Peace Corps Sierra Leone is recruiting to fill the following positions:
1.) Programming & Training Administrative Assistant (PTAA)
2.) Maintenance Assistant
3.) Programming and Training Assistant
4.) Human Resources Specialist (HRS)
5.) Language and Cross-Cultural Coordinator
6.) Program Manager Health
Volunteers in Sierra Leone work with their communities on projects in education and health. During their service in Sierra Leone, Volunteers learn to speak local languages, including Krio, Mende, Temne, Mandingo.
See job details and how to apply below.
1.) Programming & Training Administrative Assistant (PTAA)
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
- 1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
- Education/Certification: Completion of Secondary School education, vocational or in a recognized institution with a:
- Certificate in communication skill, human resource management, or related field.
- Years of Experience: A minimum of two (2) years’ experience in receptionist duties, clerical and computer skills with administrative experience.
- Proven proficiency in spoken and written English at a professional level, and spoken Krio
- Experience working in a multi-cultural environment
- Knowledge of and skills in MS Office computer applications (Word, Excel, Outlook).
- Experience in managing adults
- 2. Preferred Qualifications:
- Preferred candidate should have in-depth knowledge of interpreting Sierra Leonean culture.
- 3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
- To help the people of interested countries in meeting their need for trained men and women
- To help promote a better understanding of Americans on the part of the peoples served
- To help promote a better understanding of other peoples on the part of Americans
- 4. Objective of the Position
(The Programming and Training Assistant (PTAA) position will serve as a liaison between Programming & Training Department (T&T) and Administration Department to ensure all administratively tasks are completed for all P&T events. The PTAA is responsible for performing standard secretarial, logistical and fiscal administration support functions for the P&T Department that aides in the administrative support for trainings, meetings and conferences. Depending on the activity/ event, the incumbent will work under the supervision of the Director of Programming and Training (DPT) and Training Manager (TM). A portion of the PTAA’s time is supporting Pre-Service Training (PST).
Due to the myriad of duties required, the PTAA requires a high degree of prioritization, organization and attention to detail and can reasonably expect to work some evening, holiday and weekend hours.
- 5. Tasks & Deliverables
Administrative Responsibilities:
- Serves as a point person between P&T Department and Admin Department for the administrative and clerical tasks for P&T events such as (not limited): PST, IST, COS Conference, etc.
- Ensures the required information for P&T related contracts and other administrative tasks are completed timely and accurately.
- Works with programming and training and administrative staff members to assure appropriate budgets and expenditures.
- Other duties as assigned.
During PST:
- Provides secretarial support for all PST staff, which includes and not limited to:
- Maintains files and calendar (electronic and hard copies):
- Staff rosters, including housing locations, and files.
- Drafts and prepares routine correspondence, including mail for staff and Trainees/ Volunteers.
- Ensures the PST office is efficient and effective by:
- Establishes an inventory system for the office and Trainees
- Tracks usage of stationary products
- Makes copies/ binding
- Maintains office IT: copier, printer
- Maintains efficient flow of information.
- Greets visitors who have gained access through the PST guards. Ensures that visitor policies are observed. Exercises tact and diplomacy in dealing with visitors.
- Photocopies and binds printed materials.
- Maintains timesheets for all staff, checks for completeness, and submits to Administrative Assistant every two weeks.
- Serves as sub-cashier following all relevant procedures and process related to this function.
- Performs other duties, as necessary and appropriate, for the smooth functioning of PST
Volunteer Support:
- Supports Program Managers’ efforts to enhance Volunteer effectiveness.
- Assists the Training Team with developing and implementing trainings.
- Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD).
- Provides support to the Language and Cross Culture Coordinator for host families identification as per request.
During PST:
- Responds to Trainee and PCV Resource requests for assistance in regards to office equipment and supplies.
- Observes strict confidentiality in regards to Trainee appraisals and discussions at all times.
- Dress according the PST dress code and interact professionally with staff and trainees.
- Meets regularly with the Training Manager and other training staff to discuss trainees’ and volunteers’ progress as well as planning any upcoming events.
- Assist with the Language Proficiency Interview (LPI).
Site Development:
- Assists Program Managers and Community Liaison Officer in site identification, preparation, monitoring and assessments.
- Ensures quality of the sites files and documentation
- Ensures all site files have been signed by Medical, Safety and security and the Country Director.
- Assists with the purchasing of the housing upgrades- compliance and documentation.
- Assists in the drafting and execution of trip plans for P&T staff.
Other Duties
- Ensure complete confidentiality regarding all information related to PC staff, volunteers and operations.
- Provide training to staff and Peace Corps Volunteers as requested.
- Serves as back-up support for and/or carries out the duties and responsibilities of the Executive Assistant, or Medical Secretary when deemed necessary by the Country Director and/or Supervisor for the successful management of Peace Corps operations. For example, this could be during periods when those individuals are on leave and/or during lapses of staffing or periods of staffing shortages.
- Performs other duties or assignments, when deemed necessary by the Country Director and/or DMO for the successful management of Peace Corps operations.
