Job Vacancy @ Seed Global Health – Finance and Administration Manager

Finance and Administration Manager – Sierra Leone About Seed Global Health 

Seed Global Health (Seed) envisions a world in which every country is strengthened by a robust  health workforce that can meet the health needs of its population. We partner to train nurses,  midwives, and physicians, building health teams that can provide high-quality care and save lives.  We do this by strengthening clinical care delivery, improving health workforce education, and  supporting policies that enable health professionals to succeed. Seed is dedicated to creating  lasting change in the health systems of our partner countries: Sierra Leone, Sierra Leone, Uganda,  and Zambia. To ensure that these changes are durable, we form deep local partnerships that inform  our work at both the individual and systems levels. Together, we are creating a multi-generational  impact to not only treat today’s problems but solve for tomorrow’s.

Position Summary 

The Finance and Administration Manager (F&A Manager) contributes his/her energy, passion and  skills primarily to supporting Seed’s Sierra Leone country program in a fast-paced oMice during a  time of rapid growth. The position is a full-time position based in Freetown. The (F&A Manager)  supports various F&A functions (including developing, maintaining and implementing policies,  procedures and systems) and manages special projects related to organizational needs and  priorities as requested by the Country Director and the Global F&A team.

This full-time position reports to the Country Director and works closely with the Global Finance &  Operations Manager, respective Program Managers and oMicers, Global F&A team and works  closely with all country and team members.

The Finance & Administration Manager heads the Finance/Administration department and works  with a team consisting of a Finance & Administration OMicer and Driver/Logistics Assistant who  directly report to him/her.

Duties and Responsibilities : 

Finance and accounting. 

• Preparation and submission of periodic financial reports of the country program activities to  Boston within agreed timelines.
• Implement the existing ERP system for financial accounting and reporting ensuring that it  meets the key requirements relating to reporting to Key stakeholders including segregation  of donor funds and reporting to statutory bodies.
• Support the Country Director and Global F&A team to ensure that all country and global  teams are informed of significant issues and developments concerning the Sierra Leone  program financial management and budget monitoring of the activities including tracking  and generating budget to actual reports.
• Serve as a liaison with external partners including bank oMicials, auditors, government  agencies, vendors and attorneys as delegated by the country director.
• Liaise with the Global F&A team, primarily through the Global Finance & Operations  Manager to ensure smooth coordination of finance and administration activities including  procurement, internal and external compliance and human resource management.
• Initiate monthly funds advance requests from Headquarters based on the monthly  expenditure projections of the country oMice activities.
• Ensure that all payment requisitions are authorized before payment and that every payment  has a payment journal posted in the system progressively as and when payments are made.
• Ensure that all supporting documents are properly filed appropriately both in soft and hard  copies per documented procedures and stipulated by the law for compliance and tax  auditing if/when needed.
• Supervise the maintenance of petty cash level in the safe according to approved amounts at  any point in time. Ensure the safe is always under lock and key.
• With support from the Global F&A team and the Country director, Lead the year-end audit  exercises of the books of accounts for the country oMice.
• Support the Global F&A team in preparing for global end-of-year audit exercises.
• Maintain set internal control measures and advise on measures for strengthening and/or  optimizing the internal controls from time to time.
• Work alongside the Country Director and other team members to proactively monitor the  budget, identify the potential for underspending or overspending and take the necessary  measures to address.
• File tax returns and corporate returns accordingly as required by law or Seed policy. Administrative/operations support 
• Ensure compliance to statutory obligations in line with our International NGO status in country with diMerent bodies such as Sierra Leone Revenue Authority, NSSF, National NGO  bureau, Immigration oMice, etc.
• Manage country oMice inventory, including periodic quarterly/annual inventory of all  equipment and supplies.
• Manage country oMice procurement processes, including updating the database of  providers for goods and services commonly required by the country oMice, regular  procurement of oMice supplies, assisting Seed partners with program-related program  purchases, and coordinating deliveries and pickups of oMice or other supplies.
• Provide updates to Seed partners as instructed or delegated by the Country Director.
• Manage assets and oMice equipment.
• Supervise the administrative and logistics function to provide administrative support  including general management of the oMice ensuring that all facilities are functioning well  for a conducive work environment.
• Implement risk management processes including risk register oversight in accordance with  the existing risk management framework and in close collaboration with the global  technical working group on risk management across Seed countries.

Program support 

• Oversee logistical and administrative support to the country team during country program  activities and team meetings.
• Research and synthesize financial information to inform planning, strategic decision making activities, and grant proposals.
• Responding promptly to queries and internal requests for information.
• Support the Country Director and Country team to develop and monitor budgets and have  appropriate actions in line with stipulated budgetary processes.

Human Resources support 

• Prepare the monthly payroll, file related taxes and process payments against such returns  (PAYE, NASSIT, WHT).
• Maintain and update personnel files on the HR management platform.
• Support the recruitment process for new positions, including local advertisements.
• Assist the Country Director and Director Human Resources in recruitment exercises as well  as handling staM separation from the organization.
• Administer and implement staM benefits and welfare packages as stipulated on the  benefits/welfare packages policy.
• Assist the Country Director and Global HR team with administering safety and security  protocols and responding to needs as they arise.
• Perform any such other duties as shall from time to time be assigned by the Country  Director or such other designated oMicer.

Qualifications :

• A minimum of a bachelor’s degree in accounting & finance or related discipline.
• • A full professional qualification in accounting is desirable (ACCA, CPA, CIMA, CAT)
•  At least five years’ experience working in a busy international NGO setting – a minimum of 3  years should have been as part of senior management.
• Proficiency in ERP systems such as Microsoft Dynamics, Business Central or similar  software.
• Excellent proficiency in Microsoft suite especially Excel and Word.
• Proficiency in PowerBi or other data visualization and reporting software is a plus.
•  Excellent interpersonal skills.
• Excellent oral and written communication skills.
• Organized, detail and result oriented.
• Flexibility and proven ability to handle multiple tasks and manage project deadlines. Working Conditions 
• Will be based in the Freetown oMice and a national of Sierra Leone.
• Travel expected during partner engagements and team meetings.
• Will be required to sit/stand for up to eight hours per day.
• Working for a maximum of hours per week except on public holidays and weekends.

Compensation: 

Competitive base salary commensurate with experience, as well as health/dental/eye insurance,  retirement, and vacation, sick time, birthday day oM, annual pay increase, professional  development benefits.

Seed is an equal opportunity employer that prohibits discrimination and harassment of any type,  including without limitation on the basis of race, color, religion, age, sex, national origin, disability  status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any  other characteristics protected by federal, state, and local law. 

This policy applies to all terms and conditions of employment, including recruiting, hiring,  placement, promotion, termination, layo=, transfer, leaves of absence, compensation, and training.

HOW TO APPLY :