🇸🇱 Job Vacancies @ Jhpiego – 2 Positions

Jhpiego is recruiting to fill the following positions:

1.) Finance Manager
2.) Developing FP Quality Standards

See job details and how to apply below.

1.) Finance Manager

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless  deaths of women and their families.

Jhpiego Corporation has been providing technical support to the Ministries of Health in partner  countries across the globe for the past 40 years in a variety of technical areas including cervical  cancer treatment and prevention, community health, HIV and AIDS, maternal and newborn  health, health workforce capacity development (both pre-service and in-service), family  planning, malaria, and IPC/WASH.

We are currently looking for suitable individuals to fill the following positions: Position: Finance Manager (1 position)  

Reports to: Director of Finance and Operations  

Supervise: Senior Finance Officer  

Job Location: Freetown 

Job Overview:  

The Finance Manager (FM) reports to the Director of Finance and Operations and will be  responsible for providing the financial management for Jhpiego projects as assigned and  managed. The FM will oversee all local financial and contractual aspects of Jhpiego projects in  Sierra Leone and work closely with project staff to ensure accurate financial and contractual  reporting of the project. The FM will ensure that the financial reports are compatible with  standard accounting practices and follow Jhpiego and USAID rules and regulations. The FM will  be responsible for ensuring cost consciousness, efficient spending and for implementing and  maintaining an on-site financial accounting and book-keeping system required to assure the  integrity and effective performance of project financial operations.

Duties and Responsibilities 

Key Financial and Managerial responsibilities: 

• Financial planning, budgeting, and reporting for Jhpiego active projects in Sierra Leone.
•  Provide guidance to the program teams regarding the financial requirements of the  projects and office operations.
• Maintains and administers project financial accounting system.
• Implements and oversees a detailed financial reporting and reimbursement process in  accordance with Jhpiego’s established financial system.
• Review and approve the monthly financial report by using adapted finance software  (QuickBooks) and ensures accuracy and timely submission to HQ.
• Uses various software applications such as spreadsheets, relational databases, statistical  packages, and graphic packages to assemble, analyze, and format data and/or reports  • Ensures financial management systems provide accurate, current, and complete  disclosure of financial transactions
• Closely monitors cash flow and assures budgets are followed so spending is on track  • Implements and guide staff on policies and procedures and leads training, as needed  • Reviews disbursements and payroll for authenticity and accuracy
• Oversees the financial reporting process to donors

Budget Management 

• Prepare accurate budgets, track expenses, and ensure that required financial controls and  cost-performance monitoring mechanisms are in place and adhered to: prevent over or  under-expenditure of budgets, ensure proper safeguards of funds, and ensure compliance  with established USG and Jhpiego’s global financial, and accounting and administrative  procedures.
• Leads the development, monitoring, and review of project budgets
• Reviews monthly financial analysis and budget vs expense reports to determine the  reasonableness of variances and take appropriate actions, as required
• Ensures reasonableness of financial projections
• Makes in-country budget adjustments and other cost improvement measures, as required.
•  Cash and Bank Management
• Ensure sufficient funds are available at all times to meet project needs
•  Review monthly bank reconciliations to ensure the balance sheet reconciles to  organizational financial records
• Serves as Jhpiego’s liaison with banking officials

Auditing 

• Ensure financial records are properly mintained and readily available during audits
•  Ensure that in-country legal and statutory requirements (i.e. registration, VAT/Tax  reporting, filing tax returns, business licenses etc.) are fully complied
• Lead to facilitate the work of external audits
• Lead to draft responses to audit findings and follow-up on the implementation of audit  recommendations

Accounting 

• Reviews, reconciles and monitors all project accounts, including major program  operating accounts and petty cash operations involving cash advances.
• Determines updated monthly project accruals and projections to support forecasting  accuracy and program completion, as required.
• Ensures sound accounting records.
• Regularly reviews accounting transactions to ensure costs are allowable and  reasonable.
• Regularly reviews QBE: a review of the balance sheet, aging analysis, detailed GL,  expenditure by ION, and advance balance.
• Review monthly QBE replenishment requests.
• Ensure proper project and financial reporting, spending, and compliance with project  terms and conditions.
• Ensure that USAID and other donors’ resources are appropriately directed to program  priorities and align with program work plans.
• Provides financial oversight to finance officers.
• Ensures compliance by all assigned staff to the JHU and Jhpiego timekeeping  requirements, as well as the staff’s timely approval of timesheets.
• Performs other project-related activities as assigned by the supervisor or by Jhpiego  management.