- 6. Standard Roles and Responsibilities
- OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
- S&S:
Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD). Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- IGF:
- May be designated a principal or alternate cashier after consultation with OCFO/GAP, pending final approval by FSC Charleston or Bangkok. Responsibilities as a cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing cashier duties. (See MS 760 and OFMH 13)
- May be designated a sub-cashier after approval by OCFO/GAP. Responsibilities as a sub-cashier include performing limited cash disbursements as directed by the DMO, proper disbursing and collecting of funds, proper accounting for funds advanced, safeguarding funds advanced, and accepting personal responsibility and financial liability for funds after successful completion of the requisite training for performing sub-cashier duties. (See MS 760 and OFMH 13)
- 7. Logistics & Level of Effort & Duty Station
Duty station is the main office. May be required to work in another town during 10 weeks of training in the autumn. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
- 8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check.
2.) Maintenance Assistant
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
- 1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
- Education/Certification: Completion of secondary school is required, and vocational or apprenticeship in an institute recognized as producing journeyman Trade and Crafts skills
- Years of Experience: A minimum of 5 years of experience as journeyman, handyman, or general services assistant
- Experience in masonry, painting, plumbing, carpentry, electric, AC repair, generator maintenance, and welding
- Proficiency in oral and written English and Krio.
- Experience working in a cross-cultural environment.
- Knowledge of MS Office computer applications (Word, Excel, Outlook).
- 2. Preferred Qualifications:
- Expert in plumbing, electrical wiring, appliance repair, and/or generator maintenance/repair
- Certified vocational or apprenticeship for minimum 3 years
- 3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
- To help the people of interested countries in meeting their need for trained men and women
- To help promote a better understanding of Americans on the part of the peoples served
- To help promote a better understanding of other peoples on the part of Americans
- 4. Objective of the Position
Under the general coordination of the General Services Assistant – Facilities, this position supports Peace Corps Sierra Leone and all duties related to safe operation and preventative maintenance of the office buildings, staff residences, and premises. The incumbent must perform a combination of journeyman mechanic level, semi-skilled and arduous physical labor work in the maintenance and repair of Peace Corps buildings and premises. This includes masonry, painting, plumbing, carpentry, electrical work, AC repair, generator maintenance and repair, welding and other maintenance and repair work on all facilities.
- 5. Tasks & Deliverables
TASKS AND RESPONSIBILITIES
- General electrical and plumbing repairs and installations
- Oversee all maintenance work by other contractors at the office and residence.
- Fix and drill hangings at the office and residence
- Install hardware at the office and residence
- Pump water at the office and residence on a daily basis
- Do preventive maintenance to the dehumidifiers, water dispensers and other equipment
- Do routine check at the office for worn out bulbs, and replace when necessary
- Provide maintenance and repair of furniture, equipment and fixtures as requested
- Installs light fixtures and connect electrical equipment
- Repairs of ACs at the office or residences
- Working alone or as a member of the maintenance team
- Masonry and carpentry jobs and skilled painting with all types of finish coatings preparation techniques and cleanup
- Perform electric arc welding work on vehicles, metal structures and equipment, while maintaining all safety measures on self and property
- Fabricate and repair lift vans, partitioning walls, wooden shelves, and repair to ceilings and roofs
- Perform wood and wall preservation by the use of paint and compounds
- Make estimates of materials for the fabrication, eradication, painting and repairs of walls and structures and submits to supervisor for store requisition
- Assists skilled trade workers in other maintenance area, by holding, lifting, and moving tools and materials
- Performs arduous physical labor work, using hard tools like shovels, rakes, hammers, etc.
- Cleans working area upon completion of tasks, to prevent accident, and encourages others to do likewise
- Performs preventative generator maintenance and monitors all generator usage
- Aids GSA – Facilities with inventory management
- 6. Standard Roles and Responsibilities
- OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
- S&S:
- General Services Officer (GSO)
Works with drivers to ensure that safety and security standards are met for appropriate Peace Corps vehicle operation and maintenance. Coordinates with Safety and Security Manager (SSM) to ensure that emergency radios or other communication devices are in good working order. Supports the DMO in planning and conducting fire drills and duck and cover drills. Supports completion of necessary safety and security upgrades to office, USDH staff residences, and other Peace Corps facilities. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- 7. Logistics & Level of Effort & Duty Station
Duty station is the main office. May be required to work in another town during 11 weeks of training in the summer. May also be required to travel up country. Performs duties during a 40hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
- 8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check.
3.) Programming and Training Assistant
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
- 1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
- Education: University degree in English, literacy, language arts or related field
- At least 3 years’ experience in community development programs
- At least 1 years’ experience working within a multicultural organization
- Job experience in a position that requires working independently with limited supervision
- Extremely organized and detail-oriented
- Ability to design, implement, and evaluate program activities
- Ability to engage in both intellectual and manual endeavors
- Years of Experience: At least 5 years’ experience in teaching or adult education
- Proficiency in oral and written English and Krio.
- Experience working in a cross-cultural environment
- Proficient in MS Office computer applications (Word, Excel, Outlook).
