Job Vacancy at Sierra Leone Red Cross Society (SLRCS) – Finance and Admin Assistant

Reports To:  Director of Finance of Sierra Leone Red Cross Society

Sierra Leone Red Cross Society (SLRCS) is a humanitarian organisation that believes every human being is entitled to a life of dignity and opportunity. With the help of our partners, staff and volunteers, we work in vulnerable communities to improve the lives of vulnerable Sierra Leoneans.

SLRCS is seeking talented, hard-working, and dynamic Sierra Leoneans for the position of Finance and Admin Assistant, for ICRC Project

Date required: July 2021.   Duty station: Freetown with frequent travels to provinces as and when required.

Fixed term – 1 year with possible extension based on performance.

JOB SUMMARY: The overall purpose of this position is to support the Director of Finance in ensuring the overall financial management of the ICRC Project Support to the Sierra Leone Red Cross Society. The post holder also expects to give support to programs in ensuring effective and timely implementation of the ICRC supported project.

Main Duties

1. Work with the Director of Finance, to prepare project budget and budget revisions in close cooperation with programme staff and ICRC project Coordinator and Accountant based in Abidjan.

2. Prepare timely and accurate Quarterly project financial reports (expenditure and balances) including the Working Advance Report

3. Prepare Project Cash Book and Reconciliation on a Monthly basis and submit to Director of Finance for Review and approval

4. Receive and Review all Project Request for accuracy, budget provision and submit to the Director of Finance for approval

5. Receive and Review all Returns/liquidations submitted by Program staff and ensure the appropriate supporting documents are attached before submitting to the Director of Finance for approval

6. Work with Programs to prepare quarterly cash forecast and submit to ICRC.

7. Scan, copy and send originals of all Project Finance supporting documents to ICRC office in Abidjan via DHL

8. Submit Bank Statements to ICRC office in Abidjan upon requests.

9. Liaise with Bank to prepare Receipt for Fund Received and confirm same with ICRC Abidjan.

10. Maintain and updated asset and Inventory register of all assets/inventory procured using Project Funds.

11. File all Project Supporting Documents

12. Responsible for payment of all Project taxes- NASSIT, PAYE and Withholding Taxes timeously.

13. Work with HR to ensure Project Staff Salaries are paid and all supporting documents including Pay Slips are available.

14. Work closely with the SLRCS Logistics and Procurement unit on all Project related procurement and logistics.

15. Post all Project transactions in the SLRCS Accounting System.

16. Serve as the Liaison with ICRC team and keep the Director of Finance involved in all communications.

17. Carryout any other duties assigned by the Director of Finance

Education and Experience

BSc in Accounting & Finance with 2 years working experience in the Non-profit sector preferably INGO.

HND/ND in Accounting & Finance with minimum 3 years’ experience working in the non-profit sector preferably INGO.

Working experience of project financial planning and reporting

Experienced in using accounting software like Microsoft Dynamics Nav or similar

Knowledge of International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP)

Proven bookkeeping, accounting, and reporting skills, including payroll, payables and budgeting.

Experience using MS Office-Excel & Word

Skills, Knowledge and Abilities

Possesses High integrity

Result oriented, analytical thinking, focus on quality.

Attention to detail without losing the bigger picture.

Good communication and interpersonal skills

Ability to work independently and to take initiative.

Flexible, patience and diplomatic

Ambition to learn and support others to develop.

Languages

• Excellent level of English (written and spoken)

Applications should be forwarded under confidential cover marked the position you have applied for with an up-to-date C.V, names of two referees (none relatives) and supporting documents to:

The HR Department, 6 Liverpool Street, Freetown/2 Cockril North Off Wilkinson, Freetown.

Closing date for receipt of applications: 15th July 2021 at 17:00 hrs.

“WOMEN ARE PARTICULARLY ENCOURAGED TO APPLY”

NOTE: CORRESPONDENCE WILL BE LIMITED TO SHORTLISTED APPLICANTS ONLY. TELEPHONE ENQUIRIES WILL NOT BE PERMITTED