Job Vacancies @ Partners in Health – 5 Positions (Sierra Leone)

Partners In Health (PIH) is recruiting to fill the following positions:

1.) Finance Officers (x4)
2.) Human Resources Officer

 

Organization Profile:

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

 

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

 

See job details and how to apply below.

 

1.) Finance Officers (x4)

 

Position Overview:

PIH, in partnership with the Ministry of Health and Sanitation through the QEHSSSP project is conducting health systems strengthening activities in Kailahun district, focused on three facilities: Buedu, Jojoima and Bandajuma. This is in addition to technical support to District Health Management Teams in four other districts.

The Finance Officers will be responsible for supporting the Kailahun finance team to produce accurate and timely reporting of Kailahun monthly expenditure.

One Finance Officer will be responsible for supporting the Freetown finance team to maintain overall compliance with PIH’s grant agreements as well as internal finance and procurement policies and the Three (3) Finance Officers will be stationed in Kailahun, One Finance Officer each in Beudu, Jojoima & Bandajuma.

The Finance officers will be responsible for processing all petty cash requests. The Finance Officers will also take on responsibility as the primary finance contact for the QEHSSSP World Bank Project.

 

 

Essential Duties and Responsibilities:

As a critical member of the Sierra Leone PIH finance team, the Finance Officers will play a lead role in educating program staff on PIH finance policies and ensuring they are strictly adhered to:

• Directly responsible for all cash support to Kailahun base programs.  

• Responsibility for ensuring strict adherence with PIH grant agreements as well as internal finance and procurement policies when processing petty cash requests. 

• Responsibility for ensuring the petty cash batch is accurately updated on a daily basis into SERENIC Accounting Software.

• Responsibility for ensuring that 5.5% Withholding Taxes is correctly recognized and calculated on all cash transactions over 1,000,000.

• Responsibility for maintaining an accurate and up to date log of all outstanding advances and following up with program staff appropriately. 

• Critically analyzing the documentation provided to support payments.  

• Primary responsibility for addressing financial requests from Kailahun base program and ensure their teams are receiving reliable financial support. 

• Responsibility for preparing monthly USD and SLL reporting templates. 

Assisting the finance team by covering other positions when team members are on leave and performing ad hoc tasks as needed by the department.

 

 

Prevention of Sexual Exploitation, Abuse and Harassment:

At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment.  By submitting an application, the job applicant confirms their understanding of these recruitment procedures

 

 

Qualifications/Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internally and externally.

• Excellent computer proficiency (MS Office – Word, Excel and Outlook)

• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.

• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

Diploma or First degree in accounting.

 

 

Social Justice:

We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

 

Method of application:

Interested candidates are required to apply through our website: www.pih.org/employment.   In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Thursday 30th June 2022

 

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2.) Human Resources Officer

 

Position Overview
The Human Resources officer is key member of the Human Resources Department to provide professional human resource management services to PIH-SL managers and staff. This includes supporting the Human Resources Director in providing strategic policy and operational advice in the areas of recruitment, remuneration, performance management, training and development, health and safety and industrial relations
Essential Duties and Responsibilities:
Offering counseling services and psychosocial support to employees.
In Collaboration with the HR Team, participate in the recruitment and disciplinary processes.
Work with recruitment specialist to perform recruitment activities, employee background checks and verify information before filing.
Ensure that HR processes are in place and followed in line with QEHSSSP project guidelines
Support the HR Director in communicating policies pertaining to Human Resources, compensation and benefits to staff.
Conduct exit interviews for separated staff and notify the HR Director of any concerns.
Collect and analyzing accurate employee data for the purpose of decision making.
Adhering to regulatory standards in accordance with Sierra Leone labour Laws.
Work with the HR Director in overseeing employee orientation and training in line with PIH Mission, Values and Leadership expectations.
Liaising between employees and management on matters relating to employee relations.
Managing employee complaints and disciplinary procedures.
Set up and maintain adequate staff records management system including but not limited to staff files, leave records and accrued leave report, medical insurance, warning letters, NASSIT registration for easy access and reference
Prepare monthly payroll changes and submit to HR Director for review.
Establish staff contract database and extend all contracts as deem necessary
Support the Director of Human Resources in ensuring that ALL approved policies and procedures are understood and implemented by all staff in Kono site.
Ensure that all HR documents and information for the site is distributed in a reliable and efficient manner.
Ensure compliance with HR policies and procedures in the site.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records up to date
Maintain accurate and up to date staff list for quick reference and access
Manage staff absence and tracking system (Leave and sick)
Work with HR Director to ensure that all staff are issue with right contracts including contract extension.

Prevention of Sexual Exploitation, Abuse and Harassment
At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures
Qualifications/Requirements
A minimum of three years’ relevant work experience in Human Resources
Experience working in Human Resources for an international NGO with donor-funded projects
Diploma or Bachelor’s degree in Human Resources Management, Business management or similar
Highly numerate with strong Excel skills and adequate writing skills
Experience working with individuals of various skill sets and cultures.
Excellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.
Excellent planning and prioritization skills as well as creative problem-solving and analytical skills.
Strong project management and time management skills; highly organized and detail-oriented.
Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple priorities simultaneously.
Ability to work with patience, humility, and a sense of humor.
Commitment to health and social justice.
Ability to live in Kailahun full-time required.

Social Justice
We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
Method of application
Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Thursday 30th June 2022

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