- 2. Preferred Qualifications:
- Experience teaching in both primary and secondary school desired
- Additional proficiency in oral and written local languages preferred
- 3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
- To help the people of interested countries in meeting their need for trained men and women
- To help promote a better understanding of Americans on the part of the peoples served
- To help promote a better understanding of other peoples on the part of Americans
- 4. Objective of the Position
The Programming and Training Assistant (PTA) serves as the principal technical associate for the Primary and Secondary Education Development program. The incumbent will support the Program Manager (PM) and other staff to ensure programming, training and community support is meeting the needs of Volunteers and program objectives. The PTA will actively contribute to the design, implementation, and evaluation of program activities and correlated training, especially for English education and early grade literacy.
The Programming and Training Assistant position is located in the Peace Corps/Sierra Leone office on Freetown and reports directly to the Program Manager for Education. S/he coordinates in his/her routine responsibilities with the Program Manager and Training Manager (TM).
- 5. Tasks & Deliverables
Trainings:
- Coordinate with the other staff on the design, implementation, and evaluation of the Pre-Service and In-Service Training events. This includes identifying relevant competencies, identifying human and material resources, assessing PCT/V needs, and drafting a training continuum for PCVs.
- Design, deliver, and evaluate the technical training for English education at primary, junior and senior school levels. All training must be aligned with project goals and objectives including collaboration with all facilitators, solicitation of guest speakers, and communication with the TM on any training costs.
- Participate, as agreed upon with the PM, and TM, in all training events. This would include preparatory Training of Trainers (TOT), ongoing evaluation meetings, and debrief meetings.
- Monitor and evaluate qualifications of each Peace Corps Trainee (PCT) during and at the end of PST, particularly as related to the technical component of training.
- Collaborate with the PM, and training staff to assess PCT competence for service.
- Assist the PM to complete timely initial and site placement interviews with PCTs.
- Assist the PM to conduct PCV meetings
Volunteer Support:
- Travel regularly throughout the country to establish and maintain effective working relationships with sponsoring organizations and community officials.
- Visit Volunteers periodically at their sites to offer advice and assistance to them and their counterparts/supervisors in order to enhance working relationships and performance.
- Document activities and results in regular site visit reports.
- Assist Volunteers in improving their job performance and their social and cultural adaptation through the provision of technical support, cultural insights, and direction to relevant and available resources.
- Support Volunteers with personal and cultural counseling and guidance on various policies and procedures.
- Coordinate with the safety and security staff as well as with the medical unit to advise Volunteers on safety and security issues.
- Support the Volunteers’ Literacy and Library Committee in developing model activities, securing partnerships and resources, and implementing monitoring and evaluation.
Program Development and Management:
- Assist the PM to develop potential assignments for PCVs through community visits and meetings with local representatives of the Ministry of Education, potential host schools, and community members. Explain Peace Corps Sierra Leone’s development philosophy and the role of the PCV to these stakeholders.
- Negotiate and evaluate job viability, available housing, the work environment, the level of host school’s interest, and the engagement of the local community.
- Assist the PM to initiate and maintain close and effective contacts with national and local representatives of the Ministry of Education, other appropriate government agencies, Non-Governmental Organizations (NGOs) engaged in Primary and Secondary Education, and other organizations and groups, public and private, utilizing or likely to utilize PCVs at both the national and local levels.
- Represent Peace Corps in negotiations with these stakeholders on the qualifications, numbers, and placement of PCVs.
- Assist the PM to design and implement project monitoring and evaluation tools and activities with the participation of appropriate officials, local counterparts, other education agencies, and PCVs. Assure that PCV activities advance Project goals as intended.
- Work with the PM to utilize the Volunteer Reporting Tool (VRT) for the entire PCV reporting process: create, send, receive, edit, and acknowledge PCV reports; provide written feedback to PCV; input data from the Volunteer Report Form (VRF) to the Volunteer Report Database. While the Primary and Secondary Education PTA will assist with this duty, final responsibility rests with the PM.
- Provide site visit reports in a timely manner to PCVs. As requested, provide site visit reports to other Peace Corps Sierra Leone staff and make recommendations regarding Volunteer performance and problems.
Other:
- Undertake responsibilities as staff liaison for Volunteer committees and projects, as assigned, such as monitoring small grants.
- Provide backup coverage for other positions as assigned.
- Other duties as assigned
- 6. Standard Roles and Responsibilities
- OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
- S&S:
Addresses Volunteer safety and security by adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and the Country Director (CD). Assists Program Managers/APCDs to ensure that prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites, and incorporates appropriate safety and security-related information into site history files. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- Language/ Cross-Cultural Facilitator and Technical Trainer
Assists the Training Manager in developing, assessing and redesigning competencies and training sessions as required. Evaluates and reports Volunteer/Trainee acquisition of safety and security competencies. Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and Training Manager. Supports the safety and security systems that are in-place for pre-service training, including reinforcing Trainee roles and responsibilities related to personal safety and security. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- 7. Logistics & Level of Effort & Duty Station
Duty station is the main office. May be required to work in another town during 11 weeks of training in the summer. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
- 8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check.
4.) Human Resources Specialist (HRS)
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
- 1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
- Education/Certification: Bachelor’s degree in Administration, Social Studies or Human Resource Management
- Years of Experience: One year of progressively responsible experience in human resources/personnel management work which includes position classification, financial accountability, wage administration, and other personnel operations.
