• Maintains administrative staff by; upholding a safe and secure work environment, and also monitoring and controlling movement in and around the office.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and enforcing systems, policies, and procedures within the administrative department.
• Provides supplies by identifying needs for reception, general office, guest houses, and kitchen; establishing policies, procedures, as to usage and accountability.
• Provides communication systems by identifying needs; evaluating options; maintaining office equipment e.g projectors office printers, photocopiers, Freezers, and speaker phones
• Align required printing materials and forms; negotiating usage, quality, delivery and inventory system.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Maintains continuity with other organizations, division, and local work teams by documenting and communicating actions, abnormalities, and continuing needs.
• Contributes to team effort by accomplishing related results as desired.
• Collaborate with Freetown admin team to make sure experts stay are regularized.
• Maintain and up keep Top-up (phone credits) Close user group (CUG) by coordinating with the HR team on newly recruited staff and those that are departing the organization

• Bachelors/ Higher Diploma in Business Admin
• Minimum of 3 years of Admin or office administration experience.
• Comfort with ambiguity, shifting priorities, and need to juggle competing demands in a fast-paced and challenging work environment.
• Strong qualitative and written skills with expertise in Micro soft word excel, power point
• Ability to plan, organize, and lead projects.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments.
• Strong organizational skills and operational and business analytics thinking.
• Prior experience working in rural settings
• Sense of humor and flexible disposition very helpful.
• Interest in social justice and global health.

• S/he maintain transparency in organizing fleet activities, monitoring and supervising of staff performance on a day to day basis, and provide technical support whiles helping the team to balance short and long-term priorities.
• S/he is committed to information sharing among colleagues, giving feedbacks respectfully whiles appreciating the sensitive and confidential nature of information.
• S/he prepares work schedule and fairly distributes workload to staff under supervision, setting target and measuring progress.
• S/he organizes regular meetings with fleet staff and follow-up on matters arising whiles honestly sharing views in an easy way for others to understand.
• S/he participates in conducting technical training with the fleet staff, learning from others and looking for ways to incorporate new ideas.

General Responsibilities

• The fleet officer for Kailahun ensures PIH vehicles are operated safely and deployed for legitimate purposes as s/he actively find ways to meet the needs of fleet service requesters, remaining flexible and open to discussions in creating possibilities to serve them better.
• S/he facilitates timely renewal process of vehicle license and insurance with SLRA agent in order to avoid break in operations and as a way of helping others meet their goals.
• S/he ensures all vehicle keys are safeguarded and identified with tags whiles anticipating problems and adjusting for changing circumstances.
• S/he withdraws completed vehicle count sheet from the security guards for review on a daily basis identifying late parking or unauthorized use of PIH vehicle and listening to understand others’ view rather than focusing on reaction or what he needs to say.
• S/he ensures staff involved in road are adequately supported towards submission of completed incident report form within 24hrs of the accident considering the risk created when one fails in responsibility to share such information.
• He prepares master timesheet for staff under supervision featuring the actual days worked as per individual staff while describing success using the language of “us” and “we” instead of “I”.
• S/he does a spot check to ensure the fleet archive is updated in a chronological order while dealing with ambiguity productively.
• S/he ensures the night line mobile phone is fully charged and could serve the intended purpose whiles remaining alert in emergency preparedness.
• S/he ensures all vehicle requests are logged and pending ones for the following day are negotiated linking confirm travelers to the assigned drivers while listening to understand rather than focusing on reaction or what he needs to say.
• S/he regularly updates the vehicle tracking board as per daily vehicle allocations, indicating where to expect the vehicle should it be late to return to base.
• The Fleet officer-Kailahun ensures related activities to vehicle dispatch are fully coordinated in time for the vehicle to leave with required tools and equipment onboard, making it fit for the journey whiles s/he works with others towards the overall goal.
• S/he encourages keeping luggage and passenger numbers within safety limit of the vehicle and reminds drivers to collects packages addressed to where the vehicle might be heading for whiles efficiently doing things better and less costly without compromising PIH’s values and leadership expectations.
• In discharge of duties s/he ensures arms and ammunition are not allowed or conveyed by either the driver or a commuter on PIH vehicles while going above and beyond to work well across culture and background.
• S/he carries out refueling activities, receiving completed Fuel Request Forms and generator fuel cards in return for review process making sure resources are used wisely.
• S/he develops and maintains updated tracker sheets on the supply of fuel to be reported on monthly basis while articulating how his work contributes to PIH’s mission and vision.
• He closely tracks domestic spending around the fleet department and reports back to the supervisor on a monthly basis whiles remaining nimble to the needs of those we serve.
• S/he undertakes any other related duty as may be assigned by the supervisor.

