🇸🇱 Job Vacancies @ GIZ Sierra Leone – 3 Positions

GIZ Sierra Leone is recruiting to fill the following positions:

1.) Administrative Assistant
2.) Junior Energy Advisor
3.) Junior IT Specialist

See job details and how to apply below.

1.) Administrative Assistant

Job Description

Overview

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in more than 20 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component

The position supports, advice, and partially manages; in particular:

1. Responsibilities

The Administrative Assistant is responsible for

• Ensuring that the secretariat runs smoothly.
• Good communication flow, particularly with the project manager
• Daily operational performance of all administrative tasks for the project manager and the entire office
• Filing documents in reference files or in DMS in line with GIZ’s filing rules
• Over-sees the adherence of office related working processes in line with GIZ.
• Ensures management of stationary and other materials.

The Administrative Assistant performs the following tasks: 

1. Tasks 1. Secretariat work and services  

The Administrative Assistant 

• Organises and coordinates the Project Director schedule.
• Reminds, updates, and notifies the project manager of daily appointments.
• Prepares and organises information materials for the project manager and deputy.
• Answers, reviews, forwards and/or takes calls if necessary.
• Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
• Replies and looks after correspondence.
• Photocopies and scans documents as needed.
• Participates in internal and external (team) meetings and workshops and assists with documenting these, e.g., by taking minutes.
• Ensure and that invitation letters, resident permits and visa processing are done accordingly.

2. Office coordination, office management and general coordination The Administrative Assistant

• Deals with annual and other leave requests for contracted experts.
• Coordinates and monitors schedule and ensure agreed blocks of time are kept clear for planned events relating to the GIZ office.
• Coordinates and organises rooms for meetings.
• Coordinates equipment etc. required for meetings with the responsible person.

• Administration The Assistant

• Assists in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance.
• Updates the filing system daily with incoming and outgoing correspondence.
• Maintains the inventory list for the office/project/programme.

• General tasks The Assistant

1. • Welcomes visitors in a friendly manner and serves them with beverages.
   • Interprets and translates as required.

• Other duties/additional tasks The Assistant

1. • Performs other duties and tasks at the request of management.

1. Required qualifications, competences, and experience Qualifications. 

• At least Diploma in Secretarial Studies/administrative Studies or similar area

Professional experience 

• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences 

• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and proven experience in MS- Office applications (e.g., word, excel, outlook)
• Excellent skills in spoken and written English
• Good management, organisational and communication skills
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organisational skills
• Proficiency in appointments scheduling and call forwarding systems.
• Excellent written and verbal communication skills
• Has exceptional interpersonal skills

Mode of Application:

Suitable candidates are invited to apply not later than 08.09.2023 to the email address [email protected] .Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

2.) Junior Energy Advisor

Job Description

Overview

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in 26 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component.

The position supports, advice, and partially manages; in particular:

• Responsibilities

• Work closely with the Key Team Lead (KTL) RE-Tech team from acquisition, planning, costing, procurement, through implementation to closure for technical and strategic issues.
• Support with administrative tasks in the absence of the RE-Tech team lead in solar related fields.
• Coordinate end users regarding solar items or possibly ICS and provide them with orientation and other technical training.
• Stock keeping and control of all solar equipment under the supervision of the RE- Tech team lead.
• Secure timeliness, respect to GIZ rules and discipline within the Endev Team.

The Technician performs the following tasks:

• Tasks

• Technical 

The Technician

• Collecting data on renewable energy systems for testing or research analysis.
• Support in the needed data regarding the upcoming EU TEA project.
• Conduct technical feasibility study and data collections in RE related field for our project partners.
• Checking electrical installations for proper wiring, polarity, grounding, or integrity of terminations.
• Office Generator and Building repairs and maintenances.

• Supports and Training 

The Technician

• Assist with monitoring, apps, ITC4 Renewables, online monitoring of system performance and data interpretation if the need arise.
• Assist the administrative specialist with his/her tasks as instructed.
• Perform other duties or tasks for any of the key teams when required.
• Coordinate and conduct solar trainings and installation with other GIZ projects and partners.
• Provide basic training package to end users or partners when the need arises.
• Provide technical assistance remotely.

• Maintenance 

The Technician

• Laise with the SIMs team, to help develop maintenance strategies.
• Keep track and take note of any known maintenance need.
• Provide technical specification to colleagues and procurement for buying of solar products and spear part.
• Carry out trouble shooting and repairs as necessary liaising with RE-Tech Team
• Performing routine system maintenance and diagnosing problems with photovoltaic systems for GIZ sister projects and Partners.