- Ability to work independently with little supervision; good organization and time management skills; willingness to take the initiative; flexible; excellent teamwork skills; strong service attitude; personal integrity; strong cross-cultural skills; strong interpersonal skills, strong interest in Uganda’s development
- Ability to work on a regular Monday through Friday schedule with evening and weekend hours when necessary.
- This position requires strict adherence to ethical standards of confidentiality and professional conduct
- Proficiency in oral and written English and Krio.
- Experience working in a cross-cultural environment.
- Expert of MS Office computer applications (Word, Excel, Outlook).
- 2. Preferred Qualifications:
- Familiarity with U.S. Government financial and contract management procedures is a plus.
- 3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
- To help the people of interested countries in meeting their need for trained men and women
- To help promote a better understanding of Americans on the part of the peoples served
- To help promote a better understanding of other peoples on the part of Americans
- 4. Objective of the Position
Under the direct supervision of the Deputy Director of Management and Operations (DDMO), the Human Resource Specialist (HRS) coordinates all personnel actions for Peace Corps Sierra Leone in accordance with Post-specific and United States Government policies. This employee will work closely with local government, Sierra Leonean staff, American staff, American government officials, and American Volunteers. This individual facilitates the recruitment, orientation, and support of employees throughout their contractual period in addition to working closely with the DDMO on a wide variety of tasks in a busy and diverse setting. The HRS also serves as the primary receptionist for the office.
This position requires strict adherence to ethical standards of confidentiality and professional conduct. In addition, the candidate should be flexible, highly organized, creative, and able to multi-task and work independently.
- 5. Tasks & Deliverables
Major Duties:
- Ensure complete confidentiality regarding all information related to Peace Corps Staff and Volunteers, including Peace Corps Sierra Leone operations.
Personal Services Contracts:
- Under direction from the DDMO, prepares and determines all relevant information to be included, estimated cost of contract, prepares payment invoices, and applies fiscal coding. Coordinates with the department hiring the contractor to ensure that a Statement of Work and other necessary requirements are included in the contract. Ensures that the contract is prepared and is signed by the Contracting Officer and the Contractor prior to the incumbent’s first day of work. Ensures that contract payments are processed per terms stated in the Personal Service Contracts.
- Prepares obligation/de-obligations for all contracts and ensuring close out of all Personal Service Contractors (PSC) and Foreign Service National (FSN) contract file obligations.
- Completes in a timely manner all required periodic contractual obligation reviews and reporting.
- Ensures that all PSC contracts have on file the completed contractor’s release statement upon completion of contract. Initiates and prepares amendments as needed. The HRS prepares a number of staff and Pre-Service Training (PST) contracts each year. Upon execution of each contract, copies are to be distributed to the contractor/vendor and Contract file. Contract file shall state date of distribution.
- Maintains official logs for contracts and leases (including those for option year renewal notices).
- Staff Payroll: Prepares monthly payroll for all contractors, ensuring signatures are obtained and payments are made on time. Answers employee questions regarding payroll payments. Works closely with PST staff regarding all salary financial matters during the training period. Coordinates the USESA salary deductions and prepares and submits biweekly schedule of staff PSC deductions to the US Mission FSN Association.
- Prepares employee contracts with correct clauses and attachments assuring all requirements, such as security clearances, are met both before and during the contractual period.
- Completes fiscal documentation of PSCs, both short and long term, with varying work and compensation criteria. Provides information to staff using existing regulations and procedures. Refers personnel to other staff; DMO, Director of Programming and Training (DPT), or Country Director (CD) as necessary; follows up to ensure the request was satisfied.
- Liaison with Human Resource Management System (HRMS) and office of contracts staff at Headquarters on all payroll issues, including new employee contracts, changes in benefits, contract modifications etc. Calculates any pension/severance as needed and submits to Peace Corps Washington (PCW).
- Maintains knowledge of contract regulations, personnel policies, benefits coverage, Sierra Leonean Labor Law, and Embassy Local Compensation Plan and updates manuals, handbooks, staff, and updates the DMO as necessary.
- Serves as Post’s point person concerning personnel matters and assists in managing questions particular to Sierra Leonean culture.
- Provides explanation of benefits/coverage of health insurance to staff via State Health Insurance scheme.
- Using OdyWeb application calculates and submits for DMO approval; other PSC non-recurring payments such as LWOP, bonuses, awards, overtime, etc.
Administrative and Financial Support:
- Coordinate staff training and ensures staff compliance to human resource policy guidelines
- Cross-functional coordination of all staff issues in the various departments for effective employee satisfaction.
- Collaborates with staff and supervisors to develop job descriptions and monitor staff performance.
- Manage an accurate calendar of administrative team activities and leave.
- Sends Time and Attendance and other reports to Peace Corps Washington and U.S. Embassy as required. Maintains all post-level timekeeping materials, such as the PC-57 form and monitors all leave forms, logs, and balances. Updates the DMO, DDMO and Cashier on bills of collection due.
- Maintains employee records including health benefits, medical claims, ID cards, permits, and contracts.
- Coordinates staff performance appraisal process, disciplinary actions, awards, and promotions.
