🇸🇱 Job Vacancy @ Hellen Keller International – Admin & Finance Officer

Job Announcement –Internal / External  

Admin  & Finance  Officer (Moyamba District) 

Job Type: Full-time

Location:           Moyamba

Start Date:         November 2025

End Date:          30th September 2028 (contract renewable annually)

Grade:                F

Reports to:        District Delivery Manager.

Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities that are striving to overcome longstanding cycles of poverty. By delivering the essential building blocks of good health, sound nutrition, and clear vision, we help millions of people create lasting change in their own lives. Working in 20 countries – across Africa, Asia, Europe, and the United States – and together with a global community of supporters, we ensure every person has the opportunity – as Helen did – to reach their true potential.

Helen Keller has been operating in Sierra Leone for nearly 20 years in support of the reproductive health, nutrition and Neglected Tropical Disease (NTDs) components of the National Health Development Plan of the Ministry of Health, as well as food security component of the Ministry of Agriculture. The organization is committed to generating evidence, carrying out robust research and a high input into research publications.

Helen Keller is recruiting  for a  Finance & Admin Officer (Moyamba District) for the program in Sierra Leone (Bombali & Moyamba). The program aims to support the Government of Sierra Leone (GoSL) to deliver on improving maternal, child and reproductive health outcomes in country while strengthening health systems for a sustainable solution. The Finance & Admin Officer will undertake the finance and admin tasks in   ensuring the quality, integrity and timelines of financial and administrative transactions undertaken in the Moyamba district.

Key Responsibilities 

• Work directly under the supervision of the District delivery Manager along with the Admin and operations team, and Finance team in Freetown, to support the procurement and financial system and ensure efficiency and accountability is maintained.
• Process all the necessary documents for accounts payable for program workshops/trainings logistics on a timely basis. FCDO funded Saving Lives Phase III
• Monitor and reconcile invoices and partial payments for all payables related to

activities in the field.

• Maintain a database for vendors within the district of operation.
• Ensure all financial files are adequately collected, maintained, and filed.
• Review travel authorizations and expenses report forms submitted by staff to ensure accuracy before submission to Freetown office.
• Assist in payment of all field operational costs ensuring they comply with Helen Keller International guidelines.
• Prepare payment request forms for payments to vendors in the your designated district ensuring correctness as per the invoices and tax calculations.
• Prepare advance orange money payment requests for activities/project participants,
• Reconcile orange money payments undertaken in the field ensuring adequate supporting documentation and timely submission to Senior Program Officer  
• Prepare bi-monthly fuel liquidations for both the District Government Hospital, the District Health Management Team (DHMT)
• Check matching expenses for compliance with donor regulations.
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Procurement Officer and Assistant.
• Develop, track, record and report generators and vehicle fuel usage, equipment and maintenances in close collaboration with Logistics Associate to ensure smooth operations support for the HKI and partners.
• Ensure  that a complete record of all asset inventory is maintained at district level
• Organize and manage office supplies, kitchen supplies for HKI Moyamba office.
• Provide supervision for the office Utility staff, and ensure timely submission of his timesheet.
• Support the development and submission of drivers travel advances and expense to the Senior Program Officer in Freetown according to the Helen Keller travel Policy

Other: 

• Understand organizational safeguarding and gender policies;
• Promote accountability and ensure compliance with all Helen Keller Policies and code of conduct including but not limited to safeguarding considerations to ensure maximum protection of programme participants and the efficient and transparent use of Helen Keller resources;
• Represent, promote and protect the reputation of Helen Keller in external settings, ensuring that the organisation’s experience and expertise is well communicated and consistently presented, in a professional manner;
• Any other reasonable tasks as assigned by the supervisors.

Qualification and experience 

• Bachelor’s degree in procurement management /finance or accounting or business administration from a recognized university.
• At least 2 years of relevant experience in a similar role.
• Demonstrated ability to work independently, be highly organized, and comfortably work on multiple activities at once.
• Experience in similar job advert.
• Excellent written, verbal, and interpersonal communication skills
• References will be required.
• Fluency in reading and writing in English.

To Apply:

Qualified candidates should submit a cover letter and an updated CV with three (3) referees to SierraLeone.Recruitment@hki.org.not later than Friday, October 10th, 2025, at 5 pm.

In the spirit of the extraordinary ability and vision of our founder, Helen Keller Intl fosters an environment of fairness and belonging for our workforce.

Helen Keller Intl is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity for all employees and applicants for employment.