🇸🇱 Job Vacancy @ Population Services International (PSI) – Director of Finance and Administration

Department: Africa Global Operations

Based in Freetown, Sierra Leone

Reports to the Country Representative

Posted on Monday 6th October 2025

Who We Are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Do you want to join PSI to help make it easier for all people to lead healthier lives and plan the families they desire? Read on!

Join us!

We are looking for a Director of Finance and Administration for its Sierra Leone branch office to provide overall technical and management leadership, guidance and oversight of the organization’s operations, finance, grants, and contract’s portfolio. She/ he will be the custodian of financial, accounting, IT, branch operations, supply chain, grants, and contracts process to ensure PSI Sierra Leone is compliant with donor and PSI global finance, budget, procurement, grants, and compliance standards and that the processes enable PSI Sierra Leone achieves its strategic priorities. In addition, to strong technical knowledge and experience, the Director of Finance and Administration will be a key leader within the organization whose leadership style should reflect high Emotional Intelligence (EI) and their ability to lead while nurturing talent. The Director of Finance and Operations will be working closely with the Country Representative and the Senior Management Team.

Sound like you? Read on.

Your contribution

Strategic Leadership And Oversight Role

• Contribute to organizational strategic planning and goal setting in alignment with the PSI Global Strategic Plan.
•  Maintain sound financial systems and policies that comply with GAAP, international standards, PSI policy, funder regulations, and local laws.
• Provide direction and strategic leadership to the organization’s finance, IT, supply chain, branch operations, grants, and contracts portfolio to ensure that operational processes efficiently support program teams.
• Ensure that the finance, IT, supply chain, grants and contracts systems and process align with PSI Sierra Leone’s Strategic Plan and priorities.
• Ensure that PSI Sierra Leone policies and procedures align with PSI Global Services Finance, Procurement, Grants and Contracts policies, procedures, and requirements, and proactively identify and manage any potential conflicts to ensure compliance with the necessary regulations.
• Design and maintain internal systems that ensure accurate and timely reporting on financial performance of the organization.
• Consistently demonstrate a leadership style that reflects high emotional intelligence, nurtures talent, and reinforces the right tone at the top of the organization.
• Promote and demonstrate an ethical environment, in line with PSI’s values of honesty and acting with integrity.
• Set staff goals, provide coaching and capacity building, and supervise and provide leadership to PSI Sierra Leone’s Finance, IT, Supply Chain, Branch Operations and Sub-Awards teams.
• Lead change management efforts when introducing new processes and systems

Financial Reporting And Policies

• Establish and/or refine and disseminate policies, systems and practices for effective management, procurement, disbursement and accounting for all financial resources in line with PSI Global accounting policies, funder requirements and local law where required.
• Work closely with the finance team to prepare submission of monthly financial packages to PSI/W and to ensure complete, accurate and timely recording and reporting of transactions.
• Coordinate with Programs and co-lead monthly review and analysis of financial reports and reconciliations with attention to how resources can be better allocated to achieve program objectives, Budgeting, Financial Analysis and Donor compliance.
• Review and approve funder financial reports prepared by headquarters, liaise with funders on financial matters, and maintain good relationships with funders

Budgeting, Financial Analysis, Compliance

• Lead the annual operating budgeting process.
• Validate monthly common cost analysis and update cost ratios to ensure each donor bears the correct proportion of common costs in line with PSI’s global policy, as applicable.
• Manage the common direct cost budget to ensure efficient and effective use of donor funds to support common direct costs, when necessary.
• Develop, track and review PSI Sierra Leone consolidated budget and departmental budgets in consultation with budget holders and finance team and conduct detailed activity status review and give input to DC and budget holders.
• Prepare and track donor budgets. Prepare modifications and Activity realignments as necessary.
• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.
• Provide overall oversight of accounts payable, accounts receivable, and inventory control management.

Regularly update PSI Sierra Leone’s manuals, policies, procedures, and forms, ensuring transaction-level compliance 

Treasury & Cash Managament

• Review and approve Operating Advance Requests (OARs) for cash advances from headquarters
• Manage cash flow in the country office and maintain relationships with local banks
• Reconcile bank accounts daily or weekly using online statements, and monthly using paper statements
• Recommend innovative ways to minimize cash risks using new technologies
• Review and approve payment vouchers, Account Payable payment batches

Technical Support, Audits And Legal

• Support preparation and successful conclusion of internal and external auditing activities.
• Ensure that the PSI Sierra Leone team responds to audit requests on a timely basis, and provides clear, complete, and accurate information to auditors.
• Review management comments for audit reports and ensure appropriate action is taken to correct audit findings.
• In collaboration with PSI Legal Counsel, minimize legal risk to the organization and engage any legal issues confronting the organization.
• Review and test controls to ensure PSI Sierra Leone systems are compliant with PSI Global Services Finance, Grants and Contracts policies, donor requirements, as well as Sierra Leone’s laws.
• Ensure prompt preparation and submission of statutory returns, donor reports and tax compliance.