- Responsible for the administrative preparation of all emails and supporting documents required for various “personnel” actions including termination of a Personal Services Contract (PSC). Such actions shall be handled with utmost discretion and tact. Necessary paper work documenting the action shall be carefully prepared and reviewed to ensure the information is complete and in accordance with Peace Corps Manual Sections and that the sensitivities of the individual involved are maintained. Incumbent shall ensure that required supporting documentation from other staff is submitted accurately and timely. Any problems encountered shall be brought to the immediate attention of the supervisor.
- Prepares official correspondence to offices and institutions such as banks, Embassies, etc for PC employees and contractors.
- Tracks staff anniversaries and coordinate the awards programs as stipulated in the Peace Corps PSC handbook.
- Identify and implement wellness improvement activities that are fully integrated in the organization’s core strategies and add value to staff.
- Process and request vendor identifications for staff by submitting to Peace Corps Washington.
- Attends all admin sessions concerning IPBS and other Budget sessions.
- Acts as Contracts Management Specialist back up in her/his absence.
Recruitment and Selection:
- Develops job announcements, advertises for positions, reviews resumes, organizes interview panels, and schedules interviews.
- Organizes, performs, and coordinates orientation and induction program of new hires.
- Coordinates all personnel departures (calculating severance and other payments and preparing letters for CD’s signature).
- Performs initial, pre-Regional Security Office (RSO) investigation background reviews as needed for new PSC and other Locally Engaged Staff (LES) potential staff.
- Coordinates the processing of security clearance with RSO at Embassy for new staff both long and short term, recertification for old staff and with Embassy HR office for all issues related to FSN and U.S. Direct Hire (USDH) employment.
Training and Development:
- Coordinates all employee development programs in collaboration with respective employees and supervisors/coordinators.
- Updates staff manuals/handbooks, conducts staff training and manages staff development plans.
- Performs other duties as assigned by the DMO or CD.
Receptionist Duties:
- Greets visitors, PC Volunteers and Trainees. Exercises tact and diplomacy in dealing with visitors.
- Ensures that visitors’ policies are observed.
- Responsible for telephone switchboard duties. Ensures that the main Peace Corps phone line is answered during business hours and maintains and communicates an up-to-date directory of staff contact information.
- Receives and distributes mail, cables, packages and other correspondence.
- Maintains office copier and directs information according to established procedures.
- Maintains the in/out board in the reception area.
Administrative Support
- Photocopies and binds printed materials.
- Assist with scanning and filing of Peace Corps documents
- Makes arrangements for some official social functions upon request
- Attends Admin staff meetings; takes notes and prepares and distributes minutes electronically.
- Assists the Executive Secretary or Medical Secretary as needed
- Maintains, distributes and keeps inventory of office supplies.
- Dispatches correspondence using email, courier, and SL Post Office
- Monitoring and tracking of vendor payments
- Communicate Embassy Management Notices internally and posts notices at the guard booth
- Provides clerical and logistical support for TDY staff and Volunteers.
Other Duties
- 6. Standard Roles and Responsibilities
- OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
- S&S:
- Employees with no SPECIFIC Safety and Security Responsibilities (i.e., cashier, admin staff)
Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- IGF:
- May be designated as a receiving officer if assigned by the Country Director and with the approval of the Regional Director. Responsibilities as a receiving officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19)
- 7. Logistics & Level of Effort & Duty Station
May be required to work in another town during 11 weeks of training in the autumn. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
- 8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check.
5.) Language and Cross-Cultural Coordinator
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
PSC Position Title: Language and Cross-Cultural Coordinator
Reports To Training Manager)
Supervises Language Cross-cultural Facilitators
Base Salary 76,403,860 SLL plus benefits
1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
• Education/Certification: Candidate should have at least a diploma with 3 years of teaching experience
• Years of Experience: At least three 3 years of experience in all of the following:
o Experience developing language materials
o Experience in adult education/training design and evaluation, especially in a cross-cultural setting
o Experience in administration or project management, especially in an international organization
o Experience in professional presentations in both written and spoken English
o Experience in coaching people of varying backgrounds
o Experience working in a multi-cultural environment
• Knowledge of and skills in MS Office computer applications (Word, Excel, Outlook).
2. Preferred Qualifications:
• Fluent in Krio and at least 1 other local languages
3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
• To help the people of interested countries in meeting their need for trained men and women
• To help promote a better understanding of Americans on the part of the peoples served
• To help promote a better understanding of other peoples on the part of Americans
4. Objective of the Position
(The Language Cross-Cultural Facilitator is the overall coordinator for language learning and acquisition for Trainees and Volunteers. S/he reports directly to the Training Manager (TM) and works in close collaboration with the TM to plan, implement and evaluate training with a specific focus on language and cross-cultural learning by Peace Corps Trainees (PCTs) and Volunteers (PCVs). The functions include coordinating the development of methods, materials, testing and appropriate staff for language and cross-culture training activities. The incumbent works with the programming, training, administrative, safety and medical staff members to ensure the consideration of language and culture into all aspects of Peace Corps programming and training. S/he will provide ongoing support and feedback to PCTs/PCVs, staff, and tutors. With oversight by the TM, Director of Programming and Training (DPT) and Director of Management and Operations (DMO), this position provides planning and logistical support, including managing materials and funds, to ensure the strategic and efficient use of training resources both before and during training events. Travel for extended periods of time is required.
