Job Vacancy at Abt Associates – Finance & Administration Director

Job Description

Opportunity Summary

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded VectoLink Project. The VectorLink Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011 across 17 African countries, delivering high-quality IRS programs and gathering the comprehensive vector control entomological data. In 2021, PMI supported the first district-wide IRS campaign in line with the National Malaria Control Program Strategic Plan.

Under the supervision of the Chief of Party, the Sierra Leone Finance & Administration Director oversees and directs all aspects of administrative support for the Sierra Leone IRS program in country.

Key Roles And Responsibilities

• Develop, manage, and monitor project budgets and annual workplans.
• Prepare accurate financial reports, and monthly cash fund’s request in close coordination with senior project staff.
• Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
• Ensure that the project operations are in compliance with all USAID and Abt policies and procedures.
• Support the startup, general operations, and closedown of the IRS program.
• Manage the financial operations and financial reporting of the country program, providing guidance, training and technical assistance to financial and non-financial management personnel.
• Supervise and coach the project Finance & Administration Manager, Accountant, Procurement Manager and other Administrative staff.
• Conduct a financial brown bag on a quarterly basis to build the financial capacity of technical and operations personnel on different financial topics including compliance, travel, budgeting, forecasting and procurement.
• Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommend cost cutting and compliant strategies to implement the project with less resources.
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
• Manage the timely submission of the monthly field expenses (ROV) to the headquarters office.
• Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on client requests and concerns.
• Support the development, execution, and management of subcontractor and consultant agreements.
• Develop and implement a payment system for seasonal spray operators and community mobilizers.
• Develop and implement systems to streamline financial practices and procedures.
• Inform and maintain project teams at Headquarters updated on all contractual, financial and legal issues affecting the project
• Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date.
• Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel.

Preferred Qualifications

• Bachelors Degree (minimum), or a Masters Degree (desirable), in Business , Administration, or other relevant field.
• At least ten (10) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-funded projects.
• Significant experience managing and supervising financial and procurement management personnel.
• Familiarity with US Government Cost Accounting Standards.
• Strong analytical and computer skills, with an emphasis on budget and financial analysis.
• Experience in logistics, procurement, and supply chain management highly desirable.
• Fluency in English.

Minimum Qualifications

Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience

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Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

About Us

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

At Abt Associates, we are committed to creating a lasting culture of equity, diversity and inclusion and recognize that in order to achieve full participation, our practices must be free of prejudice, discrimination, and bias that result in inequitable outcomes. We are actively working to advance equity for everyone, and while we still have much work to do, we know that racial and cultural diversity are an asset to our business and the communities where we live and serve. Our ongoing commitment is focused on creating business practices that advance racial and social equity, investments in community impact programs for the benefit of Black, Indigenous, and people of color (BIPOC), and expand upon project work related to racial equity and social justice.

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