Job Vacancies at Handicap International

Job Vacancies at Handicap International – 3 Positions

Freetown, Sierra Leone Posted 3 years ago Posted on Accounting / Audit / Finance, Human Resources / Recruitment

Handicap International is recruiting to fill the following positions:

1.) Accountant
2.) Grants & Reporting Specialist
3.) (Associated) Human Resources Manager

See job details and how to apply below.

1.) Accountant

HI is seeking for a qualified individual to fill the above mentioned National Position.

WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

Please Note:

Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

Table of Contents

PROGRAM BACKGROUND
General Mission
PROGRAM BACKGROUND
Mission 3: Operational HR management
Mission 4: Professional sector management
Mission 5: Emergency preparedness and response

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing four different projects for the promotion of inclusive education and mental health in six districts of Sierra Leone.

MISSION

To contribute to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. He/she ensures optimal quality and impact of his/her current project and two-three additional projects by means of a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

Please note that final JD may differ in some areas from this document

General Mission

The Accountant is responsible for regularly keeping the accounts, carrying out closings, monitoring third-party accounts, identifying fixed assets, implementing the archiving of supporting documents and respecting the standards of the country's organization and regulatory framework. S-He supervise he entire accounting of the country, consolidate, give feed-back to each site and ensure the general quality of the accounting

Mission 1: Strategy and management

Activities:

Ensures follow-up and the escalation of accounting risks of which S/he is aware to his/her hierarchical and functional lines and contributes to their mitigation.
Contributes to the identification of accounting and legal risks for HI in its area.
Carry out the procedures for requesting exemption from Goods and Services Tax (GST) and prepare the declarations (if/when applicable).
S/he is directly in communication with HQ accountant on accounting purposes (cc Finance manager)

Mission 2: Standards and expertise

Activities:

Deploys all of HI's policies, processes and accounting tools within its scope.
Ensures compliance with the association's legal obligations and produces the required accounting documents.
Reports changes in standards, case law or practice of other players S/he is aware of in the accounting field.
Complies with the General Data Protection Regulation (RGPD).
Implements and respects the archiving procedure for accounting documents.
Publishes and updates the accounting documents on the dedicated spaces.
Contributes to internal control on its perimeter and applies the identified corrective actions.
Prepares the supporting documents requested by the internal and external auditors.
Support the finance manager in bank relations (collect bank statement, withdraw if requested…)

Mission 3: Operational implementation

Responsibility 1: Keep the accounts regularly

Formalize requests for the creation or closing of accounting journals in the accounting Information System (IS) - NAVISION.
Receives the supporting documents from the finance officer (cash) and the cashier (bank)  Codifies accounting entries against HI's chart of accounts.
Enter the accounting entries daily in the accounting IS for the safe ONLY (Bank entries managed by the cashier / Cash entries managed by the finance officer)
Ensures that the wording of the accounting entries are precise and consistent with HI’s chart of accounts (GAP Codes)
Ensure all the required fields for each accounting entry.
Guarantee the respect of the data entry deadlines (especially during the closing period).
May be required to temporarily replace a member of the finance’s team (not exclusively in accounting tasks).
Make the closing and fixed asset depreciation postings.
Prepare all closing documents.
Go to the bank if requested by the finance manager
Creates the asset master records in NAV
Communicate to the logistics department the identification number of the fixed assets so that they appear in the equipment-tracking file.

Responsibility 2: Implements accounting archiving

Edits the accounting slips.
Ensures regular scanning of supporting documents.
Ensures the legibility of supporting documents on paper and scanned.
Monthly archives the scanned parts on a server.
Monthly archives the paper documents in a place that guarantees their physical integrity.
Send the supporting documents (paper and digital format) to their final storage locations

Mission 4: Animation of the profession

Activities:

Contribute in the preparation and the training of staff, if/when requested by his/her line manager.

OTHERS: Any other task in connection with the programme that may prove necessary.

Salary: As per HI salary scale for National Staff & candidate’s experience

Probation Period: 3 months

Duration of Contract: One (01) year

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe - Cover Letter (for your cover letter) with the subject of the position applied for by email only to:

recruitment@sierraleone.hi.org

Closing date for applications is 7^th June 2021

2.) Grants & Reporting Specialist

HI is seeking for a qualified individual to fill the above mentioned National Position.
WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

Please Note:
Handicap International has clear institutional policies on "Child Protection", "Anti-fraud, Bribery and Corruption", "Disability, Gender and Age" and "Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment”. It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.

PROGRAM BACKGROUND
Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing four different projects for the promotion of inclusive education and mental health in six districts of Sierra Leone.