Required Qualifications, Knowledge, Skills, and Abilities:  

• Degree in Accounting, Finance, Business Administration, or its recognized equivalent
•  MBA in Accounting or professional qualification (CPA, ACCA, or recognized  equivalent) is required.
• Minimum of 5-8 years relevant experience in finance or accounting.
•  Proven experience in Administration
• Knowledge of institutional donors (PEPFAR, USAID/CDC, DFID etc.) regulations,  procedures, and requirements a plus.
• Ability to meet international reporting deadlines
• Ability to multi-task and work under pressure
• Detailed orientated and experienced in working with multi-currencies
•  Good supervision skills and work scheduling to ensure smooth month-end reporting

Note: All staff members of Jhpiego, regardless of the level of their responsibilities are  expected to:

• Model the mission and values stated above.
• Contribute to the knowledge-sharing and transfer process.
• Make responsible decisions that result in time and cost containment and clear  accountability.
• Participate in multiple teams, adopt team spirit, take responsibility for assigned action  items, and provide feedback as needed.
• Multitask, manage competing priorities, and prioritize to meet program and/or  organizational objectives.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:  [email protected] Clearly state in the subject area the position you are applying for,  if not clearly stated your application will not be considered.

Deadline for the submission of applications: November 14th, 2024.  

Please note that due to the sheer volume of applications often received, only shortlisted candidates will  receive responses.  

Jhpiego is an Affirmative Action/Equal Opportunity Employer

2.) Developing FP Quality Standards

TERMS OF REFERENCE FOR CONSULTANCY

Momentum Country and Global Leadership (MCGL)

Project/Consultancy Title:  Developing FP Quality Standards for Sierra Leone

Location: Freetown, Sierra Leone

Background and Project Description 

In Sierra Leone, MOMENTUM Country and Global Leadership is tasked with the provision of support to the strengthening of Quality of Care (QoC) of the whole spectrum of Reproductive, Maternal, Neonatal, Child, and Adolescent Health (RMNCAH) services nationally through research, learning, and TCDA. Against this background, the RH/FP Programme is striving towards the goal of increasing access to and providing quality reproductive health, including safe family planning services in the country by 2030.

Improving QoC for clients means understanding their cultural values, previous experiences, and perceptions of the role of the health system, and then bringing FP service providers and the community together to map out a shared vision of quality. Similarly, enhancing the QoC given by healthcare providers requires identifying their motivations, addressing their needs (including general administrative and logistical support), and helping them to better understand and address clients’ concepts of quality. Creating a shared vision for improved QoC requires that program managers, service providers, researchers, and consumers advocate the idea that quality matters. Given time and effort, the ongoing attempt to improve the QoC will translate into services that meet minimum quality standards and satisfy the needs of clients and providers to bridge the gap of unmet needs.

This document will further lead to the development of a sustained advocacy campaign that will address special groups such as parliamentarians, policymakers, district government, religious leaders, opinion builders, youth, and adolescents. It will increase ownership of population issues by stakeholders and strengthen their participation in processes of program design and service delivery as well as reduce the huge unmet need for FP services by addressing social barriers and making available quality FP services. It will further ensure the provision of services to the poor, underserved populations in difficult-to-reach areas.

Location and official travel involved

The consultancy will focus on information gathering from stakeholders, and desk review of documents – policies, strategies, guidelines and so has the flexibility to work virtually. Office space will not be provided and the consultant is responsible for his/her own workspace and IT equipment. The consultant will not be required to travel to other locations.

Consultant Objectives 

The consultant will be responsible for working with the Programme Managers and staff of the National Quality Management Programme and the Reproductive Health and Family Planning Programme, RCH Directorate of the Ministry of Health to develop a national family planning quality standard, to support the integration of the FP standards into the existing Quality RMNCH Strategic Roadmap as a mechanism for improving family planning services in health facilities.

