Job Vacancy @ Action Against Hunger – Logistics Archivist
Logistics Archivist
(National Status)
ABOUT US
International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries. Action Against Hunger established its presence in both Liberia and Sierra Leone in 1991 during the Civil War and since then has been operational in the two countries by implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods and advocacy geared towards the reduction of the prevalence rates of under-nutrition in both countries. Since January 2018, the two countries have been clustered and now operating under a single management structure. The coordination office is based in Freetown, Sierra Leone overseeing the operations in Moyamba Field Office and Liberia Country Office.
Action Against Hunger is recruiting a suitably qualified Sierra Leonean as Logistics Archivist to Provide support in archiving logistics document; prepare inventory, files procurement dossiers, Contracts, and donation process in Freetown Coordination and support supply chain operations
KEY ROLES AND RESPONSIBILITIES :
Complete Physical Archiving for Logistics and supply Chain operations
- Sort and dispose documents that do not need to be kept in archive anymore
- Label and register logistics documents as per organizational archiving standard.
- Organize stores in order to have adequate storage facilities for archive boxes
Take inventory of Stores in Freetown Office, organize donations and disposals of obsolete inventory and stock items
- Take inventory of all items kept in the archive of Freetown Office.
- Under the supervision of the Logistics Head of Department /Supply chain officer, identify items to be donated or dispose of.
- Prepare and administer disposal lists and donation certificates.
- Identify disposal options for obsolete inventory items and follow up on the handing over and administration of the disposal.
Provide administrative support to the disposal and donation of ACF equipment
- Prepare donation and disposal documentation for equipment identified to be donated or discarded by the Logistics Head of Department
Provide support in any other Logistics Archiving Activities in the warehouse
- Taken minutes of all Logistics departmental meetings, archiving of all Minutes in the appropriate ACF Non Hunger forum. NHF
Generate procurement lines and purchase orders, deliver and collect documents to and from suppliers, receive goods and administer the payment to suppliers
- Using the LINK software, create Purchase Lines and Supplier Purchase Orders according the instructions of the Supply Chain Officer/ Base Logistician
- Support the Supply Chain Officer/ Base Logistician in handling regular procurement
- Prepare procurement documents on paper and electronically for payment
- Submit payment requests to finance and follow up on corrections of procurement dossiers when necessary
Archiving of Procurement dossiers on paper and electronically
- Scan and upload procurement documents onto LINK
- Create and complete paper archives
- Supervise the archiving of the department, complete the archiving database
- Coordinate the transmission of archiving documents to the mission warehouse
Prepare cargos and shipments:
- Complete the various dispatch documents for all items that leave the store
- Maintain delivery note folder
Gender Action
Activities:
- Ensure the inclusion of boys, girls, women and men in all project implementation especially in AAH supported communities
- Include gender training in to all AAH community trainings for community support groups, PHU staff and partner staff
QUALIFICATIONS
- BSC/Diploma in Supply chain or Procurement studies
- professional experience in Logistics and Procurement disciplines
REQUIRED SKILLS
- Good organizational capacity
- Good communication skills
- Good team spirit
- Ability to work under pressure, handle multiple tasks, and meet deadlines
- Ability to work independently, but also coordinate effectively as part of a team.
- Previous employment in Action Against Hunger or similar INGO is advantageous
- Motorbike driving skill with valid driving licence is an advantage
WORK CONDITIONS
STARTING DATE: 1st September 2022
DURATION OF CONTRACT: One (1) Year with possible extensions
LOCATION: Freetown, with frequent travels to Moyamba, and other field areas
REMUNERATION:
Monthly Basic Salary: SLL 1,820.23 to 2,026.68 based on profile
Monthly Transport Allowance: 15% of Monthly Basic Salary
Housing Allowance: 15% of Monthly Basic Salary
HOW TO APPLY:
Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject “Logistics Archivist” to
Deadline for the receipt of applications is Monday, 29th August 2022.
Due to the urgency of this position, applications may be sorted on a rolling basis.
Only short-listed candidates will be contacted for a written test and oral interview.
Please state the position applied for on the subject line of your email.
Action Against Hunger is an equal opportunity employer.
Women are strongly encouraged to apply.