MISSION
To contribute to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. He/she ensures optimal quality and impact of his/her current project and two-three additional projects by means of a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

Please note that final JD may differ in some areas from this document

Responsibilities:
Under the responsibility of the TUM, the Grant & Reporting Specialist contributes to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in Sierra Leone. In 2021, Manor River program has developed a new operational strategy, which includes a fundraising strategy and a nationalisation of expatriate position. In this objective, the Grant & Reporting Specialist is responsible for supporting the Associate Operation
Manager (AOM) in identifying, defining and writing new projects and for as same as supporting him/her and the Project Managers (PMs) on grand management (reporting, compliance with donor’s proposals, quality).

Responsibility 1: Actively participate in the development of project proposals

Activities:

Participate in the key phases of diagnosis and design of projects: participate in the development of survey protocols and evaluation missions in coordination with the Technical Unit Manager, M&E senior officer and Associate Operation Managers
Participate in meetings with partners (national and international) and with local authorities
Mapping the donors by sector
Participate directly in the writing and development of project proposals
Support compliance with donor requirements, facilitate kick-off meetings;
Ensure archiving (TEAM, papers, ...) of all documents related to project proposals (narratives, budgets and annexes) and national and international partnerships.

Responsibility 2: Strengthen the programme's capacity to develop qualitative proposals:

Activities:

Identify, collect and make accessible and visible standard narratives that can be used for cross-cutting issues, monitoring and evaluation, key elements of HI technical approach, applicable to the programme;
In coordination with the Technical Unit Manager and Associate Operation Managers, carry out literature reviews and other secondary data and contribute to stakeholder analysis to feed into context analyses and help develop intervention logics by strengthening the quality of project proposals (problem and solution trees, stakeholder analysis tables, etc.);
In coordination with the Technical Unit Manager, support the M&E Senior officer in collecting and presenting statistic by sectors of intervention at district and national level.

Responsibility 3: Strengthen the programme’s capacity to develop qualitative reporting:

Activities

Contribute, in coordination with the Associate Operations Manager and in particular the project manager(s) concerned, to the writing of interim (monthly and quarterly) and final reports to donors
Support the associate operational manager and the M&E senior in the development and/or revision of M&E plan.
Support the associate operational manager and the M&E Senior officer in the data analysis (how to make and read statistic, how to use statistic in reporting)
Support the Technical Unit and the project manager(s) concerned to develop lesson learns papers.
Support HI’s partners to the writing of narrative report
With the support of the Technical Unit Manager and Associate Operation Manager, conduct workshops/trainings/individual capacity building sessions on reporting and related HI tools (PM tools kit)

Others: Any other task in connection with the programme that may prove necessary.
PROFILE SOUGHT

Essential Preferable
Qualification(s):
Bachelor degree in social sciences, communication, development/ humanitarian, Languages or management.

Diploma in health, psychosocial, protection and/or education

Experience (type and amount of experience) :
Minimum 7 years in supporting senior staff in proposal writing, editing, monitoring and reporting
Proven success on proposalwriting and application Experience in donors reporting Experience in set up monitoring system

Experience in HI.
Experience in data analysis
Experience in Monitoring, Evaluation, Accountability and Learning activities is a plus.
Skills (knowledge, abilities required for the position, refer to skills repository document) :

Excellent communication and
writing capacities in English
Pedagogical skills
Analysis capacities including statistics
Team motivation and direction

Proficient: Microsoft Word, Excel, PowerPoint

Experience in research methods
Good communication and writing capacities in French

Personal qualities:

Excellent communication skills and diplomacy
Ability to work independently and as a member of a team
Flexibility
Strong attention to details
Good capacity to coordinate and consult with others Good organizational skills
Practical, dynamic and solution oriented
Open to cultural differences
Good capacity to withstand pressure and manage stress
Emotional maturity

Expected Start Date: ASAP
Salary: As per HI salary scale for National Staff & candidate’s experience
Probation Period: 3 months
Duration of Contract: Six (06) months

All interested candidates should send their CVs and cover letters only, with attachments bearing your full name; example: John Doe – CV (for your CV) and John Doe - Cover Letter (for your cover letter) with the subject of the position applied for by email only to:

recruitment@sierraleone.hi.org

Closing date for applications is 7th June 2021

3.) (Associated) Human Resources Manager

HI is seeking for a qualified individual to fill the above mentioned National Position.

WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

Please Note:

PROGRAM BACKGROUND

Handicap International “HI” (operating as Humanity & Inclusion) is an International NGO which has been working closely with the Government of Sierra Leone, international and national partners in the country since 1996 supporting vulnerable groups and people with disabilities. Program areas include inclusive education, social and economic inclusion, rehabilitation, prevention of disabilities, advocacy and rights. HI is currently implementing six different projects for the promotion of inclusive education, protection and mental health in seven districts of Sierra Leone.

MISSION

The {Associated} HR Manager has oversight responsibility for managing all human resource related functions within HI’s Sierra Leone Program (including any HR needs that could arise if re-starting activities in Liberia and/or opening new country missions in neighboring countries). Under the direct supervision of the Human Resource & Logistics Manager and performance development closely followed by the Country Director, S/he ensures that the day-to-day administration and human resources management within the program are well implemented and in line HI rules and procedures

This post is opened in a strategy of Nationalization and the {Associated} Human Resources Manager will hold the full position, participate in the Executive Committee and report to the Country Director by the end of 2021.

