Job Vacancies at Catholic Relief Services (CRS)

Job Vacancies at Catholic Relief Services (CRS) – 3 Positions

Posted 3 years ago Posted on Logistics / Transportation / Supply, NGO / Community Services, Project Management

Catholic Relief Services is recruiting to fill the following positions:

1.) Program Director
2.) Field Operations Manager
3.) Fleet Officer

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, health (including malaria), agriculture, education, microfinance, and peacebuilding.

CRS/ Sierra Leone and Program Background

Catholic Relief Service (CRS) started work in Sierra Leone in 1963 carrying out the commitment of the Catholic bishops and the Catholic community of the United States to assist the poor and vulnerable overseas. For over 57 years, CRS has been on the front lines in responding to emergencies and promoting health, education, agriculture, and urban resilience in Sierra Leone.

To date, the Country Program has a robust portfolio built around several major programs in Health, Agriculture, Nutrition, Education and Urban Resilience such as the USDA/McGovern Dole Food for Education and Nutrition (All Pikin for Learn) Program, Global Fund Malaria Program and COVID-19 Response Mechanism Project. In addition, the country program is working on several high-profile opportunities to improve water security in Freetown and support Freetown City Council to deliver its Transform Freetown strategy through slum regeneration.

See job details and how to apply below.

1.) Program Director

Job Title: Program Director

Department: Global Fund – Sierra Leone

Reports To: Head of Programming

Country: CRS-Sierra Leone.

Duty Location: CRS Country Office with travel up to 30% to project locations. Some international travel may be required.

Job Summary:

As the Director, you will provide overall leadership to the Global Fund project program team and be responsible for the overall management of the project including the quality of programmatic implementation (including monitoring, evaluation and learning) and administrative elements of the project to serve the poor and vulnerable. You are responsible for ensuring that project results are achieved on time and on budget, including strategies for phase out and sustainability, and that the budget is consumed as planned. As a senior leader, you will proactively manage security and mitigate security risks.

Roles and Key Responsibilities:

• Lead the development, implementation, and consolidation of the Global Fund NFM3 and C19RM project. Provide oversight for all aspects of program quality, program management, representation, and human resources. Serve as the primary point of contact to Global Fund as well as public, private and non-government stakeholders.

• Ensure strategic objectives and results are accomplished and meet technical quality standards through annual and quarterly activity planning and budget forecasts. Lead quarterly technical review of implementation plans.

• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching and mentoring. Strategically tailor development plans and complete performance assessments for direct reports. Oversee the development of staffing plans and recruitment process of senior staff

• Coordinate with M&E department to oversee the design and implementation of the monitoring and evaluation system, using appropriate forms, procedures, and tools for data collection and analysis as the basis for measuring, documenting and reporting outcomes.

• Manage and mitigate risk. Ensure compliance in Global Fund grants including oversight of partner budgets, finance and administration, and reporting to Global Fund.

• Coordinate relationships with consortium partner organizations. Contribute to coordination of roles and activities of staff from consortium member organizations in implementation in line with CRS partnership principles.

• Create and maintain proper conditions for learning. Establish a safe environment for sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to deficiencies. Identify performance gaps and training opportunities for CRS and partner staff and ensure the design and delivery of high-quality training and technical assistance.

• Provide technical guidance to the CP on other health initiatives.

Typical Background, Experience & Requirements:

Basic Qualifications

• Master’s degree in International Development, International Relations, Public Health, Global health or a related field

• Minimum of 5 years’ experience managing large-scale health grants in developing contexts required, preferably focusing on The Global Fund. Preferably 7 years or more

• Proven track record of successful USG funded program management, including management of multi-activity projects, complicated logistics and large budgets, as well as commodities. • At least 3 years of supervisory experience, including performance evaluation, coaching and mentoring.

