🇸🇱 Job Vacancy @ Welbodi – Hospital Projects’ Coordinator
Job title Hospital Projects’ Coordinator
Reporting to Head of Grants, resourcing, and compliance (with dotted
line to Country Director)
Location Freetown with expected travels to sites with
affiliated hospitals/clinics
Welbodi Partnership
BACKGROUND
Other
relationships
Works very closely to steer financial, operational and grants compliance, with close contact with donors.
Welbodi Partnership (WP) is a UK-registered charity working to reduce maternal and child mortality and morbidity in Sierra Leone. Since 2008, Welbodi Partnership has worked in partnership with hospital management, health facility staff, and the Ministry of Health and Sanitation to improve maternal and child health outcomes in the Western Area of Sierra Leone.
We do this through a range of bold innovative partnerships models across health system strengthening activities, staff training, hospital improvement projects, and community engagement.
Our vision is that all women and children in Sierra Leone will have access to effective essential healthcare services characterised by respect and dignity for all. Our mission is to build the capacity and effectiveness of the health system in Sierra Leone using evidence-based practice to reduce the number of women and children who are sick, suffer, or die unnecessarily.
Our programmes are bold, future-facing, and innovative and cut across support to Ola During Children’s Hospital, the only national tertiary referral hospital for paediatrics, supporting maternal health and research capacity building across Sierra Leone through implementation of the CRIBS Research Programme.
OUR GUIDING PRINCIPLES
- Deliver Lasting Results
- Working in Partnership
- Health Systems Approach
- Valuing People
- Evidence based approach
For further information, please see: www.welbodipartnership.org
CONTEXT
Welbodi Partnership has over the last 15 years maintained consistent technical, operational, strategic, funding, logistical and cross-learning relationship with Ola During Children Hospital (ODCH) the lead National referral hospital in Sierra Leone for Paediatric care.
There is a growing need to continue to build on this supporting relationship in a bid to continue delivering on the ODCH strategic plan, build further on Nurse training and capacity, improve quality of paediatric care in key areas especially in delivery and care for Paediatric oncology patients and other subspecialty areas.
In the next phase of this support to hospital operations, focus will be on securing established gains and learnings whilst looking to building network of strong facilities affiliation system across the country with an aim to further reduce neonatal, infant and child morbidity and mortality in Sierra Leone and especially reduce preventable long-term suffering and/or death from childhood cancers.
Main purpose of the role
The Hospital Projects coordinator role is a cross cutting role responsible for overseeing and leading Welbodi Partnership’s work in ODCH hospital and affiliates.
The incumbent will report to the Head of Grants, resourcing and compliance (with dotted line to Country Director) and will be the go-to-person for all things hospital care improvement- across identifying and leveraging on partnerships to drive improved hospital functionality, liaise with hospital leadership directly on operationalizing current ODCH strategic plan, building donor trust in quality of hospital operations, nurture Welbodi relationships with co-implementing partners supporting hospitals, and deliver overall mandate of quality submissions to interested parties.
Reporting to, and supported by, the Head of Grants resourcing and compliance the hospital projects coordinator will identify, review and lead on technical needs for nurse training including orientation, onboarding, competency assessment and other deliverables.
The hospital projects’ coordinator (HPC) will develop key technical outputs required for improving quality of care for childhood cancer patients in ODCH and affiliates.
In support to the Head of grants resourcing and compliance, the HPC will liaise with key partners like World Child Cancer, Asuka Consulting, JICA, Global links, RCPCH, Cardiff and Vale, UBS etc to foster cross-partner collaboration with hospital management.
Specific responsibilities are listed below but will also include other duties necessary for the success of individual projects and of Welbodi Partnership.
