🇸🇱 Job Vacancy @ Welbodi Partnership – Hospitals’ Projects’ Coordinator (HPC)
BACKGROUND
Welbodi Partnership (WP) is a UK-registered charity organisation working to reduce maternal and child mortality and morbidity in Sierra Leone. Since 2008, Welbodi Partnership has worked in partnership with hospital management, health facility staff, and the Ministry of Health and Sanitation to improve maternal and child health outcomes in the Western Area of Sierra Leone.
We do this through a range of bold innovative partnerships models across health system strengthening activities, staff training, hospital improvement projects, and community engagement.
Our vision is that all women and children in Sierra Leone will have access to effective essential healthcare services characterised by respect and dignity for all. Our mission is to build the capacity and effectiveness of the health system in Sierra Leone using evidence-based practice to reduce the number of women and children who will get sick, suffer, or die unnecessarily.
Our programmes are bold, future-facing, and innovative. They include support for Ola During Children’s Hospital and the Julius Maada Bio Paediatrics Centre of Excellence (PCE), the national tertiary referral hospitals for paediatrics, maternal health support, and research capacity building across Sierra Leone through the implementation of the CRIBS Research Programme
OUR GUIDING PRINCIPLES
- Deliver Lasting Results
- Working in Partnership
- Health Systems Approach
- Valuing People
- Evidence based approach
For further information, please see: www.welbodipartnership.org
CONTEXT
Welbodi Partnership has over the last 15 years maintained consistent technical, operational, strategic, funding, logistical and cross-learning relationship with Ola During Children Hospital (ODCH) and Princess Christian Maternity Hospital (PCMH) the lead National referral hospitals in Sierra Leone for Paediatric and Maternal care respectively.
There is a growing need to continue to build on this supporting relationship in a bid to continue delivering on the ODCH strategic plan, build further on Nurse training and capacity, improve quality of paediatric care in key areas especially in delivery and care for paediatric oncology patients and other subspecialty areas.
In the next phase of this support to hospital operations, focus will be on securing established gains and learnings whilst looking to building network of strong facilities and affiliates with health care
systems across the country with an aim to further reduce neonatal, infant and child morbidity and mortality in Sierra Leone and especially reduce preventable long-term suffering and/or death from childhood cancers.
Main purpose of the role
The Hospital Projects coordinator (HPC) role is a co-funded cross cutting role responsible for overseeing and leading Welbodi Partnership’s health and research work in PCMH, ODCH, PCE hospitals, and affiliates.
The incumbent will report to the Programs Manager (with dotted line to Country Director) and will be the go-to-person for all hospital care improvement- across the country, identifying and leveraging on partnerships to drive improved hospital functionality; liaise with hospital leadership directly on operationalising current ODCH strategic plan, building donor trust in quality of hospital operations, nurture Welbodi relationships with co-implementing partners supporting hospitals, and the delivery of quality submissions to interested parties. In addition, the HPC will continue to support the delivery of research implementation projects in PCMH/ODCH/PCE held by Welbodi.
Hospitals Projects Coordinator with support from the Programs Manager will identify, review and lead on technical needs for nurses (and potentially other health cadre) training including orientations, onboarding, competencies assessment and other deliverables.
The Hospitals Projects coordinator (HPC) will develop key technical outputs required for improving quality of healthcare for childhood cancer patients in ODCH and its affiliates.
In support to the Programs Manager, the HPC will liaise with key partners like KCL, USL, PCMH, ODCH, World Child Cancer, Asuka Consulting, JICA, Global links, RCPCH, Cardiff and Vale, UBS etc to foster cross-partner collaboration with hospital management.
Specific responsibilities are listed below but will also include other duties necessary for the success of individual projects and of Welbodi Partnership.
| Key Responsibilities: Reporting to, and supported by, the Head of Grants Resourcing and Compliance (with dotted line to Country Director); the Research and Hospital Projects’ Coordinator (RHPC) will deliver the following: | Measures |
Technical Leadership and Quality Assurance (Role encompasses both
ODCH and PCE, unless otherwise specified).
∙ Oversee the development, maintenance, and updating of nurses training databases.
