🇸🇱 Job Vacancies @ Chemonics International – Operations Assistant

Chemonics International Inc.

Operations Assistant | Sierra Leone | 2025 

Chemonics seeks an Operations Assistant for the ongoing Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Sierra Leone funded by the United States of America government (USG). The project aims to ensure uninterrupted supplies of health commodities  in support of USG-funded public health initiatives around the world. The project provides direct

procurement and supply chain management system support to the President’s Emergency Plan for AIDS  Relief and the President’s Malaria Initiative.

The Operations Assistant will provide operational and administrative assistance to support the  implementation of GHSC-PSM project activities in Sierra Leone. This position will be based in Freetown,  Sierra Leone. We are looking for individuals who have a passion for making a difference in the lives of  people around the world.

Responsibilities include:  

• Provide administrative assistance, coordination support, and logistics management for project  meetings, workshops, and trainings
• Support human resources needs including posting job advertisements, scheduling  interviews, maintaining personnel files, and drafting employment agreements and amendments • Manage timely collection of timesheets for all short-term and long-term project employees, review  timesheets for accuracy and file appropriately
• Receive and review vendor invoices and forward for payment
• Under the supervision of the Finance and Operations Manager, support procurement of all office  equipment, furniture, supplies, services, etc. in line with USG regulations and Chemonics policies
•  Draft project procurement documents including procurement action requests, negotiation memos,  purchases orders, RFQs or RFPs, and fixed price subcontracts
• Maintain clear and concise procurement files and procurement tracking systems that document  project compliance with USG regulations and Chemonics policies
• Support file management for human resources and project subcontract and procurement files,  ensuring complete and neatly organized files in both physical copy and online project SharePoint  records
• Conduct inventory tracking and management of all project properties
• Assist with international and domestic travel arrangements, clearances, and hotel reservations for  all short-term consultants traveling to the field, and local staff traveling to other districts

Qualifications:

• High school diploma required; Bachelor’s preferred
• Minimum of two years of relevant working experience in operations and administrative areas  (including procurement, human resources, etc.)
• Experience working on USG or other donor-funded projects, preferably with responsibilities in  procurement, human resources, and/or operations, highly preferred
• Strong understanding of the operating environment in Sierra Leone
• Able to work in a fast-paced environment and handle multiple responsibilities
• Strong interpersonal, written, and oral communications skills, excellent organizational skills and  strong attention to detail

WRITING JOB ADS: GUIDANCE FOR RECRUITERS ON PROPOSAL TEAMS 1

CHEMONICS INTERNATIONAL INC.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat
• Demonstrated leadership, versatility, and integrity
• Fluent written and oral English communication skills are required

Location of Assignment: 

The Operations Assistant will be based in Freetown, Sierra Leone.

Application instructions: 

Please send an email with your CV and cover letter attached and “Operations Assistant” in the subject  line to PSMSierraLeoneRecruitment@chemonics.com by 24th October, 2025. No telephone inquiries,  please. Chemonics will contact finalists.