🇸🇱 Job Vacancy @ Solthis – Health Information System (HIS) Officer

Solthis is an international health NGO which contributes to the strengthening of health systems to improve the access to quality care in countries with limited resources and/or with the vulnerable populations. Solthis is registered and has been operating in Sierra Leone since 2011 where our teams have been providing comprehensive technical support at both health facility, national and community levels to improve quality of HIV care.

From 2022, Solthis will support the implementation of the New Funding Model 3 (NFM3) to accelerate the achievement of 95-95-95 targets in Sierra Leone by 2024.

The intervention through quality-oriented capacity building approaches, will complement the national healthcare workers’ capacity building activities such as on-site training, clinical mentorship, supportive supervision and coordination planned by the NACP and NAS in the NFM3. It will focus on strengthening the capacity of healthcare workers (HCWs) (at Health Facilities (HF) and Key Population Drop-In Centers (DIC)) levels and DHMT staff to provide quality of HIV services delivery including prevention, HTS, ART, eMTCT, DSD, EID, Viral Load, TB/HIV etc. It will also strengthen the Supply chain management and laboratory component to improve the accessibility and availability of HIV commodities at health facilities and DICs, and to support DHMT to allocate the available resources in the best possible way to minimize service provision disruption. Finally, the intervention will support data management system and usage of data to improve HIV related indicators. The intervention will be implemented in seven districts including Wester Area (Rural and Urban, Port Loko, Bombali, Tonkolili, Bo and Kenema Districts)

RESPONSIBILITIES AND TASKS

ROLE AND RESPONSIBILITIES

1. Support the MEAL Coordinator in monitoring the proper reporting process in diverse projects;
2. Support the MEAL Coordinator in planning, developing, implementing, and testing system updates; and following up on the proper implementation of data generation processes;
3. Provide timely, cleaned and organized data to support and guide the 4 DHMTs and program team in the decision-making process.

SPECIFIC TASKS/MISSIONS

Mission 1: Capacity building of HCWs and DHMTs for data collection, management and analysis

• Assess the HIS gaps, identify data quality challenges and design interventions to strengthen capacities, including knowledge and skills of professionnals involved in data collection and management of HIV care services;
• Facilitate trainings  to strengthen healthcare workers capacities on data collection and reporting tools use and data analysis and visualization in collaboration with national stakeholders and DHMTs ;
• Conduct mentoring, on the job training and supportive supervision focusing on record & documentation, reporting  and data usage, in collaboration with DHMTs;
• Support the Solthis medical teams and HCWs in the monthly and quarterly data collection process at the facility level;

• Provide support to HCWs during reporting period to ensure summary reports are of accurate and of quality and reported on time.

Mission 2: Coordination with and technical assistance to DHMTs

• Liaised with DHMTs and NACP to ensure the availability of reporting tools at health facility;

• Attend monthly in charges and coordinating partners meeting to support HIV focal person.
• Prepare and conduct data review meetings at the supported districts

Mission 3: Data management, monitoring, evaluation and learning

• Analyse data collected and contribute to data quality with audit;
• Ensure feedback on the data collected at the different levels of the health pyramid in order to improve pratices;
• Support project team members in the use of the M&E tools and in the organization of data collection activities, particularly with regard to the scores adapted;

• Provide support to DHMTs’ M&Es and HIV focal person to analyze reports coming from health facility and data entry into the DHIS2.

Mission 4: Project management

• Contribute to the update of project management documents (action plan, project narratives, etc.) and to other programming exercises;
• Contribute to the internal monthly reporting process as well as donor reports;
• Participate in the knowledge and experience capitalization process.

MANDATORY REQUIREMENTS

• Language Skills: Fluent in English, speaking/reading/writing
• Education Degree: University degree or technical diploma in an Information Management/ Computing related skill.
• Work experience: At least 2 years of experience in Information Management preferably with humanitarian organizations /INGOs.
• Computer Skills:

• Excellent knowledge in data manipulation and report generation, preferably with MS Access;
• Solid knowledge in data processing using MS Excel, and mail merge with MS Word;
• Good experience in data presentation/visualization in a well-structured, organized, and clear format using visual tools, especially charts;
• Experience in structured Query Language (SQL);
• Very good typing skills.

• Other knowledge:

• Familiar with the Global Fund  reporting systems is highly desirable;
• Excellent data quality assurance, analysis, presentation and reporting skills. 

• Transversal skills

• • Well organized and attention to details;
  • Reliable and rigorous;
  • Ability to analyze and suggest improvement;
  • Autonomy, neutrality, hard worker;

• Able to manage stress and pressure.

Please note that this position is opened to Sierra Leoneans ONLY

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CONDITIONS

Starting date: ASAP

Project duration: 6 months – with possibility of extension based on performance

Salary & benefits: According to professional experience and grid Solthis + health

Submission of applications: Please send your application in English (CV in PDF, cover letter in PDF, references, dates of availability) to the National Administrator: [email protected], quoting reference “HIS Technical Officer – Makeni”, by 1st August 2023.

CV will be reviewed on a rolling base until the position is filled. So early applications are encouraged. 

Solthis reserves the right to close the vacancy before the advertised deadline. Thank you for your understanding.