Job Vacancies at International Rescue Committee (IRC) – 3 Positions
International Rescue Committee (IRC) is recruiting to fill the following positions:
1.) M & E Officer
2.) Supply Chain Asset Officer
3.) Senior Grants & Partnership Coordinator
See job details and how to apply below.
1.) M & E Officer
Requisition ID: req19840
Job Title: M & E Officer
Sector: Health
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Bo, Sierra Leone
Job Description
BACKGROUND
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC delivers education programs in 22 conflict-affected or post-conflict countries around the world. Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations and private sector – to provide improved social services. The IRC does this through programs and partnerships designed to improve the life of women, youth and children by implementing Health, Education, and Women’s Protection and Empowerment programming.
The IRC, along with its Consortium partner has bid for a funding opportunity from ECHO in a Covid-19 Vaccination Implementation Consortium as a sub-agency. The Covid-19 Vaccination Consortium seeks to support the Ministry of Health and Sanitation (MoHS) by ensuring healthcare workers receive COVID19 vaccination and in turn reduce the risk of health personnel transmitting the virus to patients in their care, many of whom may already have underlying health conditions that could place them at an elevated risk for COVID19 mortality and severe morbidity.
SCOPE OF WORK
Under the overall guidance of the M&E Coordinator and direct supervision of the Saving Lives M&E Manager, the M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.
The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Program Manager in preparing Monthly/Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project and will be responsible for the collection & analysis of different data in relation to the project activities. The Monitoring and Evaluation Officer Works in close collaboration with Saving Lives project team, Government officials, and partner organizations.
Job Overview/Summary
The M&E Officer will be responsible for all M&E related ECHO Covid-19 project actions (Initiation, project start-up, implementation, and close-out), providing technical M&E leadership for the Saving Lives project with specific attention to data quality and use. With direct support from the Project Coordinator, s/he will continuously assess the current M&E systems and capacity of staff related to Saving Lives M&E and based on this, address the identified needs through capacity building and technical support on data collection methods, data analysis, data quality assurance and result-based management. S/he will also ensure that quality data collected is entered into data collection platforms; data analysis is completed by project teams and will play a key role in the process of reporting on the impact of the IRC program to relevant stakeholders. S/he will conduct frequent visits to the field and assess the quality of the program, M&E work, ensure understanding and compliance with M&E procedures and provide guidance and coaching to staff.
Major Responsibilities
Compile quantitative and qualitative data to showcase IRC’s ECHO Covid-19 project, covering all outlined program outcome areas.
In close collaboration with the MEL Coordinator, Saving Lives M&E Manager, and Program Managers, lead the development & implementation of strong data collection tools and monitoring and evaluation plans for the protection program.
Ensure efficient systems are in place for program staff to collect and compile relevant and concise information for routine project reports and occasional special reports as required.
Support the provision of technical training and capacity building in monitoring and evaluation to Covid-19 Vaccination program staff.
Perform regular field visits to ensure the quality of data collected by Program staff and to verify the accuracy of the data reported
Support program teams in analyzing and interpreting monitoring and evaluation of data.
Overview preparation of consolidated reports including concise narratives that capture progress against indicators and provide both management and donors with accurate and user-friendly information.
With Oversight From Saving Lives M&E Manager
Assist in creating standards for capturing data and its storage in the database in accordance to the IRC Measurement universal expectation.
Assist in the development of custom tables used to describe donor characteristics so that they are meaningful and not redundant.
Manage electronic tools to prevent disorganization (Keep server data confidential).
Support the program team to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.
Assist the program team and program coordinator in implementing the IRC’s monitoring for Action standards.
Provide to the supervisor, technical coordinators, program staff and districts with monthly reports on indicator trends.
Specific Responsibilities
Program/Project Design And Learning
Develop and make sure the ECHO Covid-19 project has tested monitoring tools that capture both program activity and indicators progresses.
Ensure records are checked during meetings for accuracy and provide support where necessary and share data with program managers.