∙ Oversee the development of mentorship and preceptor-ship frameworks for nurses and ancillary health workers training and embedding the same into context. Oversee the quality of training and conduct regular reviews of the training curriculum.
∙ Collaborate with senior clinical staff to develop, maintain and update standard operating procedures (SOPs) for the hospitals in general, as well as specific wards/units/clinics.
∙ Function as the logistics liaison for the childhood cancer units in both hospitals.
∙ # of databases developed and archived ∙ # of quality-of-care webinars, training and CPD seminars facilitated/initiated. And number of health workers benefitting
∙ # of SOPs developed, revised and/or updated.
| ∙ Coordinate and facilitate trainings on Early warning signs of childhood cancer both within and outside the hospitals. | ∙ Rating from patient satisfaction surveys |
| Procedures for hospital wards/units/clinic care. ∙ To function as the quality-of-care liaison for childhood cancer unit for Welbodi Partnership. ∙ To work with key laboratories within and outside the hospitals to improve test standards, improve lead time for results delivery and drive-up evidence based clinical decision making for paediatric oncologists. | ∙ # of quality-of-care audits conducted in the childhood cancer unit per quarter. ∙ Patient satisfaction ratings specific to the childhood cancer unit
∙ Average lead time for test results delivery before and after interventions. ∙ # of new or updated standard operating procedures (SOPs) implemented in collaboration with key laboratories. |
| Staff Management ∙ With oversight from Grants Lead, provide effective oversight of 5 direct reports active in delivering hospital projects for Welbodi Partnership. ∙ Supports international and local recruitment for Welbodi Partnership hospital projects. ∙ Responsible for ensuring that all hospital projects’ staff have appropriate objectives and appraisals (using OGSMs and/or OKRs), receive support and training, and manage grievances and disciplinary issues when necessary. ∙ With supervision from Grants Lead collaboration with WP’s HR/Admin, is responsible for ensuring the safety and security of all hospital projects’ staff and assets. | ∙ Completion of periodic Objectives, Goals, Strategies, Measures (OGSMs)/ Objectives and Key Results (OKRs). ∙ # of staff webinars, training and CPD seminars facilitated/initiated.
And no. of beneficiaries/attendees
∙ Participation in drafting business continuity plans and project and research proposals as necessary. |
Hospital Strategy, Projects’ Delivery And Partnerships
∙ Support the ODCH, PCE and PCMH hospitals with the development and updating of hospital strategic plans, as well as tracking progress versus actuals as per the plans.
∙ Conduct periodic reviews of hospital strategic plans and projects’ performance.
∙ Ensure hospital projects are delivered on a high standard and in line with the organization’s values.
∙ Oversee all Welbodi research and hospital projects, ensuring deliverables are met in line with donor partner expectations. ∙ Facilitate Monitoring, Evaluation, Assessment, Learning, and
Research (MEALR) activities with the Welbodi Partnership MEALR unit manager to collect, analyze, and utilize facility-based data to evaluate and improve clinical projects and health outcomes.
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∙ Excellent scores/ratings from donor assessments.
∙ Evidence of acceptable actual Vs targets on internal WP and external donor KPIs.
∙ # weekly/monthly/quarterly spotlights, newsletters, human interest stories submissions done.
