🇸🇱 Job Vacancy @ World Vision – Sponsorship Systems Administrator

Career Opportunity

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity, or gender.

World Vision International Sierra Leone (WVISL) has been operational since 1996 assisting communities with various interventions in health, education, child protection, water & sanitation and livelihoods.

Applications are requested for suitably qualified Sierra Leoneans to fill the position of ‘Sponsorship Systems Administrator’ in Imperi Chiefdom- Bonthe District.

PURPOSE OF THE POSITION: 

To manage information in Sponsorship Systems (Sponsorship information on health programs, education programs, livelihood, Child protection and WASH) of the Cluster in ensuring compliance with the standards and the partnership requirements to contribute to the well-being of children, their communities by ensuring the satisfaction of the demands of partners

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITIES: 

• Defending and promoting organizational values and practices, such as protection of the child, report cases of abuse made by staff or other persons, etc. according to reference documents of WV Sierra Leone Office;
• Capture on daily basis child monitoring and participation information in Single step system through typing, scanning and PDA reading so that all registered child information is electronically stored and accessible to stakeholders;
• Use systems and mechanisms to check, and verify the accuracy and completeness of the data and information received from the Child monitors and securely held in the database so that a functional Quality control assurance is existing at AP level;
• Ensure proper RC management through monitoring of the sponsorship systems (RC growths, RC Monitoring (Annual and Semi Annual, Reactivations, Drops, Replacements etc.) and communicating items (APR and greeting cards, ILs, SLs, sponsor Queries, gifts notification (GN), farewell letters,) for good coordination with support offices, sponsors and the GC;
• Communicate by Lotus Notes RCs deaths through the sponsorship Death Report database for better accountability to sponsors and also Ensure that all Support Office Queries are processed within the standards and time required;
• Generate, Analyze and regularly make available to different stakeholders (Provincial Managers, Area Programme Managers, DME Advisor, Sponsorship Coordinators in the NO, Sponsorship Manager) reports from Single Step concerning the management of the child sponsorship program;
• Ensure the security of the sponsorship systems, privacy and transmission of system data according to the standards and procedures in coordination with the ICT and sponsorship Systems Coordinator as well as Perform a backup of all sponsorship databases and electronic files so that the ADP complies with World Vision IT policies and databases and sponsorship equipment are available, securely kept and maintained;
• Ensure that all partnership initiatives, the Audit recommendations and evaluation activities are implemented on time as required. Also Performing periodic maintenance and sponsorship system upgrades and perform basic IT technical functions including but not limited to Scanning drive before using it on system so that service is reliable and hard disk are virus free;
• Support orientation, basic training and share updates on Single step processes to staff and as permitted and necessary, with community Child monitors, so that all are familiar with changes and with requirements that are compatible with the system;

WVI GENERAL CORE COMPETENCIES: 

• Be Safe and Resilient
• Build Relationships
• Learn and Develop
• Partner and Collaborate
• Deliver Results
• Be Accountable
• Improve and Innovate
• Embrace Change

QUALIFICATIONS:  EDUCATION/KNOWLEDGE/TECHNICAL SKILLS AND EXPERIENCE

Qualification required: Diploma in Computing, statistics or relevant social science, Certificate in Information Technology or Database management.

Experience: Three or more years’ experience in working with WVSL sponsorship environment of data capture, analysis and management.

Technical Skills & Abilities:

• High level computer skills
• Analytical and critical mind
• Good communication skills
• Able to and interpret statistics and produce reports.
• Strong passion for children and their wellbeing
• Good at details and meticulous

If this position appeals to you, send a letter of application with your updated CV to the email address:

[email protected]

Applications sent through any other means will not be accepted. Please ensure that the subject reads ‘Application for the position of “Sponsorship System Administrator” Referees of successful candidates and previous employers will be contacted and each application should include the referees’ current email and telephone numbers.

Closing Date: January 31st, 2023

Only short-listed candidates will be contacted.

World Vision International Sierra Leone takes diligent measures to screen out people who might seek to work with them to ensure they do not harm children or adult beneficiaries in the discharge of their duties. A successful candidate for this position will therefore be screened and required to sign the World Vision Child and Adult Safeguarding Policy. World Vision International Sierra Leone will also conduct a Police check for successful applicants.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY