🇸🇱 Job Vacancies @ National Emergency Medical Service

🇸🇱 Job Vacancies @ National Emergency Medical Service – 5 Positions

Freetown | Sierra Leone Posted 1 year ago Posted on Accounting / Audit / Finance, Administration / Office / Operations, Analyst/ Quality Control

National Emergency Medical Service is recruiting to fill the following positions:

1.) Senior Internal Control’s Officer
2.) Senior Finance Officer
3.) Finance Officer
4.) Training & Quality Assurance Officer
5.) District Operations Coordinator

See job details and how to apply below.

1.) Senior Internal Control’s Officer

National Emergency Medical Service is an emergency health project designed and implemented by the Ministry of Health and Sanitation of Sierra Leone with the aim of strengthening ambulance referrals within the country. Our core mandate is to transport patients from PHUs to refered hospitals across the country. our mission is saving lives promptly and professionally.

National Emergency Medical Service is looking for young energetic, dynamic national individuals to fill the following vacant positions.

Position: Senior Internal Control’s Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Responsibilities:

Supports in the reviewing of financial managements, administrative activities, and field operations in compliance with official guidelines and requirements to identify and resolve inaccuracies and imbalances

Assisting in the formulation of internal controls manual to comply with legislation, policies and procedures

Participate in the preparation of annual audit, and act as an assistant liaison to external auditors

Helps in researching accounting issues for compliance with generally accepted accounting principles

Supports in the auditing of reconciled accounts for monthly or annual closing

Utilize accounting IT system to facilitate processes and maintain records

Helps in carrying out spot checks, and surprise cash counts to mitigate fraud and unlawful behaviour by an assigned staff

Provide intellectual leadership on internal controls and formulate and implement the NEMS annual internal control program

Assist in the update of internal control documentation, Management Evaluation Program, Walk-through and Test controls required to meet the annual attestation.

Educational Requirements:

Minimum a Bachelor’s degree in Accounting, Finance, Business Administration or Economics.

Membership in an internationally recognized professional accounting body is an added advantage

Required skills

- Integrity – He/She should be intellectually honest with strong ethical values to do the right thing in every situation
- Independent and Reliable –the credibility to make decision that are free from the influence and interest of the auditees inorder to accurately ascertain the financial and operational records of the organisation
- Resilience – the ability to bounce back and maintain control with confidence, competence, and mind-fullness when under high tension and in unpredictable situations
- Innovative and Flexible to new ideas

Excellent report writing and fluency in both written and spoken English

Experience:

Minimum five years of relevant experience in either compliance or audit

Interested Candidates are requested to send their CVs with Covering letter along, copies of all certificates relevant to the position with at least 3 references. Applications should be addressed to the Admin & Human Resource Manager via email: mohsnemsrecruitment@gmail.com. Or through hand delivery to the following address.

NEMS Head Office

62 Spur Road, FreetowN

2.) Senior Finance Officer

Position: Senior Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities of Senior Finance Officer

The Senior Finance Officer (SFO) supervises the cash and bank transactions in the office to maintain the financial integrity of the Ministry of Health & Sanitation-National Emergency Medical Service Project. The SFO must ensure payment controls, way-matching, and line of approvals are duly followed.

The SFO is responsible for Financial Controls to be maintained by checking and authorising entries for correctness for coding and posting to the Quick Books, ensuring accuracy and prompt processing into the various accounts

Responsible for review of Payment Processing. Prepare all staff accountabilities and claim refunds, vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness

SFO helps in the preparation of financial reporting and budgeting and produce quarterly expenditure report for review by Finance Manager. Prepare timely and comprehensive reports in compliance with accounting and regulatory requirements

Provides financial insight and analysis to drive the project performance of the organisation, The Senior Finance Officer advises management on critical financial decisions involving liabilities, cash controls, and insurance securities against risk, for the financial health and long-term financial goals of the organisation

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software;quick books preferred

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university. Masters in Accounting or professional discipline will be an added advantage.

