🇸🇱 Job Vacancy @ Action Against Hunger – Logistics Manager

Logistics Manager

 (National Status)

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.

ABOUT US

International Non-governmental organization, Action Against Hunger has been working to fight undernutrition and support communities affected by crisis across the globe for almost 40 years and across nearly 50 countries.

Action Against Hunger established its presence in Sierra Leone in 1991 and since then has been implementing various humanitarian and development programs related to health, nutrition, food security/livelihoods & Climate Change adaptation /mitigation and advocacy geared towards the reduction of the prevalence rates of under-nutrition.

Action Against Hunger collaborates with other international organizations, National organizations, the private sector, the line ministries and authorities at all level as well as the communities. ACF has people centered approach and works with the affected communities in program development and implementations.

Currently Action Against Hunger is implementing integrated food security, nutrition, health and WASH and climate change adaption /mitigation projects in Bonthe and Western area districts.

Action Against Hunger is recruiting a suitably qualified Sierra Leonean as  Logistics Manager to implement the Country Office’s logistics policy, to ensure logistical performances and provide the best support to the programs in its area

KEY ROLES AND RESPONSIBILITIES :

Mission 1: Manage the logistics activity of the area

• Monitor and analyze logistics indicators in its area;
• Sizing logistics capacity to meet programme needs;
• Support Programme Managers in the evaluation of their needs.
• Support the bases in all logistics aspects

Mission 2: Implement and ensure supply chain performance

• Adhere to ACF procedures at every stage of the supply chain;
• Implement ACF standards at departmental level and within the logistics bases;
• Guarantee the performance of the supply chain (procurement, transport, storage) in its area in terms of cost, quality and time;
• Advise, inform and alert requesters on the processing of their requests;
• Knowledge of the market and suppliers in its area of intervention;
• Elaborate the Procurement Plans by Project for the different programmes of the base in consultation with the Programme Manager;
• Follow the supply plan;
• Ensure deliveries to programmes and departments as well as quality control;
• Supervise stock management.

Mission 3: Implement and ensure the performance of General Services

• Ensure the safety of the working and living environment;
• Implementing ACF standards in the various departments and within the logistics bases;
• Manage the execution of the construction, rehabilitation and maintenance of buildings necessary for the operation of the base and the living environment;
• Sizing and allocating logistical equipment;
• Ensure the supply of water and energy to all structures required for the operation of the bases and the living environment;
• Ensure the planning of the movements of the base’s vehicles (owned or rented);
• Communicate with base staff on planned maintenance and related malfunctions;
• Update the equipment list;
• Define and ensure compliance with the rules for the use of equipment.

Mission 4: Implementing and ensuring IT, network and telecommunications performance

• Provide and ensure the proper functioning of the means of communication (voice and data) in accordance with ACF standards;
• Ensure the safety of the equipment and the users;
• Provide training and assistance to users on this equipment;
• Rationalise the costs of using the equipment;
• Coordinate with the Support Head of Department the strategic choices of equipment allocation on the mission.

Mission 5: Contribute to safety management

• Participate in the definition of the local security plan with the Support Head of Department;
• Implement the safety rules related to logistics on the base and monitor their proper application;
• Maintain an effective network with local actors, collect and analyse information and share it with the Support Head of Department,
• Brief and train new expatriates and national staff on the security/safety rules of the bases.

Mission 6: Implement and monitor collaboration and logistical coordination with country office partners

• Analyze risks on logistical aspects and make recommendations on the selection of partners;
• Implement and monitor logistical arrangements for projects developed jointly with partners;
• Develop with the partner the logistical aspects of partnership agreements;
• Monitor compliance with ACF and partner commitments on logistical aspects;
• Participate in capacity building of partners according to identified needs.

Mission 7: Manage the capital base’s logistics team

• Organise the logistics department’s work at the base;
• Delegate activities and control their proper execution;
• Manage the recruitment of staff for the logistics department;
• Contribute to the development of the training plan;
• Provide training for his staff;
• Conduct evaluation interviews;
• Provide technical support to the team if necessary.
• Provide technical support to the other bases logistics’ team if necessary

Mission 8: Reporting

• Produce a complete monthly logistics report

– Follow-up of contracts

– Equipment list

– Fleet management report

– Generator management report

– ICT report

– Stock report

– Check and analyse data’s from bases

– Compile data’s from bases

Mission 9: Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies

• Adhere to every Action Against Hunger Policies (Safeguarding, Code of conduct, Gender policy etc.)

QUALIFICATIONS

• Master or Bachelor’s Degree in Logistics, Procurement, Business Management or related fields
• Minimum of 3 years professional experiences in logistics management field
• In-depth knowledge of Logistics/Procurement law and best practices

• Excellent computer skills (Excel, Word, Outlook, Internet)
• Pro-activity
• Previous working experience in NGO highly appreciated

REQUIRED SKILLS AND EXPERIENCE

• Knowledge of Logistics systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and communication skills
• Competence to build and effectively manage interpersonal relationships at all levels of the organization
• Strong business acumen for effectively managing the costs and revenues. Anticipating market and client opportunities and responding appropriately.
• Self –managing and the ability to manage multiple priorities simultaneously.
• Effective in building customer relations with superb negotiation skills
• Negotiation skills i.e. the ability for protecting the interests of the organization via negotiations.
• Ability to work independently and under pressure in a rapidly changing professional environment
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities

WORK CONDITIONS

STARTING DATE: January  2025

MONTHLY BASIC SALARY: 10,491.23SLE  

HOUSING AND TRANSPORT ALLOWANCE: 15% of basic salary each

DURATION OF CONTRACT: One (1) Year with possible extensions  

LOCATION: Freetown, with frequent travels to Moyamba, Bonthe, and other field areas

HOW TO APPLY:

Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject  “ Logistics Manager”  to

[email protected]

Deadline for the receipt of applications is 12th December 2024. 

Due to the urgency of this position, applications may be sorted on a rolling basis.

Only short-listed candidates will be contacted for a written test and oral interview.

Please state the position applied for on the subject line of your email.

Action Against Hunger is an equal opportunity employer.

Women are strongly encouraged to apply.

Please indicate in your application how you got the information about the vacancy