| Key Responsibilities: Reporting to, and supported by, the Head of Grants Resourcing and Compliance (with dotted line to Country Director); the Hospital Projects’ Coordinator (HPC) will deliver the following: | Measures |
| TECHNICAL LEADERSHIP AND QUALITY ASSURANCE ∙ Develop, maintain, and update nurse training database. ∙ Lead development of mentorship and preceptorship frameworks for nurse and ancillary health worker trainings and embedding same to context. ∙ Oversee quality of trainings and conduct regular reviews of training curriculum. ∙ Partner with key hospital clinical leads to track patient progress and patient data. ∙ In collaboration with hospital secretary, draft, develop and maintain standard operating procedures (SOPs) for hospital wards/units/clinic care. ∙ In Function as the quality-of-care liaison for childhood cancer unit for Welbodi Partnership. ∙ In Work with key laboratories within and outside the hospital to improve test standards, improve lead | ∙ # of databases developed and archived ∙ # of quality-of-care webinars, training and CPD seminars facilitated/initiated. ∙ # of SOPs developed, revised and/or updated. ∙ Rating from patient satisfaction surveys ∙ etc |
| time for results delivery and drive-up evidence based clinical decision making for paediatric oncologists. | |
| STAFF MANAGEMENT ∙ With oversight from HoGRC; Provide effective oversight of 5 direct reports active in delivering hospital projects for Welbodi Partnership. ∙ Supports international and local recruitment for Welbodi Partnership hospital projects. ∙ Responsible for ensuring that all hospital projects’ staff have appropriate objectives, appraisals (using OGSMs and/or OKRs), support and training, and dealing with grievances and disciplinary issues when necessary. ∙ Supports international and local recruitment for Welbodi Partnership projects. ∙ With supervision from HoGRC and in collaboration with HR/Admin, is responsible for ensuring the safety and security of all hospital projects’ staff and assets. | ∙ Completion of periodic OGSMs/OKRs. ∙ # of staff webinars, training and CPD seminars facilitated/initiated. ∙ Completion of periodic OGSMs/OKRs. ∙ Participation in drafting business continuity plans as necessary. ∙ etc |
| HOSPITAL STRATEGY, PROJECTS’ DELIVERY AND PARTNERSHIPS ▪ Supports the ODCH hospital & affiliates with updates on progress Vs actuals as per hospital strategic plan. ▪ Conduct periodic review of strategic plans and projects’ performance reviews. ▪ Contributes to accurate development of a rolling programs implementation plan/forecast. ▪ Overall responsibility for ensuring that the hospital projects are delivered to a high standard and are in keeping with the organisation’s values. ▪ Oversees all Welbodi hospital projects, ensuring deliverables are met in line WCC, Asuka, A&O, JICA and other donor partners’ expectations. ▪ In partnership with hospital M&E; facilitates the Monitoring Evaluation Assessment Learning and Research pieces with the Welbodi Partnership MEALR unit manager to collect, analyse, and utilise facility-based data to evaluate and improve clinical projects and health outcomes. ▪ Overall responsibility for the delivery of timely and high-quality narrative reports for designated projects for donors. ▪ Supports clinical oversight, expertise, and leadership to ensure improvements in the quality of healthcare provided at supported health facilities. ▪ Identifies opportunities to collaborate and develop | ∙ # of program forecast submissions done. ∙ Excellent scores/ratings from donor assessments ∙ Evidence of acceptable actual Vs targets on internal WP and external donor KPIs. ∙ # weekly/monthly/quarterly spotlights, newsletters, human interest stories submissions done. ∙ # of monthly ODCH periodic meetings attended and reported. ∙ # of joint tasks completed with ODCH leads and other partners. ∙ # of timely submission of quality donor reports. ∙ # of clinical quality review data/reports completed (e.g., clinical audits, training assessments, competency |
| clinical integration/co-ordination with other organisational partners working in the supported health facilities. ▪ Participates in senior management organisational and clinical strategy development and implementation. ▪ Support the Head of grants resourcing and compliance in identifying, drafting, and securing funding opportunities for ODCH and affiliates. | assessments etc.) ∙ # of successful hospital funding proposals secured. |
| GRANTS PROTOCOLS AND FINANCIAL ACCOUNTABILITY ▪ In support to the Head of grants resourcing and compliance, ensures project spending against relevant budgets. ▪ In support to the Finance manager, submits all activity related financial requests under the hospital projects and ensures staff payments are made on time. ▪ Contributes to reviews of monthly management accounts and internal financial reporting related to the programme. ▪ Supports HGROC and FM with the development of timely and high-quality financial reports for donors, working alongside project teams. | ∙ Approved, disseminated, and shared annual planning process/document. ∙ Database of relevant donor/grant frameworks |
| All other duties/functions as designated by Welbodi Partnership Country Director in line with the CP strategicpriorities. | ∙ TBD |
Skills
∙ Must be a team player and understands the mantra of ‘one Welbodi partnership’. ∙ Capacity to lead technical conversations on quality of clinical care.
∙ Knowledge of day to day in hospitals’ management is ideal.
∙ Ability to communicate complex ideas in simplified patterns to line reports is key. ∙ Strategic and innovative thinker with proven ability to communicate a vision.
∙ Excellent IT, interpersonal, written, and verbal communication skills.
∙ Demonstrated problem solving skills: providing solutions to challenging situations. ∙ Ability to learn and apply new skills and techniques on the job.
∙ Ability to work effectively with others in a cross-cultural environment, as a leader and influencer.
Personal attributes
∙ Auditable pedigree as a mentor and classroom trainer.
∙ Integrity and an ethos of incorruptibility.
