Job Vacancy @ Action Against Hunger (ACF) – Grants and Partnership Coordinator
JOB ADVERT
Grants and Partnership Coordinator
(National Status)
ABOUT US
International Non-governmental organization, Action Against Hunger (ACF) has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in Sierra Leone in 1991 and since then has been implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods & Climate Change adaptation, WASH and advocacy geared towards the reduction of the prevalence rates of under-nutrition. Action Against Hunger collaborate with other international organizations, National organizations, the private sector, the line ministries and authorities at all level as well as the communities. ACF has people centred approach and work with the affected communities in program development and implementations.
Action Against Hunger is recruiting a suitably qualified Sierra Leonean as Grants and Partnership Coordinator, to be responsible for ensuring the quality of all donor relations, in particular through quality control of project proposals and reporting, meeting deadlines with headquarters and donors, and participating in country prospecting to generate funding opportunities. This is a senior level position based in Freetown coordination office and will report to the Country Director.
KEY ROLES AND RESPONSIBILITIES :
Contribute to the implementation of the mission’s donor strategy.
In liaison with the Country Director, you will be responsible for participating in the prospection of funding opportunities (mapping of donors, factsheets of donor strategies, capacity assessment of the mission)You will also be responsible to maintain a table of funding opportunities as necessary. You are expected to implement the Go / No Go tool for all new opportunities the coordination with a Go/No Go toolYou will be responsible for communicating and explaining funding opportunities to HODs, Programme Managers and members of the coordination teamYou will always ensuring the business development is in line with the Country Strategy.
Advise and train field teams in the preparation of documents to be prepared for donors, and internal reporting and monitoring documents
You will be responsible to raise awareness and train field teams on donor reporting as well as donor guidelinesYou will be participating in all kick-off meetings in conjunction with the Head of Departments, Country Director (CD), Field Coordinator/s and Programme Managers to present the donor rules, reporting formats and deadlines.
Grants and reporting management
-You will be responsible to coordinate the grants and reporting management of the mission – regularly updating the reporting database.
-You are expected to ensure an internal kick off meeting takes place with all departments (support as well as programme) for each project, with support from the Country Director and your technical referent.
-You are also responsible to ensure that country office staff and partners know donors’ rules and guidelines and ACF commitments towards donors before the start of the project and organize any webinar/training if needed and see that all grants reporting deadlines tracking sheets are updated.
-You are to liaise with Head Office Program Support Officer on the grants reporting monitoring, and send out timely reminders on the grants reporting, provide reporting template to the team and ensure the review process is followed
– You are responsible to ensure the quality of the reporting meets the required standards and that there is a timely development of the new grants reporting templates
-You are expected to trains staff on the program reporting and address gaps on case by case
-You will also lead on the grants follow up- on the implementation progress, expenditure follow up and flag up any issuesYou are expected to always update the mission NHF folders on the grants and reporting
-You will work with the MEAL team on the timely compilation, review, feedback and follow up of the Activity Progress ReportsYou will ensure proper filing and recording of grants (project documents, contracts, reports, etc.);
-You will be responsible to maintain the grant library, which involves keeping hard copies, and electronically file all grant-related documents in an appropriate and timely manner.
Organise the production and follow-up of documents for donors, internal reporting, and monitoring documents
-You will work with the Country Director in the identification of opportunities, concept development and regularly update the technical team of the available opportunities
-You will contribute to the alliances and strategic partnership development, consortium building and strengthen the ACTION AGAINST HUNGER positioning as key humanitarian and development actor.
-You will be responsible for timely follow up of global opportunities shared through the head office (IDRU)You will be responsible to monitor and improve the quality of proposals for interventions, requests for amendments to projects, and interim and final reports by ensuring
-You are expected to ensure you are familiar with the donor and ACF guidelines and requirements (internal requirements) and guide appropriately the technical team.
-You will be responsible to check that narrative, financial and annex documents are consistent and aligned in terms of figures, information, etc before submission to donors.
-You are also expected to take into account the recommendations of the minutes of meetings with donors and internal/external evaluation and audit reports and disseminate them to the teams in order to integrate them into the development of new proposals and donor reports
-You will ensuring that questions and comments from donors, auditors, and internal and external evaluators (for contractual and administrative matters) are processed in a timely manner
-You will be responsible for monitoring and alerting support and programme departments on compliance with internal and external deadlinesYou will ensure that documents, reports, projects, etc. for donors are validated by the stakeholders involved
Implement, structure and formalize the partnership approach between ACF and its partners in conjunction with the Technical Departments and Field Coordinator/s.