NEMS Head Office

62 Spur Road, Freetown

3.) Finance Officer

Position: Finance Officer

Duty Station: Freetown with possible occasional visits to the provinces

Major Duties and Responsibilities:

The Finance Officer (FO) must ensure all procedures are duly followed in terms of making payments and processing transactions in line with approval procedures by the Ministry of Health and Sanitation – National Emergency Medical Services
Check entries for correctness for coding and posting to the Quick Books by ensuring accuracy and prompt processing into the various accounts. Ensure timely and proper filing, maintenance of accounts records and documents in defined area of work for ease of reference and retrieval
Vet and review invoices and other payment vouchers prior to submitting them for approval to ensure accuracy and correctness. Keep proper record of all payments with supporting documents and evidences.
Assist in the preparation of financial reporting and budgeting on a monthly and quarterly basis
Assist in financial reporting by providing financial records that will drive project performance

Required Skills and Competencies

Excellent analytical skills with the ability to make sound judgement and decision.

- Ability to work collaboratively with others.

Computer literacy with Accounting Software

Management and skills

Excellent report writing and fluency in both written and spoken English

Educational Requirements

Minimum Bachelors’ degree in Accounting and Finance or related field of study from a recognised university.

NEMS Head Office

62 Spur Road, Freetown

4.) Training & Quality Assurance Officer

Position: Training & Quality Assurance Officer

Job Location: Freetown with frequent out of station travels to other localities within Sierra Leone

Major Duties and Responsibilities of Training & Quality Assurance Officer

The Training & Quality Assurance Officer will help the Training and Quality Assurance Manager in designing, coordinating, executing, and evaluating training programs that fully prepare ambulance teams in time and to continue to train the new employees both for reaching the overall staffing plan and for continuing education and skill retention.

The Training & Quality Assurance Officer will also contribute to the assessment of the learning process to ensure all staff are effective and operating safely.

Assist the Training and Quality Assurance Manager to ensure training programs are correctly scheduled and staffed in terms of agenda, participants, course outline, transport, accommodation, per diem, and to guarantee appropriate resourcing in terms of equipment, materials, staff, and appropriate budgeting by providing key information on scheduling and costs.

Prepare report and submit to the Training & Quality Assurance Manager, collect feedback on implementation progress and performance, identify solutions to address challenges and weaknesses to achieve performance-based objectives

Review, edit strategies, policies, and documents as requested by the Training & Quality Assurance Manager

Required Skills and Competencies

Good facilitation skills
Excellent report writing and communication skills both written and verbal
Ability to control the trainees and move along with them
Computer skills
Interpersonal, Problem-solving, Time management and Transferable skills

Educational Requirements:

State Registered Nurse Midwife or Bachelor’s Degree in health related discipline from a recognised university. Master’s Degree in related discipline will be an added advantage

Experience:

Minimum of two years experience in training or mentorship on clinical and public health procedures within the health sector

5.) District Operations Coordinator

Position: District Operations Coordinator

Duty Station: Nationwide

Major Responsibilities

Complete annual evaluations for staff as assigned
Direct the day-to-day supervision of all NEMS assets, including ambulances, paramedic and drivers’ duty roster, and mission.
Conduct daily station maintenance checks through Drivers & Paramedics Team Leaders
Perform daily equipment malfunction check and processing of all send-outs for repair
Responsible for weekly and monthly reporting of field department operations and expenses to Regional Operations Coordinator and Field Operations Manager.

Accurately prepare and submit a variety of reports and records including, but not limited to, supply requisitions, incident reports, shift reports, feedback reports from the team, DHMT reports, In-charges reports, partners meeting reports, maternal death review meeting reports, fuel chit book and/receipt reports
Ensure that all necessary Referral Forms documentation are completed within the required time-frame and complies with all NEMS current policies and procedures
Monthly clarification with the Referral Coordinator (s) for the number of referrals conveyed that need operations attention and reporting.

Educational Requirements:

Minimum Bachelors’ Degree in Public Health, Administration or related course of study from a recognized university.

Required skills:

Excellent analytical skills with the ability to make sound judgement and decision.
Extensive Driving skills and Possess a valid driving License
Leadership & coordination skills, Planning, Supervision & Inter-personal skills
Ability to work collaboratively with others.
Computer literacy in Microsoft packages
Fluency in both written and spoken English
Excellent report-writing and communication skills.

Experience:

Minimum Three years relevant job experience in a similar role.

NEMS Head Office

62 Spur Road, Freetown

Deadline for submission of applications is 28th July, 2023. Only Applicants that meet the specifications will be shortlisted for interviews. Women are strongly encouraged to apply.