| ∙ Ensure timely and high-quality narrative reports for designated projects for donors. ∙ Identify opportunities to collaborate with other organizational partners working in supported health facilities, to improve clinical outcomes. ∙ Participate in senior management organizational and clinical strategy development and implementation. ∙ Support the team in identifying, drafting, and securing funding opportunities for ODCH, PCE, PCMH and affiliates. ∙ Oversees all Welbodi research and hospital projects, ensuring deliverables are met in line KCL, WCC, Asuka, A&O, JICA and other donor partners’ expectations. ∙ In partnership with hospital M&E; facilitates the Monitoring Evaluation Assessment Learning and Research pieces with the Welbodi Partnership M&E manager to collect, analyse, and utilise facility-based data to evaluate and improve clinical projects and health outcomes. Overall responsibility for the delivery of timely and high-quality narrative reports for designated projects for donors. ∙ Supports clinical oversight, expertise, and leadership to ensure improvements in the quality of healthcare provided at supported health facilities. ∙ Identifies opportunities to collaborate and develop clinical integration/co-ordination with other organizational partners working in the supported health facilities. ∙ Participates in senior management organizational and clinical strategy development and implementation. ∙ Support the Grants Lead in identifying, drafting, and securing funding opportunities for ODCH/PCMH and affiliates. | ∙ # of monthly PCMH, ODCH periodic ∙
meetings attended and reported. ∙ ∙ # of joint tasks completed with ODCH/PCMH leads and other partners. ∙
∙ ∙ # of timely submission of quality donor reports. ∙
∙ # of clinical quality review data/reports completed (e.g., clinical audits, training assessments, competency, assessments etc.) ∙
∙ # of successful hospital funding proposals secured. |
| GRANTS PROTOCOLS AND FINANCIAL ACCOUNTABILITY ∙ In support to the Grants Lead, ensures project spending against relevant budgets. ∙ In support to the Finance manager, submits all activity related financial requests under the hospital projects and ensure staff payments are made on time. ∙ Contributes to reviews of monthly management accounts and internal financial reporting related to the programme. ∙ Supports Grants Lead and Finance Manager with the development of timely and high-quality financial reports for donors, working alongside project teams. | ∙ ∙ Approved, disseminated, and shared annual planning process/document. ∙ Database of relevant donor/grant frameworks
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| All other duties/functions as designated by Welbodi Partnership Country Director in line with the WP strategic priorities. | ∙ •• TBD
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Skills
- Must be a team player and understands the mantra of ‘one Welbodi partnership’.
- Capacity to lead technical discussions on the quality of clinical care.
- Knowledge of the day-to-day hospital (management) operations
- Exceptional ability to convey complex ideas in a simple and easily understandable manner
- Excellent IT, interpersonal, written, and verbal communication skills.
- Demonstrated problem solving skills: providing solutions to challenging situations.
- Ability to learn and apply new skills and techniques on the job.
- Ability to work effectively with others in a cross-cultural environment, as a leader and influencer.
Personal attributes
- Auditable pedigree as a mentor and classroom trainer.
- Integrity and an ethos of incorruptibility.
- Motivated and hardworking.
- Openness to learn, relearn and unlearn.
- Strong ability to work under pressure, manage time and meet strict deadlines. • Reliable and thorough in approach to duties.
- Passionate about improving child and maternal healthcare in Sierra Leone and a keen interest in nurse education.
- Absolute commitment to teaching and learning and skills improvement of others.
Others
- Fluent written and spoken English.
- Willingness to accept basic living and working conditions.
- Commitment to the goals and principles of Welbodi Partnership.
CRITERIA FOR CONSIDERATION
Qualifications
- Bachelors and/or master’s qualification/degree(s) in Nursing, community/public health, medicine or related fields, business administration/project management, hospital management, biomedical sciences and other relevant disciplines.
- Additional post-graduate certifications in business administration / project management are an added advantage. (and/or background of relevant pedigree in fast-paced performance driven social enterprise organization’s is also equivalent).
Experience
- Previous and/or ongoing experience overseeing hospitals/clinics projects.
- Experience in research and research management
- Familiarity with the Sierra Leone development and/or humanitarian context
- At least four years’ training experience
- A proven Nurse educator and clinical childhood oncology care practitioner.
- Management- level experience to include performance tracking, OGSMs and/or OKRs in projects and personnel oversight.
- Previous experience working with partners like KCL, World Child Cancer, Addax & Oryx, JICA, Asuka, Cardiff and Vale, GOAC, LAD etc is an added advantage.
- Experience in qualitative donor report writing with a proven ability to secure donor funding. • Experience in the charity sector and/or in impoverished, post-conflict, or other challenging environments.
**We are open to considering exceptional and committed candidates with less management experience if they possess the energy and skill set to drive our organisation forward.
Note that the application procedure might contain written and/or presentation assessment(s)
APPLICATION PROCESS
The closing date for applications is the 9th August 2024 – we encourage potential applicants to submit as soon as possible.
To apply for this position please send your cover letter, CV and contact details of 3 referees in one email to [email protected] using the following subject title: Application – Hospitals’ Projects’ Coordinator (HPC).
For any queries relating to the position, please email [email protected]. WOMEN ARE STRONGLY ENCOURAGED TO APPLY