Operational Management And Administration

• Ensure branch operations, IT, procurement, warehouse, and fleet management activities are delivered efficiently.
• Coordinate with Head of Operations to establish and support suitable accounting, IT, Fleet Management and general administrative systems and personnel in all PSI Sierra Leone field offices.
• Work with Head of Supply Chain to ensure that PSI Sierra Leone’s procurement system is adequately updated in line with PSI Global Procurement Manual and changing funder guidelines.
• Ensure adherence to PSI Global Responsibilities Matrix on Approval limits for Procurement of Goods and Services.
• Conduct quarterly oversight and supervision visits to field offices to review the quality of business operations systems and activities and provide support when necessary.
• Prepare ad hoc reports as needed and perform other duties as assigned

Sub-Award And Sub-Contractor Management

• Lead the development and negotiation of sub-award agreements, workplans and budgets
• Coordinate monthly reporting process from sub-awardees and joint programmatic and financial reports reviews, ensuring that costs are in line with the progress on delivery and implementation and that budget variances explanations are provided.
• Conduct regular sub-award visits / evaluations to verify adherence to contract terms and gauge internal control systems to obtain confidence in the reports submitted to PSI Sierra Leone.
• Design and implement a proactive, rigorous, risk-based and effective sub-awardee monitoring system and approach.
• Contribute to designing the capacity building plan for sub-awardees in financial management, internal control systems, budgeting and forecasting, technical programs implementation and coordinate the provision of trainings when needed
• Lead sub-award closeout in accordance with PSI Sierra Leone policies and procedures.

What are we looking for?

The candidate we hire will embody PSI’s corporate values:

Collaboration : You can work independently but thrive within a team.

Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates

Pragmatism: You dive in and maintain momentum even when things are ambiguous, and you do not let perfect get in the way of good enough.

Honesty: You are not afraid to speak up and speak your mind.

Measurement : You set clear and challenging goals and hold yourself accountable to driving measurable results.

Commitment : You are independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success.

The basics

• Bachelor degree or Advanced degree in related field in Finance, Accounting
• Professional qualifications like ACCA, CIMA, CPA preferred.
• At least 7 years post qualifications experience in general management, financial management and experience with donor-funded projects at a senior management level required.
• At least 3 years of supervisory experience preferred
• Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Advanced computer skills, with strong Office 365 skills preferred
• Have demonstrated grants management experience and in-depth understanding of current donor rules and regulations. Experience working with USAID, FCDO, KfW and other international donors.
• A citizen of Sierra Leone or someone with at least 3 years of experience living or working in Sierra Leone is preferred
• High level of written and verbal communication skills. Written and verbal fluency in English required.
• Exceptional quantitative data analysis skills.
• High emotional intelligence, people management and interpersonal skills; High level staff management and leadership skills.
• Ability to work in a diverse cultural environment with multiple stakeholders (including Ministry of Health (MoH), beneficiaries, implementing partners, program staff, donors)
• References will be required
• The successful candidate will be required to pass a background check.

What will get us excited (personal and management characteristics)?

• Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with demonstrated experience in international health and development issues, and technology innovation.
• Be self-starter, effective team player and demonstrated verifiable result-oriented track record. Act with urgency for continuous improvement and with a bias towards action; promote development of breakthrough solutions; embrace and advocate innovations that improve results; aggressively promotes the need for breakthrough improvements.
• Acting with Long Term Perspective: Take actions today to build a strong foundation for future success, identify and take advantage of emerging opportunities, keep PSI Sierra Leone’s long-term goals in mind when addressing short-term issues and problems.
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works.
• Passionate about learning, documenting, and sharing what does and does not work
• Proven ability to develop routines to manage large workloads and organize work efficiently
• Ability and desire to coach and transfer learning capacity to partners and program staff.

Applications to be addressed to: The Country Representative, Population Services International Sierra Leone, 3 Fadika Drive, IMATT-Hill Station, Freetown, or to the following email address: recruitment@psi-sl.org  and be submitted by 5PM GMT, Friday, 17th October 2025.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.