Job Vacancy @ World Vision, Sierra Leone – People and Culture Coordinator

Job Description

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity, or gender.

World Vision International Sierra Leone (WVISL) has been operational since 1996 assisting communities with various interventions in health, education, child protection, water & sanitation and livelihoods.

Applications are requested from suitably qualified Sierra Leoneans to fill the position of  ‘People and Culture Coordinator’ in Freetown.  

PURPOSE OF THE POSITION:

To support World Vision Sierra Leone People & Culture leadership in the areas of Learning & Development, Talent Management, Performance Management and Employee Engagement by designing, monitoring and implementing policies and procedures and various activities which ensure the continued development of the organization and its staff towards peak performance following partnership People and Culture strategic framework

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES: 

Performance Management

• Provide technical support to line managers to implement Partnership Performance Management System.
• Alignment of Job Descriptions and Partnering for Performance to Competency Framework for all World Vision staff
• Design and deliver customized training programs and tools for line managers and staff on effective performance management.
• Facilitate and conduct training for line managers on coaching for performance and staff mentorship.
• Collate, analyze and share with People & Culture Director end of probation, mid-year and end of year appraisal reports.
• In collaboration with Line Managers provide recommendations to the People & Culture Director on Performance Management outcomes (remedial and rewards).

Talent Management

• Integrate data from performance management processes (P4P) into talent management database and development initiatives.
• Inform and support strategies for engaging, deploying and retaining talent at World Vision International Sierra Leone and provide management information on depth and breadth of talent to deliver current and future strategic and operational goals.
• Review and update Talent Pool after the completion of the Partnering for Performance appraisal cycle.
• Support the People & Culture Director with the development of World Vision International Sierra Leone Talent Pool and succession planning process.
• Participate in designing a system and process for tracking key staff in their management development.
• Coordinate secondments/exchange of experience
• Manage internship programs.
• Identify skill gaps and mentoring and coaching opportunities to develop desired competencies and skills.
• Take part in developing a strategy and design for ensuring succession planning at the various organizational levels (Senior Leadership Team, Extended Leadership Team, etc.)

Learning & Development

• Facilitate a customized leadership development program
• Implement a learning and leadership development framework and provide vehicles to maximize success (e.g. Methodology includes virtual or actual development centre, job rotations, education, training, targeted secondments, online learning, career planning).
• Coordinate, update and/or draft policies and procedures as they relate to organizational/staff development and training.
• In collaboration with Line Managers develop training needs analysis, training curricula and methodology and ensure proper implementation.
• Plan, facilitate and conduct staff and organizational development related training according to the annual learning and development action plan.
• Coordinate regularly with the recruitment manager to promote Gender balance and ensure Diversity.
• Compile and submit semi-annual gender mainstreaming report

Knowledge Management

• Oversight of soft copy (online) and hard copy document storage
• Database development and maintenance
• Follow up with individual staff and documentation of capacity building initiatives, plans and impact assessment
• Work with Information Communication Technology to manage One-drive online filing
• Maintain evaluation data, including documentation of lessons learned and ensure future initiatives have been incorporated in this learning.
• Relevant information sharing as agreed with the People & Culture Director
• Identify and ensure proper filing of key People & Culture documents as shared by Global Centre, West African Regional Office etc.;
• Support knowledge management initiatives (systems and processes) – working closely with the Systems Officer

New Employee Socialization

• Design and develop an effective orientation program and ensure it is regularly updated.
• Coordinate the in-depth staff orientation process for new hires and existing staff.
• In conjunction with departmental heads, keep updated orientation power-point presentations and carry out orientations where needed.
• Equip managers and People & Culture field staff to run orientation programs
• Ensure new hires are properly oriented according to the Induction Plan

Employee Engagement and Change Management

• Coordinate periodic pulse check surveys
• Follow up on Our Voice Survey completion with World Vision International Sierra Leone staff and ensure proper dissemination of results
• Develop and implement (Our Voice) action plan to build on the World Vision International Sierra Leone key strengths, address gaps and evaluate the impact of these actions
• Manage exit interviews and compile information
• Notify Extended Leadership Team and Senior Leadership Team members on New hires and departing staff
• Support the People & Culture Director in change initiative programs and assist in the development and communication of change management plans

Other

• Perform any other duties as assigned by the People & Culture Director

WVI GENERAL CORE COMPETENCIES: 

1. Be Safe and Resilient
2. Build Relationships
3. Learn and Develop
4. Partner and Collaborate
5. Deliver Results
6. Be Accountable
7. Improve and Innovate
8. Embrace Change

WVI LEADERSHIP CORE COMPETENCIES:

1. Model Self-Management
2. Engage, Influence, Lead and Grow Others
3. Run an Effective and Agile Organisation
4. Develop the Organisation for the Future

QUALIFICATIONS:  EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: BA in Management, Human Resources, Business Administration, Public Administration or related field
• Preferred:  MBA or Masters in Human Resource Development, Management or equivalent experience in the training and development field.

• Experience: 5-7years at officer level /3yrs in Manager level

• Other:  Certification in facilitation skills is preferred.

OTHER COMPETENCIES/ATTRIBUTES:

• Computer literate (Operate MS Word and Excel and Lotus note)
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead n daily devotions and weekly Chapel services.
• Champions Child Safe Organization practices (e.g.  children are not hired to execute WV projects, report/refer cases of abuse perpetrated by staff and non-staff …etc.)
• Perform other duties as required.

If this position appeals to you, send a letter of application with your updated CV to the email address [email protected].

Application sent through other means will not be accepted. Please ensure that subject reads ‘Application for the position of “People and Culture Coordinator’’ Referees of the successful candidate will be contacted so please include your referees’ current email and telephone numbers.

Closing Date: March 21, 2022

Only short-listed candidates will be contacted.

World Vision International Sierra Leone takes diligent measures to screen out people who might seek to work with them to ensure they do not harm children or adult beneficiaries in the discharge of their duties. A successful candidate for this position will therefore be screened and required to sign the World Vision Child and Adult Safeguarding Policy. World Vision International Sierra Leone will also conduct a Police check for successful applicants.

                             WOMEN ARE STRONGLY ENCOURAGED TO APPLY

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