absence especially Finance Officer.
• Complete any others reasonable tasks as requested by Finance Officer / CFC / Base Manager / Area Coordinator.
• Be aware of, understand and comply with all of Concern’s policies and procedures (Code of Conduct and associates policies, finance, logistics, HR, security management etc).
• Contribute to ongoing security management and planning as necessary.
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).

Undertake other related duties as may reasonably be assigned by your line manager.

Essential

Diploma in Accounting or Finance related Field or with strong experience

Desired

Degree in Accounting or Finance related Field or Part Qualified AAT, ACA, ACCA, CIMA

Job related Experience and Knowledge

At least 2 years’ experience in finance / related field.

• Experience in working with an International Non – Governmental Organization.
• Experience of management reporting would be highly desirable.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel (Essential) as well accounting packages & other database competencies (Desirable).
• Experience in training/awareness raising of non-finance staff on finance functions.
• Ability to work under pressure to meet tight deadlines.
• Ability to work in a Team.

1. Time required in Job to reach effective performance

Probation period – 4 months.

Time to reach full effectiveness – 3 months.

• Raising awareness and being updated on HIV & AIDS issues.
• Protecting him/herself and colleagues.

Sharing information with colleagues and avoiding stigma and discrimination.

Therefore, each staff member of Concern is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in programmes.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.