Job Vacancy at UNOPS (United Nations Office for Project Services) for Project Management Support – Senior Assistant

Functional Responsibilities:

Purpose and Scope of Assignment

The Project Management Support -Senior Assistant for WP3 will work under the overall supervision of the Sr. Project Manager and with direct supervision from the Capacity Building Specialist for Technical Assistance and Capacity Building. The incumbent will work closely with assisting various work-package team leaders, Project Management Unit (PMU) and Project Support unit to support the delivery of the project.

The Project Management Support- Senior Assistant will assist the Capacity Building Specialist in monitoring a number of external subcontractors for their successful delivery, monitoring dynamic timelines through multiple work packages.

The Project Management Support- Senior Assistant is responsible for supporting the Capacity Building Specialist in coordinating the deliverables from all activities that link to WP 3: Technical Assistance, ensuring the quality of the through all aspects of its life cycle. 2. Ensure efficient and effective portfolio planning, administration and management, focusing on the achievement of the following results:

• Support implementation of operational strategies and adapt processes and procedures focusing on the achievement of the following results:
• Assist the Capacity Building Specialist to maintain a good working relationship with subcontractors while supporting timely delivery of sub-contractors’ milestones;
• Support the effective and timely coordination of communications and ensure stakeholders are aware of project activities, progress as it relates to WP 3;
• Inform the Capacity Building Specialist, any issues she/he may notice which may have an impact the achievement of WP 3 objectives and project outcomes;
• Support to archive of all project documents as directed by the Capacity Building Specialist;
• Support dissemination of visibility items, such as Factsheet on the added-value, best practices, lessons learned of the RREP WP3
• Support the Capacity Building Specialist in monitoring of progress for all the project delivery as per the Work Package plans;
• Maps and attend operational and process issues, referring complex issues to the supervisor with clear recommendations for courses of action;
• Assist with needs and performance assessments ensuring WP3 objectives and deliverables are well documented;
• Assisting in preparation of project budgets and revisions and other related documents;
• Initiation of procurement of goods or services by requesting quotations or proposals and examining cost estimates,. Active follow-up from procurement award to contract issuance and management;
• Provide support in the preparation of contracts for services, or other agreements;
• Alert the Capacity Building Specialist (as required) of any deviations from the plan work plan or finances;
• Support in the verification of the accuracy of request/transactions and completeness of documentation as pertains to the project;
• Ensure efficient procedures and monitoring control, focusing on achievement of the following results:
• Assist to coordinate with the Capacity Building Specialist to support the Project Manager, Deputy Project Manager and PMS Specialist to ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR);
• Support the Capacity Building Specialist in managing budgets, cash flow and obligations related to the Work Package to ensure that deliverables are met and payments to contractors and personnel are received on time;
• Extraction of required financial information from UNOPS project agreements and set up of necessary accounts in line with existing UNOPS financial policies and procedures;
• Assist in planning, organization and implementation of training, conferences and study tour logistics;
• Assist in the preparation of briefing materials as required for mission travel and/or discussion on project activities;
• Knowledge building and knowledge sharing, focusing on achievement of the following results:
• Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge;
• Inform colleagues about portfolio management and service administration and encourage feedback to lead to process improvement and standardization;
• Publication and sharing of information and knowledge with colleagues, clients and partners;
• Participation in programme/project management training initiatives;

Education:

• Education
• A minimum of a high school diploma is required.
• A Bachelor's Degree in Project Management, Business Administration, Development Studies, Engineering, Energy Studies or other relevant disciplines will be considered an asset and may substitute some of the required years of experience,
• Work Experience
• A minimum of Five (5) years experience providing support in the implementation of projects.
• Experience working with Government institutions in the delivery of activities is highly desirable.
• Experience interfacing with service providers and/or contract management is desirable;
• Experience in stakeholder and/or community engagement is an advantage
• Competency in the use of computer applications for work (Spreadsheet, Word, Docs and other G-Suite office applications ) is required
• Knowledge of the UN system and familiarity with UNOPS procedures is an advantage;
• Language
• Fluency in English is essential
• Knowledge of Krio and/or other local languages is an advantage.
• Certifications
• PRINCE2 Foundation /Practitioner Certification – desirable

Contextual Skills

• International organizations experience
• Institutional Reform, Capacity Building
• Cross-institutional Knowledge Management
• Accountability for results

Project Management Skills

• Project Management
• Budget Management
• Risk Analysis and mitigation
• Stakeholder Engagement
• Contract Management
• Process compliance
• Monitoring and Evaluation
• Multistage Reporting

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA) Contract level: LI...

• Contract type: Local Individual Contract Agreement (LICA)
• Contract level: LICA 5/ ICS 5
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance'.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Experience:

• Education
• A minimum of a high school diploma is required.
• A Bachelor's Degree in Project Management, Business Administration, Development Studies, Engineering, Energy Studies or other relevant disciplines will be considered an asset and may substitute some of the required years of experience,
• Work Experience
• A minimum of Five (5) years experience providing support in the implementation of projects.
• Experience working with Government institutions in the delivery of activities is highly desirable.
• Experience interfacing with service providers and/or contract management is desirable;
• Experience in stakeholder and/or community engagement is an advantage
• Competency in the use of computer applications for work (Spreadsheet, Word, Docs and other G-Suite office applications ) is required
• Knowledge of the UN system and familiarity with UNOPS procedures is an advantage;
• Language
• Fluency in English is essential
• Knowledge of Krio and/or other local languages is an advantage.
• Certifications
• PRINCE2 Foundation /Practitioner Certification – desirable

Project Management Skills

• Project Management
• Budget Management
• Risk Analysis and mitigation
• Stakeholder Engagement
• Contract Management
• Process compliance
• Monitoring and Evaluation
• Multistage Reporting

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

 

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