πΈπ± Job Vacancies @ Partners In Health (PIH) – 2 Positions
Partners in Health is recruiting to fill the following positions:
1.) Procurement Specialist β Clinical
2.) Procurement Specialist β Infrastructure
See job details and how to apply below.
1.) Procurement Specialist β Clinical
Job Title:Β Β Β Procurement Specialist β ClinicalWork Location:Kono District (100%); Sierra LeoneRequisition NumberΒ 4375Department:Supply Chain/dotted ClinicalReport to:Β Senior Procurement ManagerLine ManagementΒ No.Β Organisation ProfileΒ
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.Β Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Womenβs Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
PartnersΒ InΒ Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position OverviewThe Procurement Specialist serves as the essential intermediary between our clinical operations and the commercial team, facilitating seamless coordination in procurement processes. S/he play a crucial role in securing goods and services that meet our organizationβs quality standards, ensuring they are delivered promptly to designated locations while adhering to budgetary constraints. By effectively managing procurement and contracts, the Procurement Specialist contributes to the overall efficiency of our supply chain operations and supports the successful execution of projects across the organization.Essential Duties and Responsibilities:Β
Sourcing (45%)
- Receive and triage requests for reagents and consumables, lab equipment, biomedical equipment and clinical services and work with requestors to ensure we have complete, accurate and detailed specifications.
- Work with clinical department leads to perform quality reviews of clinical goods / services to be purchased. Incorporate feedback into improving specifications for goods/services and maintaining documentation on preferred/disqualified suppliers.
- Submit Requests for Quotations, Requests for Information, and Requests for Proposals, ensuring that Partners in Health (PIH) product/service requirements are properly communicated to vendors.
- Analyze supplier proposals and propose appropriate sourcing strategy, weighing price, availability, quality, and compliance requirements; facilitate procurement committee discussions as needed.
- Implement sourcing activities and process improvements in compliance with PIH procurement policies and donor requirements as applicable.
- Update procurement tracker in teams and provide weekly status report on activities.
- Ensure filing of all procurement documents are done both on teams and physically
- Support in identifying, negotiating, implementing, and tracking supplier contracts and long-term agreements.
- Assist with inventory management and clinical supply forecasting as needed.
Vendor Relations (25%)
- Maintain vendor database with up to date information. Identify new vendors and ensure new vendors are vetted according to PIH Procurement Policy and that proper documentation is collected.
- Assist in market Research and evaluate vendors on parameters such as price, quality, selection, service, support, availability, reliability, and production and distribution capabilities.
- Keep detailed records of vendor performance including quality and contract adherence for goods and services
- Qualify and disqualify vendors as needed.
- Point of contact for any vendor queries and clarifications for bids/tenders
Follow-up and Review (10%)
- Reviews outstanding Request for Quotation and follows up with the suppliers.
- Formally reviews supplier performance every six months.
- Ensures that the information captured by internal customers is accurate
- Follow up with accounts to ensure suppliers payments are processed upon receipt of supplies or certificate/note of service completion
- Optimize engagement between procurement and the clinical team.
- Follow on all urgent and critical spares requirement.
Reporting (10%)
- Submit report on total monthly statistics on clinical supplies managed. I.e. reagents and consumables etc.
- Submit weekly report on engagement with the clinical team for same.
- Provide update to end users, clinical team and logistics team on pending deliveries and order status etc.
Collaboration (10%)
- Allocates tasks to colleagues and follow-ups on the activities due as required.
- Ensures operating procedures are adhered to and takes corrective action as necessary.
- Assists with on-the-job training of direct reports and trainees as required
- Ensures performance in terms of, quality of work and reporting timeously is to standard.
- Provide support to clinical trainings, discuss safety and enforce compliance, get feedback on use of reagents & consumables delivered within the department and proper use to increase efficiency and value for money.
Education and Work Experience Requirements:Β
- Minimum of Bachelorβs degree in Business Administration or related field. Certification in Pharmacy is an added advantage.
- Chartered Institute of Purchasing & Supply Chain (CIPS) or equivalent certification in procurement or supply chain is an added advantage.
- Good Knowledge on the use of Microsoft office suite.
- A minimum of five (5) yearsβ experience in Procurement and Supply Chain Management.
- A minimum of five (5) years of relevant work experience in the field of health as an essential support to clinical team.
- Understanding of the work methods and techniques applied in procurement and contract process specific to the clinical/pharmaceutical industry.
- Understanding of the factors that influence the markets and how it impacts on organization goals and sustainability.
- Sound knowledge and application of the required business language thereby ensuring understanding of information conveyed including understanding of the products and services offered by suppliers or service providers.
- Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency, service-oriented mindset of the impact on hospital operations and infrastructure project timelines.
- Experience using enterprise resource planning (ERP) systems (Power BI, Pronto, SAP etc.) or proven ability to learn new electronic systems quickly.
- Ability to follow established processes and experience implementing process improvements.
- Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
- Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse teams across departments and countries.
- Knowledge and understanding of the company policies and procedures applicable to the purchasing and stores environment to ensure that work outcomes are compliant to the policies and procedures
- The ability to perform the administrative functions attached to a specific job such as correspondence, documentation management and general administration
- Interest in social justice strongly desirable.
- Proficient in written and oral EnglishΒ language
Prevention of Sexual Exploitation and Abuse
Partners In Health Sierra Leone is dedicated to preventing unwanted behaviour in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those, we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.
The successful candidate will receive appropriate training and must adhere to the organisationβs safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.
As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures
Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of application
Interested candidates are required to apply through our website:Β www.pih.org/employment.Β In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesΒ not later than 12:00pm GMT (Midnight) onΒ Friday, January 17thΒ 2025.
