🇸🇱 Job Vacancy @ GOAL Sierra Leone – Logistics Manager

General Description of GOAL’s Work: GOAL has a 19 year presence in Sierra Leone with activities in Western Area, Kenema and Kambia Districts. The GOAL Sierra Leone programme contributes to poverty and vulnerability reduction through the implementation of multi-sectorial, integrated programmes. The SL programs specifically focus on systems strengthening and community level behaviour change programming in maternal child health including nutrition and hygiene, sanitation and water as well as child protection and empowerment interventions. GOAL mainstreams gender, child protection, HIV and environment across all programmes and operations. GOAL is engaged in direct implementation of hardware and software activities as well as supporting a mix of national and international partners including community based organisations whom require significant capacity building of operational and technical capacity. GOAL is engaged in several NGO consortia both as implementer (Health Co, Freetown WASH and Inclusion).

Summary of the role:

To ensure EBOVAC Project is provided for in an efficient manner, including, managing the project finance unit, asset management, fleet management, warehousing, generator management, managing bulk fuel ordering and dispensing, managing equipment like ACs, security, managing logistics technical staff etc.  This position will work under the supervision of the EBOVAC Operations Manager and work closely with the Clinical Trials Operations Coordinator, program teams, finance teams and logistics departments.

Staff Management:

• Manage the Supplies Officer
• Manage technicians; namely Plumber, electrician, generator mechanics and drivers.

Key Responsibilities:

• • Managing the vehicle fleet of EBOVAC project; that is daily scheduling of vehicles, monitoring use of the vehicles, fuelling the vehicles as and when necessary, computing report on daily or weekly fuel consumption and vehicle mileage, including vehicle maintenance.
  • Managing generators for EBOVAC project; that is monitoring on daily basis fuel issued / consumed by the generators, computing / analysing the fuel consumption report, producing the report for management including ensuring maintenance framework agreements are in place.
  • Managing asset register for EBOVAC project; that is updating the assets register on weekly basis, adding new assets and removing derelict / worn out assets from the list.  Undertake physical verification of the assets to ensure that the listed assets correspond with the physical assets.
  • Ensure to inform when logistics assets need to be disposed and liaise with Clinic Trials Operations Coordinator and EBOVAC Operations manager for the disposal procedures. In addition, keep informing Supplies officer of any transfer of assets related to logistics department.
• Completing Incident Reports in case of any security breach/incident at the Project Locations.
• Ensuring the Project equipment and standards are upheld.
• Organizing repairs and maintenance to Project locations in a timely manner.

• Liaising with Operations Manager to ensure all works are completed and paid for in a timely manner.
• Ensure stores are kept organized and all movement of goods insides and outside the stores are authorized and properly documented.
• Monitoring all project distributions to ensure adherence to compliance rules.
• Manage and maintained an accurate filling system with documented and supporting records of actions for audit purpose.
• Assist in the procurement of goods, works and services for the project.
• Be flexible and manage time accordingly to be prepared to tackle other ad-hoc tasks as requested by the Line Management
• Manage EBOVAC Project base finance.

Compliance Issues

• Familiarize self to GOAL and EBOVAC Donor Compliance requirements and understand the terms and conditions of each donor and comply with the same.

Essential Experience and Competencies

• Applicants should be educated to degree level or equivalent administrative qualifications or substantial relevant experience.
• Applicants must have at least three years working experience in the field of Logistics and supply chain management in a reputable organization.
• Applicants must have good knowledge in MS word and MS excel
• Good understanding of logistics issues, including managing of assets, stores, facilities, security and basic IT functions
• Ability to multitask, prioritize and work well under pressure
• Willingness to work as a team and support colleagues in a professional and courteous manner
• Change management, including executing new systems
• Excellent communication and training skills.

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.

• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

General terms and conditions

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

If you have these skills and interested in joining our committed and dynamic WASH team, please send your cover letter and up-to-date CV to [email protected]. on or before 5:30 pm – 28th March, 2023

PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED to: [email protected]

Only shortlisted applicants will be contacted for interview.

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

1. Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols;
2. Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area;
3. Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

GOAL provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability.

“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”