Preferred Qualifications

• Proven leadership and ability to build and motivate diverse and talented teams • Proven experience in building and maintaining institutional linkages

• Ability to work to meet deadlines in multiple tasking environments

• Excellent organization, planning and analytical skills; detail oriented

• Excellent communication and interpersonal skills, with demonstrated strength in relationship management

Knowledge, Skills and Abilities

• Proven leadership and ability to build and motivate diverse and talented teams • Proven experience in building and maintaining institutional linkages

• Ability to work to meet deadlines in multiple tasking environments

• Excellent organization, planning and analytical skills; detail oriented

• Excellent communication and interpersonal skills, with demonstrated strength in relationship management

Required Languages – English – excellent spoken and written

Travel - Must be willing and able to travel up to 30% to project locations. Some international travel may be required.

Key Working Relationships:

Supervisory Responsibilities Program Manager, Technical Adviser, Grant Manager, MEAL Manager, and other NFM3 and C19RM staff

Internal – Country Representative, Head of Programming, Head of Operations, Finance Manager, MEAL Coordinator, Partnerships Advisor, Regional Technical Advisers, staff from the Regional Office and the Global Fund Support Unit

External – Local Fund Agent, Sub-recipients, Ministry of Health and Sanitation, CCM, GFATM’s Fund Portfolio Manager

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to safeguarding-related topics.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to:

SL_HR@crs.org.

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing date for the receipt of application packages is 7th January 2022.

2.) Field Operations Manager

Job Title: Field Operations Manager

Department: MGD/FFE & POOL Project Units

Reports To: Senior Program Manager with Matrix to the HoOps

Country: CRS-Sierra Leone.

Duty Location: CRS Field Office, Kabala with travel up to 20 % to Freetown and the field.

Job Summary:

In collaboration with the Senior Program Manager provide strategic oversight to the following operational functions -Human Resources (HR), Logistics, Procurement, Administration, Fleet, Information and Communication Technology (ICT) and Audit - in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will promote stewardship of resources, help ensure principle compliance, proactively identify risk issues, and lead operational improvements in line with organizational policies.

Roles and Key Responsibilities:

• Manage or coordinate operations functions – systems, processes and staffing – that meet CRS’ standards, donor requirements, and local regulations and support high-quality programming. Collaborate with programming leads to ensure appropriate operational needs in line with financial plans and proper stewardship of material sources.

• Coordinate and monitor day-to-day operations to ensure support services are delivered with high quality in an efficient manner. Identify and help address challenges that affect the proper stewardship and optimal utilization of program assets and resources (financial, human, and material). Proactively manage security and mitigate security risks.

• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.

• Provide guidance on internal processes for approving expenses, monitoring spend, and making budget adjustments in line with operational needs and with donor requirements.

• Contribute to effective staffing of the Field Office needs and adherence to HR systems, policies and practices that support a high-performance culture, staff development and retention. Help assure quality personnel administration and a work environment that truly reflects the agency’s guiding principles.

• Coordinate with internal compliance for periodic systems checks, review and assessment of operations policies and procedures. Coordinate response to issues that emerge from internal and external audits and provide guidance to implement improvements at field level.

• Help maintain the proper conditions for learning - a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Identify capacity strengthening needs and provide guidance for project teams and partners, which includes cross-departmental learning.

Typical Background, Experience & Requirements:

Basic Qualifications

• Bachelor’s Degree in Business Administration, Finance, Accounting, or other relevant field. Masters preferred.

• Minimum of 5 years work experience in finance, human resources, logistics, or administration officer/support level position with progressive responsibilities.

• Additional education may substitute for some experience; additional experience may substitute for some education.

• Proficient in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing Applications, and information and budget management systems.

Preferred Qualifications

• Management experience a plus. Experience with an NGO preferred.

• Understanding of financial systems, including budgeting and budget/expense analysis experience preferred. Knowledge of SunSystems and Vision accounting software or similar financial reporting software a plus.

• Knowledge of multiple public donors’ regulations, including USDA/USAID, a plus. • Staff management experience and abilities that are conducive to a learning environment a preferred.

