🇸🇱 Job Vacancy @ Welbodi Partnership – Grants Compliance and Fundraising Manager

Vacancy Announcement: Grants Compliance and Fundraising Manager

BACKGROUND  

Welbodi Partnership (WP) is a UK-registered charity focused on reducing maternal and child  mortality in Sierra Leone. Since 2008, we have partnered with the Ministry of Health to strengthen  health systems, train healthcare workers, improve hospital infrastructure, conduct research, and  engage with communities. Our mission is to ensure that all women and children in Sierra Leone have  access to effective and dignified healthcare.

Our programmes are bold, future-facing, and innovative and cut across the support to Ola During  Children’s and JMB-PCE national paediatrics hospitals, maternal health and research capacity  building across Sierra Leone through the implementation of the CRIBS Research Programme,  including the nationwide roll-out of the innovative CRADLE blood pressure device.

For further information, please see www.welbodipartnership.org.

MAIN PURPOSE OF THE ROLE  

The Grants and Fundraising Manager will lead resource mobilization efforts, secure funding from  diverse sources, and ensure compliance with donor regulations. The successful candidate will  enhance the organization’s visibility through the strategic use of digital platforms and maintain a  robust grants portfolio while fostering partnerships to support Welbodi Partnership’s mission.

Reporting to the Country Director, the Grants Compliance and Fundraising Manager will work closely  with programs, operations, and finance teams to strengthen fundraising and compliance processes,  ensure effective donor engagement, and support the organization’s strategic goals.

KEY RESPONSIBILITIES 

1. Fundraising and Resource Mobilization  

∙ Develop and execute a comprehensive fundraising strategy to diversify funding streams,  focusing on institutional, corporate, and individual donors.

∙ Lead the writing of compelling funding proposals and grant applications, tailored to donor  priorities and aligned with WP’s strategic objectives.

∙ Build strong, sustainable relationships with existing donors and identify new funding  opportunities through research and networking.

∙ Create and maintain a database of prospective and current donors, including their funding  priorities and application cycles.

∙ Collaborate with communication teams to produce engaging content (e.g., success stories,  case studies) for donor reports and marketing materials.

Vacancy Announcement: Grants Compliance and Fundraising Manager

2. Grants Management and Compliance 

∙ Oversee the lifecycle of grants, from proposal submission to final reporting, ensuring  adherence to donor regulations and timelines.

∙ Conduct regular budget variance analysis (BVA) and work with finance teams to monitor  grant spending and resolve discrepancies.

∙ Ensure proper documentation and archival of grant agreements, amendments, and donor  communications.

∙ Provide training to staff on donor requirements and best practices for grant management.

3. Strategic Planning and Performance Monitoring 

∙ Contribute to strategic planning processes, particularly donor mapping and resourcing  strategies.

∙ Develop performance tracking systems for fundraising and grants management, providing  regular updates to senior leadership.

∙ Ensure risk mitigation strategies are in place for grant compliance, maintaining a  comprehensive risk register.

4. Communication and Stakeholder Engagement 

∙ Lead efforts to enhance WP’s visibility by managing social media, website content, and  digital fundraising campaigns.

∙ Represent WP at donor meetings, conferences, and other external engagements to advocate  for maternal and child health in Sierra Leone.

5. Capacity Building and Internal Support 

∙ Train program teams on proposal writing, donor engagement, and compliance standards. ∙ Support organisational learning by sharing insights and lessons from fundraising and grant  management experiences.

QUALIFICATIONS 

Education 

∙ Bachelor’s or Master’s degree in fundraising, public health, business administration, or a  related field.

∙ Certifications in fundraising or grants management are an advantage.

Experience 

∙ At least 3 years in fundraising, resource mobilization, or grants management, ideally in the  nonprofit or development sector, with a proven ability to secure funding from institutional  donors, foundations, corporate partners, and non-traditional donors.

∙ Demonstrated expertise in managing multi-donor grants, including compliance with diverse  donor requirements and navigating intricate financial and contractual processes. ∙ Strong track record in developing high-quality funding proposals and donor reports that  secure and sustain multi-year funding

∙ Experience managing consortium and local partner relationships, ensuring effective  collaboration and compliance with donor and programmatic goals.