5. Tasks & Deliverables
Language and Cross-Cultural Program Management:
This includes:
• Develop, maintain, and update all language and cross-cultural materials (language books, charts, tapes, videos, audio-visual aids, games, posters, handouts, etc.) needed by PCTs/PCVs throughout their service, including:
• Language manuals for Pre-Service Trainings (PST) and In-Service Trainings (IST), including multi-language materials
• Pre-PST language audio materials and script
• Language learning tools for PCVs at their sites, particularly self-language learning techniques manuals
• Materials for educating PCV language tutors at their sites
• Cross-cultural materials and handouts including names of resource persons and places
• Cross-Cultural information and materials provided in the Welcome Book
• Other materials as determined in collaboration with TM
• Coordinate working group of language teachers/ materials developers.
• Maintain contact with language and cultural specialists in Washington, DC on the current status of materials development.
• Involve interested PCVs in language and cross-cultural materials development
• Guide and supervise the development of language learning materials and procedures for the language tutoring program.
• Help Volunteers identify their needs for individual learning and provide support in finding, training, and guiding their community language tutors.
• Ensure the monitoring of PCV tutoring reimbursements by reviewing the summary of tutoring and ensuring they are within the tutoring reimbursement limit.
• Compile annual requirements for all language and cross-cultural materials and training, including budget and specific timeline requirements; these submissions should be coordinated with the TM and submitted to the DMO prior to the training events.
• Monitor expenditures for all language and cross-cultural workshops and materials development or distribution.
• Assure TM, DPT and DMO are updated on changing or new language/culture program requirements, expenditures and needs.
• Prepare reports on the language and cross-cultural components of PST and ISTs, including the number of hours of each provided at each training event.
• Compile data, write, and submit requested reports related to PCT/PCV performance and language scores.
• Prepare the annual Training Status Report (TSR) and provide information, as indicated by the DPT, to the programming staff for Program Status Reports (PSR).
Coordinate language and cross-cultural components of Pre-Service Training (PST) and In-Service Trainings:
This element includes but is not limited to the following tasks:
• In conjunction with the other training staff, design and implement a language and cross-cultural training curriculum that addresses the knowledge, attitude, skill, and performance needs of PCTs for living and working successfully in the cultures of Sierra Leone; ensure that the language and cross-Cultural components are included in the 27 month PCV training continuum.
• Develop and define language and cross-cultural competencies, learning objectives, and session plans.
• Integrate language and cross cultural competencies and learning objectives into core and sector competencies.
• Coordinate with TM and all trainers to ensure integration of personal health, safety and technical objectives into the language and cross- cultural training design.
• Collaborate with TM to design an ongoing assessment and evaluation process for language and cross cultural components
• Provide evaluative feedback, including simulation activities, to PCTs on their progress in language learning
• Plan, coordinate, and conduct a mid and final Language Proficiency Interview (LPI)
• Serve as a Language and Cross-Culture Facilitator when needed.
• Facilitate discussions, act as lead technical trainer, and act as a resource for aspects of cross-cultural training when needed.
• In collaboration with the TM and PST Logistician, prepare all language class locations and ensure necessary repairs are made and equipment ordered.
• Assist and advise PST Homestay Coordinator on cross-cultural topics and issues as needed; assist in identifying, training and evaluating families and the PCT experience as indicated by the DPT or TM.
• Consider special needs of PCTs, multi-language site placements, and technical needs of programming in designing language and cross-cultural training.
• Participate in the Trainee assessment process leading to the decision to recommend or not recommend each PCT to become a PCV.
• Participate in training activities as determined and approved by the TM.
Peer Leadership of Language and Cross-Culture Training Staff, including for example:
• Mentor contracted Language and Cross-culture Facilitators
• Advertise, recruit, select, and hire the Language and Cross-Cultural Facilitators (LCFs).
• Design, coordinate, and facilitate a Training of Trainers Selection Workshop to select Language and Cross-Culture Facilitators.
• Design, coordinate, and facilitate an appropriate Training of Trainers for new and returning LCFs, including a language demonstration session for all staff.
• Observe and provide feedback to LCFs on language teaching effectiveness during training events.
• Assure that LCFs are providing effective feedback to PCTs/PCVs on their progress.
• Provide counseling in terms of language learning and teaching and serve as a language resource person for both LCFs and language learners.
Clarify roles and responsibilities of LCFs and assure understanding of Peace Corps policies, procedures, and guidelines.
In collaboration with the DPT and TM, develop an assessment and evaluation tool for LCFs and develop the procedure for selecting LCFs for future training events.
Coordinate PC LPI tester workshops; arrange for LPI tester training when needed.
• Advertise, interview and work with the TM and DMO to hire any necessary contractors to assist in language/cultural materials development; such activities should be previewed in advance as part of the IPBS planning process.
Training Administration:
• Prepare the materials and site for training events in collaboration with TM and General Services
• Coordinate staff and guests’ requests for session materials and ensure they are available in a timely manner for training events.
• Provide logistical support to staff and guest of training activities.
• Understand safety and security policies and implement them with the instruction of TM DPT, or CD.
• Ensure that PCT/PCV whereabouts are appropriately recorded for training events.