• Minimum of 3 passes in The West African Secondary School Certificate Examination (WASSE)/General Certificate Examination (G.C.E. “O” Level)
• Minimum of 5 years of driving experience preferably for a Non-Governmental Organization.
• Interest in social justice and global health.

Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law

• Confirm quantities, lot numbers, and expiration dates of items on hand in OpenBoxes are physically in stock at the warehouse
• Ensure all items in stock physically are recorded appropriately in OpenBoxes
• Enter inventory adjustments needed as a result of the cycle count process or annual inventories
• Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)
• Provide back-up data entry support to Freetown office supply chain colleagues as needed
• Participate in training supply chain colleagues on OpenBoxes functionality as needed
• Operate with a high level of integrity and responsibility
• Follow all security protocols
• Support supply chain colleagues with other duties as assigned

• Minimum Higher Diploma/Bachelors Degree in Finance, Procurement, Supply Chain Management, or related field
• Minimum 3 years’ combined experience in finance, procurement, and/or logistics domains, preferably in international organizations dedicated to humanitarian programs with demonstrated experience in handling  emergencies
• Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software specifically Excel and Outlook
• Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle
• Flexible, enthusiastic and willing to learn from others
• Disciplined and ready to take security seriously
• Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
• Energy and stamina to withstand long working hours and often stressful conditions
• Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously
• Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners
• Interest in social justice and health care
• Professional proficiency in English is required
• Must not hold dual employment

• Maintain inventory controls over materials stored at the warehouse
• Ensure only authorized personnel access the facility and follow all security protocols
• Ensure all materials are distributed only after authorized programmatic approval and with a signed delivery note
• Manage Warehouse staff and invest in professional development through training and segregation of duties within the team
• Perform regular inventory audits to assure high level of data integrity between physical count and electronic inventory records (OpenBoxes)
• Proactively communicate status of received from Kono suppliers, and shipments from Freetown and abroad to relevant stakeholders
• Organize and supervise day laborers at the warehouse, including for offloading of containers and warehouse cleaning
• Operate with a high level of integrity and responsibility
• Ensure incoming shipments are received in OpenBoxes a timely fashion, upon physical check of all quantities, lot numbers, and expiration dates
• Ensure all outgoing transactions are registered in OpenBoxes at time of issue. In case of internet outage, transactions should be entered as soon as possible after internet returns
• Ensure proper storage of all goods, including cleanliness of warehouse and abiding by specific packing requirements (height restrictions, temperature requirements, etc) of a diverse range of items
• Communicate with Supply Chain, Infrastructure and Operations Managers when any equipment is in need of repair or replacement. Includes ACs, printer, laptops, cold chain freezers, and warehouse generator
• Collaborate with Supply Chain Manager, Pharmacy Manager and Lab Manager to make a plan for expired goods
• Archive signed documents for all incoming and outgoing transactions
• Identify areas for system improvements, and potential risks and communicate to Supply Chain Manager and Operations Director

• 3-5 years of relevant warehouse management experience, or 1-3 years of warehouse experience and a degree in a related field. Relevant fields include: Humanitarian Logistics, Supply Chain, Pharmacy, similar.

• Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency and a service-oriented mindset.
• Experience using enterprise resource planning (ERP) systems or proven ability to learn new electronic systems quickly.
• Demonstrated success managing large orders or data sets with high attention to detail. Advanced Excel skills.
• Ability to follow established processes and implement process improvements.
• Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
• Ability to work in fast-paced environment, to prioritize tasks and meet deadlines. Flexible and adaptable
• Exemplary Interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries
• Willingness to take initiative; ability to respond calmly and creatively in emergencies
• Ability to lift cartons up to 50 pounds

Preferred:

• Experience with international pharmaceutical and/or medical supply distribution
• Interest in social justice strongly desirable.

PIH-Sierra Leone is supporting the Ministry of Health and Sanitation in the implementation of the five-year World Bank funded QEHSSSP health systems strengthening project that will implement a comprehensive Hub-and-Spoke approach in 5 districts in Sierra Leone through focused investments in staff, stuff, space, systems and nutrition.

Through the project, Partners in Health, in the leadership of Ministry of Health and Sanitation, will be supporting 3 health facilities in the district (Jojoima, Buedu and Bandajuma) through comprehensive health systems strengthening approaches to develop these sites as sites for comprehensive Reproductive, Maternal, Neonatal, Child Adolescent Health and Nutrition services.

The State Enrolled Community Health Nurse (SECHN) is a critical member of the clinical staff at PIH. SECHNs work collaboratively alongside other health workers in the health facility eg CHOs, MCH Aides, CHAs and support staff to provide high quality care to patients and their families. The positions wi.ll be based in one of the health facilities in Kailahun: Jojoima CHC, Buedu CHC or Yawei Bandajuma CHC

• Triage patients presenting to the clinic based on their level of acuity;
• Ensures that patients presenting to the clinic are managed appropriately including identifying those who need transfer to a higher level of care.
• Obtain and document patients’ vital signs, recognizing and responding to abnormal vital signs appropriately.
• Maintain proper patient records through effective documentation.
• Provide health education to the patients and their care-givers.
• Deliver high standards of care in collaboration with the rest of the clinical team.
• Responsible for the preparation of monthly reports to be submitted to the appropriate departments for further analysis. Display high level of commitment by being adaptable and being able to function in a busy work environment, including rotating to other units at the clinic as required
• Maintain confidentiality and impartiality and involve families in the plan of care.
• Promote patient/family-centered care to ensure that their needs are met.
• Engage and participate in clinical education or in-service training as determined by the Clinical Lead of the facility, Nurse Educator or the Nursing Lead.
• Participate in quality improvement projects and other related studies that could improve on the delivery of care to patients.
• Perform other duties related to the role, as may be required by the Clinical Lead or Nursing Lead.

Nutrition and Feeding: 

• Ensure that all patients are receiving the right diet according to age and diagnosis.
• Encourage lactating mothers to practice exclusive breastfeeding.
• Ensure that Severe Acute Malnutrition (SAM) patients are receiving their supplies according to the protocol.
• Ensure that motherless infants are receiving their supplies according to the protocol.
• Ensure that Moderate Acute Malnutrition (MAM) patients and care-givers are educated on the preparation of local diet.

HIV/TB Clinic:

• Promote continuous medical education among other clinical staff.
• Conduct pre- and post- diagnosis counseling for patients, as well as education on adherence to treatment.
• Perform any other duties as assigned by the department lead or Clinical Lead of the facility.
• Ensures that all emergency cases are prioritized and seen appropriately regardless of the time of the day.
• Be willing to work or rotate to other department as determined by your supervisor or Clinical Lead.

RMNCAH Services:

• Provide high quality antenatal, intrapartum and postnatal care to pregnant women, new mothers and their babies, including provision of the full package of antenatal care services as per the Sierra Leone national protocols and guidelines for emergency and obstetric and newborn care.
• Do triage and monitor the vital signs of patients when needed
• Actively participate in the identification and management of antenatal complications requiring treatment, follow-up and clinical management.
• Provide high quality and timely basic emergency care for obstetric complications during antenatal, intrapartum and postnatal periods for both inpatient and outpatient based pregnant women.
• Support the post-partum mothers in the PNC ward for early initiation of breast feeding and provision of essential newborn care practices.
• Provide counselling to the pregnant women throughout the continuum of pregnancy and postpartum period including postpartum family planning services.
• Support in provision of counselling for and provision of family planning services.
• Rotate to other departments as the need arises.