With support from the Saving Lives M&E Manager, establish and maintain project level information management system.
With support from the Saving Lives M&E Manager, collect program field level information required by IRC, donors and/or stakeholders.
Monitoring
Ensure the on-time execution of projects major monitoring and evaluation events including but not limited to data quality audit and field data supervision.
Document findings from data quality audits and store in project files to ensure collective and sustainable access.
Provide technical assistance to staff and or partner organization on information management system, proper data collection and record keeping.
Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives.
Update project M&E plan timely and provide feedback to program staff on status and quality of implementation.
Provide M&E inputs for reports written during project implementation at the field level.
Reviews & / Evaluation
Provide summarized monthly data analysis showing target against progress over time.
Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming; and verify entered data for completeness, correctness, and consistency and follow up on any data quality issues.
Periodically leads in the presentation of M&E data trends during reflective practice forums at field office/ project level and gather lessons from project implementation processes.
Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
Maintaining a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
Database management, Information Management and Reporting
Provide and maintain MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets using Indicator Performance Tracking Tables (IPTT)
Submit dataset to update country office wide program database, IPTT, & Comet on monthly basis.
Maintain and regularly update project monitoring reports, including lessons learned, prepared by different projects and application of evaluation recommendations.
Duration
September 2021 – December 2021 (Possible extension)
Requirements
Excellent computer skills, including proficiency in Microsoft Excel, Access and Word;
Strong data collection, analysis and report writing skills;
Ability to work independently, think analytically and take initiative in solving problems;
Familiarity with result framework analysis and M&E plan implementation;
Experience in conducting assessments;
Strong experience working with community groups;
Good verbal communication skills in local languages and working knowledge of English;
Ability to clearly convey concepts to populations with limited numeracy and literacy skills;
Excellent training and mentoring skills with ability to work as part of a team with diverse backgrounds;
Willingness to travel frequently to field sites;
Commitment to IRC values and principles.
Preferred Qualities
At least three years’ experience working in monitoring and evaluation;
Experience working in Health programs.
Qualifications
Qualifications
Degree in Statistics, Computer Science/IT/or any sector or sub-sector related field.
At least 2 years’ experience in a similar role either in humanitarian or development settings with proven success in implementing M&E systems from project initiation to close-out stages.
Good level of proficiency in Windows Excel, power point and quantitative analysis
Ability to design M&E tools.
Experience in continuous quality improvement processes.
Experience in data analysis, trend analysis and interpretations.
Good report writing skills.
Ability to enhance good interpersonal relationship.
Good communication skills.
A good command of both written and spoken English.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
How to Apply
Qualified and interested individuals should click on the button below to apply.
2.) Supply Chain Asset Officer
Requisition ID: req19839
Job Title: Supply Chain Asset Officer
Sector: Operations
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Freetown, Sierra Leone
Job Description
PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.
PURPOSE OF THE JOB: To provide all necessary Asset support to all Offices to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
Under the direct supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all IRC and Donor assets. As an integral member of the Supply Chain Department, one of the core functions of the incumbent will be to regularly travel to all field offices spending 75% travel time in field offices and 25% in Freetown to manage, label and track all assets and maintain audit-compliant records.
Assets Management
Key Responsibilities:
Supervise and provide guidance to staff involved in the assets management, handling and records keeping.
Ensure that an updated asset register is maintained monthly.
Ensure that an updated assets inventory sheet is maintained on monthly bases.
Ensure that all IRC assets and equipment are well maintained.
Ensure that the movement of IRC assets is tracked, and the necessary documentation is done when an asset changes its status.
Ensure that an up-to-date filing system for all assets is maintained.
Review all monthly asset reports from all field sites.
- The implementation and / or maintenance of standard IRC assets management policies and procedures.
Ensuring that all assets are controlled and managed properly in accordance to IRC and donor-specific polices.
Dispose IRC assets as per Donor regulation and approval, with reference to the organization policy.
