JOB ADVERTISEMENT 

EXECUTIVE ASSISTANT

SOS Children’s Villages was established in Sierra Leone in 1974. We work with government and partners in communities to help families care for their children or to provide an alternative family for children who have no one to care for them, or who have lost parental care or are exposed to risks of neglect, abandonment, abuse and exploitation. Located in Freetown, Bo and Makeni, SOS Children’s Villages Sierra Leone has a wide range of programmes, in which the love of a caregiver is essential, to ensure children grow in a loving home and become their strongest selves.

Our Vision: Every child belongs to a family and grows up with love, respect and security.




Our Mission: We build families for children in need, we help them shape their own futures, and we

share in the development of their communities.

Our Values: Courage

Commitment

Trust

Accountability

Programmes include Alternative Care settings, Interim Care Centres, Youth care programmes that support more than 530 children and young people leaving in villages and in communities. In addition to quality care, we advocate for children, young people and women’s right, protection, safeguarding and empowerment. SOS Children’s Villages also provide quality education to over 4,000 students through its Herman Gmeiner International Schools, Kindergartens and Technical Vocational/ Employability and Entrepreneurship Training Centre in support of care-exit strategies and reintegration processes. Other projects include the Youth Innovation challenge & Youth-Can! which support young entrepreneurs with their businesses and young people on their quest to employment. The emergency programmes aid vulnerable families cope with the impact of COVID-19 and the economic downturn to prevent family separation.

SOS Children’s Villages in Sierra Leone is recruiting an Executive Assistant who will be responsible for effective administrative and management support services to the National Director (ND), the role encompasses high ability of coordination, planning, and organizing using analytical and strategic thinking.  Responsibilities include constant monitoring of various assignments, to ensure that the ND’S vision is fulfilled and objectives are met within set deadlines.

The incumbent will serve as an interface between the ND and staff and as liaison with the regional and international offices.

Provide administrative services for the National Director. This includes: preparing correspondences, scheduling appointments, screening requests for meetings, managing and updating ND’s calendar/travel schedule and maintain a proper archiving system.

Monitor and track progress of various assignments and regularly update the National Director on organizational deadlines, using the management tools and dashboard.

He/she should collaborate with other department/units to submit all expenses relating to the ND’s office whilst following an established expense reporting and verification process (procurement guidelines).

The Executive Assistant will oversee the proper maintenance, storage, retrieval of files and documents order to ensure that they are accessible and secured.

CHILD SAFEDUARDING:

The responsibilities of the post may require the post holder to have access to children or young people. As part of these responsibilities, the post holder will promote a culture of keeping children and young people safe and ensuring that potential harm is identified, reported and addressed on a continuous basis. The post holder should comply with reporting mechanism and abide by the Child Safeguarding Policy, Code of conduct, the Sexual Harassment policy, Anti-Fraud and Anti-Corruption policy.

Skills, Qualifications and Experience

• Bachelor or University Degree in Business Administration
• Minimum of 3+ years of experience as an Executive Assistant/ Office Coordinator reporting to senior management, preferably with an International Non-Governmental Organization, or private sector or relevant field.
• He/she must be innovative, passionate, problem-solving oriented, mature and highly committed
• Must have stress and time management skills, capacity to work under pressure and team building abilities
• Must be able to operate computerized accounting, spreadsheet and must be skillful in using Microsoft office package (Word, excel, Power point…) and other computer software packages
• Must have an excellent command of English, be an active listener, and outstanding writing skills
• Excellent and effective communication and interpersonal skills, very meticulous and detail-oriented, along with an ability to multi-task and analyze various types of information from various sources.
• Knowledge of principles and practices of organization planning, records management and general administration
• He/she shall work independently with little supervision

WORK CONDITIONS

STARTING DATE: 1st December 2022

DURATION OF CONTRACT: One year with a possibility of an extension based on performance and/or

availability of funding

LOCATION: National (Freetown), must be willing and able to travel to our field locations.

WE OFFER:

• Attractive salary and package.
• A supportive team and compelling working environment.
• Opportunity to contribute to the empowerment of children and young people in a recognised International NGO.

To apply: submit a cover letter, with your Curriculum Vitae, photocopy of certificates, and three (3) professional references with at least one (2) from direct supervisors, by email only to

apply.sl@sossierraleone.org

Please indicate in the subject line the position, the location and the subject area desired.

Closing date for the submission of applications is Tuesday 18th October, 2022

Only the successful candidates will be contacted.

In accordance with the organization’s child protection policy, all employment is subject to applicable background checks, including criminal record checks, police clearance.

What We Stand For:

SOS Children’s Villages is committed to creating and maintaining a caring and protective environment, which promotes its core values, and prevents and addresses child abuse and exploitation. We strongly condemn all forms of child abuse and exploitation, be it within or outside of our organisation, and always respond to any case of proven, alleged or attempted abuse within our sphere of influence according to its nature. Efforts ensure that mechanisms are in place to raise awareness, aid prevention, encourage reporting and ease response. They range from human resource development actions such as training and counselling to measures such as suspension, dismissal, and legal action.