-You will be responsible to update a list to identify all potential partners, in conjunction with the Heads of Departments, the Field Coordinator and the Country Director.
-You will define with the pre-identified partners and the mission coordination team, the main operating and governance arrangements of the partnership (governance, decision-making, organisation chart, communication, security, reporting, procedures guide etc.)
-You will be participating in the negotiation of partnership agreements between ACF and pre-identified partners on the joint project (objective, expected results, activities, planning and roles and responsibilities of each)
-You will be responsible to draft the contractual documents for each partnership based on the guidelines defined and decisions taken jointly (framework contract, project-specific partnership contract, operational modalities, administrative modalities) using the existing ACF partnership toolbox (ACF partnership policy).
-You will ensure the implementation of agreements and monitor their progress in a database of Partners, as well as the presence of a specific (physical and digital) partner file including the contractual documents of the partnership, information on the partner (Partner File), meeting minutes etc.
-You will be responsible to define indicators shared by the partners and specific to ACF for monitoring/evaluating the partnership and tools for capitalising on partnership monitoring, in conjunction with the technical managers, Compliance Coordinator and the MEAL.
-You will be responsible to facilitate the training of the ACF mission teams as well as the partner’s teams on the project partnership (monitoring process, presentation of partners, principles and strategic orientations, content of partnership agreements, operational and administrative modalities, monitoring tools and capitalisation of the partnership, etc.)
-You will involve the partners closely in the life of the project at national level and its inclusion at global level (not just at the level of the component that concerns them).
Define and implement a mutual knowledge transfer and capacity building process with project partners
-You will be responsible to coordinate the implementation and coherent process of knowledge transfer and mutual capacity building in close cooperation with the Country Director and Heads of Departments (HoDs).
-You will also be responsible to coordinate the development of a capacity and knowledge building plan for ACF teams and for each partner (objective: mainstream the partnership sensitive approach)
-You are expected to set up the monitoring tool to track the capacity building process for the partners, as well as exchange and sharing forums between the ACF teams and partners at national level and at the level of the project as a whole.
Gender Action
Contribute to the development of necessary gender methods and tools, such as overall guidelines and guidelines for specific processes.
Demonstrate experience and/or personal commitment to promoting gender equality within the Action Against Hunger work environment
Works with project teams to ensure access and participation of women, men, girls and boys at risk to Action Against Hunger’s response, recovery and rehabilitation work
Arrange for the preparation of special reports as needed, on particular gender issues.
QUALIFICATIONS
Advanced degree in Project or Organisational Management or other relevant field, or proven work experience in a similar position
Experience in managing donor contracts demonstrated through assignments in Headquarters or in the field in an equivalent positionKnowledge of donor procedures and strategies (DFID / FCDO, USAID, AFD, SIDA, INTPA / EuropeAid, BHA, AFD, SDC, IRISH AID, UN agencies, etc.)Knowledge of Project Cycle ManagementKnowledge of Project Proposal Writing
Experience in coordinating and submitting project proposals and reports
Experience handling problems linked with humanitarian and developmental crises
Good analytical and reporting capacity (in English)At ease with communication, negotiations and representation in technical and non-technical Fora
Computer Knowledge necessary: Word, Excel, Power Point
REQUIRED SKILLS
Excellent time management,
Good organizational skills.
Able to work under pressure and to meet tight deadlines.
WORK CONDITIONSSTARTING DATE: June 2022DURATION OF CONTRACT: One (1) Year Sierra Leonean contract (Renewable)LOCATION: Freetown, with frequent travels to Moyamba and other field areas
REMUNERATION:Monthly Basic Salary: SLL 15,714,060 to SLL 17,128,880 based on profileMonthly Transport Allowance: 10% of Monthly Basic SalaryHousing Allowance: 10% of Monthly Basic SalaryMedical Insurance
HOW TO APPLY:
Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject “GRANTS AND PARTNERSHIP COORDINATOR” to
Deadline for the receipt of applications is Friday, 20th May 2022.
Due to the urgency of this position, applications may be sorted on a rolling basis.
Only short-listed candidates will be contacted for a written test and oral interview.
Action Against Hunger is committed to diversity and inclusion within its workforce, and encourages all competent persons, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply and become part of the organization.
Action Against Hunger has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of Action Against Hunger, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
Action Against Hunger is an Equal Opportunity EmployerQualified Women and Persons with disabilities are strongly encouraged to apply
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