Prepare donation Certificate and all donation related documentation at a needed time.
Retrieve assets and reassigned at the end of employee term of service.
Transfer assets from ended grant to existing or opening grant with donor approval.
Facilitate asset allocation during relocation and closure of field offices.
Visit field offices for asset inventory (physical count) during report period.
Pull out updated asset list for end of grant report.
Assist in facility maintenance
Conduct spot checks of all Partners and Donor Assets across all locations within the Country Program.
Miscellaneous
To attend meetings when requested by the Supply Chain Coordinator
To maintain confidentiality.
To continually strive to improve working methods, practices and working relationships within IRC.
To promote an atmosphere of co-operation and team spirit among IRC staff.
Perform any other duties as needed or requested by the SC Coordinator
To always carry out all duties responsibly and act in a professional manner
SC Compliance
To ensure all SC activities are carried out to a satisfactory standard.
To ensure that the necessary logistics and organization is affected for all projects.
Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the programme.
To assess potential projects as requested by SC Coordinator/Field coordinator.
To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
To complete required reports and submit a monthly Asset report for cover all sites to SC Coordinator.
Reporting
The Senior Asset Officer is responsible for preparing and submitting accurate:
Asset Inventory report to the Supply Chain Coordinator by 1st of every month
Quarterly and end of Grant report for Donor Assets in line with donor regulations.
Support with developing and updating of asset and property disposal plan as required.
Asset Competency’s Matrix
The Snr Asset Officer competency matrix is the primary supporting document to this job description and the Sr. Asset Officer must ensure that all tasks are preformed to standard.
Assets
Assets inventory report
Assets Monthly Report
Disposal plans
KEY WORKING RELATIONSHIPS
External: Sierra Leone Road Transport Authority officials; Vehicle examinations office; Traffic Division of the Sierra Leone Police Force; Garage owners guilds; dealers in genuine spares and related equipment in Bo; dealers in petroleum products in Bo
Internal: Programme Managers/Supervisors and other heads of units/departments; Finance Bo and Kenema; Supply Chain department Freetown; Senior Driver Bo.
PROGRAM BACKGROUND: Present in Sierra Leone since 1999, IRC supports the Sierra Leonean institutions – government, civil society, community-based organizations, and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence. IRC do this through programs and partnerships designed to improve the life of women, youth, and children by implementing Health, Education, Youth and Gender Based Violence programming. IRC has a Country Program office in Freetown, a regional Field Office in Kenema, a Field Office in Kono and a Satellite Office in Kailahun.
PURPOSE OF THE JOB: To provide all necessary Asset support to all Offices to enable field project activities to proceed with maximum efficiency while adhering to IRC’s supply chain procedures on assets management.
Under the direct supervision of the Supply Chain Coordinator, the Assets Officer is responsible for the efficient coordination and management of all IRC and Donor assets. As an integral member of the Supply Chain Department, one of the core functions of the incumbent will be to regularly travel to all field offices spending 75% travel time in field offices and 25% in Freetown to manage, label and track all assets and maintain audit-compliant records.
Miscellaneous
To attend meetings when requested by the Supply Chain Coordinator
To maintain confidentiality.
To continually strive to improve working methods, practices and working relationships within IRC.
To promote an atmosphere of co-operation and team spirit among IRC staff.
Perform any other duties as needed or requested by the SC Coordinator
To always carry out all duties responsibly and act in a professional manner
SC Compliance
To ensure all SC activities are carried out to a satisfactory standard.
To ensure that the necessary logistics and organization is affected for all projects.
Where necessary, to manage, or support, the development and proper functioning of any project office deemed necessary to support the program.
To assess potential projects as requested by SC Coordinator/Field coordinator.
To familiarize yourself with the IRC SC Manual and comply with the policies outlined in the IRC SC Manual.
To complete required reports and submit a monthly Asset report for cover all sites to SC Coordinator.
