Chemonics seeks an Operations Assistant for the ongoing USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Sierra Leone. The project aims to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief, the President’s Malaria Initiative, and Population and Reproductive Health.

The Operations Assistant will provide operational/administrative and HR assistance to support the implementation of GHSC-PSM project activities in Sierra Leone. This position will be based in Freetown, Sierra Leone. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

Administration

• Provide day to day office operations support
• Provide, coordination support and logistics management for project meetings, workshops, and trainings
• Assist with international and domestic travel arrangements, clearances, and hotel reservations for all short-term consultants traveling to the field, and local staff traveling to other districts

Human Resources Management

• Support human resources needs including posting job advertisements, scheduling interviews, maintaining personnel files, and drafting employment agreements and amendments
• Manage timely collection of timesheets for all short-term and long-term project employees, review timesheets for accuracy and file appropriately

Procurement:

• Receive and review vendor invoices and submit for payment
• Under the supervision of the Operations and Finance Manager, support procurement of all office equipment, furniture, supplies, services, etc. in line with USAID regulations and Chemonics policies
• Draft project procurement documents including procurement action requests, negotiation memos, purchases orders, RFQs or RFPs, and fixed price subcontracts
• Maintain clear and concise procurement files and procurement tracking systems that document project compliance with USAID regulations and Chemonics policies
• Conduct inventory tracking and management of all project property
• Develop and maintain basic administrative systems to ensure project compliance with USAID and Chemonics policies.

Qualifications:

• High school diploma required, Bachelor’s preferred
• Minimum of two years of relevant working experience in operations and administrative areas (including procurement, human resources, etc.)
• Experience working on USAID or other donor-funded projects, preferably with responsibilities in procurement, human resources, and/or operations, highly preferred
• Basic financial management experience preferred
• Strong understanding of the operating environment in Sierra Leone
• Able to work in a fast-paced environment and handle multiple responsibilities
• Strong interpersonal, written, and oral communications skills, excellent organizational skills and strong attention to detail
• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
• Demonstrated leadership, versatility, and integrity

• Fluent written and oral English communication skills are required

Location of Assignment:

The Operations Assistant will be based in Freetown, Sierra Leone.

Application instructions:

Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject line to PSMSierraLeoneRecruitment@chemonics.com 5^th July 2024. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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