• Collect and maintain training evaluation data including Language Proficiency Interview ratings and ensure they are recorded appropriately.
• Provide coverage for duties of the TM if absent.
Other Duties
• Undertake responsibilities as staff point person for Volunteer committees and projects, as assigned, such as grants, Gender and Development, reproductive health, etc. Plan meetings and assist volunteers with the development of materials and implementation of the initiatives.
• As indicated by the DPT, assist with the preparation of the Integrated Programming and Budget Submission (IPBS) and participates in other strategic planning activities.
• Other duties assigned.
• To the extent Contractor is allowed to operate a US government owned, leased, or rented vehicle (GOV) to perform their job duties, the Contractor must operate that vehicle safely at all times and only operate it for official business purposes as defined in 31 USC 1334.
6. Standard Roles and Responsibilities
A. OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
B. S&S
• Language/ Cross-Cultural Facilitator and Technical Trainer
Assists the Training Manager in developing, assessing and redesigning competencies and training sessions as required. Evaluates and reports Volunteer/Trainee acquisition of safety and security competencies. Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and Training Manager. Supports the safety and security systems that are in-place for pre-service training, including reinforcing Trainee roles and responsibilities related to personal safety and security. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
7. Logistics & Level of Effort & Duty Station
Duty station is the main office. May be required to work in another town during 10 weeks of training in the summer. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check
6.) Program Manager Health
SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
- 1. Minimum Requirements:
At a minimum, the successful candidate’s CV must demonstrate the following:
- Education/Certification: University degree in public health, epidemiology, social behavioral sciences, international or community development, or a related field
- Years of Experience: A minimum of 5 years of experience as an adult educator, community outreach worker, social mobilization officer, and/or development specialist.
- Proficiency in oral and written English.
- Experience working in a cross-cultural environment.
- 5 years of experience in the Sierra Leonean national health systems.
- 4 years of program and staff management experience.
- 3 years promoting behavior change principles.
- Knowledge of MS Office computer applications (Word, Excel, Outlook).
- 2. Preferred Qualifications:
- Master’s Degree in public health, epidemiology, social behavioral sciences, international or community development, or a related field
- 3. Background
The mission of Peace Corps worldwide is to promote peace and friendship. Peace Corps was invited to Sierra Leone in 1962, since then hundreds of Peace Corps Volunteers has worked in the fields of Education, Health, Agriculture community development etc. The work of Peace Corps Contractor does not limit itself to the role: active support of the Peace Corps mission is paramount to the job because contractors are representatives of Peace Corps in Sierra Leone.
Peace Corps’ mission is to promote Peace and friendship by fulfilling three goals:
- To help the people of interested countries in meeting their need for trained men and women
- To help promote a better understanding of Americans on the part of the peoples served
- To help promote a better understanding of other peoples on the part of Americans
- 4. Objective of the Position
Under the direction of the Director of Programming and Training and in collaboration with other Programming Staff, the Program Manager -Health position provides overall management of Peace Corps Sierra Leone’s Health Project. The Program Manager-Health is responsible for the design and implementation of the Peace Corps community health project, which is to reduce maternal morbidity and infant mortality through the implementation of nutrition, health promotion, water, sanitation & hygiene (WASH) projects, and malaria activities. S/he develops plans for new projects and revises existing project plans as necessary. Further functions include identifying and developing job placements in communities around Sierra Leone for Volunteers that match their skills and related experiences; overseeing training for Volunteers; monitoring and evaluating Volunteer assignments to ensure quality and consistency with the Project Plan; assisting with the design of appropriate training to enhance the placement of Volunteers and the quality of their work; and, supporting and guiding Volunteers at their sites. The Program Manager-Health serves as liaison between Peace Corps, government officials, and non-governmental entities in order to identify and develop the project, select sites for Volunteers, and assure support of Volunteers during their service. This position requires travel 30% of the time throughout Sierra Leone and a candidate who can provide guidance and counseling to Volunteers on a twenty-four hour basis.
- 5. Tasks & Deliverables
Project Development and Management
- Develop and maintain the direction of the Community Health Project framework in cooperation with appropriate Sierra Leone officials and local counterparts, Volunteers, and other partners.
- Identify assignments/projects for Volunteers through a Volunteer application process.
- Develop potential assignments for Volunteers through visiting communities across Sierra Leone, facilitating stakeholder meetings with local representatives of the District Health Management Teams, potential health facilities, and community members.
- Communicate regularly with government entities, local stakeholders and trouble shoot any challenges.
- Initiate and maintain close and effective contacts with national and local representatives of the Ministry of Health and Sanitation, other appropriate government agencies, Non-Governmental Organizations (NGOs) and implementing partners engaged in health promotion, and any other relevant stakeholders, public or private at both the national and local levels.
- Prepare documentation for the Health Project that conforms to the mission, goals and standards of Peace Corps.
- Contribute to the preparation of the Integrated Planning and Budget System (IPBS) and participate in other Post planning activities.
- Assist in budget preparation and submissions with regard to the Health Project as necessary.
- Supervises Programming and Training Assistant (PTA) Health to achieve program goals
Volunteer Support
- Travel regularly throughout the country to establish and maintain effective working relationships with host health facilities, representatives of the Ministry of Health and Sanitation, DHMTs, and community officials.
