🇸🇱 Job Vacancy @ GOAL Sierra Leone – Logistics Officer
GOAL Sierra Leone
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Job Title Logistics Officer
Reporting to EBOVAC Operations Manager with dotted reporting line to Logistics Manager
Subordinates Drivers.
Closely Work with Trial coordinators, Clinical team, Senior supplies officer, Service providers
Job Location LSHTM Office, Kambia.
General Description of GOAL’s Work:
GOAL has a 19 year presence in Sierra Leone with activities in Western Area, Kenema and Kambia Districts. The GOAL Sierra Leone programme contributes to poverty and vulnerability reduction through the implementation of multi-sectorial, integrated programmes. The SL programs specifically focus on systems strengthening and community level behaviour change programming in maternal child health including nutrition and hygiene, sanitation and water as well as child protection and empowerment interventions. GOAL mainstreams gender, child protection, HIV and environment across all programmes and operations. GOAL is engaged in direct implementation of hardware and software activities as well as supporting a mix of national and international partners including community-based organisations who require significant capacity building of operational and technical capacity. GOAL is engaged in several NGO consortia both as implementer (Health Co, Freetown WASH and Inclusion).
GOAL also has signed a Memorandum of Understanding (MOU) with LSHTM for logistical & operational services in supporting the vaccine trials and associated research in Sierra Leone. At present there are three trials that fall under the vaccines trials studies i.e., EBOVAC3, PREVAC_Up and Solidarity Trials Vaccines studies in Kambia.
Summary of the role:
The logistics officer is responsible for providing logistic support and overseeing the overall logistic processes in support of the objectives of the WHO-STV projects in Kambia, Sierra Leone. The candidate will provide support to operations teams and ensure proper logistics management practices and procedures are in place and maintained according to set standards and protocols. This includes procurement, warehousing, transportation, and management of logistics resources in fleet, equipment and facilities, and distribution. S/he will ensure that the fixed assets at the field office are managed in line with the asset management guidelines and records are properly maintained. The position will require a strong humanitarian and logistics experience. The right candidate will also have strong communication and coordination skills to work with stakeholders both within GOAL, LSHTM and external partners.
Key Responsibilities:
➢ Assist in the procurement of goods, works and services for the project by raising ERFs and PRs to ensuring appropriateness of technical specifications and seek clarifications, if required. ➢ Keep up to date the procurement tracking sheet. Ensure that all order requests, are tracked through to final receipt and distribution to end users.
➢ Liaise with procurement and logistics colleagues in Freetown on delivery schedules and regularly review, update, and share the procurement trackers with the requestors.
➢ Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to technical specifications and quantities.
➢ Coordinating the rental vehicle fleet; that is inspecting rental vehicles, when possible, before they are used, daily scheduling of vehicles, monitoring use of the vehicles, fuelling the vehicles as and when necessary, computing report on daily or weekly fuel consumption and vehicle mileage, including vehicle maintenance.
➢ Follow through with rental cars service providers for timely submission of invoices and vehicle log sheets and review for accuracy and completeness.
➢ Carry out Asset management and tracking duties as assigned ensuring that all project assets are properly identifiable and/or tagged.
➢ Work closely with the supplies staff, ensuring correct reception, storage, and preservation of items, and controlling the inventories.
➢ Completing incident reports in case of any security breach/incident at the project sites. ➢ Organizing repairs and maintenance at project sites in a timely manner.
➢ Manage and maintained an accurate filling system with documented and supporting records of actions for audit purpose.
➢ Be flexible and manage time accordingly to be prepared to tackle other ad-hoc tasks as requested by the Line Manager.
Compliance Issues
- Familiarize self to GOAL and EBOVAC Donor Compliance requirements and understand the terms and conditions of each donor and comply with the same.
Essential Experience and Competencies
- College diploma in Supply chain management, Information Technology, Statistics, Finance, Business management/ Administration or related disciplines.
- Proficient in computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
- Minimum of 3 years of relevant experience preferably with an NGO/and/or development programs.
- Professional certification in Procurement and Supply Chain Management (IIPMM, CIPS, CHL, CPSM or similar desired).
- In depth knowledge of procurement processes, rules, and regulations in the INGO/UN System • Excellent organizational skills, with the ability to prioritize work, work under pressure and meet deadlines.
- Ability to develop and maintain clear record keeping systems, including basic databases. • Ability to work independently as well as part of a team.
- Good level of spoken and written English.
- Good level of technical skills in mechanics / IT / Communications / construction or other desired. • Willingness to work as a team and support colleagues in a professional and courteous manner • Excellent communication skills.
General terms and conditions
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
If you have these skills and interested in joining our committed and dynamic WASH team, please send your cover letter and up-to-date CV to j[email protected]. on or before 5:30 pm – 24th March, 2023
PLEASE NOTE THAT A COPY OF THE APPLICATION LETTER (written or typed) MUST BE SENT TO THE NGO DESK OFFICER, MINISTRY OF LABOUR, NEW ENGLAND OR EMAILED to:
Only shortlisted applicants will be contacted for interview.
A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
- Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols;
- Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area;
- Report any concerns about inappropriate behaviour of a GOAL staff or partner.
Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
GOAL provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability.
“FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY”