∙ Motivated and hardworking.
∙ Openness to learn, relearn and unlearn.
∙ Strong ability to manage time well and work to multiple and strict deadlines under pressure. ∙ Reliable and conscientious approach to duties.
∙ Passionate about improving child and maternal healthcare in Sierra Leone and a keen interest in nurse education.
∙ Absolute commitment to teaching and learning and skills improvement of others.
Others
∙ Fluent written and spoken English.
∙ Willingness to accept basic living and working conditions.
∙ Commitment to the goals and principles of Welbodi Partnership.
CRITERIA FOR CONSIDERATION
Qualifications
∙ Bachelors and/or master’s qualification/degree(s) in Nursing, CHO, community/public health, medicine or related fields, business administration/project management, hospital management, biomedical sciences and other relevant disciplines.
∙ Additional Post-graduate certifications in project management are an added advantage. (and/or background of relevant pedigree in fast-paced performance-driven social enterprise organizations is also equivalent).
∙ Clinical trainer certification will be a plus.
Experience
∙ Previous and/or ongoing experience overseeing hospitals/clinics projects is key. ∙ Familiarity with the Sierra Leone development and/or humanitarian context is a plus. ∙ At least four years’ training experience is ideal.
∙ A proven Nurse educator and clinical childhood oncology care practitioner. ∙ Management- level experience to include performance tracking, OGSMs and/or OKRs in projects and personnel oversight.
∙ Previous experience working with partners like World Child Cancer, Addax & Oryx, JICA, Asuka, Cardiff and Vale, GOAC, LAD etc is an added advantage.
∙ Experience in qualitative donor report writing with a proven ability to secure donor funding. ∙ Experience in the charity sector and/or in impoverished, post-conflict, or other challenging environments.
**We are open to considering exceptional and committed candidates with less management experience if they possess the energy and skill set to drive our organisation forward.
Knowledge
Knowledge of relevant evidence-based approaches to improving maternal, neonatal, and child health, and of national and international strategies and frameworks in these areas.
Other
Fluency in Krio and/or other local languages desirable.
GENERAL POLICIES PROCEDURES AND PRACTICES
In addition to the key job responsibilities detailed in this job description all employees and volunteers at Welbodi Partnership are expected to comply with the general duties outlined below and detailed in full in our policies.
SAFEGUARDING
Welbodi Partnership is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All staff and volunteers are therefore expected to behave in such a way that supports this commitment. Applicants for this position should be aware that if successful, they will be requested to complete a Disclosure and Barring Service (DBS) checks, or equivalent in countries other than the UK. The Welbodi Partnership complies fully with the DBS Code of Practice.
DATA PROTECTION
Welbodi Partnership complies with the General Data Protection Regulation (GDPR). EQUALITY AND DIVERSITY
Welbodi Partnership is committed to a comprehensive policy of Equal Opportunities in volunteering and employment in which individuals are selected and treated based on their relevant merits and abilities and are given equal opportunities within the organisation. It is the Welbodi Partnership’s policy as an employer to treat all people equally irrespective of race, ethnic origin, nationality, sex, marital or parental status, gender, sexual orientation, creed, disability, age, or political belief.
WORKING CONDITIONS
Welbodi Partnership operates in tertiary and primary healthcare facilities in one of the world’s poorest countries. Consequently, working conditions can be challenging, including many things we take for granted in other working environments, such as running water, power, communications, staff competency and regular supplies of essential medicines and equipment – many of these things are not a given in the environments where we work. Whilst every reasonable effort is made to ensure a safe working environment, this is a challenging context, much of which is out of our control. Welbodi Partnership places a strong emphasis on staff health and well-being and strives to always ensure staff comfort.
JOB REVISION
This job description should be viewed as a guide to the duties required and is not definitive or restrictive in any way. The duties of the post may be varied from time to time in response to changing circumstances.
SALARY/BENEFITS
Based on job competency alignment to internal pay scales. The full remuneration package will be discussed with shortlisted candidates.
APPLICATION PROCESS: The closing date for applications is the 29th of March 2023 – we encourage potential applicants to submit as soon as possible as interviews will be conducted on a rolling basis from earliest candidates’ submissions.
To apply for this position please send your cover letter, CV and contact details of 3 referees in one email to [email protected] using the following subject title: Application – HOSPITAL PROJECTS’ COORDINATOR (HPC)
Please include the following in your cover letter (2 pages maximum):
Reasons for applying to this position
Overview of key experience related to this post
Your country of residence and nationality
Date you are able to commence and duration of availability
Please note CVs should be no more than 4 pages long. Please do not send any additional documentation at this stage.
For any queries relating to the position, please email [email protected].