Please note that final JD may differ in some areas from this document

Responsibilities:

Mission 1: Strategy and steering Activities:  Contributes towards the drafting, revision and implementation of operational strategy (stratop) and provides the HR & Logistics Manager and/or the Country Director with HR options to support its implementation locally;

- Contribute to the production and updates of the risk map. Proposes and implements risk mitigation measures;

Contributes to incident reporting to his/her manager and HQ advisor;
Produces, compiles and analyses dashboard data; if necessary contribute to the creation of HR KPI specific to his/her programme.
Represents, directly or as alternate, HI externally on HR matters concerning Sierra Leone (e.g.

forums, operational and strategic alliances); ensures the development of local partnerships necessary to the development of his/her area of activity.

Mission 2: Standards and Accountability Activities:

Ensures respect and application of HI HR standards in Sierra Leone (and affiliated countries if applicable), with regard to policy, processes and tools;
Contribute in the adaptation and contextualization of HR standards according to specific local characteristics;
Oversees internal control – in a collaborative manner with the HR & Logistics Manager - for his/her whole area of responsibility;
Guarantees compliance with and application of institutional donor rules on all the projects implemented in Sierra Leone.

Mission 3: Operational HR management

Responsibility 1: Planning programme resources

Assists the HR & Logistics Manger with the drafting and monitoring of sourcing and skills development plans for Sierra Leone, thereby contributing to efforts to retain staff and open up key posts to national staff;
Assists with the HR section of budgets for project proposals and with budget steering, including HR /payroll projects
Organises talents reviews: identifies talents and low performers and adapts the support plans of the staff concerned accordingly;
Monitors psychosocial risks at work and ensures appropriate support is provided to any staff concerned;
Coordinates specific situations (workers with disabilities, relocations).

Responsibility 2: Administration and payroll

Coordinates and monitors the management of national staff payroll across the programme;
Collaborates in the coordination of the administrative management generated by the Conditions and Modalities of Employment of International Staff directly with the HQ operational centres (Personnel Administration Unit, Recruitment and Mobility Unit)

Responsibility 3: Assisting the managers in Sierra Leone with the implementation of HR policies:

On collective issues o Work organisation
- Accompanying change: changes in organisation, the emergence of new professions, the implementation of new HR processes, etc.
- Quality of Work Life  On individual issues:
- Disciplinary o Pay-related o Health, etc.

Responsibility 4: Legal and social

Ensures a positive social climate;
Act as an alternate to represent HI with staff representatives;
Ensures that legal norms and changes to case law are monitored locally with specific regard to employment legislation and the application of the legal framework.

Responsibility 5: Rollout of HI’s Code of Conduct and institutional policies

Supports the HR & Log Manager and/or Country Director with the deployment of HI’s Code of Conduct and PSEA;
Contributes towards the operational implementation of decisions taken by the crisis cells;  Contributes towards the implementation of actions decided by the investigation cells.

Mission 4: Professional sector management

Contribute in the leadership of the professional development of the RH sector in Sierra Leone and helps to do so for the organisation as whole

Contributes towards the professional development of the HR sector globally (community of practice);
Develops a pool of local talent (carries out technical interviews with the candidates and formulates recommendations; identifies training needs)

Mission 5: Emergency preparedness and response

Contributes in providing appropriate support to emergency responses occurring in Sierra Leone (and possible affiliated countries)

Takes part in analysing the capacity of his/her programmes and teams to respond to emergencies;
Contributes towards identifying preparedness measures in liaison with HQ’s Emergency Division; implements these measures;
In the event of an emergency response, support on the mobilization and adaptation of his/her department and its processes: size of the team, line-management, coordination and communication mechanisms, ARCI, reporting, etc.;
Strengthens external coordination with colleagues from other organisations.

Mission 6: Management Assumes the role and stance of manager with regard to his/her HR staff:

Fosters a team spirit and team works to ensure the necessary synergies between the divisions. Encourages the exchange of practices within and between divisions;
Contributes towards the professional development of his/her team members: sets individual objectives, ensures that the know-how and motivations of his/her staff meet the organisation’s needs;
Provides individual and collective recognition
Develops his/her staff‘s ability to work autonomously
Embodies and transmits HI’s values, ensures respect of its code of conduct and institutional policies and is vigilant with regard to expected attitudes and individual and collective behaviours.

Others: Any other task in connection with the programme that may prove necessary.

Expected Start Date: June 2021 or ASAP

Salary: As per HI salary scale for National Staff & candidate’s experience

Probation Period: 3 months

Duration of Contract: Initial one (01) year

recruitment@sierraleone.hi.org

Closing date for applications is 9^th June 2021

Only shortlisted candidates will be contacted.

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