Knowledge, Skills and Abilities

• Good strategic, analytical, systems thinking, and problem-solving skills and ability to make sound judgment and decisions.

• Good relations management abilities. Ability to work collaboratively

• Ethical conduct in accordance with recognized professional and organizational codes of ethics • Proactive, resourceful, solutions-oriented and results-oriented

Required Languages - English

Travel - Must be willing and able to travel up to 20 % to Freetown and the field.

Key Working Relationships:

Supervisory Responsibilities: (HR Officer, Procurement Officer, Fleet Officer and Admin Officer) Internal: Senior Program Manager, Chief of Party, Head of Operations, Senior Operations Manager, Head of Programming, Country Representative

External: District stakeholders, Bank officials etc.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to:

SL_HR@crs.org.

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing date for the receipt of application packages is 7th January 2022.

3.) Fleet Officer

Job Title: Fleet Officer x 1

Department: Operations - POOL

Reports To: Field Operations Manager

Country: CRS-Sierra Leone.

Duty Location: CRS Field Office, Kabala with travel up 25% to of the field sites

Job Summary:

You will coordinate the movement of CRS Kabala Sub-Office owned and leased fleet and drivers to assist with meeting all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. You will help ensure the safety and security of passengers and transported goods, support safeguarding of the organization’s motorized assets (Vehicles and Motorbikes) and all other resources related to fleet operations and minimize risks and liabilities.

Roles and Key Responsibilities:

• Communicate and collaborate with staff to schedule and coordinate vehicle movements, assess and plan routes, and assign drivers to ensure optimal resource use and meet program needs per required schedules and standards.

• Apply all vehicle management operating procedures in compliance with agency travel and vehicle related policies, local legal requirements, and donor regulations.

• Supervise and coach assigned drivers to ensure safe and secure driving and strict adherence to CRS vehicle policies.

• Monitor and report on the physical security of all motorized assets, spare parts, and fuel. • Perform regular diagnostic checks of all motorized assets and take action for timely and quality maintenance and repair. Review stocks of fuel, spare parts and equipment inventory and provide recommendations for acquisition and/or replacement.

• Coordinate and assist to obtain vehicle customs clearance, registration, insurance and plates. Supervise and facilitate the maintenance of all records related to the fleet and fleet operations. Review required documentation for accuracy and completeness and file per established standards.

• Maintain the Vehicle Management System for proper accountability. Prepare reports to assist decision-making for effective and efficient fleet management, as well as disposal and acquisition recommendations

Basic Qualifications

• Diploma in Logistics or relevant field preferred or 5 years’ experience in fleet.

• Minimum of 2 years work experience in fleet/transportation role.

• Valid driver’s license with clean driving record

Preferred Qualifications

• Experience in minor vehicle maintenance and repair.

• Excellent knowledge of road traffic regulations, road network and road safety best practices. • Ability to perform minor mathematical calculations

• Proficient in MS Office package (Excel and Word).

Knowledge, Skills and Abilities

• Service-oriented with focus on meeting customer needs

• Well-organized and able to manage multiple tasks.

• Very good negotiation and relationship management skills

• Proactive, resourceful, solutions-oriented and results-oriented

Required Languages – English

Travel - Must be willing and able to travel up to 25 %.

Key Working Relationships:

• Internal: Fleet Manager, Operations Manager, Program Managers

• External: Road Safety Authority, Local Police and partner organizations

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

WOMEN ARE STRONGLY ENCOURAGED TO APPLY. CRS IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for any of these positions please send up-to-date CV and a supporting letter, copies of relevant certificates to:

SL_HR@crs.org.

Please note that only short-listed candidates will be contacted.

Also send a copy of your application package to the desk Officers, Ministry of Employment and Social Security, New England, and Extension Offices in Applicants’ Locations

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Closing date for the receipt of application packages is 7th January 2022.

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