Vacancy Announcement: Grants Compliance and Fundraising Manager

∙ Knowledge of donor registration platforms such as PADOR and NGO sector compliance  requirements in Sierra Leone.

∙ Experience leveraging social media and website platforms for organizational visibility and  donor engagement, including content development and management.

∙ Experience working in challenging environments such as post-conflict or impoverished  regions, demonstrating adaptability and resilience.

Skills 

∙ Proven ability to develop and communicate a compelling vision and strong problem-solving  skills to address complex challenges.

∙ Proficiency in budget monitoring, financial reporting, and performance management tools  ∙ Exceptional written, verbal, and storytelling skills, with the ability to articulate complex ideas  and tailor messages to diverse audiences.

∙ Strong interpersonal and networking abilities to foster and maintain productive donor  relationships.

∙ Demonstrated expertise in planning, time management, and attention to detail, ensuring  efficiency in project and grant administration.

∙ Skilled in utilizing digital tools and platforms to support reporting, fundraising, and  organizational visibility.

∙ Quick to acquire and apply new skills, with a track record of success in dynamic and  challenging environments.

Personal Attributes 

∙ Passionate about improving maternal and child health in Sierra Leone.

∙ Proactive, goal-oriented, and able to thrive in a fast-paced environment. ∙ High integrity and commitment to transparency.

Other  

∙ Fluent in written and spoken English.

∙ Willingness to accept basic living and working conditions.

∙ Commitment to the goals and principles of Welbodi Partnership.

**We are open to considering exceptional and committed candidates with less management  experience if they possess the energy and skill set to drive our organisation forward** 

GENERAL POLICIES PROCEDURES AND PRACTICES  

In addition to the key job responsibilities detailed in this job description, all employees and  volunteers at Welbodi Partnership are expected to comply with the general duties outlined below  and detailed in full in our policies.

Safeguarding  

Welbodi Partnership is dedicated to safeguarding children, young people, and vulnerable adults. In  accordance with the DBS Code of Practice, successful applicants will be required to complete a  Disclosure and Barring Service (DBS) check or its equivalent outside the UK.

Vacancy Announcement: Grants Compliance and Fundraising Manager

Data Protection  

Welbodi Partnership complies with the General Data Protection Regulation (GDPR).

Equality And Diversity  

Welbodi Partnership is committed to a comprehensive policy of Equal Opportunities in volunteering  and employment in which individuals are selected and treated based on their relevant merits and  abilities and are given equal opportunities within the organisation. The Welbodi Partnership’s policy  as an employer is to treat all people equally irrespective of race, ethnic origin, nationality, sex,  marital or parental status, gender, sexual orientation, creed, disability, age, or political belief.

WORKING CONDITIONS  

Welbodi Partnership operates in healthcare facilities and communities in one of the world’s poorest  countries. Working conditions can be challenging due to limited access to basic resources like water,  power, and essential supplies. While we strive to ensure a safe environment and prioritize staff well being, the context remains demanding and often beyond our control.

JOB REVISION 

This job description should be viewed as a guide to the required duties and should not be definitive  or restrictive. The post’s duties may vary from time to time in response to changing circumstances.

SALARY/BENEFITS  

The full remuneration package will be discussed with shortlisted candidates based on job  competency alignment to internal pay scales.

APPLICATION PROCESS:  

The closing date for applications is the 14th of February 2025, and we encourage potential  applicants to submit their applications as early as possible. Please note that the selection process  will involve several stages, including interviews and a skills-based test. Women are strongly  encouraged to apply. 

To apply for this position, please send your cover letter, CV and contact details of 3 referees (one of  which should be your current or most recent employer) in one email to

[email protected] using the following subject title: Application – GRANTS COMPLIANCE and FUNDRAISING MANAGER.

Please include the following in your cover letter (2 pages maximum):

1. Reasons for applying to this position
2. Overview of key experience related to this post
3. Your country of residence and nationality
4. Date you can commence and duration of availability

Please note that CVs should be no more than four pages long. Do not send any additional  documentation at this stage.

For any queries relating to the position, please email [email protected] and/or  [email protected].