JOB VACANCY 

MEDICOS DEL MUNDO 

BASE LOGISTICIAN 

Background 

Médicos del Mundo (MdM) is an independent association that works to make the right to  health effective for all people, especially for populations in situations of vulnerability,  excluded or victims of violence, natural catastrophes or armed conflicts. The volunteers and  professionals who are part of our organization have, as main mission, to work to achieve the  effective fulfilment of the universal right to health.

Job Details 

Job title: Base Logistician

Location: Kabala Base, Koinadugu District (with trips to the Coordination Office in Freetown or to other cities and villages according to the mission needs)

Line manager: Field Coordinator, Kabala Base

Overall objective of the post: 

• The base logistician is responsible for the planning and implementation of all logistical  and security activities of MdM’s base in Kabala and provides logistical support to  MdM’s coordination office in Freetown when needed.

Responsibilities: 

Management of purchases:

Prepares purchase dossiers (call for quotations, mission requests, evaluation  grids, purchase orders, reception notes).

Archives all purchase dossiers in the original (hard) version and on Sharepoint  ensuring that all documents are scanned and regularly uploaded on  Sharepoint.

Ensures that MdM’s procurement guidelines are being followed.

Negotiates the prices with the suppliers as well as the delivery methods and  times.

Receives, verifies and handles all purchases of the mission making sure that  the goods/products received correspond to the purchase requests (in terms of  both quality and quantity).

Checks and verifies that the invoices conform with the mission requests and  purchase orders.

Maintains and updates a list of suppliers.

JOB VACANCY 

Update the Mission request tracker and keep the different departments  informed of the treatment given to their order, and share it with Field  Coordinator and HQ

Draft and update the procurement plan for the base and share it with Field  Coordinator and HQ

Management of stock:

Follow up the consumption of office materials used in different facilities  (office, guesthouse and stock room).

Update the store stock report monthly and sends it to the Field Coordinator and logistic referent in HQ

Controls the entry of products into the stock room as well as their distribution.

Ensures the quality of products in the stock and pays attention to the expiry  date of products.

Management of fleet:

Ensures regular maintenance of MdM’s vehicles.

Plan movements of the vehicles on a weekly basis.

Ensures that SOPs fleet management are respected.

Ensures the renewal of licenses of MdM’s vehicles and makes sure that all  administrative documents related to vehicles are updated.

Follow up the consumption of fuel and updates the fuel consumption report  on a monthly basis and sends it to the Field Coordinator and Logistic Referent  in HQ

Management of equipment and facilities:

Updates the inventory report of MdM’s equipment on a monthly basis and  sends it to the Field Coordinator and Logistic Referent in HQ.

Supervise allocation and use of equipment in the base

Ensures the maintenance of MdM’s offices and guesthouse.

Ensures the availability of fire extinguishers at MdM’s offices and guesthouse.

With the support of Field Coordinator, ensures the availability of first aid kits  in MdM’s offices, guesthouse and vehicles.

Supervise the renovation, maintenance and functioning of the base (office,  house, warehouse)

Management of personnel:

Supervises MdM’s drivers, housekeeper and security guards.

Prepares the schedules/shifts of security guards.

Briefs the security guards on MdM’s security rules and ensures that they are  being followed by the security guards.

Security:

Collect information and analyze the context 

Contribute to update security plan at base level  

Ensure application of security plan  

Brief and train staff to security rules and protocol  

Requirements: 

Training and experience:

At least 3 years’ work experience in logistics in an NGO

Experience in procurement

Logistics’ training or diploma desired

Competencies:

Fluent English and Krio (speaking and writing)

Flexible and autonomous

Ability to work in a team

Planning and organization skills

Proactive and takes initiative

Proficient in using Microsoft Office, specially Excel

The receiving of CV and Cover Letters will be open until August 15th, 2024, at the following address: coord.koinadugu@medicosdelmundo.org

admin.koinadugu@medicosdelmundo.org