• Other duties/additional tasks

The Technician

• assists other experts, if necessary, as translator
• Secure soft and Hard copy structures for relevant document in the absence of the RE-tech team lead
• Follow-up on all technical requests from EnDev partners as instructed by the KTL RE-Tech
• Continue with the filing system of both soft and Hard copy of Documents.
• performs other duties and tasks at the request of management.

• Required qualifications, competences, and experience.

Qualifications 

• university degree in an area that is related to the project/programme objectives.

Professional experience

• At least 1-2 years’ work experience in a comparable position with references

Other knowledge, additional competences

• • ideally, a knowledge of Kerio, or the European language widely used in the country.
  • sensitivity in handling and disposing of documents which may be important.
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office, Access, or another database programme)

• experience of project management and research experience in an area related to the project’s/programme’s requirements is desirable.

• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Mode of Application:

Suitable candidates are invited to apply not later than 08.09.2023 to the email address [email protected] . Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.

3.) Junior IT Specialist

Job Description

Overview

The Energizing Development Programme Sierra Leone is an energy access programme with the objective of increasing access to affordable modern energy services in Liberia, Guinea, and Sierra Leone. It is a global initiative in more than 20 countries that GIZ is implementing on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ). Donor countries are Germany, the Netherlands, Norway, Sweden, Switzerland, and the United Kingdom. EnDev has been active in Liberia since 2012; in 2014, the project activities were expanded to the neighbouring countries of Sierra Leone and Guinea. EnDev cooperates with government institutions, national and local non-governmental organization, donors, and the private sector.

In Sierra Leone, the programme consists of two components a) access to electricity through Pico PV, solar home systems and mini-grids and b) access to modern cooking systems through energy-efficient cookstoves, sustainable biomass production to avoid deforestation including efficient charcoal production. The present position will support all activities of component

The position supports, advice, and partially manages; in particular:

Responsibilities:

The Junior IT professional provides support in

• Dealing with all questions arising in this area.
• Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions.
• Further developing instruments and assisting in introducing innovation and change
• managing knowledge by disseminating and documenting know-how, experience, and information.
• Develop and maintain a list of all hardware and software systems, and regularly updates this to reflect changes.

The Junior IT professional performs the following tasks:

• Tasks

• Hardware

The Junior IT Professional

• Assists in purchasing and maintaining hardware (notebooks, printers, digital cameras, scanners, servers, and all PCs) in accordance with current GIZ standards.
• In consultation with management, helps purchase and improve hardware and networks, assists with testing new hardware systems, and identifies options for upgrading existing systems and peripherals.

• Software

The Junior IT Professional

• Helps maintain all GIZ standard software (e.g., APS, AMS, MS Office, WinPACCS, SAP)
• Helps update and purchase new software.
• Helps regularly update antivirus software.

• Internet, websites

The Junior IT Professional

• Assists with website maintenance.
• After consultation with management, makes necessary modifications to the existing home page.
• Provide support and troubleshooting both on-site and off-site and ensure he/she is always present.

• Operational support

The Junior IT Professional

• • Helps install and maintain the local area network (LAN).
  • In consultation with management and within the limits of his/her authority to act, consults with suppliers to ensure that the network, telephone system and computer hardware function properly.

• Incorporates market developments on relevant IT issues on his/her own initiative.

• General tasks

The Junior IT Professional

• Backs up data and safeguards the system against hackers.
• Resolves all computer and internet problems, prepares all the necessary information, and provides phone support.
• Ensures an IT emergency service.
• Assists in advising on IT projects.
• Maintains a list of all hardware and software systems, and updates this to reflect changes.
• Documents the installation and settings on the server and on all computers.

• Other duties/additional tasks

The Junior IT Professional

• Performs other duties and tasks at the request of management.

• Required qualifications, competences, and experience.

Qualifications

• BSc in IT
• Familiarity with IT hardware and software used, IT network systems, database software, cloud-based operational resource planning software such as (SAP, APS, AMS, WINPACCS, etc.)

Professional experience

• Initial experience (internship or similar) in this area

Other knowledge, additional competences

• Outstanding working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
• Good knowledge of the European language widely used in the country, ideally a knowledge of English.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Mode of Application:

Suitable candidates are invited to apply not later than 08.09.2023 to the email address [email protected] . Only applicants shortlisted will be contacted for an interview.

GIZ-Sierra Leone is an equal-opportunity employer, and therefore women are strongly encouraged to apply.