- Visit Volunteers periodically at their sites to provide advice and assistance to them and their counterparts and supervisors to enhance working relationships and performance.
- Assist Volunteers in improving their job performance and their social and cultural adaptation through the provision of technical support, cultural insights, and direction to relevant and available resources.
- Support Volunteers with personal and cultural counseling and provide guidance on various policies, procedures, and administrative matters.
- Maintain up-to-date information regarding relevant legislation; national policy changes; contact lists of relevant local organizations, institutions, agencies, other published resources including reference texts, professional journals and other similar information; and make the information available to Volunteers.
- Coordinate with the Safety & Security Manager (SSM) and others as appropriate to ensure a safe and secure work and living environment for Volunteers.
Pre-Service and In-Service Trainings
- Coordinate with the Peace Corps Programming and Training staff for the design, implementation, and evaluation of Pre-Service Training (PST) and In-Service Training (IST).
- Participate in all training events.
- Monitor and evaluate qualifications of each Peace Corps Trainee (PCT) during and at the end of PST. Collaborate with training staff to assess PCT competence for service.
- Complete timely initial and site placement interviews with PCTs.
- Spend an adequate amount of time at the training site in order to build and maintain rapport with the PCTs.
- Conduct PCV meetings at other ISTs. Interviews coordinated with the other PM, PA, and DPT as indicated.
Project Monitoring and Evaluation
- Design and implement project monitoring and evaluation tools and activities with the participation of appropriate officials, local counterparts, other health implementing partners, and Volunteers.
- Utilize the Volunteer Reporting Tool (VRT) for the entire Volunteer reporting process; provide written feedback to Volunteer; input data from the Volunteer Report Form (VRF) to the Volunteer Report Database.
- Prepare annual monitoring and evaluation documents, such as the Project Status Report (PSR), and contribute to the preparation of other Status Reports.
- Provide site visit reports in a timely manner to Volunteers. As requested, provide site visit reports to other Peace Corps Sierra Leone staff and make recommendations regarding Volunteer performance and problems, creating and monitoring their action plans.
Other Duties
- Ensure complete confidentiality regarding all information related to PC staff, volunteers and operations.
- Provide training to staff and Peace Corps Volunteers as requested.
- Serves as back-up support for and/or carries out the duties and responsibilities of the Executive Assistant, or Medical Secretary when deemed necessary by the Country Director and/or Supervisor for the successful management of Peace Corps operations in Sierra Leone. For example, this could be during periods when those individuals are on leave and/or during lapses of staffing or periods of staffing shortages.
- Performs other duties or assignments, when deemed necessary by the Country Director and/or Director of Programming and Training for the successful management of Peace Corps operations in Sierra Leone
- 6. Standard Roles and Responsibilities
- OMH: Occasional Money Handler may be requested to courier cash and /or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
- S&S:
Addresses safety and security proactively by ensuring appropriate assignments for Volunteers and adhering to Peace Corps site development policies and procedures. Identifies and immediately communicates Volunteer safety and security concerns or issues to the Safety and Security Manager (SSM) and the CD. Ensures prospective sites meet established programmatic and safety/security criteria (e.g., safe housing, a clearly defined assignment with an organization that shows real interest in working with a Volunteer, etc.). Reviews and references site history files when evaluating potential sites. Incorporates appropriate site-specific safety and security related information into site history files. Ensures designated host country counterparts participate in counterpart orientation/training and are prepared to work with and support Volunteers, including their role in Volunteer safety and security. Maintains communication with each Volunteer and solicits periodic feedback, including information about Volunteer safety and security. Maintains a calendar of Volunteer site visits, and completes appropriate number of site visits to assess Volunteer progress, safety and security, and to provide technical guidance and moral support. Monitors Volunteer compliance with Peace Corps policies, especially related to safety and security, and initiates corrective action as necessary. Participates in the design and implementation of the Emergency Action Plan (EAP). Acts as duty officer, as needed. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- 7. Logistics & Level of Effort & Duty Station
Duty station is the main office. May be required to work in another town during 10 weeks of training in the summer. May also be required to travel up country. Performs duties during a 40 hour work week. Events may require occasional work in the evenings and on weekends and holidays. May carry a duty phone.
- 8. Application Requirements
In order to be selected for this position, the applicant must be a Sierra Leone Citizen with residency, and must not have been employed in intelligence-related activities.
All applications must be submitted before the date and time documented below and must include the following supporting documentation:
- Typed letter of interest
- CV that clearly documents how you meet each of the above required qualifications
- At least three traceable professional references and contact information
- Copies of all certificates related to the qualifications needed for this position
- A legalized photocopy of the ID card and proof of legal residence
- The subject line of the typed letter of interest must indicate the PSC Position Title of the job you are applying to be considered for review.
Submit your application by email to: sl01-pcjobs@peacecorps.gov or by hand to: HR Specialist, Peace Corps/Sierra Leone, 34 Old Railway Line, Signal Hill, Freetown, Sierra Leone on or before 5:00PM on Monday, January, 4th, 2021.
All experience, skills and qualifications will be verified. Applicants with high potential will be scheduled for an interview at the Peace Corps office in Freetown. Employment is contingent on a favorable security background and medical check.