🇸🇱 Job Vacancy @ The National Democratic Institute (NDI) – Finance & Administration Officer

Job Description of Finance & Administration Officer 

The National Democratic Institute (NDI) is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI Sierra Leone is seeking an experienced finance and administration officer to lead the Finance and Administration team. The successful candidate will report to the NDI Sierra Leone Country Representative.

DUTIES AND RESPONSIBILITIES:

Financial and Organizational/Funding Agency Compliance Management

• Develop and maintain operational and financial management systems, including ensuring all financial transactions comply with NDI, funder/donor and host country regulations.
• Provide oversight and manage all aspects of finance/accounting for NDI Sierra Leone.
• Manage communication of policies, procedures, and processes to NDI staff in Sierra Leone.
• Serve as liaison to local financial institutions.
• Maintain Quicken/NETSuit file and prepare monthly financial reporting packages due to NDI-DC.
• Process payment requests and manages cash accounts.
• Prepare monthly spending estimates and initiate drawdown requests to NDI-DC.
• Prepare monthly bank reconciliations
• Ensure accurate and current accounting and financial reports, as requested and/or required.
• Oversee compliance with internal controls and implement improvement to enhance financial accountabilities and efficiencies in the office.
• Ensure all significant financial issues are communicated to the NDI-DC Accounting Department and that all follow-up is performed as requested.
• Jointly supervise and guide the Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.
• Provide training and guide NDI staff on financial procedures.

Subgrant Management

• Review partners’ proposal budgets and financial reports.
• Provide capacity building training for program partners.

Payroll and Human Resources Management

• Oversee the administration of payroll and benefits processes for local staff, including ensuring compliance with national legislation.
• Assist in the creation and maintenance of job descriptions.
• Ensure implementation of, and adherence to the employee handbook policies including compliance with national labor laws.
• Liaison with NDI-DC based Central West Africa Regional program team and DC-based Human resources staff on any Human Resources related issues, if necessary.

Office Administration

• Develop, maintain, and manage procurement procedures to achieve consistency and transparency in processes and cost-savings for the organization.
• Establish and manage vendor services, negotiate fair contracts and continually assess appropriate services for the office.
• Develop, and ensure adherence to, procurement procedures to achieve consistency, transparency and cost-savings
• Develop and supervise filing and archive systems.
• Compile and maintain local databases as required.
• Coordinate appropriate logistical support for all NDI events.
• Train NDI staff on operational procedures.
• Manage NDI Administration and Finance Assistant, Driver and Office Cleaner/Receptionist.

Travel and Transportation Management

• Facilitate NDI business travel for all NDI staff and consultants.
• Oversee and assist travel expense reimbursement and per diem payment process.
• Coordinate the office’s motor pool.
• Establish and maintain NDI vehicle use policy.
• Establish and maintain vehicle leases and insurance coverage, if applicable.
• Manage staff of NDI Drivers.

Qualifications

– University Degree in Accounting and Finance from a recognized and accredited institution. Computer literacy skills, including Microsoft Office (Word, Excel,) e-mail, internet and social media;

– At least 2 years’ experience in similar discipline.

Competencies

– Demonstrate organizational and analytical skills, rigor and ability to prioritize objectives and propose effective methods;

– Ability to organize and meet deadlines for a wide variety of ad-hoc requests and multiple assignments and perform work under pressure;

– High level of interpersonal and communication skills;

– Ability to work in a team environment, able to work effectively with local partners, project staff, and other project stakeholders;

Demonstrate professional adherence to the highest ethical, moral and personal values and standards in decisions, communications, actions and professional relationships with other members of staff;

– Zero tolerance to corruption

– Professional ability in English preferred.

Compensation :

This is a full-time job and an attractive salary scale based on the experience and qualifications of the successful candidate. 

There will be benefits such as healthcare and transportation. Recharge phone cards may be provided for official purposes.

Please submit your application online to [email protected] and cc [email protected] The deadline for submission of applications is Wednesday, June14th @5 pm.

Please be informed that due to the volume of applications, only shortlisted candidates will be contacted for interview.

NDI is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, national origin, political affiliation, religion, gender, disability, or sexual orientation.