🇸🇱 Job Vacancy @ Médecins Sans Frontières (MSF) – Pharmacy Warehouse Supervisor

MSF BELGIUM VACANCY

(Internal/ External)

PHARMACY WAREHOUSE SUPERVISOR

Médecins Sans Frontiéres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff

Job Details

Title of position: Pharmacy Warehouse Supervisor

Status of position: Full Time

Location: Hangha (Kenema District) – MSF Hospital

Salary: Based on the organization scale

Main responsibilities of the position

Planning and supervising the execution of the Pharmacy Warehouse and Medical Stock Management ac-tivities in the project according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Accountabilities

• Planning and supervising on a day-to-day basis the Pharmacy Warehouse and Medical Stock Management activities in the project, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:
• Physically and administratively managing medical stocks in conjunction with project pharmacy manager and end-user unit supervisors and assuming responsibility for the warehouse and its contents
• Ensuring that all necessary tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly comparing stock card and software database, checking inventory levels (physical counts), keeping inventories up to date and monitoring consumption
• Checking, recording and an-anging the goods received and ensuing the availability of a wide range of items for various projects and depadments (medical supplies, therapeutic foods, tools, equipment, etc.)
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning of each petsonls tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated ptocesses (training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required;
• Performing delegated tasks according to his/her speciality and as specified in his/her job description

• Being in charge of the order preparation for end-use units in timely manner according to the monthly schedule, stick to Good Distribution Practice
• Ensuring ‘first expired first out’ rule with possible measures through all the activities, including daily order preparation, retum from the unit, shelves arrangement and cargo reception
• Ensuring monitoring temperatute, humidity of the warehouse, periodical cleaning of shelves, fridges conducted by storekeepers
• Being flexible on receiving cargo even with short notice, preparing the reception and giving back the feedback
• Managing expired items the end of each month from pharmacy warehouse, collaborating with pharmacy supeniosr regarding expired items occurring from end-use units and having accurate list of expired items in order to destruct accordingly
• Conducting stock analysis (rupture, risk of rupture, sleeping stock, overstock) on a regular basis and share Monthly Stock Repott with pharmacy manager

Required Criteria

Education: Essential, Secondary education, Degree of pharmacy management or nursing related studies., or medical profile is an asset

Languages: Mende, Krio and English

Experience: At least 1 year certified work experience of being responsible for medical stock management and/or experience in MSF Warehouse

Knowledge: Computer literacy – MS Office.

Skills: Results, Teamwork, Flexibility, Commitment, Service

Application Details

Only short-listed candidates will be contacted for further recruitment process.

Please note that MSF does not reimburse transportation cost if applicants are asked for a test or interview.

Please indicate PHARMACY WAREHOUSE SUPERVISOR on the envelope or in the subject line of your email.

MSF does not charge fees for receiving any applications or participating in any recruitment process