Job Vacancy at Tony Blair Institute – Office Manager

Focus of the Role

In Sierra Leone, we work in the Office of the President, Directorate for Science Technology and Innovation, Ministry of Agriculture and Forestry, Ministry of Basic and Senior secondary Education, National COVID response and the Freetown City Council. Our work is shaped by national priorities around education, health, agriculture, technology for development, innovation, infrastructure, and sanitation.

To this end, we are looking for an office manager to support our Country Head, team of advisors, associates and analysts.  We are looking for an outstanding individual with experience in finance, administration, procurement and logistics, with a clear will to keep learning. We seek to create local and international multi-disciplinary teams and are looking for individuals who are keen to develop their own skills and careers in a fast paced, motivating, multi-cultural environment.

Key Responsibilities

­­­­­­­­­­­­­­­­­­­­­­­Overall responsibilities the Office Manager:

• Organising and overseeing the day-to-day operations within the SL office to ensure processes and policies are followed
• Ensure that all suppliers undergo due diligence checks, via the London legal and Compliance team
• Management of supplier contracts for fleet management services, utilities, accommodation etc
• Ensuring team members in-country have the appropriate and in-date visa/work permits
• Ensure adherence to institute’s financial management process and policies
• Maintaining the project finance and petty cash tracker and submit timely reports to the London Office
• Maintaining and continuously improving administrative systems, mailing lists and databases with staff contact details, emergency contact information etc
• Provide support for TBI staff visiting the country by providing pre-arrival security, logistics, visa and other relevant information
• Ensuring payment requests are sent against the designated payment runs
• Ensure replenishment requests for local accounts are made on time
• Intuitively planning and providing administrative support to SL project team
• Actively participating in relevant activities that support the delivery of the teams workstreams
• Supervising drivers and planning in-country trips
• Perform any other duties and responsibilities appropriate to the post as assigned by the Country Head

Person Specification

• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, supply chain management and other related fields (advantageous)
• At least one year of work experience following qualification
• Exceptional analytical, problem-solving, and data gathering skills
• Excellent writing, presentation and verbal communication skills
• Ability to work collaboratively with people at all levels, with an emphasis on high- performance, results and accountability
• Prior extracurricular activity is highly desired, i.e, Youth Association, Community Service etc
• Proven willingness to learn, and ability to be a real team player

Above all, we are looking for individuals with high levels of enthusiasm, resilience, a can-do attitude, resourcefulness; tenacity; independence; self-confident; integrity and ability to consistently achieve results in a fast-paced environment.

About The Institute

The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. We exist to equip political leaders and governments to build open, inclusive and prosperous societies. We work hard, every day, to make a difference. When governments work well they are able to create economic and social change in a way that promotes fairness, social justice and opportunity. We work relentlessly to support leader and governments with the challenges they face. Giving them practical solutions and actionable insights, that once implemented, can be transformative for their people

We do this within two connected divisions:

 Government Advisory 

Our Advisory Practice works directly with political leaders and governments around the world to implement reforms that improve the lives of their citizens. It has both non-profit partners and a client base and its outputs cover a range of disciplines and projects across countries in Africa, the Middle East, Eastern Europe and South Asia. We are currently in a rapid expansion phase from c. 18 countries at present, to 30 by December 2022.

 Policy Futures 

Our Policy Futures work encompasses three broad areas:

• Renewing the Centre: developing a bold and innovative domestic policy programme to help renew the centre ground of British politics;
• Tech and Public Policy: exploring the policy challenges and opportunities presented by the technological revolution; and
• Extremism Policy Unit: creating solutions designed to tackle the threat of extremist ideologies in the UK and around the world.

As an organisation, the core beliefs we all embrace are:

• Open and Progressive: you’ll believe in the value of teamwork
• Bold and Pragmatic: you’ll approach everything you do with integrity and authenticity
• Optimistic Changemaker: you’ll be focused on results

TBI believes embracing diversity and inclusion make us a better place to work.  It’s our goal to reflect everyone in society and we actively welcome applications from individuals and groups who are under-represented in the workplace. We celebrate difference be it ethnicity, religion, age, gender or gender identity, sexual orientation or disability. We will only ever assess you on your abilities and fit for a role. We’re happy to discuss any adjustments you need to ensure a level playing field during recruitment and, if you\'re successful, discuss any adjustments you might need to thrive in your role.

How to Apply

Qualified and interested individuals should click on the button below to apply.

 

Deadline: 13th October 2021.

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