Reporting
The Senior Asset Officer is responsible for preparing and submitting accurate:
Asset Inventory report to the Supply Chain Coordinator by 1st of every month
Quarterly and end of Grant report for Donor Assets in line with donor regulations.
Support with developing and updating of asset and property disposal plan as required.
Asset Competency’s Matrix
The Snr Asset Officer competency matrix is the primary supporting document to this job description and the Sr. Asset Officer must ensure that all tasks are preformed to standard.
Assets
Assets inventory report
Assets Monthly Report
Disposal plans
KEY WORKING RELATIONSHIPS
External: Sierra Leone Road Transport Authority officials; Vehicle examinations office; Traffic Division of the Sierra Leone Police Force; Garage owners guilds; dealers in genuine spares and related equipment in Bo; dealers in petroleum products in Bo
Internal: Program Managers/Supervisors and other heads of units/departments; Finance Bo and Kenema; Supply Chain department Freetown; Senior Driver Bo.
Qualifications
Qualifications
Education
Bachelor’s degree or higher diploma in logistics or Business management or another relevant field
Experience
At least 3 to 5 years’ experience in logistics, planning, asset management, financial management, procurement, and report writing.
Skills And Abilities
Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
Management ability to lead, motivate and develop staff.
Positive attitude with good sense of humor;
Committed team player;
Ability to live and work in an isolated area and in conditions of limited comfort;
Good computer skills (Word, Excel);
At least two years’ experience working as a logistician;
The following experience will all be advantageous: previous NGO work.
Good knowledge and skill on computer packages –like Excel and word.
How to Apply
Qualified and interested individuals should click on the button below to apply.
3.) Senior Grants & Partnership Coordinator
Requisition ID: req19831
Job Title: Senior Grants & Partnership Coordinator
Sector: Grants
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Freetown, Sierra Leone
Job Description
BACKGROUND
The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in 42 countries. The IRC has worked in Sierra Leone since 1999. The IRC currently programs across three core sectors: 1) Health 2) Women and Girls’ Protection and Empowerment (WGPE), and 3) Education. The IRC is committed to supporting the Government of Sierra Leone in the strengthening of the country. We seek to build upon our programming experience and introduce new programs that are adaptive, collaborative and evidence-driven, leading to a more educated, safe, healthy and empowered Sierra Leone.
SCOPE OF WORK
The Senior Grants and Partnerships Coordinator will assist the international Senior Grants Coordinator in leading the grant management and program development for the IRC in Sierra Leone. The position reports to the Senior Grants Coordinator. This position is based in Freetown with frequent trips to field sites. The Senior Grants and Partnerships Coordinator will act as the focal point for IRC implementation and mainstreaming of the partnership principles and IRC Partnership Excellence for Equality and Results System (PEERS). This role will work collaboratively with the IRC’s senior management team, the technical coordinators, measurement team, finance, programs and operations teams, and partners.
Main Responsibilities
Grant Management
Review sub-award agreements and amendments as needed, and follow the IRC internal review process of all sub-award documentation;
Review and lead on the process of coordinating the development and revision of IRC and partner’s budgets;
Facilitate grants management meetings including awards start-up and close-out meetings. In addition to regular partnership project meetings in line with the IRC PEERS, in coordination with support functions, Program teams and the Senior Grants Coordinator;
Lead the planning and organization of, and participate in, partnerships/sub-awards technical and financial partnerships' monitoring visits to partner offices (including field offices) to assess Partners' performance and compliance against their Partnership agreement, donor's regulations and overall Program plans, in line with the IRC PEERS. This includes; leading on tools development, coordinating inputs ahead of review meetings/ visits to ensure that the IRC commitments to the donor are met and working closely with Program Managers and Finance teams to make sure that partnerships' monitoring schedules are rigorously followed, and supporting documentations are prepared for review;
Support the planning and organization of, and participate if/when requested in donor's monitoring visits, as per the agreed schedule;
In close collaboration with Supply Chain units, maintain accurate records of Programs assets; this includes managing the IRC and Partners assets registers, leading on assets disposal process when required, monitoring assets during regular partners' monitoring visits, in line with the IRC PEERS and donor's regulation on assets management;
Support the Senior Grants Coordinator with any other tasks and responsibilities when and where required.