Consultant Activities

• Meet with the National Quality Management Programme (NQMP) and the Reproductive Health and Family Planning Programme under the Directorate for Reproductive Health at the MoH and discuss the process for desk review and incorporation into the work plan.
• Conduct a desk review of relevant assessment tools, including the National Quality RMNCH Strategic Roadmap and Policy, QoC operational plans, nationally endorsed FP training curricula, manuals, etc.
  • Analyze reviewed documents and compare them with WHO’s Global Standards for Quality Healthcare Services for Adolescents and Young Persons and identify key gaps
  • Identify existing national and district-level policies/strategies/guidelines, research papers, and program reports, including standards and indicators of family planning.
  • Identify existing Implementing Partners of FP, including government stakeholders and national and community-based organizations.
• Gather feedback on current standards and any related challenges through a few key informant interviews or discussions.
• Facilitate MoH convened stakeholder workshop for updating national standards
• Provide progress updates and meet with the MCGL team to share findings.

Consultant Deliverables 

• Inception report, which includes a detailed work plan, list of stakeholders to be interviewed, and draft discussion/interview guide.
• A brief report of desk review findings including a mapping matrix focused on the current trends, indicators, and gaps.
• Develop an assessment tool for external assessment to ensure compliance with standards of practice
• Train enumerators to conduct the FP Quality assessment and analyze the information to identify gaps.
• Develop national FP Quality standards and recommendations for integration of the updated standards into the National Quality RMNCH Strategic Roadmap.
• Develop a roll-out plans in collaboration with the NQMP and the RH/FP Programmes

Proposed Timeframe / Schedule:        

Qualifications, Skills and Experience required

• Master’s degree in Midwifery/ Public Health/SRH or related field
• Minimum of 8-10 years’ experience working with Ministries of Health at National and Subnational level. An intimate understanding of the Sierra Leone Health system strongly preferred.
• Demonstrated experience in facilitating development of national quality standards and/or guidelines for RMNAH.
• At least five years of experience in family planning health service delivery, programming, and quality.
• Excellent meeting and workshop facilitation skills
• Excellent ability to combine multiple points of views into a document and generate consensus.
• Demonstrated experience conducting desk reviews.
• Excellent writing skills in reports, research briefs, and multi-media communication platforms.
• Ability to work independently.

Technical Supervision for this work will be provided by the USAID Momentum, Sierra Leone will approve the deliverables and any questions or queries should be directed to the focal person.

Payment schedule

The consultant is advised to review this ToR and submit an itemized budget with realistic daily rates for the assignment based on the understanding and current market rates.  Where need be, USAID Momentum will engage the consultant to an agreeable daily rate. Remuneration will be based on the submission of deliverables that are satisfactory to USAID Momentum as agreed upon after discussion with USAID Momentum in the inception meeting. The payments will only be made when the deliverables have been assessed by USAID Momentum and MoH team and deemed to be of acceptable quality and official sign-off by the MCGL Project Director provided.

The following payments will be made to the consultant using an agreed mode of payment:

• 30% upon approval of the inception report
• 35% upon completion of stakeholder workshop and submission of the first draft of the updated national standards and recommendations for integration of the updated standards
• 35% upon approval of the final version of the updated national standards and recommendations for integration of the updated standards

Child Safeguarding

The consultant will be working on behalf of USAID Momentum; therefore, he/she will be required to sign and adhere to our Safeguarding Policy and ethical guidelines. Note that background checks will be undertaken on all applicants.

Intellectual property 

The title rights, copyrights and all other rights of whatever nature in any materials used or generated under the provisions of this consultancy will exclusively be vested with USAID Momentum Sierra Leone country office and the Ministry of Health. All products developed under this consultancy belong to the project exclusively, guided by the rules of the grant contract. Under no circumstances will the consultant use the information of this study for publication or dissemination without official prior permission (in writing) from USAID Momentum Sierra Leone.

Qualified persons are required to send their Curriculum Vitae (CV) and application letter to:    

[email protected]

In the subject area, kindly state the position and location you are applying for. CVs without proper labeling will not be considered.

The deadline for submitting applications is 14th November 2024. Given the likely high number of applications, only shortlisted candidates will be contacted.