2.) Procurement Specialist β Infrastructure
Job Title:Β Β Β Procurement Specialist β InfrastructureWork Location:Kono District (100%); Sierra LeoneRequisition NumberΒ 4374Department:Supply Chain/dotted InfrastructureReport to:Β Senior Procurement ManagerLine ManagementΒ No.Organisation ProfileΒ
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.Β Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Womenβs Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
PartnersΒ InΒ Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position OverviewThe Procurement Specialist serves as the essential intermediary between our infrastructure operations and the commercial team, facilitating seamless coordination in procurement processes. S/he play a crucial role in securing goods and services that meet our organizationβs quality standards, ensuring they are delivered promptly to designated locations while adhering to budgetary constraints. By effectively managing procurement and contracts, the Procurement Specialist contributes to the overall efficiency of our supply chain operations and supports the successful execution of projects across the organization.Essential Duties and Responsibilities:Β
Sourcing (45%)
- Receive and triage requests for facilities equipment, spare parts, construction materials, biomedical equipment parts, construction and renovation services, and work with the requesters to ensure we have complete and accurate specifications.
- Work with infrastructure department leads to perform quality reviews of items / services to be purchased. Incorporate feedback into improving specifications for items/services and maintaining documentation on preferred/disqualified suppliers.
- Submit Requests for Quotations, Requests for Information, and Requests for Proposals, ensuring that Partners in Health (PIH) product/service requirements are properly communicated to vendors.
- Analyze supplier proposals and propose appropriate sourcing strategy, weighing price, availability, quality, and compliance requirements; facilitate procurement committee discussions as needed.
- Implement sourcing activities and process improvements in compliance with PIH procurement policies and donor requirements as applicable.
- Update procurement tracker in teams and provide weekly status report on activities.
- Ensure filing of all procurement documents are done both on teams and physically
- Support in identifying, negotiating, implementing, and tracking supplier contracts and long-term agreements.
- Assist with inventory management, infrastructure formulary management, and infrastructure supply forecasting as needed.
Vendor Relations (25%)
- Maintain vendor database with up to date information. Identify new vendors and ensure new vendors are vetted according to PIH Procurement Policy and that proper documentation is collected.
- Assist in market Research and evaluate vendors on parameters such as price, quality, selection, service, support, availability, reliability, and production and distribution capabilities.
- Keep detailed records of vendor performance including quality and contract adherence for parts and works. Qualify and disqualify vendors as needed.
- Point of contact for any vendor queries and clarifications for bids/tenders
Follow-up and Review (10%)
- Reviews outstanding Request for Quotation and follows up with the suppliers.
- Support in the reviews of supplier performance every six months.
- Ensures that the information captured by internal customers is accurate
- Follows up with accounts to ensure suppliers payments are processed upon receipt of supplies or certificate/note of service completion
- Optimize engagement between procurement and the infrastructure team.
- Follow on all urgent and critical spares requirement.
Reporting (10%)
- Submit report on total monthly statistics on categories managed. I.e. infra, biomed etc.
- Submit weekly report on engagement with the various departments for same.
- Provide update to end users, logistics and procurement team on pending deliveries and order status etc.
Collaboration (10%)
- Allocates tasks to colleagues and follow-ups on the activities due as required.
- Ensures operating procedures are adhered to and takes corrective action as necessary.
- Assists with on-the-job training of direct reports and trainees as required
- Ensures performance in terms of, quality of work and reporting timeously is to standard.
- Work with clinical team, discuss safety and enforce compliance, get feedback on use of materials & equipment delivered within the department and proper use to increase efficiency and value for money.
Education and Work Experience Requirements:Β
- Minimum of Bachelorβs degree in Business Administration or related field. A degree in Mechanical / Electrical /Civil Engineering is an added advantage
- Chartered Institute of Purchasing & Supply (CIPS) or equivalent certification in procurement or supply chain is an added advantage.
- Good Knowledge on the use of Microsoft office suite.
- A minimum of three (5) yearsβ experience in Procurement and Supply Chain Management.
- A relevant work experience in the field of facilities maintenance or construction as an essential support to infrastructure team will be a plus.
- Understanding of the work methods and techniques applied in procurement and contract process specific to the construction and facilities industry.
- Understanding of the factors that influence the markets and how it impacts on organization goals and sustainability.
- Sound knowledge and application of the required business language thereby ensuring understanding of information conveyed including understanding of the products and services offered by suppliers or service providers.
- Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency, service-oriented mindset of the impact on hospital operations and infrastructure project timelines.
- Experience using enterprise resource planning (ERP) systems (Power BI, Insight, Pronto, SAP etc.) or proven ability to learn new electronic systems quickly.
- Ability to follow established processes and experience implementing process improvements.
- Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
- Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse teams across departments and countries.
- Knowledge and understanding of the company policies and procedures applicable to the purchasing and stores environment to ensure that work outcomes are compliant to the policies and procedures
- The ability to perform the administrative functions attached to a specific job such as correspondence, documentation management and general administration
- Interest in social justice strongly desirable.
- Proficient in written and oral EnglishΒ language
Prevention of Sexual Exploitation and Abuse
Partners In Health Sierra Leone is dedicated to preventing unwanted behaviour in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.
The successful candidate will receive appropriate training and must adhere to the organisationβs safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.
As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures
Social JusticeWe are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.Method of application
Interested candidates are required to apply through our website:Β www.pih.org/employment.Β In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) refereesΒ not later than 12:00pm GMT (Midnight) onΒ Friday, January 17thΒ 2025.