Ensure all donor and partner special conditions and any requirements are completed in a timely manner through close coordination and follow-up with various departments within IRC and the different partners.
Partnerships and Sub-Awards Management
Under the direct supervision of the Senior Grants Coordinator, ensure that IRC Programs follow the IRC PEERS that sets out efficient and responsive processes, delineates clear roles and responsibilities, and articulates IRC's strategic approach to partnerships;
Maintain regular communication and schedule regular visits to the partner offices to ensure consistent relationships, up to date information, and ongoing two-way feedback is being provided and received;
Promote an atmosphere of mutual respect and development among partners – including facilitating information sharing between partners and establish relationships based on the IRC partnership principles;
Work effectively with the IRC various departments including Program, Supply Chain and Finance partners' teams to ensure that sub-granting mechanisms are in-line with the PEERS;
Lead on the process of due diligence process and ensure quality and timely update in line with PEERS guidelines and tools;
In the event of partner issues, work closely with the Senior Grants Coordinator to advice on the appropriate progressive corrective action, assisting in alerting partners' Senior Management Teams/Boards and the IRC Ethics and Compliance Unit, as required; This includes promptly reporting any suspicion or ascertained case of violation of Do Not Harm and Child Safeguarding requirements that may arise from partnerships/sub-awards reviews meeting and/or monitoring visits;
Develop processes and tools to monitor partner performance against set indicators in line with IRC’s principles and way of working;
Mobilize, train and provide on-going technical support to Technical focal points in the Program Teams on working with partners.
Reporting
Ensure reporting timelines and reminders are prepared and shared across the IRC grants;
Collect and review of IRC and partners’ program narrative reports and ensure timely submission and quality assurance;
Consolidate feedback on partners’ reports and act as the focal point for partner communication;
In conjunction with Finance, ensure the timely review of partners' and IRC financial reports in accordance with the terms of their partnership/ donor agreements, coordinated with the review of financial reports with Finance and Program.
Partners Capacity Building
Review the capacity building/development plan for the partners based on the pre-award assessment result, ensure capacity building/development plan is tailored, targeted and responsive to their organizational needs and priorities;
Design tools and create systems to effectively monitor progress made against partner capacity building plans and to partners in their organizational development; particularly around safeguarding;
Review partner submission and progress reports against capacity building plans and ensure they are completed in a timely manner.
Information Management & Communication
Ensure all IRC grants files are maintained and filed on IRC Box system and in line with the set archiving system;
Ensure tools are developed and maintained to record and track essential grants information and deadlines;
Together with the Senior Grants Coordinator work on improving policies and developing SoPs and tools to explore and pursue new and innovative ways of working;
Contribute/lead as/if required to collate lessons learned on a regular basis and disseminate these among IRC and its partners to maximize the Programs' impact and contribute to future Programs' strategy and direction;
Develop processes to produce and maintain communication materials and factsheets for IRC’s work in line with IRC internal policies and donor compliance
Job Requirements
Qualifications
At least a bachelor's degree in Social Science, or related field.
Solid Experience And Skills In Negotiation And Relationship Brokering.
At least 5 years of relevant programme management experience.
Experience in financial management and working with budgets.
Demonstrated interpersonal skills, sound judgment, planning, team working and facilitation skills.
Strong presentation and Microsoft Office Suite
Highly developed analytical and communication skills.
Team player, with good personal and management skills, with proven track record of quality performance and timely delivery.
Excellent spoken and technical writing ability in English, including proposal and report writing
Prior knowledge of donor regulations (UNICEF, USAID, EU, DFID, Irish Aid)
Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environment
Flexibility to adapt to changing requirements
IRC experience is an asset
How to Apply
Qualified and interested individuals should click on the button below to apply.
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