🇸🇱 Job Vacancy @ Medicos del Mundo – Base Logistician
JOB VACANCY
MEDICOS DEL MUNDO
BASE LOGISTICIAN
Background
Médicos del Mundo (MdM) is an independent association that works to make the right to health effective for all people, especially for populations in situations of vulnerability, excluded or victims of violence, natural catastrophes or armed conflicts. The volunteers and professionals who are part of our organization have, as main mission, to work to achieve the effective fulfilment of the universal right to health.
Job Details
Job title: Base Logistician
Location: Kabala Base, Koinadugu District (with trips to the Coordination Office in Freetown or to other cities and villages according to the mission needs)
Line manager: Field Coordinator, Kabala Base
Overall objective of the post:
- The base logistician is responsible for the planning and implementation of all logistical and security activities of MdM’s base in Kabala and provides logistical support to MdM’s coordination office in Freetown when needed.
Responsibilities:
Management of purchases:
Prepares purchase dossiers (call for quotations, mission requests, evaluation grids, purchase orders, reception notes).
Archives all purchase dossiers in the original (hard) version and on Sharepoint ensuring that all documents are scanned and regularly uploaded on Sharepoint.
Ensures that MdM’s procurement guidelines are being followed.
Negotiates the prices with the suppliers as well as the delivery methods and times.
Receives, verifies and handles all purchases of the mission making sure that the goods/products received correspond to the purchase requests (in terms of both quality and quantity).
Checks and verifies that the invoices conform with the mission requests and purchase orders.
Maintains and updates a list of suppliers.
JOB VACANCY
Update the Mission request tracker and keep the different departments informed of the treatment given to their order, and share it with Field Coordinator and HQ
Draft and update the procurement plan for the base and share it with Field Coordinator and HQ
Management of stock:
Follow up the consumption of office materials used in different facilities (office, guesthouse and stock room).
Update the store stock report monthly and sends it to the Field Coordinator and logistic referent in HQ
Controls the entry of products into the stock room as well as their distribution.
Ensures the quality of products in the stock and pays attention to the expiry date of products.
Management of fleet:
Ensures regular maintenance of MdM’s vehicles.
Plan movements of the vehicles on a weekly basis.
Ensures that SOPs fleet management are respected.
Ensures the renewal of licenses of MdM’s vehicles and makes sure that all administrative documents related to vehicles are updated.
Follow up the consumption of fuel and updates the fuel consumption report on a monthly basis and sends it to the Field Coordinator and Logistic Referent in HQ
Management of equipment and facilities:
Updates the inventory report of MdM’s equipment on a monthly basis and sends it to the Field Coordinator and Logistic Referent in HQ.
Supervise allocation and use of equipment in the base
Ensures the maintenance of MdM’s offices and guesthouse.
Ensures the availability of fire extinguishers at MdM’s offices and guesthouse.
With the support of Field Coordinator, ensures the availability of first aid kits in MdM’s offices, guesthouse and vehicles.
Supervise the renovation, maintenance and functioning of the base (office, house, warehouse)
Management of personnel:
Supervises MdM’s drivers, housekeeper and security guards.
Prepares the schedules/shifts of security guards.
Briefs the security guards on MdM’s security rules and ensures that they are being followed by the security guards.
Security:
Collect information and analyze the context
Contribute to update security plan at base level
Ensure application of security plan
Brief and train staff to security rules and protocol
Requirements:
Training and experience:
At least 3 years’ work experience in logistics in an NGO
Experience in procurement
Logistics’ training or diploma desired
Competencies:
Fluent English and Krio (speaking and writing)
Flexible and autonomous
Ability to work in a team
Planning and organization skills
Proactive and takes initiative
Proficient in using Microsoft Office, specially Excel
The receiving of CV and Cover Letters will be open until August 15th, 2024, at the following address: [email protected]