• Current and valid clinical license, (SECHN Certificate and License).
• Clinical experience in Maternal and Child Health, HIV/TB, NCD and General Nursing preferred.
• Strong communication, interpersonal, and organizational skills, must be able to take initiative and problem-solve, and must be flexible.
• Ability to work well with a team, be dependable, and hard-working.
• Ability to be adaptable and function well in a busy work environment, including rotating to other units as required.
• Commitment to social justice and human rights.
• Demonstrated understanding and respect for PIH’s mission and values.
• Priority will be given to qualified candidates working as volunteers in the designated health facilities.

Must NOT hold dual employment from private or national consolidated funds.

Through the project, Partners in Health, in the leadership of Ministry of Health and Sanitation, will be supporting 3 health facilities in the district (Jojoima, Buedu and Bandajuma) through comprehensive health systems strengthening approaches to develop these sites as sites for comprehensive Reproductive, Maternal, Neonatal, Child Adolescent Health and Nutrition services.

The positions will be based in one of the health facilities in Kailahun: Jojoima CHC, Buedu CHC or Yawei Bandajuma CHC.

The MCH Aide is a critical member of the PIH Sierra Leone team and will work collaboratively with the clinical and support services staff to provide high-quality, comprehensive maternal and newborn health services at all PIH supported and affiliated sites as required. The MCH Aid will work closely and under the supervision of the facility midwife and the Facility clinical lead.

• • Provide high quality antenatal, intrapartum and postnatal care to pregnant women, new mothers and their babies, including provision of the full package of antenatal care services as per the Sierra Leone national
  • newborn care to all infants born. Identify, liaise with the clinical team and prepare for transfer sick babies to Jojoima Pediatric Resus or other referral centre for further treatment as needed.
  • Provide routine daily postnatal care for women and infants through to 6 weeks postpartum.
  • Liaise with the midwife to evaluate postnatal patients prior to discharge and provide discharge counseling to ensure that mothers are able to care for their newborns competently and confidently.
• Assist to ensure proper documentation is maintained in all maternal and newborn records, health registers and clinic registers.

• Collaborate with the midwife and the rest of the staff to ensure clinical staff can provide BEmONC services in line with MOHS and WHO standards.
• Ensure that the delivery center is protocols and guidelines for emergency and obstetric and newborn care.
• Do triage and monitor the vital signs of patients when needed
• Actively participate in the identification and management of antenatal complications requiring treatment, follow-up and clinical management.
• Provide high quality and timely basic emergency care for obstetric complications during antenatal, intrapartum and postnatal periods.
• Administer vaccines and other medications under the supervision of the midwife
• Assist high quality normal delivery care including ensuring proper monitoring of labor through the use of the partograph and other monitoring tools in use in the department.
• Provide daily essential kept clean and free from health hazards
• Ensure that delivery instruments are clean, sterilized and kept in their appropriate places
• Prepare documentation and participate in MDSR monthly reviews, including presentations for the facilities and DHMT.
•  Collaborate with the midwife to provide clinical assessment, birth plan development, and on-going care for patients at the facilities we work in.
• Support maternal and newborn health outreach activities in collaboration with the midwife and Facility Clinical Lead.
• Work rotating shifts, including significant night shift coverage, and rotating “on call” weekends.
• Other responsibilities related to the work as required.

• MCH Aid certification from recognized training school or institution.
• At least two years MCH Aid experience in a low-resource health care setting.
• A strong commitment to social justice and health as a human right is essential in all aspects of the leadership and management.
• The candidate should have a demonstrated ability to be flexible and effective in the face of unexpected challenges as well as the willingness to accept a standard of living that is clean and comfortable but simple.
• Priority will be given to qualified candidates working as volunteers in the designated health facilities.
• Must not hold dual employment.